Computerized Enrollment

System
FOR WEST CENTRAL
ELEMENTARY SCHOOL
 TABLE OF CONTENT
4 Introduction 9 Significance of the Study

6 Objectives 11 Definition of terms

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INTRODUCTION
The advent of computer technology has opened a new chapter in technological advances which makes computers become
part of everyday life. Computers make all lives easier so that all can live good lives. Computers are everywhere at work, at
school, and at home. The educational system has taken advantage of the technology in teaching and learning, processing
data, recordkeeping, and in their enrollment system. Enrollment systems are used in recording a student’s information.

A well-built one will reduce the load on the people thatnormally have to-do all the work. Enrollment system is useful
especially when theschool retrieves thei mportant information from the student. In the enrollment system, the school
can trace what are the standings of the students. The manual enrollment system in a school can led to inaccurate evaluation
of student performance, loss of student records, inaccurate reports, and slow enrollment processing. Students will be
confused on what they should do and how they will do to be able to enroll. It is extremely useful in the school in a way of
making the processes of enrolling much easy.
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INTRODUCTION
The system design project, Computerized Enrollment System that will provide the needed and storing information in a
faster, more convenient way by storing file of the student enrollees in a computerized system that will lessen the effort of
faculty staff in storing files of each student every now and then. This will also serve as information especially for the
irregular students, transferee. This information here can be viewed in just a second without worrying that a single file is
lost. The idea behind a computerized enrollment system is not a new concept.

As student enrollees increase every year, enrollment procedure become harder to deal. This will only serve to increase the
problem facing enrollment that provides more easy way in enrolling. This will also be a big help to all the enrollment staff
especially under the management information system because they are the one who are entitled to touch and read the
information from here. It will help our institution to have another system that will upgrade the enrollment processes so as
to meet the quality that our institutions are trying to meet.
 OBJECTIVES
GENERAL OBJECTIVES
This study aims to design and develop the “Computerized Enrollment System for West Central Elementary
School”.

SPECIFIC OBJECTIVES
Specifically, the study aimed to:

1. To determine the current set-up of computerized enrollment system of West Central Elementary School
at Sanchez Mira along with the areas of:

a. Organizational structure;
b. Processes; and
c. Master Data
 OBJECTIVES
SPECIFIC OBJECTIVES
2. Identify the issues and difficulties encountered in the computerized enrollment system of
West Central Elementary School at Sanchez Mira along with the areas of:

a. Organizational structure
b. Processes
c. Master data

3. Identify the solutions to the issues and difficulties encountered in the computerized
enrollment system of West Central Elementary School at Sanchez Mira.
OBJECTIVES
SPECIFIC OBJECTIVES

4. Determine the requirements in designing and developing the computerized

enrollment system of West Central Elementary School at Sanchez Mira.

5. Develop a “Computerized Enrollment System of West Central Elementary

School”
 Conceptual Framework
The success of the school depends on its ability to acquire accurate and timely data about its
operation, to manage this data effectively, and to use it to analyze its own activities.
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Significance of the Study

• Students

The system will provide efficient and accurate records of all the students enrolled in
the school.

• Parents
The development of the system allows the researchers to analyze a certain system that
enables them to gain more knowledge and how to make a valuable and accurate
solution to the problems encountered by the organization.
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Significance of the Study

• Teachers

This can help teachers to lessen their work and help them also to have a fast way of
enrolling students as well as securing student information.

• Researches

The development of the system allows the researchers to analyze a certain system
that enables them to gain more knowledge and how to make a valuable and accurate
solution to the problems encountered by the organization.
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Significance of the Study

• Future Researches

Findings of this study may encourage researchers to conduct similar studies to

improve the result of this study. the result of this study would serve as baseline data
for future researchers for more insensitive research.
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Definition of TERMS
Early Registration– Findings of this study may encourage researchers to
conduct similar studies to improve the result of this study. the result of
this study would serve as baseline data for future researchers for more
insensitive research.

