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SK OFFICIALS 2 DAYS
CONFERENCE NAME: STEPHANIE L. MAAGAD ASSESSOR NAME: AILEEN BAGASAN
EVENTS MANAGEMENT SERVICES
NCIII II. COMPANY PROFILE BACKGROUND:
COMPANY NAME: STEPHANIE’S EVENT SERVICE
LOCATION: Blk. 4, Camp Tinio, Cabanatuan City, Nueva Ecija CONTACTS: 0905-211-3368 FACEBOOK AND INTAGRAM PAGE: @stephanieeventservice Email: stephaniemaagad15@gmail.com The Stephanie’s Event Service was establish on 2018 and had been recognized as one of the most outstanding event services in Cabanatuan City, in terms on excellent service, mount-watering menus and well- organize company. We has been handled and manage different events such as birthday, wedding, debut, seasonal parties, seminar and any type of event that we can confidently showcase the satisfaction feedbacks that we got from our new and repeat clients. III. LETTER OF INTENT Dear Mr. Reyner Oseo, Lot 4, Aduas Norte, Cabanatuan City, Nueva Ecija A pleasant day to you! We would like to inform you that Stephanie’s Event Service was glad to present this letter proposal for the upcoming SK Officials 2 Days Conference that will be held on April 22-23, 2024 at Baguio City. We are happy to serve you and achieve your contentment in the event, so we will assure that everything will run and flow smoothly like what we've both desired. Stephanie's Event Service will make sure that this event will become memorable not just to you, but also to your guests. We will also ensure the safety and security of your guests to avoid unwanted happenings. For more inquiries, questions and enlightened discussion about the proposal, kindly contact us at phone number 09052113368 or send us an email in stephanieevent@yahoo.com. Thank you for considering our proposal. We look forward to the possibility of working together to bring this event to fruition. Warm regards, Stephanie Maagad IV. EVENT BRIEF
CONTACT COORINATOR STEPHANIE MAAGAD
Stephanie’s Event Service 09052113368 EVENT SK Officials 2 Days Conference DATE April 22 & 23, 2024 I Monday & TIME Tuesday 9am-5pm THEME Blue, white and green PURPOSE OF THE EVENT To congratulate the newly elected SK Officials and shows to them the importance of their position (Day 1) To bring them the correct and proper way of budgeting (Day 2) VENUE Microtel by Wyndham Baguio City ALTERNATIVE VENUE Golden Pine Hotel Baguio City GUEST 200 guests BUDGET 1 MILLION PESOS V. DETAILED EVENT PROGRAM
DAY 1: MORNING SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE
Registration 9:00 am- 9:30am Staff
National Anthem 9:30am-9:40am Audio Visual Operator
Host Doxology 9:40am-9:45am Audio Visual Operator
Opening Remarks 9:45am-9:55am Host
Role call per Barangay 9:55am-10:10am Host
Attendees Introduction of guest speaker 10:00am-10:05am Host
The History of SK 10:05am-11:30am Guest Speaker
V. DETAILED EVENT PROGRAM
DAY 1: MORNING SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE Open forum 11:30am-11:45am Guest Speaker Attendees Awarding of certificate and 11:45am-11:55am Host photo opportunity Guest Speaker Director of Association Closing remarks 11:55am-12:00pm Host
LUNCH 12:00pm-1:00pm Caterer
V. DETAILED EVENT PROGRAM
DAY 1: AFTERNOON SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE
Opening Remarks 1:00pm-1:05pm Host
Role call per Barangay 1:05pm-1:20pm Host
Attendees Introduction of guest speaker 1:20pm-1:25pm Host
The responsibilities and role 1:25pm-3:00pm Guest Speaker
of an SK Officials Open forum 3:00pm-3:20pm Guest Speaker Attendees V. DETAILED EVENT PROGRAM
DAY 1: AFTERNOON SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE Awarding of certificate and 3:20pm-3:30pm Host photo opportunity Guest Speaker Director of Association Distribution of certificates 3:30pm-3:55pm Host to the attendees Director of Association Attendees Closing remarks 3:55pm-4:00pm Host
