P#1 – Steps to find and replace words

You can use the Navigation pane to search for specific words or phrases in a document.

1. Click Find on the Home tab.

The Navigation pane appears on the left, displaying the Results view.

Press Ctrl + F.

2. Click in the Search document box in the Navigation pane and

type the text you want to find.

The search runs automatically. Results are highlighted in the document, and the Navigation pane lists
all instances of the word.

3. Click a search result to jump to it in the document.

You can use the arrows under the search box to jump to the Previous or Next search result.

4. Click Close when you're finished.

The Navigation pane closes.

Advanced Find

To search your documents for more specific items, such as certain capitalization or only whole words,
use Advanced Find.

1. Click Find button list arrow.

2. Select Advanced Find.

The Find and Replace dialog box opens.

3. Type the word you're looking for in the Find box.

By default, the Find and Replace dialog box only shows the basics—a search field. There are more
options available if you expand the dialog box.

4. Click the More button.

The advanced options here let you set some options on how to conduct the search.

5. Check the advanced criteria you want to use.

You can choose to exactly match the case or only search for whole words. You can also use wildcards,
or ignore punctuation and spacing.

6. Click Find Next.

Word navigates to and selects the next instance that fits the additional criteria.

7. Click Close when you're done.

The Find and Replace dialog box closes.

Replace Text

If you’ve spelled something incorrectly in multiple places, Word can fix them all with just a few steps.

1. Click Replace on the Home tab.

The Find and Replace dialog box opens to the Replace tab.

2. Type the word you need to replace in the Find what text field.

3. Type the word you need to replace in the Replace with text field.

4. Select a replacement option.

o Replace: Replaces the first instance of the word. Keep clicking to fix them one at a
time.
o Replace All: Fixes all instances of the word at once.
Once all the instances of the word have been replaced, a dialog box will pop up to let you know it’s
complete.

5. Click OK.

6. Click Close when you're done.

The Find and Replace dialog box closes.
P#2 – Steps to set alignments
1. Click anywhere in a paragraph you want to align, or select multiple paragraphs.

2.Click an alignment option in the Paragraph group.

Shortcuts:
o To align left, press Ctrl + L.
o To align right, press Ctrl + R.
o To align centre, press Ctrl + C.
o To justify, Ctrl + J.

Examples:

Left Aligned
Right Aligned

Centre Aligned
Justified
P#3 – Steps to set Page Margins and also set
different on different pages
Word includes several built-in margin settings that you can choose from.

1. Click the Layout tab.

2. Click Margins button.

3. Select a new margin setting.

Word adjusts the size of the margins and automatically redistributes your content to fit.

Set Custom Margins

If the common margin settings don't meet your needs, you can create custom ones.

1. Click Margins button on the Layout tab.

2. Select Custom Margins.

3. Adjust your margin settings in the dialog box.

4. Click OK.
P#4 – Steps to Set Orientations and Size and also
set different on different pages
Word can lay out the page for any paper size that your computer’s printer supports. This means that
you can use Word not only to print letters, but also legal documents, postcards, tickets, flyers, and
any other documents that use a non-standard paper size.

1. Click the Layout tab.

2. Click the Size button.

A list of common page sizes appears.

3. Select the size you want to use.

If the size you want to use doesn’t appear in the list, select More Paper Sizes. The Paper tab of the
Page Setup dialog box appears, where you can enter a custom paper size.

The document preview on the screen adjusts to use the selected paper size.

Change Page Orientation

If the common margin settings don't meet your needs, you can create custom ones.

1. From the Layout tab click Orientation.

2. Select a page orientation:

 o Portrait: The paper is taller than it is wide—like a portrait painting. This is the default
orientation setting.
o Landscape: The paper is wider than it is tall—like a landscape painting.

Portrait
Landscape
P#5 – Steps to Set Indents
The most common type of indent is a left indent, where text is indented in half-inch increments from
the left margin. You can quickly add or remove this type of indent from the Home tab.

