CRIME INFORMATION, REPORTING

AND ANALYSIS SYSTEM

(CIRAS)
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
TADIDM
 LEARNING GOAL

This workshop aims to provide the

participants with the basic knowledge
and importance of CIRAS in the field
of investigation.
 LEARNING OBJECTIVES
 Discuss the background and enumerate the
objectives of PNP e-Projects;
 Discuss the CIRAS as a tool in investigation;
 Discuss the guidelines and procedures in
encoding and accounting crime data to
CIRAS; and
 Discuss the development of CIRAS.
Background
 A stand-alone customized single database;
 It was launched in September 6, 2011 to serve as a more efficient
electronic blotter system across the country.
 It shall be installed into the existing desktop of the police
units/stations;
 It will be utilized by the Police Stations to enter blotter/incident
reports directly to the system;
 Incident Record Forms (IRF) is system generated thru the CIRS
(Memorandum Circular on PNP Crime Incident Recording System
- MC-2014-009 )
;
 Main source of data for the weekly IRF compliance of PRO in
Background
 On May 2015, a web-based CIRS has been developed and has
been pilot tested in NCRPO in June 2015.
 OIC, PNP Memorandum, dated May 15, 2015 Renaming CIRS to
e-Blotter System; and was further developed to include Crime
Analysis.
 The system is now known as CIRAS
 The data uploaded into the CIRAS may be accessed and retrieved
by end users as long as they are registered into the system.
 The system is only available to PNP personnel who are duly
authorized and endorsed by their head of office/unit.
Previous State of CIRS Stand-Alone System

o Not real-time reporting of incidents;

o Computer viruses that can affect the system;
o Frequent installation/upgrading of versions of CIRS Stand-Alone System;
o Limited generation of reports;
o Limited capacity of database storage; and
o No Crime Mapping capabilities.
Current/Desired State of Enhanced e-Blotter System

 In-house web-development;
 User friendly and easy access features;
 Real-time encoding, verification and updating of incidents;
 Provide real-time crime statistics;
 Eliminate installation/upgrading of CIRS stand-alone system;
 Easy access on all incidents recorded from the police stations
nationwide thru internet;
Current/Desired State of Enhanced e-Blotter System

 Provide accurate verification of suspects, firearms and vehicles

used, etc;
 Migration of CIRS, e-Warrant and e-Rogues’ Gallery System;
 Added features for Crime Mapping and Crime Clock generation;
 More secured storage of data;
 Off-line version in encoding if no internet connection; and
 Future development of apps for IOS and Android Smart Phones
for immediate police response/assistance.
 Development of e-CIRS/e-Blotter
 On June 3, 2015 the test for the new
system of e-CIRS/e-Blotter was launched in
NCRPO through web-site
@didmeprojects.ph using internet.”
 The system was designed to receive and
store daily crime incident reports direct from
police stations.
 Development of e-CIRAS/e-Blotter
 Enhanced e-Blotter/CIRAS
- Crime Information Reporting and Analysis
System
- PNP E-Projects
- PNP Next Generation Investigation
- one of the core components of DIDM IT
Solutions
 Development of e-CIRS/e-Blotter
 Enhanced e-Blotter/CIRAS
- interfaced with Geographic Information
System (GIS) to evolve into a Qualitative
Crime Analysis Management Tool.
- incorporate or access data from different
e-projects of the PNP.
 Development of e-CIRS/e-Blotter
 Enhanced e-Blotter/CIRAS
- enhance the ability of the field
commanders to conduct qualitative crime
analysis more efficiently and more
accurately.
- serve as a scientific management tool for
efficient and effective prescription of police
intervention.
 Development of e-CIRS/e-Blotter
 Enhanced e-Blotter/CIRAS
- overlays other data sets - localities, AORs,
critical facilities and structures, troop
deployment and movement, etc.
- serves as a crime database.
- Identify crime hot spots along with other
trends and patterns.
 Development of e-CIRAS/e-Blotter
 Enhanced e-Blotter/CIRAS
-revision of the existing policy in recording
of crime incidents under the LOI UCPER
and introduce salient provisions
( Memorandum Circular 2018-50)
-to deliver well-guided procedures in
reporting, identifying, recording and
counting of crime incidents.
 Essential Features of CIRAS
 Sets a standard procedure in reporting crime incident;
 Promotes consistency and accuracy in recording crime
incident;
 Provides easy access to crime data nationwide;
 Serves as working basis for policies and programs of anti-
criminality measures; and
 Capable of filtering crime and non crime data from the
system.
Generates and Filter (Dashboard/Master Table)

