Tempus IV

Reform of Higher Education through International

University Cooperation

FOURTH CALL APPLICATION GUIDELINES

EACEA N° 32/2010

-1-
 TABLE OF CONTENTS

1. INTRODUCTION 3

2. OBJECTIVES, THEMES & PRIORITIES 4

3. TIMETABLE 7

4. BUDGET AVAILABLE 8

5. ELIGIBILITY CRITERIA 10

6. EXCLUSION CRITERIA 20

7. SELECTION CRITERIA 21

8. AWARD CRITERIA 23

9. AWARD PROCEDURE 25

10. FINANCIAL CONDITIONS 26

11. SUB-CONTRACTING AND AWARD OF PROCUREMENT CONTRACT 31

12. PUBLICITY 32

13. DATA PROTECTION 33

14. PROCEDURE FOR THE SUBMISSION OF PROPOSALS 33

15. ANNEXES 37

ANNEX 1: ELIGIBLE EXPENDITURE 38

ANNEX 2: STAFF COSTS - MAXIMUM ELIGIBLE DAILY RATES FOR EU STAFF 46

ANNEX 3: STAFF COSTS - MAXIMUM ELIGIBLE DAILY RATES FOR TEMPUS PARTNER 47
COUNTRY STAFF
ANNEX 4: COSTS OF STAY – MAXIMUM RATES PER PERSON EXCLUDING TRAVEL COSTS 50

ANNEX 5: EVALUATION AND AWARD PROCEDURE 51

ANNEX 6: GLOSSARY OF CODES FOR APPLICATION FORMS 52

ANNEX 7: NATIONAL PRIORITIES FOR NATIONAL JOINT PROJECTS 60

ANNEX 8: NATIONAL PRIORITIES FOR NATIONAL STRUCTURAL MEASURES 64

ANNEX 9: REGIONAL PRIORITIES FOR JOINT PROJECTS 68

ANNEX 10: REGIONAL PRIORITIES FOR STRUCTURAL MEASURES 69

-2-
1. INTRODUCTION

1.1. Background

The Commission considers higher education as an important priority for its co-operation
activities with the neighbouring countries and the countries within its wider vicinity. The
Tempus programme, which is the longest-standing EU programme in this sector and which
has a strong focus on institutional co-operation, is being continued for a new phase from
2007 to 2013. Since its inception in 1990, university cooperation under the Tempus
programme has contributed successfully to institution building in higher education in the
Partner Countries and to sustainable university partnerships as well as to enhancing mutual
understanding between academic worlds of the European Union and the Partner Countries.

The present call for proposals is funded through the following financial instruments of the
European Union:

• Instrument for Pre-accession Assistance1 (for proposals involving Tempus Partner

Countries in the Western Balkans; see 5.2 Eligible countries);

• European Neighbourhood and Partnership Instrument2 (for proposals involving

Tempus Partner Countries in the Southern and Eastern neighbouring area; see 5.2
Eligible countries);

• Development Cooperation Instrument3 (for proposals involving Tempus Partner

Countries in Central Asia; see 5.2 Eligible countries).

Lessons learnt from the previous phases, as well as national and regional priorities have
been taken into consideration for the design of the new programme. The evaluation of the
prior phases of the programme confirmed its relevance and the validity of its intervention
logic and management approaches. All evaluation reports and published studies can be
consulted at the following link:
http://eacea.ec.europa.eu/tempus/tools/publications_en.php

Particularly in the Partner Countries, higher education institutions are currently facing
major challenges linked to (i) dramatic demographic changes (number of people
potentially having access to higher education, age structure, migration flows), (ii)
increasing global competition, leading to a considerable shift in the distribution of the
economic power at world level, (iii) changes in science and technology but notably the
growing importance of organisational and societal innovation rather than purely
technological innovation and last but not least (iv) challenges of societies in transition
(social cohesion, human rights, etc.).