1. Click anywhere in the paragraph you want to change indentation.

2. Click the Increase Indent button or Decrease Indent button on the Home tab.

The paragraph’s indent from the left margin is increased or decreased by 0.5” increments each time
the button is clicked.

Custom Indentation Options

You can easily set a custom indent, specifying the exact amount of space between the text and
margins on both the left and right sides.

1. Click the Paragraph dialog box launcher.

 2. Adjust the indentation settings.

You can adjust the indentation on both the left and right sides of the paragraph.

3. Click OK when you’re done to close the dialog box.

Click and drag the Left Indent marker or the Right Indent marker on the Ruler to adjust where the
text will start and end on a line.

First Line and Hanging Indents

Besides the left and right indents, two special indents can be used in your paragraphs: hanging and
first line indents. A first line indentation lets you indent the first line of a paragraph independently of
the other lines. In hanging indentation, the first line of the paragraph remains against the left margin
while the other lines in the paragraph are indented. Hanging indentations are often used
in bibliographies or lists.

1. Click the Paragraph dialog box launcher.

2. Click the Special list arrow.

3. Select an option:
o First Line: Indents the first line of a paragraph independently of the other lines.
o Hanging Line: The first line of a paragraph will remain against the left margin, while
the other lines in the paragraph are indented.

4. Enter the indent amount or use the arrows to increase or decrease the indent.

5. Click OK when you're done.

The selected paragraph will be set with the special indent.

Click and drag the First Line Indent marker on the ruler to adjust the first line indent or drag
the Hanging Indent marker to adjust that indent.
P#6 – Steps to apply Format Painter
1. Select the formatted text you want to copy.

To copy paragraph formatting (such as line or paragraph spacing) as well as text formatting, select the
entire paragraph you want to copy.

2. Click the Format Painter button on the Home tab.

The cursor changes to a paintbrush, indicating that the format painter is ready.

3. Select the text you want to apply the copied formatting to.

To apply copied formatting to multiple areas, keep the format painter turned on by double-clicking
the Format Painter button, and then select each area you want to apply the formatting to. Click
the Format Painter button again or press Esc to turn the Format Painter off when you’re done.
P#7 – Steps to apply Headings in Document
1. Select the Home tab in the ribbon.

Figure 1. Home tab

2. Select the text you want to turn into a heading. (Or, move your cursor to a blank line where you
want to type your new heading during the next step.)

Figure 2. Text selected to be formatted with a heading style

3. Select the appropriate heading level in the Styles group. (If you didn’t select existing text during
step 2, type your new heading text after making your selection.)
Figure 3. Styles group

Pro Tip: Word includes nine heading levels, although only a few will appear in your Styles group when
you open a new document. Additional heading levels will appear after you use higher-level headings.
For example, Heading 4 will appear after you use Heading 3.

The selected text will be formatted with the new heading style immediately.

Figure 4. Text formatted with Heading 1 style

P#8 – Steps to view Document Map or Navigation
Pane
1. Click the View tab.

2. Check the Navigation Pane checkbox.

The pane appears at the left. It includes a search field for you to search for text in your document as
well as three ways to browse: by heading, page, or search result.

Press Ctrl + F.

Use the Navigation Pane

Navigating your document by page or heading allows you to jump around your document very
quickly.

1. Click the Pages tab in the Navigation pane.

Every page in the document is represented by a thumbnail. You can scroll through this list to see a
quick overview of how the document looks.

2. Select a page in the list.

Word brings you directly to the selected page.

3. Click the Headings tab.

The Navigation pane now displays all the headings in the document.

4. Select a heading in the Navigation pane.

P#10 – Steps to assign captions to objects
1. Select an image.

2. Click the References tab.

3. Click the Insert Caption button.

The Caption dialog box opens. The default caption label is “Figure”, followed by an automatic number.
You can give the caption a descriptive name as well.

Right-click an image and select Caption.

