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    Adms General

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    api-3696367
    This document describes an advance document management solution (ADMS) provided by HCL Infosystems Limited. ADMS provides centralized storage, retrieval and security of documents. It allows millions of documents to be stored in a central repository and on CDs/DVDs. Documents can be retrieved within seconds and made available over a network or internet. Remote access and simultaneous access by multiple viewers is supported. The solution provides security, organization and life cycle management of documents. It also helps address issues with physical document storage like growing storage needs, cost cutting pressures and regulatory compliance.

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    Attribution Non-Commercial (BY-NC)
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    Adms General

    Uploaded by

    api-3696367
    95 views36 pages
    This document describes an advance document management solution (ADMS) provided by HCL Infosystems Limited. ADMS provides centralized storage, retrieval and security of documents. It allows millions of documents to be stored in a central repository and on CDs/DVDs. Documents can be retrieved within seconds and made available over a network or internet. Remote access and simultaneous access by multiple viewers is supported. The solution provides security, organization and life cycle management of documents. It also helps address issues with physical document storage like growing storage needs, cost cutting pressures and regulatory compliance.

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    This document describes an advance document management solution (ADMS) provided by HCL Infosystems Limited. ADMS provides centralized storage, retrieval and security of documents. It allows millions of documents to be stored in a central repository and on CDs/DVDs. Documents can be retrieved within seconds and made available over a network or internet. Remote access and simultaneous access by multiple viewers is supported. The solution provides security, organization and life cycle management of documents. It also helps address issues with physical document storage like growing storage needs, cost cutting pressures and regulatory compliance.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    95 views36 pages

    Adms General

    Uploaded by

    api-3696367
    This document describes an advance document management solution (ADMS) provided by HCL Infosystems Limited. ADMS provides centralized storage, retrieval and security of documents. It allows millions of documents to be stored in a central repository and on CDs/DVDs. Documents can be retrieved within seconds and made available over a network or internet. Remote access and simultaneous access by multiple viewers is supported. The solution provides security, organization and life cycle management of documents. It also helps address issues with physical document storage like growing storage needs, cost cutting pressures and regulatory compliance.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 36

    Advance Document Management Solution

    HCL Infosystems Limited


    F-5, Sector XI , Noida – 201301

    Contact Person:
    Narendra Jani: 9810292363
    narendra.jani@hcl.in
    HCL as a Complete Document Management Solution
    Provider
    Agenda

    ADMS

    Why ADMS?

    Features

    Benefits
    Document Management

    Every one of these documents


    started somewhere
    Document Management

    And ended up
    here
    Document Management Solution

    Document Management System provides a centralized repository for the


    document archival and management for an Enterprise. A complete
    document management life cycle can be segregated into three parts:

    Document Acquisition

    • Scan and Import documents to the system

    Document life cycle Management

    • Archive and Storage of documents


    • Index and Organize documents

    Document Retrieval and Distribution

    • Retrieve and Distribute documents


    What is ADMS?
    Advance Document Management System

    ADMS are software application that capture paper and electronic document
    and provide the storage, retrieval and security of those documents.

    Millions of Documents at Central Repository and on CDs / DVDs

    Document Retrieval in Seconds

    Make documents available on network and internet

    Remote Access to the documents

    Access of one document to many viewer at single point of time

    Security of Documents
    Pain Areas of Record Room

     Growing information base


     Demands for instant information by
    knowledge workers
     Pressure to cut costs
     Regulatory compliance
     Stream line Business processes
     Vulnerability of the paper medium
     Disasters
     Security and Secrecy of Documents
    Functional Overview – Document Management Software

    Document Repository – Managing


    entire document life-cycle from
    Creation to Digital Archival
    Easy Document Viewing and Powerful
    Image Editing
    User Management – Creation,
    Removal, Rights Management
    Administration Module
    Search and Retrieval
    Security
    Document Distribution – E-mail, Fax,
    Print, Workflow
    Disaster Management
    Database - MS SQL, ORACLE
    Backup & Restore Module
    Functional Overview – Document Management Software
    Security