Higher education institutions are therefore key players in the successful transition to a
knowledge-based economy and society and they provide the training for a new generation
of leaders. They are the pools of expertise and centres for the development of human
resources. Higher education institutions are also important factors in growth and

1
Council Regulation (EC) No 1085/2006 establishing an Instrument for Pre-accession Assistance, 17 July
2006.
2
Regulation (EC) No 1638/2006 of the European Parliament and of the Council laying down general
provisions establishing a European Neighbourhood and Partnership Instrument, 24 October 2006.
3
Regulation (EC) No 1905/2006 of the European Parliament and of the Council establishing a Financing
Instrument for Development Cooperation, 18 December 2006. http://eur-
lex.europa.eu/lex/LexUriServ/LexUriServ.do?uri=OJ:L:2006:378:0041:0071:EN:PDF

-3-
competitiveness, and play a crucial role in the reform agenda of both EU Member States
and the Partner Countries. In the EU, the modernisation of higher education has been
acknowledged as a core condition for the success of the Lisbon Strategy and more recently
the Europe 2020 strategy which aim at restructuring the economic and social systems
within the EU.

At the same time, more and more of the Partner Countries have signed the Bologna
Declaration and all have expressed interest in the harmonisation of their higher education
systems, inspired by the developments made in this respect within Europe. The Tempus
programme has thus assisted Partner Countries in reforming their higher education systems
in line with the principles of the "Bologna process" which aims at creating a "European
Area for Higher Education" and is becoming a common reference point for both EU
Member States and Partner Countries.

The Tempus programme promotes institutional cooperation and focuses on the reform and
modernisation of higher education systems in the Partner Countries. It contributes to an
area of cooperation in the field of higher education involving the European Union and
Partner Countries in the surrounding area. Tempus is implemented in close coordination
with the Erasmus Mundus programme which provides scholarships to third country
students allowing them to participate in top-level master courses and doctorate
programmes inside the EU.

With regards to the Western Balkans, Tempus contributes to preparing the candidate
countries and potential candidates for a participation in the integrated Lifelong Learning
Programme4.

1.2. Management

The proposals for Joint Projects and Structural Measures will be received and assessed by
the Education, Audiovisual and Culture Executive Agency (EACEA), which is responsible
for the management of the programme acting under powers delegated by the Commission:
http://eacea.ec.europa.eu/index_en.php

2. OBJECTIVES, THEMES & PRIORITIES

2.1. Objectives

2.1.1. Overall objective

The overall objective of the programme is to contribute to an area of cooperation in the

field of higher education involving the European Union and Partner Countries in the
surrounding geographic area and Central Asia. In particular, the programme will help
promote voluntary convergence with EU developments in the field of higher education
deriving from the Europe 2020 strategy5, the Strategic framework for European
Cooperation in education and training (ET 2020)6 and the Bologna process.

4
http://ec.europa.eu/education/programmes/llp/index_en.html
5
http://ec.europa.eu/eu2020/index_en.htm
6
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:52009XG0528(01):EN:NOT

-4-
 2.1.2. Specific objectives

The specific objectives of the Tempus programme are as follows:

• To promote the reform and modernisation of higher education in the Partner

Countries;

• To enhance the quality and relevance of higher education in the Partner Countries;

• To build up the capacity of higher education institutions in the Partner Countries,

in particular their capacity for international cooperation and for a permanent
modernisation process, and to assist them in opening themselves up to society at
large, the world of work and the wider world in order;

- to overcome the fragmentation of higher education between countries and

between institutions in the same country;
- to enhance inter-disciplinarity and trans-disciplinarity;
- to enhance the employability of university graduates;
• To foster the reciprocal development of human resources;

• To enhance networking among higher education institutions and research

institutions across the Partner Countries and EU Member States;

• To enhance mutual understanding between peoples and cultures of the EU and

Partner Countries.

2.2. Programme themes

As Tempus IV is designed to support the modernisation of higher education systems in the

Partner Countries, its themes are structured around the main policy areas governing the
current trends of higher education worldwide.

