Guidelines For Preparation

1st Young SEA-TVET Symposium
Learning and Sharing towards Internationalisation and Harmonisation

29-31 August 2016, Maritime Park & Spa Resort, Krabi Province, Thailand
Hosted by the Office of Vocational Education Commission, Ministry of Education Thailand
Guidelines for Teachers and Students Preparation
The committee would like to express its appreciation for the participation of your
school/college in the 1st Young SEA-TVET Symposium. We would like to inform you as
follows:
1. Letter of Acceptance:
To accept the registration of your school/college, the Committee will normally provide
you with the simple acknowledgement by email. However, the Letter of
Acceptance which bears the name of teachers and students can be provided upon
the request by the school.
If your school needs to receive the Letter of Acceptance, you can directly email to Ms
Pimratchada at email: tvet@seameo.org.
2. Cancellation of Participation
For any unforeseen circumstance that the school/college is not able to participate in
the Symposium, we could like to request your cooperation to inform us the
cancellation as soon as possible or by 25 August 2016.
Please inform the cancellation to the email addresses: tvet@seameo.org;
civec.ovec@gmail.com; Sarinun@seameo.org; and Piyapa@seameo.org.
3. Accommodation Arrangement:
The Committee has reserved accommodation for all international participants at the
Maritime Park Spa and Resort, Krabi (http://www.maritimeparkandspa.com). Twin or
triple sharing rooms will be arranged as appropriate.
4. Airport Transfers:
Transportation for airport transfer will be provided to all international participants who
will travel to the Krabi International Airport according to the provided flight schedule.
For the transportation arrangement, the flight schedule should be provided to the Ms
Pimratchada at email: tvet@seameo.org by 25 August 2016.
5. Preparation before Departure:

Please ensure that the followings will be prepared before departure:
a. The passport must be valid for at least 6 months before the date of
departure.
b. Sport wear, sport shoes, and cap/hat for outdoor activities
c. School uniform (if available)
d. Pocket money for personal expenses (Thai Baht can be exchanged at the airport) The
organizer will provide all meals to teachers and students on the following days:
28 Aug - Dinner
29 Aug - Breakfast, lunch, dinner and 2 coffee breaks (morning and afternoon)
30 Aug - Breakfast, lunch, dinner and 2 coffee breaks (morning and afternoon)
31 Aug - Breakfast, lunch and morning coffee break.

(Halal food and snacks are provided in all meals.)
e. Camera/video camera for documentation purposes
f.
Souvenirs to be exchanged with participants from other countries
g. Brochures or brief information pamphlet of your school

h. Music and equipment such as musical instruments, costumes, make up,
accessories used for the cultural performance
i.
Umbrella (Due to the rainy season in Thailand)
j.
Personal medicine
k. Computer notebook/tablet/laptop for student group activity

l.
Some necessary stationary for setting up exhibition and student group

activity
m. Food or snacks if the teachers and/or students have difficulty to eat Thai
food, we suggest to bring along some instant noodles or snacks from your
country.
6. Guidelines for School/College Exhibition:
To set up the exhibition at the Symposium, details for preparation are as follows:
How to participate in
the exhibition
Schools/colleges can confirm the participation in the

exhibition by indicating in the registration form.
The confirmation deadline is 25 August 2016.
Theme of exhibition
Location
exhibition
of
Innovative Achievements of our College and Students
the
Foyer in front of the Ballroom

Ground Floor, Maritime Park Resort & Spa
Exhibition fee
Free of charge
Exhibition showtime
29- 30 August from 9.00 to 17.00 hrs

31 August from 9.00 to 12.00 hrs
Estimated visitors
Approximately 300 students

Southeast Asian countries
Provided exhibit space
Raw space 4 sq.m. (2x2 m.)
Provided equipment
1 Table, 1 Chair.
and
teachers
from
(The committee will confirm the availability and size of

empty board to the schools/colleges by Tuesday 23
Aug)
Methods to display
We strongly recommend the school to bring along

simple portable display stands or roller stands.
Posting any display materials or posters on the hotels

wall is not permitted.
Setting-up period
28 August from 18.00 to 21.00 hrs or 29 August from

07.00 to 08.30 hrs.
Tear-down period
31 August
Remarks
Contact person
Due to the limited space of the exhibition area, space

allocation will be reserved on the basis of first come,
first serve.
Please bring along the necessary stationary for settingup your exhibition.
Simple pamphlets and brochures are necessary for

distributing at the exhibition.
It is not necessary to display the valuable/expensive

materials.
It is not necessary for students and teachers to stand

by at the exhibition the whole day. Students and
teachers can stand by at the exhibition during the
coffee break or lunch period.
For inquiry,
Secretariat)
please
contact
Ms
Sarinun
(SEAMEO
Email: sarinun@seameo.org (cc: piyapa@seameo.org)

