○ The shipowner shall not employ persons under the age of 16 years.

The shipowner shall

confirm the age of seafarers by official documents (such as passport or mariner's pocket ledger)
when employing them.
※ Details of employment procedures are described in XX.
○ The master shall ensure that seafarers under the age of 18 years shall not be engaged in works
Minimum age (Regulation as the following;
1.1)
・ Night works
・ Hazardous works
※ Types of prohibited hazardous works are described in XX.
or
※ Types of prohibited hazardous works are described in attached document.
○ The shipowner or the master shall confirm that a seafarer have a valid medical certificate
when he/she is employed or embarked on board.
※ Procedures for the confirmation of a seafarer's medical certificate are described in XX.
Medical certification ○ The master shall check and adequately manage the term of validity of a seafarer's medical
(Regulation 1.2) certificate.
○ The shipowner shall have a permit issued by the competent authority when employing a
seafarer holding no valid medical certificate in an urgent case. In this case, the seafarer shall hold
a medical certificate that has expired within 3 months in the past.
○ The shipowner or the master shall confirm that a seafarer have valid qualifications and
certificates when he/she is employed or embarked on board.
○ The shipowner shall provide basic safety training for seafarers in accordance with STCW78 as
Qualifications of seafarers
amended.
(Regulation 1.3)
○ The master shall check and adequately manage the term of validity of a seafarer's
qualifications and certificates.
※ Procedures for confirmation of a seafarer's qualifications and certificates are described in XX.
○ The shipowner shall provide a seafarer with a document that describes working conditions
and explain them sufficiently before concluding an employment contract.
○ When concluding a contract with a seafarer, the shipowner shall draw two seafarer's
employment agreements (SEA), and keep one agreement in his office and provide the other to
the seafarer.
Seafarers ’ employment ○ The shipowner shall keep a copy of the SEA on board.
agreements (Regulation ○ The master or the shipowner shall submit necessary documents related to the SEA to the
2.1) competent authority without delay when the agreement is concluded.
○ The shipowner shall draw a crew list with the names of employers other than the shipowner
named in the Maritime Labour Certificate who conclude employment contract with seafarers on
board.
○ The master shall enter a seafarer's records of employment in the seafarer's Mariner's pocket
ledger.
Use of any licensed or
○ The shipowner shall prohibit employment of seafarers using manning agencies not adapted to
certified or
requirements of the Law and Regulations.
regulated private
○ When the shipowner has employed seafarers using a manning agency, the shipowner shall
recruitment
have on board a list of the manning agencies and documents certifying that they correspond to
and placement service
requirements of the Law and Regulations.
(Regulation 1.4)
○ The shipowner shall draw working conditions of seafarers with agreement of representative of
seafarers and submit the document (Working Regulations) to the competent authority.
The Working Regulations contain the articles below:
・ A seafarer's working hours per day shall be less than 8 hours.
・ A seafarer's maximum working hours per any 24-hour period shall be within 14 hours, and
that per any 7-day period shall be within 72 hours.
・ A seafarer's rest hours shall not be divided into more than 3 periods.
○ The master shall post a table of the shipboard working arrangements in an easily accessible
Hours of work or rest place on board. (e.g. Navigation bridge, Engine control room, mess room, etc.)
(Regulation 2.3) ○ The master shall maintain a record book for working and rest hours of seafarers on board and
provide its copy when a seafarer requests his working records.
* If exceptions by the agreements with representative of seafarers have been permitted by the
competent authority, they shall be described in this document (DMLC Part II).
○ The following exceptions are permitted by the competent authority;
・ Overtime
・ Work on holiday
・ Rest hours divided into more than 3 periods
※ Details are stipulated in the agreement with representative of seafarers.
Manning levels for the ○ The shipowner shall man seafarers on board in accordance with the Minimum safety manning
ship certificate.
(Regulation 2.7) ※ Details are described in XX.
○ The shipowner shall ensure that living conditions correspond with the requirements of
Accommodation national regulations.
(Regulation 3.1) *The shipowner shall fill either "application" or "non-application" in this column.