The themes for cooperation are structured in the following three building blocks:

Curricular Reform

• Modernisation of curricula in academic disciplines identified as priorities by the

Partner Countries, using the European Credit Transfer System (ECTS), the three
cycle system and the recognition of degrees

Governance Reform

• University management and services for students

• Introduction of quality assurance
• Institutional and financial autonomy and accountability
• Equal and transparent access to higher education
• Development of international relations

-5-
Higher Education and Society

• Training of non-university teachers

• Development of partnerships with enterprises
• Knowledge triangle education-research-innovation
• Training courses for public services (ministries, regional/local authorities)
• Development of lifelong learning in society at large
• Qualifications frameworks

2.3. National priorities

The themes from the above building blocks selected by a Tempus Partner Country will
become the national priorities for that Partner Country (see Annex 7 & 8).

The national priorities were established in close consultation between the EU Delegations
and Ministries responsible for higher education in the Partner Countries. National priorities
are set for both types of eligible activities, Joint Projects and Structural Measures, as
identified under point 5.4. The national priorities of the Partner Country concerned will
need to be adhered to in national projects (i.e. projects involving institutions from only one
Partner Country).

2.4. Regional priorities

The themes selected in Annex 9 & 10 of this Call identify the regional priorities for the
Partner Countries within the relevant geographical zones (see table in section 4.1).

The regional priorities are based on the EU's policy for cooperation with the Partner
Countries' regions as identified in its strategic documents concerning the neighbouring
countries7, those for pre-accession to the EU8 and those in Central Asia9. Regional
priorities are established for both types of eligible activities, Joint Projects and Structural
Measures.

Multi-country projects, that is, projects involving institutions from at least two Partner
Countries in the consortium, must respect the regional priorities or national priorities of the
participating Partner Countries involved. That is, the theme of the project must be listed as
regional priority for each of the participating Partner Countries in the same region, as

7
Regulation (EC) No 1638/2006 of the European Parliament and of the Council of 24 October 2006 laying
down general provisions establishing a European Neighbourhood and Partnership Instrument;
http://ec.europa.eu/world/enp/pdf/oj_l310_en.pdf
European Neighbourhood and Partnership Instrument, ENPI Inter-regional Programme, Strategy Paper 2007-
2013 and Indicative Programme 2007-2010;
http://ec.europa.eu/world/enp/pdf/country/enpi_interregional_en.pdf
8
Council Regulation (EC) No 1085/2006 of 17 July 2006 establishing an Instrument for Pre-Accession
Assistance (IPA); http://eur-lex.europa.eu/LexUriServ/site/en/oj/2006/l_210/l_21020060731en00820093.pdf
Instrument for Pre-accession Assistance (IPA), Multi-annual Indicative Planning Document (MIPD), 2008-
2010, Multi-beneficiary; MIPD (2008-2010), reference C(2008) 3585 of 17 July 2008
http://www.cc.cec/sg_vista/cgi-
bin/repository/getdoc/COMM_NATIVE_C_2008_3585_1_EN_ANNEXE.doc
9
The EU and Central Asia: Strategy for a New Partnership; The Council of the EU, 31 May 2007, 10113/07
http://www.consilium.europa.eu/uedocs/cms_data/librairie/PDF/EU_CtrlAsia_EN-RU.pdf

-6-
indicated in Annexes 9 &10, or the theme of the project must be listed as a national priority
for each of the participating Partner Countries, as indicated in Annexes 7 & 8 of this Call.

Cross regional cooperation (between regions) is possible in multi-country projects

provided that the theme of the proposal is listed as a regional priority or national priority
for all the Partner Countries concerned.

3. TIMETABLE

3.1. Deadlines

The application forms must be submitted electronically using the on-line application form
(eForm), by the following deadline:

15th February 2011, at 12:00 (midday) Central European Winter Time (Brussels
time)

Please read carefully section 14 of this call for proposals concerning the procedures for
submitting applications.

Maximum project duration

The project duration is either 24 or 36 months for the two available project types: Joint
Projects and Structural Measures.

No applications will be accepted for projects scheduled to run for a shorter or a longer
period than that specified in this call for proposals.

As a general rule, no extensions to the eligibility period beyond the defined duration will
be granted.

However, if after the signing of the agreement and the start of the project it becomes
impossible for the coordinator, for fully justified reasons beyond their control, to complete
the project within the scheduled period, an extension to the eligibility period may be
exceptionally granted.