4. Enter a caption for the figure.

You could also adjust the position of the label by clicking the Position list arrow and selecting another
option. By default, captions will appear below figures.

5. Click OK.
A caption is added below the image.

Captions added this way will automatically number themselves, in order, from the start of the
document. If you add a new caption to an earlier figure, each caption after is automatically
renumbered.

Since caption numbers can change, create references to captions in your document by clicking
the Cross-reference button on the References tab and selecting the caption. This way, the reference
in the text will automatically change when the caption number does.
P#11 – Steps to insert new label in caption
You can add a caption to a table in the same way that you can add a caption to a figure. If you have
multiple types of captions in a document, you may also want to customize the numbering style so
they don’t all look the same.

1. Select a table.

2. Click the Insert Caption button.

3. Click the Label list arrow.

4. Select Table.

The caption label changes to Table. This also restarts the numbering to only include table captions
and changes the position of the caption as well.

5. Click the Numbering button.

6.Click the Format list arrow and select a new numbering format.

You can order captions with numbers, letters, or roman numerals.

7. Click OK.
The numbering format is applied.

8. Enter a caption for the table.

9. Click OK.
The table caption is added above the table and will use the specified numbering format.
P#12 – Steps to insert Table of figures
Once you have a few figures in your document, you can create a table of figures, listing each figure
and the page it’s found on.

1. Click in your document where you want the table of figures to appear.

2. Click the Insert Table of Figures button on the References tab.

3. Click the Caption label list arrow.

You can create a caption list for equations, figures, or tables.

4. Select a caption type.

5. (Optional) Customize the table of figures.

We can hide or show page numbers, change how page numbers are aligned, and change the tab
leader between the caption labels and the page number.

6. Click OK
The table of figures is inserted and lists all the figures in the document.

Once you have a few figures in your document, you can create a table of figures, listing each figure
and the page it’s found on.

1. Click in your document where you want the table of figures to appear.

2. Click the Insert Table of Figures button on the References tab.

 3. Click the Caption label list arrow.

You can create a caption list for equations, figures, or tables.

4. Select a caption type.

5. (Optional) Customize the table of figures.

We can hide or show page numbers, change how page numbers are aligned, and change the tab
leader between the caption labels and the page number.

6. Click OK
The table of figures is inserted and lists all the figures in the document.
P#13 – Steps to create list and nested list
Multilevel List
Both numbered and bulleted lists can have multiple levels, letting you put together an
outline of topics and subtopics. Any list can be turned into a multilevel list by demoting list
items.
1. Select the list item you want to demote.
2. Click the Increase Indent button.

The list item is indented, and depending on the list style, the bullet or number may change.
You can indent a list item multiple times to create additional levels.
To promote a list item back to a higher level, just click the Decrease Indent button.
P#14 – Steps to set line spacing
1. Select the paragraph or paragraphs you want to adjust.
2. Click the Line and Paragraph Spacing button.
A list of line spacing options appears. The options here range from 1.0, which adds no extra
space between lines, to 3.0, where the spacing for each line is triple that of a single-spaced
line.
3. Select a spacing option.
For more spacing options, select Line Spacing Options to open the Paragraph dialog box.

The spacing between the selected lines is changed.

P#15 – Steps to set before and after paragraph
spacing
If you want to add space above or below the paragraph, adjust the paragraph spacing.
1. Click the Paragraph dialog box launcher.

2. Adjust the settings in the Spacing group.

o Before: Adds space above the paragraph.
o After: Adds space below the paragraph.
3. Click OK.
Additional space will be added before or after the selected paragraph.
You can quickly add or remove 12 pts of spacing before or after the selected paragraph by
clicking the Line and Paragraph Spacing button on the Home tab, then
selecting Add/Remove Space Before Paragraph or Add/Remove Space After Paragraph.
P#17 – Steps to apply paragraph
border and fill colour
Borders are lines that you can add to the top, bottom, left, or right of paragraphs. They are
especially useful for emphasizing headings.
1. Click in the paragraph where you want to add a border.
If you want to add the same kind of border to several paragraphs, select them all at once.
2. Click the Borders list arrow.
3. Select a border type.