Data – It can be visualized using graphs, images or other analysis

Tools.
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Definition of TERMS
Enrollment form- this is the form where you fill up some data to enroll a
student

Enrollment system – Is system design to perform the process.

Form- the interface of the system

Grade Level- identify the grade level of the student
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Definition of TERMS
Grade Level -identify the grade level of the student
Picture box – Control that it used to insert an image to the form.

Records – To write down so that it can be used or seen again in the Future.

System – A group of organs that work together to perform an important

function of the body.
 REVIEW OF SYSTEM
This RELATED
chapter presents the review of the related literature and studies and the
technical background of which will discuss the technicality of the project, details of
the technologies to be used and the relevance of the project.
This project is an online enrolment system for students. It retrieves and collects
details of students with the enrollment assessment process that produces detailed
reports. It may also be used as a local and online assessment of the students. The
System is outlined to retrieve and track the data in a faster, easier, and safe way by
storing file data of the student enrollees inside a database which will lessen the effort
of the school staff. These details here could be seen in a second without having to
worry that the single data was lost. It has also functionality that can access through the
internet that makes students easily view and provide information.
 REVIEW OF SYSTEM
RELATED
Moreover, the enrollment process of an educational institution
becomes very complex when the waiting time is prolonged and
crowds of people are created. Technological tools are the most
effective way to deal with this problem. Therefore, this research
seeks to optimize the processes that make up the enrollment
management of an educational institution through the
implementation of a digital enrollment system. Alex Pacheco
(2017)
 REVIEW OF SYSTEM
RELATED
Moreover, the enrollment process of an educational institution
becomes very complex when the waiting time is prolonged and
crowds of people are created. Technological tools are the most
effective way to deal with this problem. Therefore, this research
seeks to optimize the processes that make up the enrollment
management of an educational institution through the
implementation of a digital enrollment system. Alex Pacheco
(2017)
 REVIEW OF SYSTEM
RELATED
Another literature, “Lack of enrollment system can lead to
chaos and trouble. Students will be confused on what they
should do to be able to enroll that is why such system is
extremely useful in the way that it gives an ease on working on
enrollment process. Enrollment is very useful in retrieving vital
information of the students. without enrollment system it
can lead difficulty both for the administration of school and
student in enrollment process . Ace Adrian (2017).
 REVIEW OF SYSTEM
Moreover,
RELATED as said by Aquino (2017) the use of computer information
technology results for them to be able to develop products fast and
make decision fast, ability to have fluid organization structures, able to
cope with the demanding work force and external environment by the
rapid development of innovative approaches and lastly using
information system confirms the company’s mission vision. School use
information system in the way of implementing an enrollment system.
This result for them to attract enrollees and earn an income. Enrollees
are attracted because the use of the said system makes the transaction
faster and easier.
 REVIEW OF SYSTEM
Additionally,
RELATED based on Science and technologies is the root of
emerging innovations in this world. For a person in this field of
expertise does not stop to reshape the landscape of today’s business
world. Enrollment system has made huge impact into the school arena.
It is a system that is built on innovative program strategies. It is a
system that will help both the enrollment personnel-in-charge and the
student to easily process the enrollment at a lesser time, distinct from
traditional enrollment, computerized enrollment system process large
assortment of student record and provide efficient and consistent
information services. Dunn and Scott (2018)
 REVIEW OF SYSTEM
Furthermore,
RELATED continuing innovations in technologies can lead to
organizational changes that range from improvement of day-to-day
operation and for easy access it provides for the end user. Many schools
today have adapted this innovation in offering their services. Forman
(2017)
As stated by Studymode.com (2018) computerized enrollment
system tends to replace what we called “Paper Less” transaction and
also it will make any transaction easier and faster. Also, it tends to
lessen manpower and human efforts in terms of processing any
transaction in regards with enrollment transaction.
 REVIEW OF SYSTEM
As well, have a dual function. Not only do they enable a school to have a
RELATED
clear picture of what is available and what is required, but they also provide
justification of certain needs. Furthermore, they serve to extend the
memory by which persons and/or organizations can pass their
cultures and achievements on to future generations. Recordkeeping
is vital to an education system’s information cycle as a whole,
because of its fundamental role in the process of efficient information
production and collection. Since some of the most crucial information is
produced at the school level, the importance of creating a systematic
record-keeping culture at that level cannot be stressed enough.
Chifwepa (2018)
 REVIEW OF SYSTEM
RELATED
Furthermore, A significant advantage of building system application to
support a standard browser feature is the ability to perform as specified ,
regardless, of the operating system installed by the given client.

