Business Fair Intro

Mumbai
Expo ‘22
By : The Boys
3054 - KRISH PATEL
Introduction
● We, The Boys, will be organizing a 1 day corporate convention named XYZ.
● The exhibition will an association with the ‘Chamber Of Commerce’ (i.e. is
a form of business network whose goal is to further the interests of
businesses)
● The expo will be portraying vast and varied number of business stalls that
will display multiple aspects of their operations respectively
● The business fair will be a closed event with niche and selective visitors
i.e. businessmen, investors, entrepreneurs, etc.
● The event will be accompanied by an opening ceremony, the exhibition
and a closing ceremony. Including of several hospitality services
3054 - KRISH PATEL
List of Operating Departments
● Management
● Finance
● Logistics
● Hospitality
● IT
● Security
3014 - CHAITYA GADA
Management
3014 - CHAITYA GADA
ROLE OF MANAGEMENT BEFORE EVENT
● To have a meeting with Chamber of Commerce and

know their requirements.
● Plan the whole event from start to the end.
● To find a venue according to the event(here we will be
taking NESCO).
● Send an e-mail invite to all the guests on behalf of
chamber of commerce.
● Co-ordinate and assign at tasks to all the department.
3014 - CHAITYA GADA
ROLE OF MANAGEMENT DURING THE
EVENT
● To check all department members are present.
● Take a run through before the event starts.
● To ensure that the logistics are running smoothly.
● To check guests at the venue are on the guests list.
● To co-ordinate with the departments if there are last
moment changes.
● In case of any problems to handle the situation
accordingly.
3014 - CHAITYA GADA
ROLE OF MANAGEMENT AFTER THE EVENT
● Post event communication

sending “thank you” e-
mails to the guests.
● Ask for any feedbacks for

the Chamber of
Commerce.
● Analysing feedback and

report data to measure
whether event goal was
achieved.
3047 - PARAM PANCHAMIYA
Logistics
• Provides Set-up for Stage and Stall
• Stalls of three types

 Regular Stall (Small)
 Executive Stall (Medium)
 Exclusive Premium Stall (Large)
Stalls
• Regular Stall includes • Exclusive Premium Stall
1 switch Board 4 switch Boards
2 chairs 3 chair and 1 sofa (seating for
1 table 2) / 2 chair and 2 sofa (seating
for 2)
• Executive Stall
4 tables
2 switch Boards
Free Banner of the brand on
4 Chair / 2 chair & 1 sofa behalf of Management
(seating for 2)
2 tables
Any Other Requirements by the stall owner and the Management.

3033 - MEET MANDORA
Hospitality
• Catering Order provided by NESCO Foods includes:

Break fast
Lunch
High tea and snacks
• Clear Packaged drinking water
• Lounge access for VIP's ( consist of all amenities)

3033 - MEET MANDORA
• Clean and hygienic restrooms
• Emergency medical room with in house doctor
• Ambulance equipped with state of art equipment outside the

arena
3034 - DEV MEHTA
IT & TECHNICALS
DEV MEHTA - 3034

3034 - DEV MEHTA
IT
• To ensure event run smoothly
• To record an event
• To collect data about attendees in order to improve the event
DEV MEHTA - 3034

3034 - DEV MEHTA
TECHNICALS
• To provide audio and video support
• To fix errors whenever it appear
• To communicate with event organizers to determine technical

requirements of the event
DEV MEHTA - 3034

3032 - BHAVYA MAMANIA
Security
Physical Security
• Appointing top security agencies(Bodyguards

and security guards)
• Police Security Request
• Sensor Gates, Metal Detectors and Baggage

Scanner
• Event Observers
Virtual Security
• 24*7 CCTV + Drone Surveillance
• Radio Jammer to Prevent Hacking

Attacks
• Cybersecurity arrangements
• Constant Communication between

management and security
Additional Requirements
• Help Desks
• Inspection Check before Event like working of fire alarm, etc.
• Regular Checking on Staff and on things brought in and out of the

venue
3054 - KRISH PATEL
3014 - CHAITYA GADA
3077 - TANAY SHAH
3033 - MEET MANDORA
3034 - DEV MEHTA

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Mumbai

List of Operating Departments

ROLE OF MANAGEMENT BEFORE EVENT

● To have a meeting with Chamber of Commerce and

ROLE OF MANAGEMENT AFTER THE EVENT

● Post event communication

● Ask for any feedbacks for

● Analysing feedback and

• Provides Set-up for Stage and Stall

• Stalls of three types

Any Other Requirements by the stall owner and the Management.

• Catering Order provided by NESCO Foods includes:

• Clear Packaged drinking water

• Lounge access for VIP's ( consist of all amenities)

• Clean and hygienic restrooms

• Emergency medical room with in house doctor

• Ambulance equipped with state of art equipment outside the

DEV MEHTA - 3034

• To ensure event run smoothly

• To collect data about attendees in order to improve the event

DEV MEHTA - 3034

• To provide audio and video support

• To fix errors whenever it appear

• To communicate with event organizers to determine technical

DEV MEHTA - 3034

• Appointing top security agencies(Bodyguards

• Police Security Request

• Sensor Gates, Metal Detectors and Baggage

• 24*7 CCTV + Drone Surveillance

• Radio Jammer to Prevent Hacking

• Constant Communication between

• Inspection Check before Event like working of fire alarm, etc.

• Regular Checking on Staff and on things brought in and out of the

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