The border is applied to the selected sides of the paragraph.

To remove a border, select the No Border option in the Borders menu.
Add Shading
Change the background color of a paragraph by adding shading.
1. Select the paragraph or paragraphs you want to add shading to.
2. Click the Shading list arrow.
 3. Select a shading color.
If the color you want to use does not appear in the list, select More Colors to choose from a
larger array of colors.

The color is applied behind the text.

Additional Border and Shading Options
If the options available on the ribbon don't have what you're looking for, open the Borders
and Shading dialog box to see more options..
1. Click the Borders list arrow.
2. Select Borders and Shading at the bottom of the menu.
3. Use the options in the dialog box to adjust the border and shading:
o To apply a border: Click the Borders tab and select your border style, color,
and width. Then, click the side(s) of the paragraph in the Preview diagram
where you want to apply the borders.
o To apply shading: Click the Shading tab. Click the Fill list arrow and select the
color you want to use. You can also click the Style list arrow in the Patterns
group and select a pattern.
4. Click OK when you're done.
The border and shading settings are applied.
You can also add a border or shading to just some of the text rather than an entire
paragraph. Select the text and open the Borders and Shading dialog box. Click the Apply to
list arrow, and select Text. Then, specify the border and shading options you want to use.
P#18 – Steps to set watermark (Text and Image
Both)
A watermark is a faint message or image that indicates a document should be specially
treated. It does not obscure text on the page.
1. Click the Design tab.
2. Click the Watermark button.
You can choose a built-in watermark from a category such as Confidential, Disclaimers, or
Urgent, or you can create a custom watermark.
3. Select a watermark.

It's applied to every page in the document, set behind the text.
P#19 – Steps to set Page Border and Page Colour
You can also add a background color to your document. This color will only appear in digital
copies of the document—Word will not print the page color.
1. On the Design tab, click the Page Color button.
2. Select a color.

Page color won't be printed; it will only appear when viewed digitally—as a Word document,
PDF, or web page.
Add Page Borders
Finally, you can add page borders along the margins to give it a finished look.
1. On the Design tab, click the Page Borders button.
Using the Borders and Shading dialog box, customize how you want the border to look.
2. Select a border style from the Style list.
You can choose from a variety of solid lines, dotted and dashed lines, and patterns.
3. Select a border color.
4. Select a border width.
 5. Choose which sides of the page will have a border by clicking the top, bottom, and/or
sides of the preview.
6. Choose which sections of the document will have the border.
You can choose the whole document, just this section, just the first page in this section, or
every page in the section but the first page.
7. Click OK.
The border is added to the selected pages.
P#20 – Steps to set Paragraph Border and Shading
for Design Tab
Step 1: Select the text/Paragraph to apply Border.

Step 2: Now, go to the Borders tab in the Paragraph menu under the Home bar.
Step 3: Select the border of your choice.
Applying Shades
Another way of grabbing the attention of the viewers more likely is by using
the Shading feature in the Word Document. It is similar to highlighting the text/Paragraph.
In MS Word there are multiple colors available in the Shading tab, which you can apply to
your text or paragraph like: red, blue, black, etc.
Steps to Apply:
Step 1: Select the text to apply the Shading.

Step 2: Now, go to the Shading tab in the Paragraph menu under the Home bar.
Step 3: Select the Shading Color of your choice.
However, we can apply both at the same time
(Border and Shading), thus making our paragraph
more appealing.
 P#21 – Steps to set columns and line between
option
1. Choose Page Layout > Columns. At the bottom of the list, choose More Columns.

2. In the Columns dialog box, select the check box next to Line between.
 P#22 – Steps to set page break and column
break
1. Place your cursor where you want the column to break.

2. Click Layout > Breaks.

In Word 2013 or Word 2010, click Page Layout > Breaks.