A computerized enrollment system has featured that meet most of a

academic institution system needs and requirements. This includes
standardized modules for student, registration, enrollment, grade management,
and other modules that are deemed necessary to operate a school. Bacala and
Reanno, 2016.
 REVIEW OF SYSTEM
RELATED
In addition to, the iterative implementation covers the
breakdown of overall functionality of the system to what
he called feature set and those feature set represent
different process involve in an enrollment system. It helps
locate what feature an enrollment system will have since
that this kind of this system does many activities and
processes. Stephen Mchenry, 2017
 REVIEW OF SYSTEM
Moreover, enrollment
RELATED system is currently emerging on markets for
they are offering transaction convenience and service efficiently
through the use of internet. This system become a powerful tool in
dealing with information management regarding enrollment
transaction. Holmes, 2006

Together with Lopez, 2017, an Enrollment system helps and provides

efficient and reliable services to the student, enrollment personnel and
administrator. This system improved the process in enrollment item in
searching, retrieved and subject schedule.
 REVIEW OF SYSTEM
At the same
RELATED time, enrollment is the process of entering and
verifying data of students to register on a particular school.
Different interrelated processes build up enrollment procedures
called Enrollment System (ES). ES are used particularly in
recording and retrieving student information. Tracking student
information is also one feature of ES, in which the school can
trace the standing of a student. Enrolment system or ES is used
particularly in recording and retrieving student information. Trip
Adler (2017)
 REVIEW OF SYSTEM
RELATED
In addition, the success of enrollment management programs has been only
moderately successful. In traditional way of enrolling, manual enrollment
system is commonly used as a way of enrolling students to and is continuing to
be used nowadays. In manual way of registering and enrolling students they
must have to fill up first using ball pen and an enrollment form sheet given by
their teachers. By the help of different developers and programmers, they have
developed different system about the registration and enrollment process.
Computerized, online registration and online enrollment systems that helps the
school for having an easier process of managing student information. Tinto and
Russo (2017)
 REVIEW OF SYSTEM
RELATED
Moreover, Online enrollment system An Online Registration System was
proposed to replace the manual enrollment system of Cavite Maritime Institute
in order to advance an organized flow of transaction and an ease of work
concerned on how the manual enrollment performs throughout the institution’s
operations. The numerous transactions that the manual system covers, such as
updating and adding student records, generating the advising and assessment
slips, and the like considering the manual operating system to be inefficient for
the need of the institution. Since the study involves proper record handling,
tracing the constraints and evaluation of the manual system is essential.
(Bacala and Reano, 2018)
 REVIEW OF SYSTEM
Furthermore,
RELATED the computerized enrollment system will provide
the needed and storing information in a faster, more convenient
way by storing file of the student enrollees in a computer system
that will lessen the effort of faculty staff in storing files of each
student every now and then. The idea behind an enrollment
system is not a new concept. This will only serve as an
Immediate solution to the increasing problems towards
enrollment that provides more easy way in enrolling. Thelma
Smith (August 2017)
 REVIEW OF SYSTEM
EvenRELATED
more, enrollment system is the must have system in a school.
When a student is enrolling for a specific course, the school requires all
the necessary information of the enrollees. When the school retrieves
the important information from the student, the encoder now should
input the details of the student in the enrollment system. In the
enrollment system, the school can trace what are the standings of the
students or the academic performance of each student. It holds all the
information needed by the school to provide a stored student data. (Ian
Sleight, January 2017)
 REVIEW OF SYSTEM
RELATED