1. By PRO
2. By PPO
3. By Station
4. Date Reported
5. Time Reported
6. Date Committed
7. Time Committed
Generates and Filter (Dashboard/Master Table)

8. Floor Time (Crime Clock)

9. By Month
10. By Weeks
11. Events
12. Day
13. Stages of Felony
14. Offense
Generates and Filter (Dashboard/Master Table)

15. Focus Crimes

16. Crime Type
17. Crime Category
18. Modus Operandi
19. Victim’s Status
- Age
- Gender
- Occupation
- Ethnic Group
- Nationality
Generates and Filter (Dashboard/Master Table)
20. Suspect’s Status
- Age
- Gender
- Occupation
- Nationality
- Drug Used
- Alcohol Used
- Group Affiliation
- Weapon/s Used
- Vehicle/s Used
- Firearm/s Used
Generates and Filter (Dashboard/Master Table)

21. Case Status

22. Grid Coordinates
23. Victim’s Count
24. Suspect’s Count
25. Date/Time Encoded
26. Narrative
27. Investigator on-Case
Who can use the system?

The following are allowed to access to the CIRAS:

 DIDM (System Admin and appointed searcher);
 PROs (RIDMD System Admin and appointed searcher);
 PPOs (PIDMB System Admin and appointed searcher); and
 Police Stations (System Admin and appointed encoder).
 CRIME INFORMATION,
REPORTING AND ANALYSIS
SYSTEM (CIRAS) IN
POLICE STATIONS LEVEL
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
TADIDM
Blotter Procedure Process START
1

Desk Officer entertains and receives

report from the complainant and Desk Officer entertains Duty Investigator stores and
initially records into the police and received report from prints accomplished IRF
blotter the short details of the the complainant
incident using a template.

Accomplished
Crime Reg or Duty Police Officer IRF
No Is it a crime
accomplishes Crime Information,
incident?
Reporting & Analysis System
(CIRAS) Yes Complainant and Duty
Investigator sign the IRF
Crime Reg or Duty Investigator
accomplishes Crime
Information, Reporting & Desk Officer transcribes and
Analysis System (CIRAS) enters the incident into the
Police Blotter
Complainant and Duty Investigator
review the summary details of the
incident Crime Registrar compiles all
IRFs and records crime
incidents for the UCPER
Yes Is there any Yes
correction?
END
Note: Incidents involving Women and Children No
and Traffic Incidents are included in CIRS.
1
 Template in Accomplishing the Police Blotter
A. First Entry in the Blotter Book
1. Blotter Entry No: 0001 3. Name of complainant/reporter 7. Police Officer/ Investigator to whom
the incident was referred to.
2. Date/Time of the 4. Nature of incident
reception of the 8. Name and signature of the Police
complainant/ reporter 5. Place of occurrence Officer/ Investigator.

6. Name and signature of Desk Officer

B. Second Entry in the Blotter Book

1. Blotter Entry No: 0002 3. References: 6. Disposition: for record/ further
a. Initial blotter entry no: (Blotter Entry No: investigation/ filing of case
2. Date/Time of the 0001)
reception of the IRF b. IRF No: 130101-201401-0001 7. IRF forwarded to Crime Registrar

4. Details of IRF No. 130101-201401-0001 8. Name and signature of Crime Registrar

5. Name and signature of Desk Officer

 CONCEPT OF OPERATION
DIDM

DIDM – administrator & can view data from

all Police Regional Offices
Desk Officer entertains and receives report from the complainant
and initially records into the police blotter the short details
of the incident using a template.
Police Regional Office