Tel: +662 391 0144 ext 0
7. Guidelines for Student Presentation:
the student
presentation

student presentation by indicating in the registration
form.
Theme of the student

presentation
My Innovative Project
Schedule of
presentation
Session 3 on 29 August 2016 at 13.30-15.00 hrs.
Duration of each
presentation
Maximum of 5 minutes
Presenter (s)
The presenter(s) must be student.
The presenter can be a student or a group of students.
Presentation file
PPT or other appropriate media
Mechanism of this
session
Students and teachers will be grouped according to their

study areas:
Group 1: Hospitality and Tourism
Group 2: Agriculture and Fisheries
Group 3: Electronics, Mechatronics and Manufacturing
Group 4: IT, Business and Commerce
Group 5: Entrepreneur and other related areas
The activities of this session will be facilitated by Thai

TVET teachers. The activities in each group include:
Ice breaking
Games
Student presentations
Question and answers
The list of presenters in each group will be provided in

the programme.
Submission of
presentation file
The presentation file should be submitted to Ms Sarinun

at e-mail: sarinun@seameo.org before 29 August
2016.
Remarks
The Committee will confirm with the teachers/students

for the room and group where the student will deliver the
presentation.
Contact person
For inquiry,
Secretariat)
please
contact
Ms
Sarinun
(SEAMEO

Tel: +662 391 0144 ext 0
8. Guidelines for Student Cultural Performance:
the cultural
performance

cultural performance by indicating in the registration
form.
Schedule of cultural
performance
Dinner on 29 August 2016 at 19.00-21.00 hrs.
Dinner on 30 August 2016 at 19.30-21.30 hrs.

before the event when the student performance will be
presented.
Venue for cultural

performance
Ballroom 1-3, Ground Floor
Duration of each
performance
Maximum of 5 minutes
Performers
The main actors must be students, but teachers can

participate in as the supporting actors.
Preparation of music
School should bring along the music to be used for the

performance in 2 forms:
1) CD/DVD in case that the musical player does not
have an USB port. (Please protect the CD/DVD with
the proper case to avoid the damage during
travelling)
2) Handy drive.
Preparation of costume,
and make-up
It is recommended to bring along necessary/simple

costume, accessories, equipment and make-up. It is not
necessary to bring along the full costume or expensive
equipment.
Submission of music
file
The music file should be submitted to Ms Sarinun at email: sarinun@seameo.org or provide the file to her at
the Symposium.
Remarks

for the day that the student performance will be
presented.
Contact person
For inquiry,
Secretariat)
please
contact
Ms
Sarinun
(SEAMEO

Tel: +662 391 0144 ext 0

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1st Young SEA-TVET Symposium

Learning and Sharing towards Internationalisation and Harmonisation

Guidelines for Teachers and Students Preparation

5. Preparation before Departure:

31 Aug - Breakfast, lunch and morning coffee break.

Souvenirs to be exchanged with participants from other countries

g. Brochures or brief information pamphlet of your school

Umbrella (Due to the rainy season in Thailand)

k. Computer notebook/tablet/laptop for student group activity

Some necessary stationary for setting up exhibition and student group

6. Guidelines for School/College Exhibition:

Schools/colleges can confirm the participation in the

The confirmation deadline is 25 August 2016.

Innovative Achievements of our College and Students

Foyer in front of the Ballroom

29- 30 August from 9.00 to 17.00 hrs

Approximately 300 students

Provided exhibit space

Raw space 4 sq.m. (2x2 m.)

(The committee will confirm the availability and size of

We strongly recommend the school to bring along

Posting any display materials or posters on the hotels

28 August from 18.00 to 21.00 hrs or 29 August from

Due to the limited space of the exhibition area, space

Simple pamphlets and brochures are necessary for

It is not necessary to display the valuable/expensive

It is not necessary for students and teachers to stand

Email: sarinun@seameo.org (cc: piyapa@seameo.org)

7. Guidelines for Student Presentation:

Schools/colleges can confirm the participation in the

The confirmation deadline is 25 August 2016.

Theme of the student

Session 3 on 29 August 2016 at 13.30-15.00 hrs.

The presenter(s) must be student.

The presenter can be a student or a group of students.

PPT or other appropriate media

Students and teachers will be grouped according to their

Group 1: Hospitality and Tourism

Group 2: Agriculture and Fisheries

Group 3: Electronics, Mechatronics and Manufacturing

Group 4: IT, Business and Commerce

Group 5: Entrepreneur and other related areas

The activities of this session will be facilitated by Thai

Question and answers

The list of presenters in each group will be provided in

The presentation file should be submitted to Ms Sarinun

The Committee will confirm with the teachers/students

Email: sarinun@seameo.org (cc: piyapa@seameo.org)

8. Guidelines for Student Cultural Performance:

Schools/colleges can confirm the participation in the

The confirmation deadline is 25 August 2016.

Dinner on 29 August 2016 at 19.00-21.00 hrs.

Dinner on 30 August 2016 at 19.30-21.30 hrs.

The Committee will confirm with the teachers/students

Venue for cultural

Ballroom 1-3, Ground Floor

The main actors must be students, but teachers can

School should bring along the music to be used for the