Together with, enrollment System is a good example of a computer-
generated process. This can lessen the workload and provides accurate
information needed by the school. As a result, it will benefit not only
the student but the administration as a whole. An enrollment system
must be a good computer-generated process, this said is to manage a
time for the avoidance of a workload so that the accurate information
that the school needs and it benefits only a student and the
administrator.
(Jeffy Lomboy, February 2017)
 REVIEW OF SYSTEM
RELATED
Even more, the process of enrollment in schools nowadays
requires information technology. The objective of Information
Technology is to help humanity from doing loads of work over
time. By having computerized system, the cost during enrollment
will be cut down and much effort will be reduced. The
computerized enrollment system reduced and cut down much
effort of work over time of humanity by the used of enrollment
technology. (Aries February. 2016)
 REVIEW OF SYSTEM
RELATED
Moreover, a quick and enrollment system process is the way the school can
find an easier and better way to implement an enrollment system. The
automation of the said system will be implemented through the use of
equipment’s like computers and printers. Users can use these equipment’s in
order for the work to be done faster and it can lessen the processing time because
of fast accessing of grades. Eilrach said the develop a system that can minimize
the processing time in order to access records of the students quickly so that
enrollment process will be much faster than usual. Enrollees will be more
comfortable for the system that researchers will develop because of fast and
consistent processing of school’s enrollment system. (Eilrach Solomon
February 2017).
 REVIEW OF SYSTEM
In RELATED
addition, Enrollment is the process of entering and verifying data of
student to registrar on a particular school. Different interrelated processes
build up enrollment procedures called Enrollment System. Enrollment System
is used particularly in recording and retrieving student’s information. Tracking
student information is also one of the features of ES, in which the school can
trace the standing of a student. (Technology Innovation on Enrollment System
(Jofil Lomboy, February 2011) “The proponent’s enrollment systems can also
easily track student information and tuition. Recording and retrieving and
verifies the data of the students registered.” According to Jofil Lomboy
(2017)
 REVIEW OF SYSTEM
RELATED
Furthermore, computerized enrollment system tends to
replace what we called “Paper Less” transaction and also
it will make any transaction easier and faster. Also, it
tends to lessen manpower and human efforts in terms of
processing any transaction in regards with enrollment
transaction. Studymode.com (2016)
 REVIEW OF SYSTEM
Moreover,
RELATED “The Internet is neither an extraordinary
communication tool nor revolutionary. It simply represents the
current stage in the development of human capabilities through
written language, which itself derived from the spoken form.”
Computerized enrollment system is currently emerging on
markets for they are offering transaction convenience and service
efficiency through the use of Internet. This system becomes a
powerful tool in dealing with information management regarding
enrollment transactions. (Holmes, 2017)
 REVIEW OF SYSTEM
Finally, Computerized enrollment system of New Berlyn, a university will be able to
RELATED
make the process of enrolling people a hundred times easier. A computerized enrollment
system is essentially a piece of computer software that allows people who manage
enrollment to deal with all student data on the computer. The names and the information
relating to individuals who study at the educational establishment will be stored on the
computer. Computerized enrollment systems are pretty basic, really, as they can be
changed and utilized to work for other companies and organizations. (Enrollment
System New Berlyn, 2018) “Enrollment system will be their great advantage towards
other School to their services fast, efficient use; it will benefit mostly the user of the
system.” According to the study conducted in Australia, the new developed enrollment
University system centralizes all relevant information about courses, units and student
grades.
 Thank You
SO MUCH!
Presented by ELLEN GRACE TADLAS
MISHEL BURIGSAY
ROWELYN PACIS