Police Regional Offices can view data encoded by all PNP Units
under its AOR and can generate reports, search/verify & print IRF

Duty Investigator accomplishes CIRAS

Police Provincial Office

PPO/District/CPOs can view data encoded by Police Stations

and can generate reports, search/verify & print IRF

Complainant and Duty Investigator

review the summary details of the
incident

Duty Investigator stores data

into the system, update, generate
reports, search/verify & prints IRF
 CRIME INFORMATION,
REPORTING AND ANALYSIS
SYSTEM (CIRAS)
PCSUPT FRANCISCO DON C. MONTENEGRO, Ph.D.
IN THE TADIDM
PCP LEVEL
CIRAS PROCESS FLOW AT PCPs START

Desk Officer entertains and

receives report from the
PCP Desk Officer (DO) entertains and receives complainant and initially records
report from the complainant/reporter into the police blotter the short
details of the incident using
Template A.

DO enters data into the Crime Information

Reporting and Analysis System (CIRAS)

Complainant/Reporter and DO review the details

of the incident

YES Is there any

correction?

NO

1
 1

DO classifies the incident whether it is a crime incident,

barangay case, or non-crime incident thru the tick box in
the CIRAS

DO stores the data

Accomplished IRF

DO prints 4 copies of the accomplished IRF

Complainant/Reporter and DO sign the IRF

DO gives 1 copy of IRF to complainant/reporter and

retains 1 copy for the PCP masterfile

2
 3

Is it a crime NO For record purposes

incident?

YES

Does it fall Turn-over to barangay or

NO
within the other gov’t agency
jurisdiction of
the police
station?

YES
DO sends 2 copies of the IRF to the Police
Station
a. Investigator on Case (IOC)
b. Station Crime Registrar

DO records the second entry in the PCP

Police Blotter using Template B.

END
 Template in Accomplishing the Police Blotter
A. Initial entry in the PCP Police Blotter
1. Blotter Entry Nr: 0001 3. Nature of incident 6. Name and signature of Desk
Officer
2. Date/Time of the reception 4. Name and signature of complainant/
of the complainant/ reportee reportee

5. Address and contact number of

complainant/reportee

B. Second entry in the PCP Police Blotter

1. Blotter Entry No: 0002 4. Details of IRF No. 130101-201401-0001 6. Disposition: for record
purposes/for turn-over to police
2. Date/Time of the 5. Name and signature of the station/for turn-over to
reception of the IRF complainant/reporter acknowledging barangay or other gov’t agency
receipt of the IRF
3. References: 7. Name of Investigator on
a. Initial blotter entry nr 6. Name and signature of Desk Officer case/Brgy Official/Gov’t Official
from PCP: (Blotter to whom the case was referred
Entry No: 0001)
b. IRF No: 130101- 8. Name of the recipient of the
201401-0001 IRFs in the station/time and
date of the receipt
Improving the System
Memorandum Circular on PNP Crime Incident Recording System
-MC-2014-009