※ Reg. 3.1 does not apply to this ship (date of build: 4 August, 2014),
 or
※ Reg. 3.1 apply to this ship(date of build: 5 August, 2014).
○ The master or the designated person shall carry out periodical inspections of seafarer
accommodations and sanitary equipment, so as to maintain good condition, and record the
results.
※ Procedures of the inspections are described in XX.
*If the shipowner has been permitted exceptions on ship appliance by the competent authority,
the details shall be described in this column.
○ The shipowner shall ensure that recreational facilities for seafarers are equipped on board.
On-board recreational *The shipowner shall fill either "application" or "non-application" in this column.
facilities ※ Reg3.1 does not apply to this ship (date of build: 4 August, 2014),
(Regulation 3.1) or
※ Reg3.1 apply to this ship(date of build: 5 August,2014).
○ The shipowner shall provide food for seafarers on board adequately and without charge.
○ The shipowner shall man seafarers who have a certificate for ship's cook or were trained in
accordance with national regulations for food preparation.
Food and catering
○ The shipowner shall ensure that seafarers engaged in food preparation are 18 years or older.
(Regulation 3.2)
○ The master or the designated person shall carry out periodical inspections of food, drinking
water and the catering facilities, and record the results.
※ Procedures of the inspections are described in XX.
○ The shipowner shall draw up a policy and programmes on safety and health on board
including risk evaluation. The master shall notify seafarers on board of these programmes and
carry them out adequately.
○ The shipowner shall appoint a seafarer to be in charge of safety for every department (Deck,
Health and safety and
Engine and Purser's and other departments).
accident
○ The shipowner shall establish the ship's safety and health committee on board.
prevention (Regulation
The master shall hold periodically the ship's safety and health committee, and keep the
4.3)
proceedings on board.
○ The master shall report periodically on accidents and illnesses on board to the designated
company. The shipowner shall submit these reports to the competent authority.
※ Procedures for health and safety protection and accident prevention are described in XX.
○ The shipowner shall ensure that adequate medical care is provided at no cost to the seafarers.
○ The shipowner shall man a ship's doctor, health supervisor, or person in charge of first aid as a
On-board medical care person responsible for medical care on board.
(Regulation 4.1) ○ The master shall maintain adequately a medicine chest, medical equipment and a medical
guide on board.
※ Procedure of medical care on board is described in XX.
○ The shipowner shall have on-board complaint procedures applicable on the ship and provide
seafarers with a copy of the procedures when concluding an employment contract.
On-board complaint
○ The master shall resolve complaints from seafarers in accordance with the on-board complaint
procedures
procedures, and record the decisions made on these complaints.
(Regulation 5.1.5)
○ The shipowner and the master shall ensure that no kind of victimization is performed to a
seafarer for filing a complaint.
○ The shipowner shall stipulate wages and other remunerations in the Working Regulations with
agreement of representative of seafarers and submit the Working Regulations to the competent
Payment of wages authority
(Regulation 2.2) ○ The shipowner shall pay seafarers their salary, wages or other remunerations on a fixed date
once or more every month in accordance with the stipulated measures. The shipowner shall
provide seafarers with a monthly account of the payments.
○ The shipowner shall repatriate a seafarer at the shipowner's expense to the port where the
Financial security for said seafarer was employed or to another location under the condition provided in the law.
repatriation ○ The shipowner shall make a contract on shipowners' mutual protection and indemnity
(Regulation 2.5 ) insurance to secure the cost for repatriation, carry on board a certificate of insurance and post
its copy in a conspicuous place on board.
○ In the case where a seafarer remains physically disabled after an injury or illness suffered in
the course of his/her duties, the shipowner shall pay a disability allowance.
Financial security relating ○ In the case where a seafarer dies in the course of his/her duties, the shipowner shall pay a
to bereaved family allowance to the bereaved family.
shipowners' liability ○ The shipowner shall make a contract on shipowners' mutual protection and indemnity
(Regulation 4.2) insurance to secure the cost for disability allowances and bereaved family allowances, carry on
board a certificate of insurance and post its copy in a
conspicuous place on board