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excel slides

The document provides an introduction to Microsoft Excel 2016, detailing key terminologies such as workbook, worksheet, cell, and formula. It explains the structure of spreadsheets, including the use of mathematical operators and the order of operations, as well as common error messages encountered in Excel. Overall, it serves as a foundational guide for users to understand and navigate Excel's functionalities.

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spiderj628
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Download as PPTX, PDF, TXT or read online on Scribd
9 views

excel slides

The document provides an introduction to Microsoft Excel 2016, detailing key terminologies such as workbook, worksheet, cell, and formula. It explains the structure of spreadsheets, including the use of mathematical operators and the order of operations, as well as common error messages encountered in Excel. Overall, it serves as a foundational guide for users to understand and navigate Excel's functionalities.

Uploaded by

spiderj628
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft Excel 2016

Introduction to Spreadsheet Programs


GETTING STARTED

To open Excel, click the Start button, point to All


Programs, point to Microsoft Office, and then
click Microsoft Office Excel 2007.
Overview of Spreadsheet Programs
EXCEL TERMINOLOGIES
• Workbook: A workbook is a file created in
Excel. A workbook can contain one or more
worksheets and related items. An Excel 2016
workbook contains one default worksheet.
• Worksheet: A worksheet is a single
spreadsheet in a workbook. You can add or
delete worksheets in a workbook as required.
An entire Spreadsheet or worksheet could
contain 16,384 columns across and 1048576
rows down.
Terms con’t
• Cell: a rectangular box created on the
spreadsheet / worksheet where a row and
column meet
• Cell Address or Cell Reference: the label
for a cell made up of the column identifier
and the row identifier.
Example: A1 = column A, row 1
• C5 = column C, row 5
Terms con’t
• Cell Range: a group of cells that are
highlighted (selected), or specified for use
in a formula. A range includes the first cell
address and the last cell address of cells
either in a column or a row. Example:
=sum (B4:B10) - identifies all cells in the
range from B4 to B10
• Cell Address Box or Name box: a
rectangular box located at the top left
corner of the spreadsheet containing the
cell address of the current cell
Terms con’t
• Active Cell: the cell that is selected and
has a highlighted border.
• Rows: rows are the horizontal divisions in
a worksheet. Rows are represented by
numbers along the side of the sheet.
• Columns: Columns are the vertical
divisions in a worksheet. Each column is
identified by a letter. For example, the first
column in a worksheet is A.
Terms con’t
• Formula: formulas are equations that
perform calculations in your spreadsheet.
Formulas always begin with an equals
sign (=). When you enter an equals sign
into a cell, you are basically telling Excel to
“calculate this.”
• Function: Functions are Excel-defined
formulas. They take data you select and
enter, perform calculations on them, and
return value(s).
More on Functions
• All functions have a common format – the equals
sign followed by the function name followed by the
input in parentheses.
• The input for a function can be either:
– A set of numbers (e.g., “=AVERAGE(2, 3, 4, 5)”)
• This tells Excel to calculate the average of these numbers.
– A reference to cell(s) (e.g., “=AVERAGE(B1:B8) or
“=AVERAGE (B1, B2, B3, B4, B5, B6, B7, B8)”
• This tells Excel to calculate the average of the data that
appear in all the cells from B1 to B8.
• You can either type these cell references in by hand or by
clicking and dragging with your mouse to select the cells.
Terms con’t
• Formula bar: displays the content of the
selected cell. You may edit here.
• Labels: Textual information entered onto a
worksheet cell. Could be column or row
headings (Price, Quantity) or data entries
such as student names.
• Values: Numeric information entered onto
a worksheet cell. A value is any “raw” /
unformatted number you enter, or results
from a calculation on the spreadsheet
Terms con’t
• Relative Cell Reference: is a cell reference that
changes when you copy a formula, or “fill” down
a column or across a row. For example, the
formula A1+A2+A3 will automatically change to
B1+B2+B3 and then to C1+C2+C3 when copied
or filled to those cells on the worksheet
• Absolute Cell Reference: a cell reference that
does not change when you copy a formula. To
make a cell reference absolute, type a dollar
sign ($) before both the column letter and row
number; (eg. $C$2)
Mathematical Operators
MATH OPERATORS

Symbols Meaning Examples Answers

+ Addition =15+4 19

- Subtraction =10-15 -5

* Multiplication = 4*5 20

/ Division =100/25 4

^ exponents =2^4 16
MATHEMATICAL ORDER OF
OPERATIONS - BEDMAS
MATHEMATICAL ORDER OF OPERATIONS -
BEDMAS
1st ( ) “Brackets” starting
from the inside out

2nd Exponents
3rd Division (/) from left to
right and Multiplication
(*)
4th Addition (+) and
subtraction (-) from left
to right
Writing Mathematical
Expressions in EXCEL
• Expressions must be written in a format
consistent with the syntax of the
programming language used to write
Microsoft Excel.
Mathematical Expression Equivalent EXCEL Expression

0.8Q 0.8*Q

√M M^(1/2) or M^0.5

√(A+B)

D+E
V+W
Error messages in Excel
In the course of working in excel, an entry
or a formula may be made which may not
be consistent with Excel rules or syntax.
It is important to know therefore that
anytime any of Excel’s rules of grammar is
violated an error message in a form of
symbol also called error value or code is
indicated in the appropriate cell or cells
Error Messages/values/codes
Error
Meaning
Message/Value
#### When a column is too narrow to display the
result of calculation.
#DIV/0! When a formula is dividing a number by zero,
or by an empty cell.
#VALUE! When a formula refers to a cell that Excel
cannot use in calculation.
#NAME? When a formula contains a function name or
cell reference that Excel does not recognize.

#REF! When a formula refers to a cell that is not


valid, such as when a cell used in calculation is
deleted.
Questions

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