Mis All Topics

Definition
• A Management Information System is an integrated

user-machine system, for providing information, to
support the operations, management, analysis &
decision-making functions in an organization.
• The System utilizes computer hardware & software,

manual procedures, models for analysis, planning,
control & decision making and a database.
Prepared By: Hardeep Singh

MIS
• MIS provides information to the users in the form
of reports and output from simulations by
mathematical models.
• The report and model output can be provided in a
tabular or graphic form.

Management Reporting Alternatives
• MIS provide a variety of information products
to managers which includes 3 reporting
alternatives:
O Periodic Scheduled Reports
O Exception Reports
O Demand Reports and Responses

Management Reporting Alternatives
• MIS provide a variety of information products
to managers which includes 3 reporting
alternatives:
O Periodic Scheduled Reports: E.g. Weekly Sales
Analysis Reports, Monthly Financial Statements etc.
O Exception Reports: E.g. Periodic Report but contains
information only about specific events.
O Demand Reports and Responses: E.g. Information
on demand.

MIS Model
Organizational
Problem
Solvers
Report Mathematical
Wr iting Models
Software
Database
MIS
Data Information
Environment
MIS Model…
• Both data and information are entered from the
environment.
• Database contains the data provided by the subsystem.
• The database contents are used by software that produces
periodic and special reports as well as mathematical models
that simulate various aspects of the firm’s operations.
• The software outputs are used by persons who are
responsible for solving the firm’s problems.

COMPONENTS OF MIS
INPUT PROCESSOR OUTPUT

CLASSIFY, INFORMATION
DATA TO ARRANGED SLICED TO
SORT,
BE DATA MANAGEMENT
SUMMARIZE,
ARRANGED (Information) SYSTEMS
CALCULATE

Process
Net contribution of many
individual processes in the
MIS design.
Conversion of Inputs into Outputs

MIS Characteristics
• Management Oriented/directed
• Business Driven
• Integrated
• Common Data Flows
• Heavy Planning Element
• Subsystem Concept
• Flexibility & Ease of Use
• Database
• Distributed Systems
• Information as a Resource
STRUCTURE OF MIS
Approaches
• Physical Components
• Information System Processing Functions
• Decision Support
• Levels of Management Activities
• Organizational Functions

Based on Physical Components
• Hardware: E.g. CPU, Monitor, Keyboard, Printer etc.
• Software: E.g. System and Application S/W.
• Database: E.g. Data stored in files.
• Procedures: E.g. Manuals etc.
• Operating Personnel: E.g. Computer Operators,
Programmers, System Analysts, System Manager
etc.
• Input & Output: E.g. Printouts, Reports etc.

Based on Processing Functions
• To Process Transactions: E.g. Making a purchase or a
sale of a product.
• To Maintain Master Files: E.g. For preparing an
employee’s salary, required data items are Basic Pay,
Allowances, Deductions etc.
• To Produce Reports: For e.g. Specific or Adhoc reports
• To Process Enquiries: For e.g. Regular or Adhoc
enquiry.
• To Process interactive Support Applications: E.g.
Applications designed for planning, analysis and decision
making.

Based on Output For Users
• Transaction Documents or Screens
• Preplanned Reports
• Preplanned Inquiry Responses
• Adhoc Reports & Inquiry Responses
• User-machine Dialog Results

MIS Support for Decision Making
• Structured / Programmable Decisions
• Unstructured / Non-Programmable Decisions
• Semi-Structured Decisions

MIS Support for Decision Making
• Structured / Programmable Decisions:
O Decisions that are repetitive, routine and have a definite
procedure for handling them.
O For e.g. Inventory reorder formula, Rules for granting
Credit.
• Unstructured / Non-Programmable Decisions:
O Non-routine decision in which the decision maker must
provide judgment, evaluation, and insights into the
problem definition.
O For e.g.
• Semi-Structured Decisions:
O Decision where only part of the problem has a clear
cut
answer provided byBy:an
Prepared accepted
Hardeep Singh procedure.
KNOWLEDGE
MANAGEMENT
DATA , INFORMATION &
KNOWLEDGE
Sharing knowledge, a company creates
exponential benefits from the knowledge as
people learn from it
Building better sensitivity to “brain drain”
Reacting instantly to new business opportunities
Ensuring successful partnering and core
competencies with suppliers, vendors, customers,
and other constituents
COMPONENTS OF KM
People management
Process management
Information management
FORMS OF KNOWLEDGE
Explicit knowledge
Tacit knowledge
TYPES OF KNOWLEDGE
Shallow and deep knowledge
Common sense as knowledge
KNOWLEDGE BUILDING MODEL
External
Business operation
Information exchange from
(work place)
external world
Day t o day work

Judging
Learning Ext acts
Innovating r
Extracts
Improving
Inputs Formalizing
Design
Storing
Create knowledge and IC
KM CYCLE
KM
Identification of Knowledge
Knowledge delivery
knowledge generation
Definition and Processing

categorization acquisition Access control
Surveying and Manipulating ad

locating Application method
modeling
Build knowledge
Creation of KDB Storage and security
structure
KM APPROACHES
Mechanistic
Cultural or behaviorist
systematic
Challenges to Implement Km
system .
Culture : Sharing Knowledge
Knowledge Evaluation :Estimation the worth
of knowledge .
Knowledge Processing : Importance of
knowledge
Knowledge Implementation: Cost Factor.
What is IRM???
 IRM can be stated simply as a process to
manage information efficiently and
effectively in fulfilling the objectives of
the firm.

IRM is an activity that is pursued by managers
on all levels of the firm for the purpose of
identifying, acquiring, and managing the
information resources needed to satisfy
information needs.
Components of IRM in Modern
Organization
The Information Resources
H ardw a re
Software Da taba se
Inform ation
Specialists Inform ation
U sers
Facilities 2-10
Benefits of IRM
 Identifies gaps and duplication of
information;
 Clarifies roles and responsibilities of owners
and users of information;
 Provide costs saving in the procurement
and handling of information;
 Identifies cost/benefits of different
information resources;
 Actively supports management decision
processes with quality information.

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What are the three types of reporting alternatives provided by MIS?

What are the three types of reporting alternatives provided by MIS?

What are the components of MIS according to the MIS model?

What are the components of MIS according to the MIS model?

Definition

• A Management Information System is an integrated

• The System utilizes computer hardware & software,

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

INPUT PROCESSOR OUTPUT

Prepared By: Hardeep Singh

Conversion of Inputs into Outputs

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

• Preplanned Inquiry Responses

• Adhoc Reports & Inquiry Responses

• User-machine Dialog Results

Prepared By: Hardeep Singh

Prepared By: Hardeep Singh

Day t o day work

Definition and Processing

Surveying and Manipulating ad

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