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Excel Formulas For Dummies

excel formulas for dummies

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Bandaru Sateesh
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
699 views

Excel Formulas For Dummies

excel formulas for dummies

Uploaded by

Bandaru Sateesh
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Cheat Sheet

Excel Formulas and Functions


For Dummies
From Excel Formulas and Functions For Dummies, 2nd
Edition by Ken Bluttman, Peter G. Aitken
Microsoft Office Excel is used to store data and crunch numbers in all
types of businesses. The spreadhseet program's power lies in Excel
functions and Excel formulas, which allow all sorts of data analysis,
from simple sums to standard deviations. Consider this Cheat Sheet
your quick and easy Excel tutorial.

Excel Functions You're Likely to Use


Some Excel functions apply to specific subject areas, but others are general
and apply to all needs. The following list shows an array of Excel functions
used by one and all. Check here for a quickie reference to the purpose of each
Excel function.

Excel Description
Function

SUM Calculates the sum of a group of values

AVERAGE Calculates the mean of a group of values

COUNT Counts the number of cells in a range that contains numbers

INT Removes the decimal portion of a number, leaving just the


integer portion

ROUND Rounds a number to a specified number of decimal places or


digit positions

IF Tests for a true or false condition and then returns one value
or another

NOW Returns the system date and time


TODAY Returns the system date, without the time

SUMIF Calculates a sum from a group of values, but just of values


that are included because a condition is met

COUNTIF Counts the number of cells in a range that match a criteria

Excel Text Functions You'll Find Helpful


Excel's text functions are very helpful when you're working with names,
addresses, customer lists, or any other text-based data. Here is list of Excel
functions associated with text, along with a description of what each function
does:

Function Description

LEFT Extracts one or more characters from the left side of a


text string

RIGHT Extracts one or more characters from the right side of a


text string

MID Extracts characters from the middle of a text string; you


specify which character position to start from and how
many characters to include

CONCATENATE Assembles two or more text strings into one

REPLACE Replaces part of a text string with other text

LOWER Converts a text string to all lowercase

UPPER Converts a text string to all uppercase

PROPER Converts a text string to proper case

LEN Returns a text string’s length (number of characters)

Excel Order of Operations to Keep in Mind


Mathematics dictates a protocol of how formulas are interpreted, and Excel
follows that protocol. The following is the order in which mathematical
operators and syntax are applied both in Excel and in general mathematics.
You can remember this order by memorizing the mnemonic phrase, “Please
You can remember this order by memorizing the mnemonic phrase, “Please
excuse my dear aunt Sally.”

1. Parentheses
2. Exponents
3. Multiplication and division
4. Addition and subtraction

Excel Cell References Worth Remembering


In Excel formulas, you can refer to other cells either relatively or absolutely.
When you copy and paste a formula in Excel, how you create the references
within the formula tells Excel what to change in the formula it pastes. The
formula can either change the references relative to the cell where you're
pasting it (relative reference), or it can always refer to a specific cell. You can
also mix relative and absolute references so that, when you move or copy a
formula, the row changes but the column does not, or vice versa.
Preceding the row and/or column designators with a dollar sign ($) specifies
an absolute reference in Excel.

Example Comment

=A1 Complete relative reference

=$A1 The column is absolute; the row is relative

=A$1 The column is relative; the row is absolute

=$A$1 Complete absolute reference

Excel Error Messages to Get to Know


If you create a formula in Excel that contains an error or circular reference,
Excel lets you know about it with an error message. A handful of errors can
appear in a cell when a formula or function in Excel cannot be resolved.
Knowing their meaning helps correct the problem.

Error Meaning

#DIV/0! Trying to divide by 0


#N/A! A formula or a function inside a formula cannot find the
referenced data

#NAME? Text in the formula is not recognized

#NULL! A space was used in formulas that reference multiple ranges; a


comma separates range references

#NUM! A formula has invalid numeric data for the type of operation

#REF! A reference is invalid

#VALUE! The wrong type of operand or function argument is used

Copyright © 2011 & Trademark by John Wiley & Sons, Inc. All rights reserved.

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