3. A menu with options will appear. Click Column.
4. A column break is inserted. Click Home > Show/Hide to see it.
P#23 – Steps to apply Hyphenation in document
You can also control how text breaks at the end of a line by adjusting hyphenation.
Hyphenating will break long words across lines in order to smooth out the side margins of a
document.
1. Click the Layout tab on the ribbon.
2. Click the Hyphenation button.
Automatic hyphenation lets Word choose how to hyphenate words, while Manual will open
a dialog box and work through the document to let you choose how to split each word.
3. Select a hyphenation option.

The hyphenation option is applied to the document.

 P#24 – Steps to set restart numbering in the
middle of the list
1. Place your cursor where you want a bulleted or numbered list.

2. On the Home tab, click the arrow next to Bullets or Numbering.

3. Choose a style and start typing.

4. Press Enter every time you want a new bullet or number, or press Enter twice to end
the list.
Tip: When you start a paragraph with an asterisk and a space (* ) or with number 1 and a
period (1.), Word displays the AutoCorrect Options button and begins building a bulleted or
numbered list. If you don't want a bulleted or numbered list, click the AutoCorrect
Options button and then click Stop Automatically Creating Bulleted Lists or Stop
Automatically Creating Numbered
Lists.

Restart numbering at 1
1. Click the item that you want to be the first item in the new list.
2. Ctrl+click or right-click the item, and then click Restart numbering.
P#25 – Steps to insert cover page and Drop cap
1. Select the first character of a paragraph.

2. Go to INSERT > Drop Cap.

3. Select the drop cap option you want.

 To create a drop cap that fits within your paragraph, select Dropped.

 To create a drop cap that is in the margin, outside of your paragraph, select In
margin.
Tip: You can change the size and font of the drop cap, as well as its distance from the text. To
do so, select Drop Cap > Drop Cap Options, and under Options, make your selections.
P#26 – Steps to insert table, merging of cells and
splitting of tables, convert table to text
Insert a Table
To create a table, you must first determine how many columns (which run up and down)
and rows (which run left to right) you want to appear in your table. Cells are small,
rectangular boxes where the rows and columns intersect. The number of columns and rows
determines the number of cells in a table.
1. Click the Insert tab.
2. Click the Table button.
3. Use the grid to select how many columns and rows you’d like.

The table with the specified number of rows and columns is inserted.
4. Enter your content into your newly created table.
You can use the arrow keys to navigate from cell to cell as you type. You can also press
the Tab key to move to the next cell.
Convert a Table to Text
You can also convert an existing table back into
plain text. This frees up the text from the table,
so that you can keep the table’s data without the
strict table formatting.
1. With the table selected, click the Layout tab.
2. Expand the Data group, if necessary.
3. Click the Convert to Text button.

4. Choose how you want the cells separated.

You can separate the columns with new paragraph marks, tabs, or commas. You could also
specify another custom separator.
5. Click OK.
 P#28 – Steps to insert Hyperlink with screen
tip
1. Press Ctrl+K. Word displays the Insert Hyperlink dialog box.

Figure 1. The Insert Hyperlink dialog box.

2. Click on the ScreenTip button. Word displays the Set Hyperlink ScreenTip dialog
box.

Figure 2. The Set Hyperlink ScreenTip dialog box.

3. In the ScreenTip Text box, enter the text you want to use for your ScreenTip.
4. Click on OK to close the dialog box.
5. Set any other hyperlink values, as desired.
6. When completed, click on OK.
P#29 – Steps to insert Bookmark and Footnote
Bookmark the location
1. Select text, a picture, or a place in your document where you want to insert a
bookmark.
2. Click Insert > Bookmark.

3. Under Bookmark name, type a name and click Add.

Jump to a bookmark
Type Ctrl+G to open the Go To tab in the Find and Replace box. Under Go to what,
click Bookmark. Enter or select the bookmark name, and then click Go To.

Link to a bookmark
You can also add hyperlinks that will take you to a bookmarked location in the same
document.
1. Select the text or object you want to use as a hyperlink.

