ACE U Profile Tool Brief v4

SAINT ESTANISLAO KOSTKA COLLEGE, INC.
Poblacion, Manukan, Zamboanga del Norte

7110 Philippines
www.sekc.org.ph

Adopted from ACE-U Profiling Tool (DAVAO UNIVERSITY)

The ACE U tool is a data entry spreadsheet for capturing the knowledge generation and community engagement practices of higher education institutions (HEI) in
their extension function.

The tool has two tables. The first table called Institutional support mechanisms to community engagement contains information about how the HEI makes itself
accessible to the community. The second table called Ongoing community engagements programs and projects contains information about how openness,
participation, relevance, and knowledge generation are practiced in projects.

Table 1: Institutional Support Mechanisms to Community Engagement
COLLEGE
As of JUNE 2014
Enrolment Community
Engagement
Units
Focus of
Outreach,
Advocacy, and
Partnerships
Budget for
Extension
Incentives to
Teachers/
Staff
Extension
Office
permanent
staff
Extension
Office
student
assistants
Institutional Competency
Guidance and
Counselling office

Table 2: Ongoing community engagement programs and projects (June 2012 to September 2013)
COLLEGE
Program
Projects
under
Program
Types of
Project
OPENNESS PARTICIPATION
Access Point Modes of
Engagement
Types of
Partnership
External Partners Participating Units

University
Program
Projects
under
Program
RELEVANCE COMMUNITY ENGAGEMENT AND KNOWLEDGE GENERATION
Focus of
Outreach,
Institutional
Competency
Research-
supported
Knowledge Product Knowledge Sharing Audience

Advocacy, and
Partnerships

Instructions for the June 9, 2014 forum
Please list the information requested under the following items:

A. Organizational Profile

1. The budget share (in percentage) of the HEIs extension office or its equivalent
2. A list of offices or centers that implement extension activities aside from the colleges
3. A list of subject/ course competencies or subject area specialization of the HEI
4. A list of development priorities (e.g. good governance, agriculture development)
5. Incentives to staff and students for participating in extension work

B. Projects Profile (This refers to the HEIs ongoing projects during the period June 2013 to March 2014. This should be a comprehensive list.)

1. A list of ongoing projects during the period June 2013 to March 2014
2. Project date start
3. Brief description of project and its objectives
4. Name of person or office who initiated the project
5. External partners of the HEI in implementing the project
6. Projects fund source
7. Partnership arrangement with the community (bring MOA or partnership agreement or any document that details this information)
8. No. of students and faculty participating in the project
9. Different HEI offices involved in the implementation of the project
10. Knowledge product/s of the project. Be specific. Ex: titles of studies, conceptual or systems designs, instruments, and tools. These do not
include project reports.
11. Knowledge sharing approaches of the project. Be specific. Ex: conference on Water Treatment by High Schools held on (date) in (venue) or
Uploading of activity report (Title of article or url address) in university website
12. Target audience or users of the projects knowledge product/s. Be specific. Ex: mothers of Barangay X.
13. Projects subject focus. Ex: Agriculture

14. Research work used by project to informed the project. Be specific. Ex: title of study conducted by the (name of college).
15. Projects community impact. Be specific. Ex: reduction of elementary school dropout rate from 4% to 2%.

Definition of Terms
Programs are sets of interrelated projects in support of specific institutional goals.

Projects are sets of activities undertaken within a fixed time period in support of specific objectives.
Types of Projects or Programs:
1. Curricular are undertaken in fulfillment of an academic requirement. For example, NSTP and service-learning.
2. Non-curricular are outreach, volunteer work, or other activities that do not form part of an academic requirement, and are funded by the university.
3. Externally funded are special projects undertaken by the university with funding from external sources.

ACE U stands for Approaches to Community Engagement of Universities. It is an approach to describe community engagement practices of universities in their
research or knowledge creation, instruction or knowledge sharing, and extension or knowledge application. The approach consists of three characteristics:
Access, Participation, and Relevance.

Access refers to the ways by which the university makes itself available to the community. For example, through staff who have contacts in the community.

Access Points:
1. Access through Staff/Student are channels through which the community approaches the university, specifically, through the teaching staff, non-
teaching staff, or students.
2. Access through Institution are direct links to the university, such as its offices and senior leadership. They could also be channels through which
projects are implemented as part of the universitys regular plan or budget for a given period.

Participation refers to the varying roles of the university and the community in projects or programs.
Types of Participation:
1. Service-oriented: University as provider of support, community as receiver. For example, material, human, technical.
2. Mutual exchange: University and community sharing information and resources.
3. Cooperative engagement: University and community co-implementing in some phases of the project.

4. Transformative engagement: Community taking leadership in decision-making, university providing necessary support to sustain a prior engagement.

Types of Partnerships:
1. Formal partnerships are those supported by a written agreement specifying the roles and responsibilities of the parties. For example, memorandum of
agreement or understanding.
2. Informal partnerships are those without a written agreement.

External partners are individuals or organizations that play a role in programs or projects. For example, an LGU providing training or an NGO providing logistical
support.

Participating units are offices, centers, colleges or departments in the university that have a role in programs or projects.

Relevance refers to how the university undertakes community engagement based on its trifocal functions of instruction, research, and extension.

Focus of outreach, advocacy, and partnership are areas pursued by the university as an institutional commitment or a development priority, which are not
necessarily institutional competencies. These can be in response to the needs of the community or a product of public consultation.

Institutional competencies are fields of specialization officially recognized by the Commission on Higher Education as centers of excellence and development.
They could also include academic programs granted accreditation the by Federation of Accrediting Agencies of the Philippines.

Research--supported are projects where research is used as an input in identification, design, implementation, monitoring, or evaluation, such as baseline study
or impact evaluation.

Community engagement is any university program, project, activity that involves the community.

Knowledge generation refers to ways of producing knowledge through the universitys trifocal functions of research or creating knowledge, instruction or
sharing knowledge, and extension or applying knowledge.

Knowledge products are processed information and data recorded in transferable form such as studies, reports, tools, and design.

Knowledge sharing are ways of communicating knowledge through various platforms such as public dialogues, mass media, and websites. In some cases, the
platforms could include communities of interest, for example, a university leader sharing a community issue in a national policy dialogue of educators.

Audience refers to the target users of a knowledge sharing activity.

Community engagement units are offices, centers, or departments in the university that are involved in community engagement.

Budget for Extension may come from the university or from an external source.

Incentives are monetary or non-monetary support for community engagement work provided by the university. For example, giving honorarium and reducing
teaching load in exchange for extension work.

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SAINT ESTANISLAO KOSTKA COLLEGE, INC.

Poblacion, Manukan, Zamboanga del Norte

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