Object Class Code Training

Object class codes are used to categorize federal government obligations by the items or services purchased. They present obligations according to their initial purpose. Incorrect use of object class codes can result in improper recording of obligations and be an audit issue. NOAA provides guidance on its website for determining the correct object class code, and acquisition personnel should verify the accuracy of the code used.

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Object Class Code Training

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reinaldo

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Object Class Code

Training
Helen Hurcombe
June 17, 2008
Audit Issue
 “Use of incorrect Object Class Codes
(OCC) results in improper recording of
obligations”
What are object classes?
 Object classes are categories in a classification system that presents
obligations by the items or services purchased by the Federal
Government. These are the major object classes:

 • 10 Personnel compensation and benefits.

 • 20 Contractual services and supplies.

 • 30 Acquisition of assets.

 • 40 Grants and fixed charges.

 • 90 Other

From OMB Circular A-11

 The object classes present obligations
according to their initial purpose, not the
end product or service.
 It is the responsibility of those executing
the budget for their Line/Staff office to
properly classify obligations by the correct
Object Class Code.
 For acquisitions, it is the responsibility of
the requisitioner to enter the correct OCC
in C-Request
OCCs in NOAA
 Guidance:
 12/2/99 Memo from Director, NOAA Budget
Office – establishes that OCCs are
established or eliminated by the NOAA
Budget Office; NOAA Finance Office
maintains the current list of OCCs used in
NOAA
OCCs in NOAA
 4/12/2007 Memo from Director, Finance Office Comptroller –
Proper Object Class for Freight Charges, Policy Memorandum
07-04
 OCC 22-13 is to be used for “Costs for transporting things not
otherwise classified such as charges by common carrier and
contract carrier, including freight and express, demurrage,
switching, recrating, refrigerating, and other incidental expenses;
charges for hauling and halding, other services incident to local
transportation, including contractual transfers of supplies and
equipment (excludes GSA truck rentals which would be charged to
OCC 22-14-00-00); and charges for contractual transportation of
mail by water, rail, air, and motor vehicles including all express
small package system (ESPS) accounts (does not include serv ice
provided by the U.S. Postal Service – see object class 23-30-00-
00).
Where can I find OCCs?
 http://www.corporateservices.noaa.gov/~finance/
objectclasses.html
 Requisitioners should familiarize themselves
with the Object Classification Codes included at
this website
 Acquisition personnel (in AGO or individuals with
delegated procurement authority or purchase
cardholders) should review and verify accuracy
when processing the award
Issues
 If incorrect OCC is recorded, will be an
audit issue
 Incorrect OCCs identified on requisitions
submitted through C-Request will require
cancellation of the requisition back to the
requisitioner and re-submission of a
corrected requisition
Object Class in CRequest
 The Object Class Code is entered as a
segment of the ACCS

 Enter the ACCS in ACCOUNTING and

LINE ITEMS screen in Crequest
Object Class in CRequest
 Entry from ACCOUNTING
 Fromthe SUMMARY screen, select
accounting

 Selection
CREATE from the ACCOUNT
CODE SUMMARY MANAGEMENT screen
Object Class in CRequest
 Entry from LINE ITEM
 From the SUMMARY screen, select LINE
ITEM

 Select
CREATE from the REQUISITION LINE
ITEM MANAGEMENT screen

 Fill
in the information on the REQUISITION
LINE ITEM DETAIL screen and select APPLY
Object Class in CRequest
 Once the REQUISITION LINE ITEM DETAIL
has been saved, ACCOUNTING will be
available on the upper left menu…Select
ACCOUNTING

 Selection
CREATE from the ACCOUNT
MANAGEMENT Screen
OBJECT CLASS
OBJECT CLASS
The Object Class is entered
as part of the ACCS.
Enter by keying in the
OBJECT CLASS code. This
is an eight digit code.

See next page for details

on ACCS Lookup

Refer to http://www.ofa.noaa.gov/~finance/OCC%20Revision%2010-18-07.pdf
for guidance on how to determine the correct OBJECT CLASS CODE to use.
OBJECT CLASS
Selecting the magnifying glass will bring up the filter screen below. The filter
screen does not contain descriptions of the Object Class only the numbers.

Refer to http://www.ofa.noaa.gov/~finance/OCC%20Revision%2010-18-07.pdf
for guidance on how to determine the correct OBJECT CLASS
CODE to use.