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F110 - Payment run (check)

Functionality
The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take
out a hard copy print-out for approval and a sign-off. The hard copy would be forwarded to
an employee who is authorized to carry out a payment run. The authorized person carries
out the Payment run in SAP and compare the details approved on the hard copy with the
edited proposal pending in SAP and on his satisfaction about these being identical, shall
carry out a payment run in SAP.
The system will post documents debiting the Vendor and crediting the Bank sub-account.
Scenario
You want to issue payments (checks) due to vendor through automatic payment program.
Requirements
Check lots are maintained in the system

1.

Menu Path

Accounting Financial Accounting Banks Outgoings

Automatic Payment F110 - Open Items (Customers
and Vendors)

Transaction Code

F110

Double Click F110 - Open Items (Customers and Vendors)

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Automatic Payment Transactions: Status

2.

First you need to enter your payment run ID. Update the following required and
optional fields:
Field Name

3.

Description

Run date

The run date is used for

identifying the payment run.
Usually enter here current date.

Identification

Sequence number of the

payment program. You can
enter e.g. your initials

Then click Parameter

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Values
10.02.2006

AM102

tab.

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Automatic Payment Transactions: Parameters

4.

Update the following required and optional fields:

Field Name

Description

Values

Posting date

This field has the following functions:

a) When you finally post your payment
run, this date will be used as a posting
date for created documents,
b) This is the payment date for outstanding
invoices. In our example all invoices
nd
that need to be paid up to 22 June
2002 will be processed by the system.
Payment date is calculated by the
system based on two fields stored in an
accounting document: baseline date
and terms of payment.

10.02.2006

Doc entered up
to

This is the entry date (the system date when a

document was entered).

10.02.2006

Company code

Enter company code number

9100

Pmnt. meths.

Payment method code

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Field Name

5.

Description

Values

Next p/date

Enter the next payment run date to enable the

system to pay the invoices due before that date
in this payment run.

22.02.2006

Accounts /
Vendors

Vendor account number. Usually enter here a

number range (e.g. all the vendors)

1000005

Click

select

select
and select

Update the following:-

6.

Field Name

Description

Vendors

Vendor account number. Usually enter here a

number range (e.g. all the vendors)

Values
1000005

When you completed the entry of parameters, click Status

will ask you do you want do save this payment run:

button. The system

Exit editing

7.

Click Yes

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button. The system will display a status screen:

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Automatic Payment Transactions: Status

8.

Click Proposal Button

to create a payment proposal. The system will now
look for all the outstanding vendor documents that fulfill your previously entered
criteria:

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Schedule Proposal

9.

Click Start immediately

10.

Click Enter Button

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button.

to begin creation of payment proposal.

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Automatic Payment Transactions: Status

11.

The process of creation a payment proposal usually takes a while (the system has to
process many documents). To refresh the screen click on Status Button
until youll see a system message Payment proposal has been created.

12.

The payment proposal is ready. You can edit it. To do so, click Proposal Button
.

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Accounting clerk

13.

Click Enter Button.

The system will display first level of the payment proposal
total amount to be paid per vendor:
Edit Payment Proposal: Payments

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Note: If there is no sufficient data to create a payment proposal for a particular
vendor (e.g. bank details are missing in a vendor master record) in the field
Amount instead of the amount to be paid the system will display message
Exceptions. If this happens, you need to remove a payment proposal, update the
required master data and create the proposal again, with the same parameters.
14.

To display or edit the payment details regarding an individual vendor, just double click
on a vendor number. The system will display a list of documents to be paid:
Edit Payment Proposal: Open Items

15.

For instance, you want to block for payment a document 1900000004. Double click on
this item. System will display the document details:

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Change Line Items

16.

Enter A in payment block field

17.

Click Enter Button

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to block the item for payment.

to close the screen.

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Edit Payment Proposal: Open Items

18.

The blocked item is highlighted in blue now. Click Save Button.

changes.

19.

Click Back
. The payment amount has changed because the blocked item is no
longer included in the payment proposal.

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to save your

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Edit Payment Proposal: Payments

20.

Click Back Button

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Automatic Payment Transactions: Status

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21.

Click Pmnt run Button

to begin processing.

Schedule Payment

22.

Mark radio button Start immediately and click Enter Button.

perform postings.

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The system will

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Automatic Payment Transactions: Status

23.

Click Status Button

to refresh the screen.

Sometimes you need to press Status button several times, if there are lots of
transactions to be processed.

24.

The first phase (posting documents) is done. To display / print the list of payment
document select from the menu path: EditPaymentsPayment list....

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List Variant

25.

click Enter Button.

Payment list

26.

The system has displayed a list of documents included in the payment proposal. The
list can be printed or stored as a local file.

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27.

Click Back

Automatic Payment Transactions: Status

28.

Now you can print the checks. First, click <tab button> Printout/data medium
.

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Automatic Payment Transactions: Printout and DME

29.

In the field Variant enter the variants name ICICI PYT ADV, in the same line wheres
the program RFFOAVIS

Tip: You can also search for the variant. Press [F4] or click the
field
30.

button in the Variant

Next, in the field Variant enter the variants name ICICI CHK, in the same line wheres
the program RFFOUS_C:

The variant can be created by updating the program RFFOUS_C in transaction code
SE38 and also for program RFFOAVIS

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Automatic Payment Transactions: Printout and DME

Sometimes you need to maintain the print variant. Keep the cursor in the field Variant
(to select it for edition) and press the icon Maintain Variants
The system will allow you to change variant parameters.

31.

Click Back

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. The system will ask you to save the changes:

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Exit editing

32.

Click Yes Button

Automatic Payment Transactions: Status

33.

Once the variants were chosen, you can print the checks. Click Printout Button
.

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Schedule Print

34.

Mark Start immediately radio button and update the following fields:
Field Name
Job name

35.

Description
Job name for the print job

Values
F110-20060210-AM102CHK100206

Click Enter Button.

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Automatic Payment Transactions: Status

The print job was created and saved in the spool. The system created three print jobs:
a) payment summary
b) payment advices,
c) checks
36.

To print the checks, select from the menu path: SystemServicesOutput control.
(Transaction SP01)

37.

Click

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Output Controller: List of Spool Requests

38.

Mark the required print job, e.g. click 400 checkbox

39.

You can display your print job before printing it. Click Display Button

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40.

Click Back

41.

In the same way you can display other print jobs.

42.

Now you can print the checks. Make sure that the 400 checkbox
selected and press Print Directly
icon.

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is