    Definition of Users and Groups in the system with


    proper access control
    Access permissions on Folders, documents and
    Data Classes
    Multiple levels of access rights
    (Delete/Edit/View/None)
    Grant users privilege of creating users and groups
    Secure login and passwords for each user
    Support for Data and Password Encryption
    Support for Digital Signatures and Biometric
    integration
    Supports SSL/HTTPS for secure transmission
    128 bit Encryption
    Functional Overview – Document Management Software
    Workflow Functionality

    • Workflow for routing and tracking of documents/Files, messages


    within or across workgroup or enterprise

    • Electronic Notesheet Working for Automation of File


    movement process.

    • Collaborative working on documents in a secure environment

    • Effective searching, reporting and monitoring of work process


    and status to help in automating work processes and improve
    Functional Overview – Document Management Software
    Disaster Recovery / Backup & Restore

    Tools for back up and restore of information for


    disaster recovery
    Support for incremental and full Backups
    Support for replicating data onto remote sites
    Functional Overview – Document Management Software
    Technology / Compliances

    Based on latest Microsoft .NET Technology


    Integrates world class Imaging Toolkit
    Client-Server Architecture for
    Document Scanning
    Form Processing Module

    Web based Architecture for


    Indexing
    Search & Retrieval
    Audit Trails
    Archival, Backup & Restore
    Administration Modules

    TWAIN and ISIS Scanning Drivers Support


    CFR Part 11 Complaint
    ADMS – Important Functionalities

    Rights Based User Logins


    ADMS – Important Functionalities

    Image Enhancement Facility


    ADMS – Important Functionalities

    User Friendly Interface


    ADMS – Important Functionalities

    Work Flow Facility


    ADMS – Important Functionalities

    Various Search Options


    ADMS – Important Functionalities

    Various Audit Reports


    ADMS – Important Functionalities

    Other Important Functionalities


    Version Control
    Flow Status tracking
    Integrated E-Mail System
    Document Import from E-Mail
    Alarm and Notifier
    Different Privileges on Cabinet, Folder and Document level
    Open Ended Indexing
    Data Backup and Archive facilities
    Documents Annotation: Notes, Sticky Notes, Stamps, Watermark etc.
    Specialized Note Sheet view for Government Department
    Document Level Security
    Database : MSDE, MS SQL, ORACLE
    Benefits . . . .

    Ease of Access to information/Central Repository

    Prevention of loss of Information

    Security of Information

    Paper storage cost

    Paper Handling & Duplication Cost

    Compliments existing Infrastructure.

    Internal Process Automation

    Efficient Distribution of Documents


    A Brief Description of Document Digitization Services
    offered by HCL

    Specializing in digitization of old and rare documents in varying sizes like


    A4, A0, etc. (Old Engineering drawings, rare or historical documents, etc).
    Scanning of precious documents through a face up or contact-less
    scanner.
    Document Scanning Services (Services available at Customers site / Off
    Site).
    Document Digitization Services using OCR, ICR, OMR technologies.
    Form designing and processing services using data extraction
    technologies.
    Offering tailor made and customized document management software
    solutions.
    Indexing and cataloguing services (i.e. attaching intelligence to the
    documents)
    Library specific cataloguing services.
    Data entry services.
    Data conversion and processing services (like converting a word file into
    Scanners

    All type of ADF Document Scanners


    Low End / Department /
    High End Production Scanner

    Flatbed Production Scanners


    from A4 to A3 Size

    Color and Black & White


    Book Scanners from A2 upto A0 Size
    Scanners

    Low End Scanners Departmental Scanners

    Black & White and Color Book Scanners

    High End Production Scanners

    Microfilm Scanners
    Existing Clients Sector

    1 Government Sector

    2 Public Sector Unit

    3 Corporate Sector

    4 Banking Sector

    5
    3 Hospitals
    Partial List of ADMS & Scanning Customers

    Government Public Sector Units Telecom Sector

    BBMP, Ministry
    Bangalore of
    Food
    Supreme Court Processi
    of India ng

