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INDORE BRANCH OF CIRC OF ICAI

SUBMITTED BY:
MEGHA GUPTA SUBMITTED TO:
CRO-0625447 Mr. SAURABH PARIKH
BATCH-127 (ITT FACULTY)
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INDEX
 OVERVIEW …………………………………………..03
 BASICS OF SPREADSHEET ……………………..…. 04
 COMPONENTS OF EXCEL ……………......….. 05-12
 BASIC FORMULAS & FUNCTIONS …………… 13-20
 USEFUL FEATURES ………………………………. 21-27
 TABLES ………………………………………….... 28-30
 SHORTCUT KEYS ………………………………... 31-32
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Overview
 Excel is a spreadsheet, a grid made from columns and rows.
It is a software program that can make number manipulation
easy and somewhat painless.

 The nice thing about using a computer and spreadsheet is

that you can experiment with numbers without having to
RE-DO all the calculations.
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Basics of a Spreadsheet
 Spreadsheets are made up of :
i. Columns
ii. Rows
iii. and their intersections are called cells
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COMPONENTS OF EXCEL
COMPONENTS OF 6

EXCEL
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What is a COLUMN ?
 In a spreadsheet the  COLUMN labeled D is
COLUMN is defined as the highlighted.
vertical space that is going up
and down the window.
Letters are used to designate
each COLUMN'S location.
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What is a row?
 In a spreadsheet the ROW is  ROW labeled 4 is
defined as the horizontal highlighted.
space that is going across the
window. Numbers are used
to designate each ROW'S
location.
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What is a CELL ?
 A CELL is the space where a  In the above diagram the
row and column intersect. CELL labeled C2 is
Each CELL is assigned a highlighted.
name according to its
COLUMN letter and ROW
number.
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Labels :
 Labels are text entries
 Labels help identify what we are talking about
 Labels do not have a value associated with them
 Sometimes called ‘headers’
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Constants:
 Constants are FIXED
number data
 Constants may refer to
dollars, percentages, or
number of items (in this case
number of hours worked
within a certain pay period).
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Formulas:
 Formulas are math equations
that CALCULATE a value to be
displayed.
 DO NOT type in the numbers;
type in the equation.
 It is BEST to Reference as
much data as possible as
opposed to typing data into
equations. That way when
OTHER information changes,
we DO-NOT have to change
the equations or type in
information again.
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Basic Formulas &

Functions
MICROSOFT- EXCEL
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Basic Math Functions
 Math functions built into them. Of the most basic operations
are the standard multiply, divide, add and subtract.
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SUM Function
Definition: Tips:
 Probably the most popular  Blank cells will return a value
function in any spreadsheet is of zero to be added to the
the SUM function. The Sum total.
function takes all of the  Text cells can not be added to
values in each of the specified
a number and will produce an
cells and totals their values.
error.
 The syntax is: =SUM(first
value, second value, etc.)
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Application of sum function
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Average Function
THE AVERAGE FUNCTION FINDS
THE AVERAGE OF THE
SPECIFIED DATA. (SIMPLIFIES
ADDING ALL OF THE INDICATED
CELLS TOGETHER AND
DIVIDING BY THE TOTAL
NUMBER OF CELLS.)
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Max & Min Functions

 The Max function will return the largest (max) value in the
selected range of cells. The Min function will display the
smallest value in a selected set of cells.
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IF Function
Definition: Tips:
 The IF function will check  Until you are used to writing
the logical condition of a them, test them out on
statement and return one multiple cells.
value if true and a different  There are multiple ways to
value if false.
write an IF statement to get
 The syntax is: the same result
=IF (condition, value-if-true,
value-if-false)
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IF Function
 IF Functions are like
programing - they provide
multiple answers based on
certain conditions.
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Useful Features
MS- EXCEL
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hyperlink
STEPS TO CREATE A HYPELINK:
•CLICK ON A CELL TO LINK;
•PRESS
CTRL+K OR HYPERLINK
COMMAND IN INSERT TAB;
•SELECTFILE OR FOLDER TO LINK
WITH SUCH CELL.
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Instantly reveal formulas and general number format of all
cells
 Show all formulas and the general number format of cells
 Saves you time because you don’t have to move the cell pointer to
check each formula one-by-one.
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Sorting
 Arranging data so it’s easy to analyze
 You can sort the data alphabetically, from highest to lowest, or by a
number of additional criteria (such as cell color)
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filters
 The Filter is a quick and easy way to find and work with a subset of data
in a range of cells.
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Set print area
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Narrow margins
 Pivot Table
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 A Pivot table lets your arrange, sort, and filter a set of data
on the fly so you can analyze it from different perspectives
with minimum effort.
 Start with a data list with a few columns
 Make sure each of the rows have a value of each one of the
columns
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Tables
 To make managing and analyzing a group of related data easier, you can
turn a range of cells into a Microsoft Office Excel table (previously known
as an Excel list). A table typically contains related data in a series of
worksheet rows and columns that have been formatted as a table. By using
the table features, you can then manage the data in the table rows and
columns independently from the data in other rows and columns on the
worksheet.
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Creating a table
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Shortcut keys
MS- EXCEL
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Shortcut keys:
 CTRL+N: CREATE A NEW WORKBOOK;
 CTRL+O: OPEN AN EXISTING WORKBOOK;
 CTRL+S: SAVE A WORKBOOK;
 CTRL+W: CLOSE A WORKBOOK;
 F4: REPEAT THE LAST COMMAND OR ACTION;
 SHIFT+F11: INSERT A NEW WORKBOOK;
 CTRL+Z: UNDO AN ACTION;
 CTRL+Y: REDO AN ACTION;