Extensions of the eligibility period will only be granted once. A maximum extension of 12
additional months for both project types, Joint Projects and Structural Measures, may be
granted, if requested before the deadline specified in the Grant Agreement.

Notification of results of the selection procedure – Reception of Grant Agreement

All applicants will be informed in writing of the results of the selection process.

The intention is to inform successful and unsuccessful applicants on the results no later
than the end of July 2011. Detailed feedback and recommendations regarding the proposals
will be sent to all applicants.

It is planned that selected applicants will receive their agreements for signature in
September 2011.

Activities of the selected projects are expected to start by 15 October 2011.

-7-
Costs incurred prior to the start of the eligibility period as laid down in the Grant
Agreement will not be considered eligible.10

4. BUDGET AVAILABLE

4.1. Regional Budget Allocation

The total indicative budget earmarked for the co-financing of projects under this Call for
Proposals amounts to €48.7 million. It is planned that a minimum of 40% of the EU funds
allocated to the present Call for proposals will be used for Joint Projects and a minimum of
30% for Structural Measures.

The regional breakdown is provided in the table below.

REGION Partner Countries

• Albania: indicative budget €0.9 million

Western Balkans (under the Instrument • Bosnia-Herzegovina: indicative budget
for Pre-accession Assistance) €2.2 million
• Montenegro: indicative budget €1
€12.4 million million
• Serbia: indicative budget €6.3 million
• Kosovo under UNSC Resolution
1244/99: indicative budget €2 million

Southern Neighbouring area Algeria, Egypt, Israel, Jordan, Lebanon,

(under the European Neighbourhood and Libya, Morocco, the occupied
Partnership Instrument) Palestinian territory, Syria, Tunisia

€11.4 million

Eastern Neighbouring area (under the Armenia, Azerbaijan, Belarus, Georgia,

European Neighbourhood and Partnership Moldova, the Russian Federation,
Instrument) Ukraine

€11.4 million
Bilateral allocation under the European the Russian Federation
Neighbourhood and Partnership
Instrument

€4.5 million

Central Asia (under the Development Kazakhstan, Kyrgyzstan, Tajikistan,

Cooperation Instrument) Turkmenistan, Uzbekistan. The indicative
budget for each country is €1.8 million
€9 million

The Agency reserves the right not to distribute all the funds available. In addition, although
balanced geographical representation will be sought in the selected projects (i.e. projects

10
Grants may not be awarded retrospectively for actions already completed. Article 112 FR.

-8-
funded involving each Partner Country) the major determining factor as to the number of
projects funded per Partner Country will be quality.

4.2. Grant size

The minimum grant for both Joint Projects and Structural Measures will be €500.000.
The maximum grant will amount to €1.500.000. A minimum grant of €300.000, for
national projects (both for Joint Projects and Structural Measures), is set for Kosovo11 and
Montenegro.

The above figures indicate the amount of financing that may be requested from the Tempus
programme, representing the European Union financial contribution to the project, and
should not be mistaken for the total budget of a project.

The duration and size of the grant should be clearly proportional to the project scope and
the number of Partner Country institutions involved in the partnership.

Approximately 70 projects are estimated to be funded by this Call.

4.3. Grant and Co-financing proportions

The financial contribution from the European Union cannot exceed 90% of the total
eligible costs (direct and indirect costs). Indirect costs (i.e. overheads or administrative
costs), represent a flat-rate funding fixed at 7% of the total eligible direct costs.

A co-financing of a minimum of 10% of the total eligible cost is needed.

11
Under UNSCR 1244/99

-9-
5. ELIGIBILITY CRITERIA

Applications which comply with the following criteria will be the subject of an in-
depth academic, technical and financial evaluation.

5.1. Eligible establishments/bodies/types of beneficiary

5.1.1. Eligible Applicant Institution (coordinators)

An applicant institution is the institution which is applying for the Tempus grant by
submitting a proposal on behalf of all the partners in the consortium/partnership.
The applicant institution/organisation is represented by a legal representative and a
contact person. Once a project is selected for funding, the applicant
institution/organisation becomes the coordinator in legal terminology and the
partners of the consortium will be the co-beneficiaries.