Early dinner 4:00pm- 5:00pm Caterer
V. DETAILED EVENT PROGRAM
DAY 2: MORNING SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE
Attendance 9:00 am- 9:30am Staff
National Anthem 9:30am-9:40am Audio Visual Operator
Host Doxology 9:40am-9:45am Audio Visual Operator
Opening Remarks 9:45am-9:55am Host
Role call per Barangay 9:55am-10:10am Host
Attendees Introduction of guest speaker 10:00am-10:05am Host
The budgeting of SK Fund 10:05am-11:30am Guest Speaker
V. DETAILED EVENT PROGRAM
DAY 2: MORNING SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE Open forum 11:30am-11:45am Guest Speaker Attendees Awarding of certificate and 11:45am-11:55am Host photo opportunity Guest Speaker Director of Association Closing remarks 11:55am-12:00pm Host
LUNCH 12:00pm-1:00pm Caterer
V. DETAILED EVENT PROGRAM
DAY 2: AFTERNOON SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE
Opening Remarks 1:00pm-1:05pm Host
Role call per Barangay 1:05pm-1:20pm Host
Attendees Introduction of guest speaker 1:20pm-1:25pm Host
Transparency of SK Fund 1:25pm-3:00pm Guest Speaker
Budget / where and when to use it? Open forum 3:00pm-3:20pm Guest Speaker Attendees V. DETAILED EVENT PROGRAM
DAY 2: AFTERNOON SCHEDULE
ACTIVITY TIME DURATION PERSON IN-CHARGE Awarding of certificate and 3:20pm-3:30pm Host photo opportunity Guest Speaker Director of Association Distribution of certificates 3:30pm-3:55pm Host to the attendees Director of Association Attendees Closing remarks 3:55pm-4:00pm Host
Early dinner 4:00pm- 5:00pm Caterer
VI. BUDGET PLAN SUPPLIER AND INCLUSION QUANTITY TOTAL COST SERVICES VENUE Free access on parking lot 2 function hall 20,000 x 2 Microtel By chairs and table with cover 200 chairs and days = Wyndham, Baguio Red carpet tables 40,000 City Decoration 2 AVP operators Audio Visual Sounds and lights Led screen ACCOMMODATION Room 40 rooms good P3,000 per Microtel By Comfort Room for night x 2 Wyndham, Baguio Television 5 pax night = City Refrigerator P6,000 Amenities P6,000 x 40 rooms =P240,000 PROFESSIONAL HOST Entertainment 1 host 10,000 FEE Red Ortiz VI. BUDGET PLAN SUPPLIER AND INCLUSION QUANTITY TOTAL COST SERVICES CATERING SERVICE Full catering service : Day 1 Package Microtel Catering AM Snack Good for 200 pax P170,000 per Service (Continental Breakfast) day x 2 days Lunch 4 dishes = P340,000 (Buffet Service) 1 rice 1 drink 1 fruit PM Snack Good for 200 pax (Pasta w/ toast bread and drink) 4 dishes Early Dinner 1 rice (Buffet Service) 1 drink 1 fruit VI. BUDGET PLAN SUPPLIER AND INCLUSION QUANTITY TOTAL COST SERVICES PHOTO/VIDEO Unlimited photo and video 2 operator 20,000 GRAPHER Unlimited edit LensCab Photography Unlimited soft copy of pictures and video Photo Album Souvenirs Keychain 200 200 x P50 = G. Santiago Print and P10,000 design Tumbler 200 200 x P100 = P20,000 Certificates with frame 200 200 x P50= P10,000 Invitation and hardcopy of 200 200 x P50= program P10,000 1 P1,500 Tarpaulin VI. BUDGET PLAN
P1,500 Frappe 10 10 x P300= P3,000 Almond Croissant 20 20 x P 200= P4,000 VI. BUDGET PLAN
SUPPLIER AND INCLUSION QUANTITY TOTAL COST
SERVICES School supplies Notebook 200 200 x P30= Ballpen 200 P6,000 Portfolio Seminar Bag 200 200 x P20 = P4,000 200 x P100 =P20,000 COORDINATION FEE 10% 100,000
CONTINGENCY FUND 12% 120,000
TOTAL P1,000,000 AMOUNT VII. FLOOR PLAN VIII. RISK MANAGEMENT
PROBLEM SOLUTION Weather Monitor weather forecast before and during the event. Create second option if needed Medical Emergency Trained the personnel in-charge for first aid. Copy and print the emergency hotlines in your city. Fire Hazard Conduct fire risk assessment to staffs and implement fire prevention measures. Technical Hire a operator who is knowledgeable in AVP for technical problems. Earthquake Check if the venue has fire and emergency exit.
