Project Planning and Management Series: by U.S
Project Planning and Management Series: by U.S
Project Planning and Management Series: by U.S
series 370
ACKNOWLEDGEMENT
The Project Planning and Management Series
consists of a set of manuals and associpted
Marcel Knight
Managing Director
PAMCO
March, 1980
Lascelles Dixon
Michael Farr
Marjorie Humphreys
Published by:
Thi Project Analysis & Monitoring Co. Ltd. (PAMCO)
Inter-Contineal Hot-, 4th Floor
Kingston, Jamaica. W.I
1.1
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MODULE,1!
k,6
u e 'F.oo/
B, VISCSIsON:
necessarily
necessary detail may not yet
It is
direct
analysis properly, as the project moves towards approval. further
proposed
but the criteria listed below are listed for consideration. They
criteria:?b
criteria which were not included in the reference list but can also
These are:
1.3
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general,
levels, and
area.
a definite
quantity that isexpet~ted to be attained by the end of
objective,
There is a hie,roit
=h
o6 objecttiva in every project. These resemble
reached
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produce it. The objective may not be reached because the rural
people have their own objective, e.g., they decide to sell the poultry
rather than eat it,and use the additional purchasing power to buy
Ifchecks are made before planning of the project, this very important
imports that could save foreign exchange that may now be used to
i.e.,
the ones most likely to succeed, are those whose objectives are
mutually supportive.
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or perhaps the top objectives of more than one group. Each group
the proposal and its objectives and be involved so that the project
possible.
Obje.tWve,6 in Confti&t
conflict.
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Opw.ationo2Z Objective4
Detailed operational objectives, which are the statement of means,
hundred-weights, etc.
The opv. t.onat.Z or means objectives must
objectives.
SummwAry
are emphasized:
objectives.
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C. PURPOSE:
Inarriving at objectives, analytical tools that are helpful in
formulating projects and inmanaging project conflicts and disagree
ments over objectives are mentioned in the following table.
These
tools are useful in attacking the problems that project planners and
steps to overcome.
They help the planner to identify the hierarchy
project, and show how different objectives in the project are related
The analytical tools for overcoming these problems and the specific'
following table:
TABLE 1.
PURPOSE
TOOL
1. Defining objectives and a) Objective tree
structuring them in a
b) ,Intent structure
hierarchy of objectives.
c) Interaction matrix
helpful
to the project planners in their efforts to formulate sound,
A. PREREQUISITES:
This tool aids project design and evaluation by visualizing hierarchical
the techniques used to help the planners to formulate and order objectives
is the Objective Tree. (SEE ILLUSTRATION 2, p.1.3.8)
B. DISCUSSION:
objective tree
. than
overlooked.
Illustration on PAGE 1.1.7is only a partial objectivetree, but it demon
strates three points made previously:
l..
Projects have end-means hierarchy on objectives. The end objective,
i.e.,
the one at the top of the tree, is in that position because
ck
1.1.2
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means.
All of the other objectives are sub-objectives.
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get a
different sub-objectives.
the objective tree to break the overall objective into the different
3.
An objective tree for a simple project may be perceived differently
by the
different groups.
C. PURPOSE
The Objective Tree is a.tool that-helps to define proj-ect objectives
and
provides a systematic way for placing them in hierarchial order.
D. USES.
The Objective Tree is used to:
1.
give guidance for designing a rational system of objectives;
1.1.3
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E. DEFINITIONS:
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Objee4Lve - a specific
statement of purpose expressing a desired
end.
It consists of an action or positive verb, e.g.,
to municipalities, etc.
If the three parts are put
Tree. G'ph - A set of elements that are linked with only one link
between any two elements. The elements that make up
an objective tree are the objective statements.
Meaond6Eni - Identifies and assesses the alternative actions
that
A.etatve Obje.,t&ve
- is an objective that is judged
subjective
ly. An example of a qualitative objective is "to
improve air quality", or "to improve morale".
Q4ant!ttve Obje.;tve
- include measurable ends or expected
results such as "biild 16 new secondary schools" or
"provide 60 new bjses".
F. LIMITATIONS:
G. ASSUMPTIONS:
H. OUTPUT:
below are
too much
about perfection.
There will be additions and refinements
after the
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1.1
Define the problem area.
1.2
Identify the people who will be involvedIn designing.,
1.3
Elicit their project-related objectives..
3.1, Select the objectives for the next level down from the
objectives.
4.2
Repeat STEP 3 for all other objectives at the level
(1) These steps were taken from Stostem TooZ6 6or Projecrt Ptanning
1.1.5
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dealt with.
5.1
Review the tree constructed so far.
It may be.found
that:
added;
necezzauj.
5.2 If the tree seems complete, go to STEP 6, otherwise,
re.turn to STEP 4.
6.1
Take an objective at the lowest level of the objective
a numerical
threshold to indicate what performance is
acceptable.
STEP 4.
6.4
Repeat STEP 5 for
each of thelowest level objectives.
tree.
example:
used to order
Note that you can continue with the "How" logic beyond the
objectives
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ILLUSTRATION 1 Material
ProgrammretinOpu
Production Increase-
stock production
Nutrition
Education
.Improve Dairy
Increase Live- Incre(se Increase
. .
.Cow Breeding
stock Feed-
Jobs in----- Jobs in Star a Mass
Add Nutri- * -
Production Industry
Agriculture Media Nutri-
tion
tion courses
in Primary
Information
Schools
Programme
Increase number--of
Employ 1250 more
-Dairies with-25'to
Employ
Workers in
200 more
35 Cows
Aluminum
Workers in
Industry Transport
Increase Milk
Produce Male
Indu stry
1000 lbs. in
15 months.
d-
DO NOr DUPLICATE WITHOUT PERMISSION
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ILLUSTRATION -2. Material
An Example of An Objective Tree to
1.1.9
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this period.
the tree.
ORDERI NG OBJECTIVES
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EXERCISE' 2Material
Select a groiu6p
:iand .ia
recorder
for'your group and do these things:
-MUAL- M
Project anagemenc
MODULES
2.
The Logical Framework
5. Project Organization
7. Project Scheduling
- Bar
8. Bar Charting for Project Charts
ControL/Scheduling,
9. Project Scheduling
- Network
Analysis
12.
The Role of PAMCO
17.
Project Costs & Benefits
21. Discounting
26.
Social Analysis of a Project
27.
Economic Analysis of Projects
(including Border Pricing),
28. Financial Statements & Ratios
29.
Projecc Selection & Ratios
Analysis
30. Brainstorming
32.
Project rnscitucional Environmental
Analysis
35.
Selection & Use of Consultants
36.
Project Documents for Planning
& Implementation
39.
Formats for Pre-Feasibility
& Feasibility Studies
41.
Design of a Project Management
Control System
42.
Evaluating & Forecasting P'.,oject
Progress & Performance
44. Introduction co
Lending Agencies
45.
Organizing and Conducting Conference
46.
Withdrawal of' and Accounting Meetings
Financing of Projects