Through their legal representative, the applicant institution/coordinator signs the

Grant Agreement with the Agency and is therefore legally responsible for the
administration of the Tempus grant in accordance with the plans presented in the
application and the terms of the Grant Agreement awarded. The coordinator is
responsible as well for supplying documents and information to the Agency which
may be required under the agreement or in the event of audits, and for the
administration and financial management of the grant, including financial
guarantees, payment requests, and timely payments to the co-beneficiaries.

The applicant must, in addition, indicate a contact person at the applicant

institution, who is responsible for the daily management, coordination and
monitoring of the project activities as well as for the submission of reports on
activities and outcomes. All activities related to the project management are
considered core activities and must not be outsourced to external bodies or
delegated to any project partner.

In order to be eligible for the award of a grant, applicants must meet the following
criteria:

(1) Applicants must be legal persons ("legal entities") in the EU or Tempus Partner
Countries.

(2) Applicants for JOINT PROJECTS must be:

A) State-recognised, public or private, higher education institutions.

For the purpose of this call higher education institutions shall be defined as
all types of state-recognised post-secondary educational and vocational
training establishments which offer, within the framework of advanced
education and training, qualifications or diplomas of that level,
regardless of what such establishments are called ("University" or
"Polytechnic", "College" or "Institute" etc.).12 Research institutions and
individual faculties/departments of higher education institutions are not
eligible applicants.

12
International Standard Classification of Education (ISCED), Levels of education 5 and 6.

- 10 -
 EU universities applying for a Tempus grant must have obtained an
Erasmus University Charter.

B) Associations, organisations or networks of higher education institutions

dedicated to the promotion, improvement and reform of higher education as
well as to co-operation within Europe and between Europe and other parts
of the world. If such associations, organisations or networks also cover
other education sectors and training, the main focus of their activities must
be on higher education. An association will count as one legal entity/partner
institution, meaning that the association/network will be treated as one
partner from the country where the headquarters are based. Only those
members which are located in the EU Member States or in the Tempus
Partner Countries (listed in 5.2) can benefit from the Tempus grant.

(3) Applicants for STRUCTURAL MEASURES must be:

A) State-recognised, public or private, higher education institutions.

For the purpose of this call higher education institutions shall be defined as
all types of state-recognised post-secondary educational and vocational
training establishments which offer, within the framework of advanced
education and training, qualifications or diplomas of that level,
regardless of what such establishments are called ("University" or
"Polytechnic", "College" or "Institute" etc.).13 Research institutions and
individual faculties/departments of higher education institutions are not
eligible applicants.

EU universities applying for a Tempus grant must have obtained an

Erasmus University Charter.

B) Associations, organisations or networks of higher education institutions

dedicated to the promotion, improvement and reform of higher education as
well as to co-operation within Europe and between Europe and other parts
of the world. If such associations, organisations or networks also cover
other education sectors and training, the main focus of their activities must
be on higher education. An association will count as one legal entity/partner
institution, meaning that the association/network will be treated as one
partner from the country where the headquarters are based. Only those
members which are located in the EU Member States or in the Tempus
Partner Countries (listed in 5.2) can benefit from the Tempus grant.

C) National or international rector, teacher or student organisations.

(4) All legal entities of the applicants mentioned above [in (2) or (3)], must have been
legally established for more than 5 years, and must provide the following documents
in order to demonstrate their existence as a legal person:

Private company, association, etc.:

– financial identification form, duly completed and signed14,

13
International Standard Classification of Education (ISCED), Levels of education 5 and 6.
14
A financial identification form is included in the application package.

- 11 -
 – extract from the official gazette/trade register, and certificate of liability to
VAT (if, as in certain countries, the trade register number and VAT number are
identical, only one of these documents is required).

Public-law entity:

– financial identification form, duly completed and signed15,

– legal resolution or decision established in respect of the public company, or

other official document established for the public-law entity.

5.1.2. Eligible Partners (co-beneficiaries)

A partner/co-beneficiary in a Tempus project is a participating institution or organisation

which actively contributes to the work programme and therefore receives a portion of
the budget but is not the applicant/coordinator which coordinates and manages the
project's finances and work programme.