Memorandum Circular on PNP Crime Incident Recording System

-MC-2018-050

Memorandum Circular on PNP Crime Incident Recording System

-MC-2020-051
 Comparison of Conceptual Framework
of MC 2018-050 vs LOI UCPER 02/09
 The term TOTAL CRIME VOLUME in UCPER was replaced with the
term TOTAL CRIME INCIDENTS - this pertains to the number of
crime incidents committed in a given area over a period of time that
are reported and recorded in the police blotter. It does not include
crime incidents that are reported to the barangays and Other Law
Enforcement Agencies (OLEA); Under the TOTAL CRIME
INCIDENTS are two classifications: the PEACE AND ORDER
INDEX; and the PUBLIC SAFETY INDEX. The INDEX and NON-
INDEX CRIMES are further sub-classified under the category of
PEACE AND ORDER.
LOI UCPER 02/09 provides: Index Crimes - are crime
which are serious in nature and which occur with sufficient
frequency and regularity such that they can serve index to
the crime situation, the policy considers only the crimes of
murder, homicide, physical injuries (including frustrated
murder and homicide), carnapping, cattle rustling, robbery,
theft and rape as index crimes.
The MC 2018-050 provides: Peace and Order Index, an
index which categorizes crime incidents that reflect the
true picture of crime, and peace and order situation of a
particular community. This comprises the totality of Index
and Non-Index Crimes.
INDEX CRIMES refers to the CONSUMMATED
seven (7) focus crimes and eight (8) special complex crimes as defined by the Revised
Penal Code.
1.Murder
2.Homicide
3.Physical Injuries - including Less and Serious Physical Injuries
4.Rape
5.Robbery
6.Carnapping of Motor Vehicles a) Four wheeled (or up) Vehicle b) Motorcycle (2-3 wheeled)
7.Theft
8.Eight (8) Special Complex Crime (composite crimes) It is important to note that Frustrated
Murder and Homicide were removed under the category of physical injury, Further, Cattle
Rustling was omitted as one of the INDEX CRIMES. The Eight Special Complex Crimes
(known as the Composite or Single Indivisible Crime was included under this category)
Under the UCPER, Non-Index Crimes includes a) Vehicular Incidents, Reckless Imprudence
Cases resulting in Homicide, Physical Injury and Damage to Property b) Violation of Special
Laws; and c) Other Non-Index Crimes
While the new policy provides that:

Non-Index Crimes includes violation of Special Laws and RPC that are NOT
categorized as index crimes. EXCLUDED herein are Reckless Imprudence,
Vehicular Incidents, and Other Quasi-Offenses under the provision of RPC.
Further, Frustrated and Attempted Stages of Focus Crimes are included under this
category omitted from the Index Crime Category of the LOI UCPER.

Public Safety Index, is a classification created under the new policy, to provide a
separate and distinct accounting of Vehicular Incidents cases such as, RIR in
Homicide, Physical Injury and Damage to Property. Which comprised almost 50%
of the Total Crime Volume of the Philippines. This is an index which categorizes
incidents and culpable felonies that reflect the public safety situation of a
particular community. This comprises the totality of vehicular incidents and other
quasi-offenses punishable under the RPC.
Amendment of the terminologies of the PNP MC
2018-050( Guidelines and Procedures in Reporting
Crime Incidents and Its Supplemental Guidelines)
PNP MC 2020-051
-renaming the title of the MC to Guidelines and
Procedures in Reporting Crimes
-Peace and Oder Index (POI) shall be renamed as
Peace and Order Indicator (POI)
-Public Safety Index (PSI) shall be renamed as
Public Safety Indicator (PSI)
Specific Guidelines on the Counting Mechanism

1.Carnapping with Homicide, Carnapping with

Rape and other Violations of special laws with
the same nature as special complex which fall
within the logical parameters of index crime
shall be treated as single and indivisible as
provided by law and shall be classified under
the index crime category.
2. a. Multiple counts of rape reported in a single blotter
entry shall be recorded and counted as one offense, but
the number of counts the rape was committed shall be
indicated.
b. Incident committed by several perpetrators on single
occasion- shall be counted as one offense of rape
indicating the number of counts in the rape was
committed and name of perpetrators.
c. Rape committed in several places with different
territorial jurisdiction and reported in a single blotter entry
shall be the territorial unit which first took cognizance of
the complaint/case.
3. Only the crimes under the Katarungang Pambarangay
Law shall be referred to the Barangay.

4. Violation of RPC and special laws committed by child

in conflict with the law.

