Effective_Safety_Committees.ppsx

Effective Safety
Committees.
Making them work
for you!

Rate Your Safety Committee
1. Motivated, get things done, cornerstone of
your safety program, focus on problem
solving and safety promotion, loved by all.
2. They meet, do some things OK, have trouble
staying on track, basic function is to review
accidents and conduct inspections.
3. Have not accomplished anything of value in
the past year, bored, on the verge of breaking
up.
4. Don’t meet anymore, in need of life support
or a mercy killing.
5. Don’t have a committee at all.

The Challenge
 With today’s corporate trend of streamlining
and multi-tasking, management level
employees are required to wear several
“hats”.
 Positions dedicated solely to safety are
becoming less common. The responsibility of
safety is being combined into other functions
such as Human Resources, Operations or
Production Managers
 This makes the use of Safety Committees
extremely important

A Safety Committee is ….
 ….. an integral element of a
comprehensive Safety and Health
Program. It serves to demonstrate top
management’s direction and commitment
to Safety as a priority of the organization.

Purpose
 The main purpose of a safety
committee is to help promote safety in
the workplace!
Safety
First

Goal
 Increase safety awareness
 Build enthusiasm for safety programs
 Reduce / Prevent Injuries

Some of the functions a safety
committee can assist with:
 Regulatory Compliance
 Emergency Planning (Bomb threat, Fire,
Workplace Violence)
 Training (OHS Act, WHMIS, General Safety)
 Program Development and Implementation
 Ergonomics
 Inspections
 Job Safety Analysis
 Accident Investigation reviews
 Employee Safety Promotion

Safety Committees
 Safety Committees have the ability to
make an immediate positive impact on a
safety program.
 If managed properly, Safety Committees
can be one of the biggest time savers for a
safety manager.
 Liaison between Management and
Employees

Safety Committees:
How do we do it?
 What makes them fail
 What makes them successful
 Some new ideas

Benefits - Organization
 Fewer accidents and lost work time
 Promotes involvement
 Delegates work to more
 Accomplishes more safety projects
 Increased productivity
 Saves money

Benefits - Employees
 Safer work environment
 Better communication
 Increases safety awareness
 Enhanced employee morale

Myths…
 Safety Committees…
 Relieve managers and supervisors of their
responsibility for safety.
 Take the place of other safety programs.
 Involve only employees.

What Makes Committees Fail
 No direction
 No successes
 Frustration
 Boredom
 Why are we here?
 This is a waste of my time!!
 No support

Possible Barriers to Success
 Lack of…
 Management commitment
 Committee expertise or training
 Teamwork
 Leadership
 Direction and goals
 Follow-up
 Focus on specific issues
 Preparation for meetings

What Makes Committees Fail
 This is a big no-no:
 Asking your safety committee members to be
the “safety police”.

CREATING A BASIC
FOUNDATION
GETTING STARTED

Membership – Cornerstone of an
Effective Committee
 All employees should have the opportunity to
participate
 Representation by all departments,
locations,operations, divisions,
 Include Office staff
 Membership should be 5 to 15 (5 to 7 is
optimal)
 Designee plus alternate
 Membership should be on a volunteer basis
 Rotate members
 Assign specific responsibilities to
chairperson, secretary, and members.

Should Management be
involved
 Pro’s
 Shows buy in
 Improves Internal Communication
 Causes more effective deployment of
resources
 Management knows why and how the
committee came up with the idea

Should Management be
involved
 Cons
 Intimidating to some employees
 Management gives little support
 Management shoots down all ideas
 Always concerned about $$$$$$$$$$$$$$$

Responsibilities -
Chairperson
 Organize agenda items, speakers, and other
related materials for meeting
 Forward recommendations to appropriate
management personnel
 Prepare periodic loss analysis reports / Large
loss report
 Follow-up to past recommendations and
report status
 Conduct meeting in orderly fashion

Responsibilities - Secretary
 Prepare meeting agenda and notify
members
 of date and location
 Gather agenda items and related materials
 Roll call of members
 Record minutes