2. Right-click and then click Hyperlink .

3. Under Link to, click Place in This Document.
4. In the list, select the heading or bookmark that you want to link to.
Note: To customize the Screen Tip that appears when you rest the pointer over the
hyperlink, click ScreenTip, and then type the text that you want.
 5. Click OK.
If you’re having any issues or problems with bookmarks, read about the various techniques
to troubleshoot bookmarks.

Footnote
1. Click where you want to reference to the footnote or endnote.
2. On the References tab, select Insert Footnote or Insert Endnote.

3. Enter what you want in the footnote or endnote.

4. Return to your place in the document by double-clicking the number or symbol at
the beginning of the note.
 P#30 – Steps to insert Header and Footer,
Page Number (First Page, Even Pages & Odd
Pages)
1. On the Layout tab, in the Page Setup group, click the dialog box launcher.

2. In the Page Setup dialog box, click the Layout tab.

3. Under the Headers and footers group, select Different odd and even AND Different
first page.

4. Click OK.
5. Scroll to the first page by clicking <CTRL+Home>.
6. On the Insert tab, in the Header & Footer group, click Footer.
7. Scroll through the document and observe the footer
areas.
 Note that now the footers are labelled:
 First Page Footer

 Even Page Footer

 Odd Page Footer

8. Adding Footers to Even Pages:

 Click in footer of any even page.
 In the Header and Footer tab, in the Header and
Footer group, click Footer and then click Blank (Three Columns). The
placeholders are
 added to the footer.

 Click on the [Type here] on the left.

 In the Header and Footer tab, in the Header and Footer group, click Page
Number and then select Current Position and click Accent Bar 1. The page
 number is added to the footer.

 Click the [Type here] in the center.

 Press <Delete>.
 Click the [Type here] on the right.
 Type Microsoft Tips & Tricks.
Word

 Scroll through the document and observe that:

 all even pages have this footer.
 the first page and odd pages have no footer text.
9. Adding Footers to Odd Pages:
 Click in footer of any odd page.
  In the Header and Footer tab, in the Header and Footer group,
click Footer and then click Blank (Three Columns). The placeholders are
added to the footer.
 Click on the [Type here] on the left.
 Type Microsoft Word Tips & Tricks.
 Click the [Type here] in the center.
 Press <Delete>.
 Click the [Type here] on the right.
 In the Header and Footer tab, in the Header and Footer group, click Page
Number and then select Current Position and click Accent Bar 2. The page
number is added to the
footer.

 Scroll through the document and observe that:

 all odd pages have this footer
 the first page footer is blank
 all even pages have the footer text added in step 9
10. In the Header and Footer tab, click Close Header and Footer
 P#31 – Steps to activate / deactivate Track
Changes with password and comments -
Review Documents
Turn Track Changes on and off
 On the Review tab, go to Tracking select Track Changes.
and

 When Track Changes is on, deletions are marked with a strikethrough, and
additions are marked with an underline. Different authors' changes are
indicated with different colors.
 When Track Changes is off, Word stops marking changes, but the colored
underlines and strikethrough from your changes remain in the document
until they're accepted or rejected.
Note: If the Track Changes feature is unavailable, you might need to turn off
document protection. Go to Review > Restrict Editing, and then select Stop
Protection. (You might need to provide the document password.)
Show or hide comments or tracked changes
Display all changes inline
The default in Word is to display deletions and comments in balloons in the margins
of the document. However, you can change the display to show comments inline
and all deletions with strikethroughs instead of inside balloons.
1. On the Review tab, go to Tracking.
2. Select Show Markup.

3. Point to Balloons and select Show All Revisions Inline.

View inline comments as ScreenTips.
 Rest the pointer on a comment in the document. The comment appears in a
ScreenTip.

Display changes by type of edit or by reviewer

1. On the Review tab, go to Tracking and select Show Markup.

2. Do one of the following:

 Select the type of change that you want to
display.