5. Vehicular incidents/road crashes and other quasi

offenses

6. Incident recorded for insurance claim/purposes

7. a) Violations of RA No. 9262 (Violence Against Women and their
Children), RA No.7610 (Anti-Child Abuse Law), RA No. 9208, as
amended by RA No. 10364 (Anti-Trafficking in Persons Act), RA No.
9344 (Juvenile Justice and Welfare Act), as amended by RA No.
10360 (Violence Against Children), and Gender-Based Violence
(GBV),although treated with utmost confidentiality as provided by
law, shall be included in the recording into the CIRAS using WCPC
account and categorized as Non-Index Crimes.
 b) Incidents initially reported to the police station but were
referred to DSWD for diversion program as required by law,
taking cognizance of its nature and peculiarity shall be retained
in the records of the police and included in the CIRAS of the
investigating unit. The crime committed by the child/minor shall
be recorded in the CIRAS through the WCPC account even if the
child was referred to DSWD for diversion program.
8. Other Law Enforcement Agencies
a)Arrests made by police officers for violation
of Special Laws being enforced also by OLEA
(e.g. environmental laws, fisheries laws and
others) shall be recorded in the CIRAS.

b) Cases referred to OLEAs which did not

entail any police intervention shall NOT be
encoded in the CIRAS.
9. Cases Investigated by National Operational
Support Units All crime incidents reported and
investigated by NOSUs shall be recorded and
encoded in the CIRAS by the unit concerned

10. Compound Crime, one where the offender

has to commit an offense as means for the
commission of another offense, the grave and
less grave felonies as the result of the single
act shall be recorded
11. Complex Crime Proper, wherein one
where the offender has to commit an offense
as means for the commission of another
offense .The crime to be recorded shall be
the one primarily intended by the suspect to
commit , and not the crime which was used
as a means to commit the other.
12. Violation of provincial, city, municipal and
barangay ordinances shall not be counted due to its
non-applicability nationwide and the same is not
considered as crime.

13. Suicide shall not be counted as a crime

considering that it is not considered as such under
the RPC and other special laws. Other offenses that
are considered self-inflicted in nature shall not be
recorded as crime incident due to the absence of
viable complainant and competent witness
14. Frustrated and Attempted Stages of Crime-Shall be
recorded as it is, i.e. Attempted Murder shall be recorded
as Attempted Murder and Frustrated Murder shall be
recorded as Frustrated Murder based on the Revised Penal
Code (RPC).
 In cases of found dead body of a person as possible

result of a crime, the incident shall be initially treated

either murder or homicide based on the presence of
pieces of evidence and/or elements indicating the crime
committed, to be updated later as murder, homicide or
non-crime incident through the result of the final
investigation.
15. Incident of reported missing person who
was not located after 24 hours and missing
children shall be recorded initially as non-
crime. However, if such missing person or
missing child is believed to be a victim of
violence and crime like kidnapping, abduction,
enforced disappearance, human trafficking and
others, then it shall be recorded accordingly.
16. Parricide and Infanticide shall be recorded
as it is and be counted in the category of
murder.

17. Cattle Rustling under LOI UCPER 02/09 shall

now be delisted from the category of Index
Crime and shall be treated as Non- Index Crime.
18. Service of Warrants, should not be counted
as crime but instead an update of that specific
case and the same shall be reflected in the
CIDMS and e-Wanted Person Information
System (e-WPIS/e-Warrant ).
By updating the status of the arrested suspect,
the subject crime of the warrant of arrest will
be updated/counted as solved.
Solved-A case shall be considered solved when the following elements
concur:
1. the offender has been identified; there is sufficient evidence to
charge him/her; the offender has been taken into custody; and the offender
has been charged before the prosecutor or court of appropriate
jurisdiction.
2. when some elements beyond police control prevent the arrest of the
offender; such as when the victim refuses to prosecute after the offender is
identified or the offender dies or absconds.
3. The arrest of one offender can solved several crimes or several
offenders may be arrested in the process of solving one crime.

Cleared: a case shall be considered cleared when at least one of the

offenders has been identified, there is sufficient evidence to charge him,
and he has been charge before the prosecutor’s office or any other court of
appropriate jurisdiction. Included in this category are solved cases.
 SUMMARY
After discussing the subject, the students were able to learn
the following:
 Discuss the background/motivation of PNP e-Projects;
 Enumerate the objectives of PNP e-Projects;
 Discuss the CIRAS as a tool in investigation;
 Discuss the procedures in encoding crime data to
CIRAS; and
 Discuss the development of CIRAS.
Thank you and Good day . . .