Responsibilities - Members
 Attend all meetings and actively participate
 Set a positive example for safe
performance
 Conduct inspections according to
schedule
 Participate in accident investigation and
review
 Report unsafe acts or conditions

Structure
 Determine frequency of meeting
 Pre-schedule meeting dates
 Limit to one hour
 Prepare agenda
 Record and distribute minutes
 Appoint sub-committees when needed

Rules of Order
 Call to order
 Roll call by secretary
 Introduce visitors
 Review minutes of previous meeting
 Conduct business
 Old
 New
 Sub-committee reports
 Review accident data
 Review inspection reports
 Adjournment and schedule next meeting

Functions of the Committee
 Provide a forum for formulation and
discussion of health and safety policies.
 Provide a channel through which policies
can be recommended for adoption by
management.
 Generate ideas for improving health and
safety.
 Stimulate interest of employees.
 Review and update safety training plans.

Functions of the Committee
 Make recommendations on the use of
protective clothing and equipment.
 Develop safe work practices / JSA’s
 Examine accident reports and suggest
prevention techniques.
 Conduct regular safety inspections

Set them up for Success
 Coffee and doughnuts!
 Bring in a guest speaker
 Show safety related videos/photos
 Present awards/show recognition
 Have safety demonstrations
 Encourage employee interaction – no one
can remain silent throughout the meeting –
everyone has input

Successful Safety Committee
Basics
 Show up on time
 Finish on time
 Start with an agenda and stick with it.
 This is not a complaint session, a place to
talk about your children, how many beers
you can consume, or why the Leafs can’t
win the big one.

Keys to success
 Visibility/Recognition
 Post their name, Give them stature
 Credibility
 “Quick” wins
 Reasonable attainable goals
 Zero accidents is not a reasonable goal.

Keys to success
 Training
 Don’t assume everyone has the same skills
 Conflict resolution
 Communication Skills
 Meeting Management Skills
 Time Management
 Organization
 Hazard Recognition

Keys to success
 Assign Tasks
 Expect Completion
 Establish effective problem solving
methods
 How do they make recommendations?
 Who do they issue them to?
 Management needs to respond
immediately, even if suggestion is being
denied.

Keys to success
 If your safety committees are being used
as solely inspection or accident review
committees, you are creating an
environment for failure.
 Be Creative!!!!!

Creative thinking for the Safety
Committee
 Safety Committees should be task
oriented focusing on:
 Safety Awareness: The safety committee
should be involved in improving the overall
safety awareness of your workforce.
 Safety Program Development: Use them to
support your program and training needs.
This is a great opportunity to get employee
buy in.
 After all its an “Employee Safety Committee”.

Safety Committee Ideas
 Safety Promotion Awareness
 Posters
 Envelope stuffers
 Contests
 Get everyone involved
 Make it fun

Safety Program/Accident
Reduction
 Program Development
 Review policy and procedures
 Participate in Accident Investigations reviews.
 Committee should sign off on all accident
investigations
• Accident Prevention
 Target the key areas
• Ergonomics
• Training
• JTA’s

Accident Review Process
 Step beyond accident investigation
 Injured employee appears before the
committee or subcommittee
 Not on trial – but some degree of “Heat”
 Brainstorming
 Evaluate effectiveness of supervisor
investigation

Some Tools For The Safety
Committee
 Give the Safety Committee access to:
 Phone
 Computer (Internet)
 Reference material
 Digital Camera
 Outside resources
 And most of all TIME.

Spice Up A Meeting
 Bring in outside speaker
 Hold safety breakfast
 Safety awards presentation
 Designate monthly safety topic
 Back Injury Prevention
 Fire Prevention and Safety
 Slips / Trips / Falls
 Vehicle Safety
 Personal Protective Equipment

Outside Resources
 Get the most from the resources available
to you:
• Safety Services Nova Scotia
• Other Provincial Safety Associations
• Insurance Brokers
• Fire Department
• Networking
• Local C.S.S.E Meetings
• Seminars

Last Safety Committee Rule
Make it Fun!!!!!

Effective_Safety_Committees.ppsx

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