Supplier Terms & Conditions: Private & Confidential

PRIVATE & CONFIDENTIAL
27th April 2017
Attn: Director
Dear Sir/Madam,
Supplier Terms & Conditions
1. Thank you for your interest in becoming one of our valued suppliers and we look
forward to your continued support. The following outlines our terms and conditions
for your perusal.
2. Items & Pricing

You hereby agree to supply the items and their prices as shown in Annex A.
You hereby agree that should there be any changes in prices or packaging, you will
give us 30 days notice and ensure that the changes are effective only on the first day
of the month. For example, if you give us notice on 15 October 2011, then changes
can be effected only on 1 December 2011.
3. Delivery Frequency & Timing

You hereby agree that you will deliver to our outlets in accordance to the delivery
frequency and timing as outlined in Annex B.
You hereby agree that we may not accept your goods if they are delivered outside
these stipulated timing.
4. Minimum Order Quantity (MOQ)

You hereby agree that the minimum order quantity ("MOQ") per delivery shall be as
stipulated in Annex B.
5. Delivery Cut-Off Timing

You hereby agree that deliveries shall be made within the stipulated dates from our
date of ordering as specified in Annex B, or any future dates that we specify that falls
on your delivery date, provided always that our POs are sent to you before the cut-off
timing as specified in Annex B.
6. Delivery Fulfillments
You hereby agree that you shall always endeavor to deliver all items requested for in
our Purchase Orders ("POs") on the specified date of delivery. You agree that failure to
do so is a breach of this agreement and we reserve the rights to terminate you as our
valued supplier.
7. Integrity of Supply
You hereby agree to ensure the integrity of the items specified in Annex A and will not
change the items, inter alia quality, packaging, etc., without our prior written
approval.
Suppliers Agreement V1.0 Page 1 of 54

8. Continuity of Supply
Unless there is non-compliance on our payment, you hereby agree to ensure the
continuity of supply for the abovementioned items to us.
You undertake to give us no less than 90 days notice in the event your esteemed
company is not able to fulfill our orders for the items specified in Annex A or
compensate us accordingly for our losses incurred as a result of your failure to do so.
You hereby agree that liquidated damages for your failure in delivery shall be double
the Average Monthly Purchases for the immediate last 3 months. However, the
liquated damages shall be waived should there be any unforeseen circumstances
resulting in the national level shortage of the item.
You hereby agree to allow us to deduct from our payments due to you for any
liquidated damages incurred.
9. Payment Flow Cycle

You hereby agree to the following payment flow cycle.
For orders made in April 2016, your esteemed company will send (in person) to our
Finance Department before 7th May 2016 (7 days after month end closing) the
following:
a. Statement of Account (SOA) with at least the following fields

| Date | Invoice No| PO Number| Amount| ; and
b. Invoices for all Statement of Account (SOA).
The SOA and Invoices must be sorted accordingly to outlet. We will pay for the full
month of the SOA. Any invoices that fall outside the calendar month will NOT be
accepted. Any invoices that you have forgotten to bill in previous months will be
deemed waived by you.
You hereby agree we may hold your payment beyond your given credit terms for any
non-compliance of the work flow stated above until the necessary documentation are
given to us.
You agree that repeated non-compliance of the above shall be deemed as breach of
this agreement and may lead to your termination as our valued supplier.
10. Credit Terms

You hereby agree to grant us 30 days credit terms. For the avoidance of doubt, using
the above example, you can expect full payment by 22 May 2016 (for purchases made
in Apr 2016).
11. No terms in this agreement shall be changed without the mutual agreement in writing
from both parties involved.
12. We look forward to your continued support. Kindly sign (on every page) and return a
copy to us as your acceptance and agreement to our proposed terms and conditions.
Thank you.

Yours sincerely,
We, the above mentioned, hereby agree to the above proposed terms and conditions.
Company Name:
Authorized Signature:
Authorized Name:
Designation:
Date:
Annex A: Items Listing
S/N Item Packing Unit Price

Price (RM)/
(RM) Ctn
Refer the quotation

Annex B: Delivery Frequency, Timing, MOQ & Cut-off Timing
Delivery Frequency:
MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
CUT OFF TIMING:

PO ordering before 1200 noon (Monday Saturday)
Delivery Timing:
Outlet & Address Permissible Receiving Timing
Minimum Order Quantity (MOQ):

Minimum per delivery is RM 200.00

Supplier Terms & Conditions: Private & Confidential

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PRIVATE & CONFIDENTIAL

27th April 2017

Supplier Terms & Conditions

2. Items & Pricing

3. Delivery Frequency & Timing

4. Minimum Order Quantity (MOQ)

5. Delivery Cut-Off Timing

Suppliers Agreement V1.0 Page 1 of 54

9. Payment Flow Cycle

a. Statement of Account (SOA) with at least the following fields

10. Credit Terms

Suppliers Agreement V1.0 Page 2 of 54

Annex A: Items Listing

S/N Item Packing Unit Price

Refer the quotation

Suppliers Agreement V1.0 Page 3 of 54

Annex B: Delivery Frequency, Timing, MOQ & Cut-off Timing

CUT OFF TIMING:

Minimum Order Quantity (MOQ):

Suppliers Agreement V1.0 Page 4 of 54

Minimum per delivery is RM 200.00

Suppliers Agreement V1.0 Page 5 of 54

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