    Education Sector Banking Sector Medical Sector

    Fragile Documents Corporate Sector

    Land State
    Records Archives
    Gujarat
    Bharat Heavy Electricals Limited - PSER
    - Automation of Approval process and DMS
    Karnataka Power Transmission Corporation Limited
    - Turnkey Implementation of Kannad DMS
    ONGC – Scanning & Digitization of
    Reports / Maps / Seismic Films with Web Based DMS

    • Project : Scanning and Digitization of Reports /


    Maps / Seismic Films and Implementation
    of Web Based Document Management
    Software
    - Scanning of more then 30 Lacs
    Documents and Films
    • Document Size: From A4 upto A0+ Size Documents
    • Project Highlights :
    On-Site Scanning of more then 30 Lacs Documents & Films sizing from A4 upto A0+.

    Cleaning and Color Adjustment of the scanned files.

    Indexing of Documents & Films in Web based DMS.

    Implementation of Web Based DMS and creation of Disaster Recovery Site.


    Supreme Court of India - Scanning Services for
    Court Case File & Document Management Solution

    • Project : Scanning of more than 2.50 Crores


    Documents Consisting of Old and Fragile Court
    Case Files created in 1950
    - Implementation of Network based
    Document Management Software for Court
    Case retrieval

    • Document Size: A4 and Legal Size

    • Utility : Archival and Retrieval of Court


    Case Files and Utilizing Space occupied by
    Old Records for other purpose.
    National Human Rights Commission –
    Scanning Services for Scanning Case Files

    • Project : One Year Empanelment for Providing


    Onsite Scanning Services for scanning of
    Human Rights Cases and Incoming
    Correspondence.

    • Document Size: A4 / Legal size Documents

    • Utility : Scanning of Court Case Files,


    Incoming Complains and making it
    available on Daily Basis
    Ministry of Renewable Energy - ADMS & Scanning Services for
    Storage of Research and Administration Documents

    • Project : Implementation of Advance Document


    Management Software
    - On-Site Scanning of more then 1 Lac
    Research Records, Administration Files and
    Employee Registers

    • Document Size: A4, A3 and A2 size Documents and


    Registers

    • Utility : Access of Research Documents


    and Administrative Documents
    anywhere in the campus of Ministry.
    State Archives - ADMS & Scanning Services for Storage of
    Old and Fragile Legacy Records

    • Project : Implementation of Advance Document


    Management Software
    - On-Site Scanning of more then 1.5 Lac old
    and fragile Archived Records created in 19th
    Century

    Document Size: A4, A3 and A2 size Documents and


    Registers

    Utility : Preservation of Records for making


    it available to scholars over internet and for
    preserving the heritage values.
    Mahanagar Telephone Nigam Limited – ADMS & Scanning
    Services for Application forms for Phone Connection

    • Project : Scanning of Application forms received for


    Phone Connection, Data Extraction
    and delivery on realtime basis along with
    implementation of Advance Document
    Management Solution
    - Scanning of approx. 9 lacs plus
    documents and Data Extraction

    • Document Size: A4 size Duplex Forms

    • Utility : Access of Application Forms for


    settling any query or dispute of MTNL’s
    Customer.
    Fortis Hospital - ADMS & Document Scanner as
    Total Medical Record Management Solution

    • Project : Implementation of Advance Document


    Management Software and Toshiba
    E-Studio
    - Total Medical Records Management
    Solution. Daily Scanning of Approx.
    2000 Pages
    • Document Size: A4 and A3 Documents
    • Project Highlights :
    Hospital wanted to scan patient’s records of Daily Incoming Patients and
    preservation of Medical
    Legal Cases sizing from A4 to A2 size Documents through ADF and Flatbed
    Scanning.
    Cleaning of the scanned files.
    Indexing of Patient’s Records on Medical Parameters.
    Retrieving the records by doctors on the network across the hospital for treatment
    and case
    Contact details for support

    HCL Infosystems Limited


    F-5 , 6 , Sector XI , Noida – 201301

    Contact Person:
    Narendra Jani: 9810292363
    narendra.jani@hcl.in

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