For example, select Comments, Insertions and Deletions, or Formatting. The

check mark next to the item indicates that the item is selected.

Important: Even if you hide a type of markup by clearing it on the Show

Markup menu, the markup automatically appears each time the document is
opened by you or a reviewer.
 Point to Specific People, and then clear all check boxes except the ones next
to the names of the reviewers whose changes and comments you want to
show.
 Note: To select or clear all check boxes for all reviewers in the list, select All
Reviewers.
Display changes and comments for specific reviewers
An editor or reviewer usually wants to view a document as it will appear after their
changes are incorporated. This procedure gives an editor or reviewer the
opportunity to see how the document will look with the changes.
1. Go to Review > Tracking > Display for Review.

2. Choose the option you want:

 To review the changes, indicated by a red line in the margin, choose Simple
Markup.
 For a detailed view of the changes, choose All Markup.
 For a preview of how the document will look if you make all the suggested
changes permanent, choose No Markup.
 To view the original document as if all the suggested changes were removed,
choose Original.
 P#32 – Steps to insert Mail Merge, E-mails
and Labels
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.

2. Click Step-by-Step Mail Merge Wizard.

3. Select your document type. In this demo we will select Letters. Click Next: Starting

document.
4. Select the starting document. In this demo we will use the current (blank) document.
Select Use the current document and then
click Next: Select recipients.

o Note that selecting Start from existing document (which we are not doing in
this demo) changes the view and gives you the option to choose your
document. After you choose it, the Mail Merge Wizard reverts to Use the
current document.
5. Select recipients. In this demo we will create a new list, so select Type a new list
and

then click Create.

o Create a list by adding data in the New Address List dialog box and
clicking OK.

o Save the list.

o Note that now that a list has been created, the Mail Merge Wizard reverts
to Use an existing list and you have the option to edit the recipient list.

o Selecting Edit recipient list opens up the Mail Merge Recipients dialog box,
where you can edit the list and select or unselect records. Click OK to accept
 the list as is.

o Click Next: Write your

letter.
6. Write the letter and add custom fields.
o Click Address block to add the recipients' addresses at the top of the

document.
o In the Insert Address Block dialog box, check or uncheck boxes and select
options on the left until the address appears the way you want it to.

o Note that you can use Match Fields to correct any problems. Clicking Match
Fields opens up the Match Fields dialog box, in which you can associate the
fields from your list with the fields required by the wizard.
7. Press Enter on your keyboard and click Greeting line... to enter a greeting.

8. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the
drop-down arrows and selecting the options of your choice, and then click OK.
9. Note that the address block and greeting line are surrounded by chevrons (« »).
Write a short letter and click Next:
Preview your letters.

 Preview your letter and click Next: Complete the merge.

 Click Print to print your letters or Edit individual letters to further personalize some

or all of the letters.

P#33 – Steps to Run Macros

To run a macro, click the button on the Quick Access Toolbar, press the keyboard shortcut, or you
can run the macro from the Macros list.

1. Click View > Macros > View Macros.

2. In the list under Macro name, click the macro you want to run.
3. Click Run.
 P#34 – Steps to set Cross- Reference
1. In the document, type the text that begins the cross-reference. For example, "See Figure 2
for an explanation of the upward trend."

2. On the Insert tab, click Cross-reference.

3. In the Reference type box, click the drop-down list to pick what you want to link to.
The list of what's available depends on the type of item (heading, page number,
etc.) you're linking to.

4. In the Insert reference to box, click the information you want inserted in the
document. Choices depend on what you chose in step 3.

5. In the For which box, click the specific item you want to refer to, such as "Insert the
cross-reference."
6. To allow users to jump to the referenced item, select the Insert as hyperlink check
box.
7. If the Include above/below check box is available, check it to include specify the
relative position of the referenced item.
8. Click Insert.
 P#35 – Steps to set Subscript and super script
1. Select the text or number you want.

2. Go to Home and select Superscript or Subscript .