The following legal entities that are involved in higher education may participate in the
Tempus programme as partners/co-beneficiaries to the applicant institutions described
above:

• higher education institutions, as described under point 5.1.1.(2) - (A)

• associations, organisations or networks of higher education, as described under

point 5.1.1 (2) (B) and 5.1.1 (3) - (B)

• rector, teacher or student organisations;

• non-governmental organisations;

• social partners or their training organisations;

• chambers of commerce, labour associations or other public or private professional

organisations;

• private or public enterprises;

• research institutions.

Public administrations (Ministries, other national, regional and local administrations)

or governmental organisations may also participate in the Tempus programme as
partners/co-beneficiaries but may not receive funding from the grant with the exception
of travel costs and costs of stay. This applies to both Joint Projects and Structural
Measures.

Co-beneficiaries must submit mandates signed between the coordinator and each
co-beneficiary, confirming that they grant power of attorney to the coordinator, to act
in their name and for their account in signing the eventual agreement and its possible
subsequent riders with the Education, Audiovisual and Culture Executive Agency. By
signing the mandate, the co-beneficiary accepts all the provisions of the above
mentioned Grant Agreement and agrees to provide the documents or information that

15
A financial identification form is included in the application package.

- 12 -
may be required for the right mantainance of the project accounts under responsibility
of the coordinator. Due to the fact that the expenditure made by the co-beneficiaries is
also eligible, insofar as it is reflected in the project accounts and in the accounts of the
co-beneficiaries and respects all other rules on eligibility of costs, audits and controls
might be directed not only to the coordinator, but also to the co-beneficiaries. Given
their special status as partners not benefitting from the Tempus grant apart from travel
costs and costs of stay during mobility, it is acceptable that the Ministries responsible
for higher education in the Partner Countries submit an endorsement letter instead of a
mandate at application stage.

The mandate will be an annex to the Grant Agreement and has therefore legal force.
The template provided by the Agency must be used in all cases without any
modifications or adjustments.

• where the partner is a higher education institution, the mandate should be

signed by the rector, vice-rector, president or vice-president;

• where the partner is another type of legal entity, the mandate should be signed
by the highest official representing that entity; i.e. the secretary-general,
chairman, executive director or their deputies.

5.1.3. Eligible Partnerships

5.1.3.1. JOINT PROJECTS (JP)

Joint Projects aim to improve the situation in higher education institutions in one or
more Partner Countries.

National projects

National projects target to benefit one Partner Country and will focus on the national
priorities set for that Partner Country.

For national projects, proposals must be submitted by groupings of institutions

involving:

• at least three higher education institutions (as defined above in point 5.1.1.(2)
(A) from a partner country (in the case of Montenegro and Kosovo, due to the
small size of the higher education sector, one higher education institution will be
sufficient);

• at least three higher education institutions (as defined above in point 5.1.1.(2)
(A) from the EU, each from a different EU Member State.

Multi-country projects

Multi-country projects aim to benefit more than one Partner Country. They will
focus on addressing the regional priorities which are common to all Partner
Countries within a specific region (see Annex 9 & 10). They can also address a
national priority which is common to each of the participating Partner Countries.

- 13 -
Multi-country projects may involve Partner Countries from different regions
provided that the theme of the proposal is identified as a regional or national priority
for all of the participating Partner Countries.

For multi-country projects, proposals must be submitted by groupings of institutions

involving

• at least two higher education institutions (as defined above in point 5.1.1.-2(A),
from each of the participating Partner Countries (minimum two Partner
Countries) involved in the proposal (with the exception of Kosovo and
Montenegro where the requirement is one higher education institution from
each). Therefore, if more than two Partner Countries are involved in the
proposal, at least two higher education institutions from the third, fourth, fifth or
more Partner Country involved must endorse the project and sign the
corresponding mandates

• at least three higher education institutions (as defined above in point 5.1.1.-2(A),
each from a different EU Member State.

5.1.3.2. STRUCTURAL MEASURES (SM)

Structural Measures projects aim to improve the higher education system as a whole
in one or more Partner Countries. That is, the project objectives can target for
example national laws, organisation, coordination, accreditation, evaluation, policy
etc at national level.

The same conditions for eligible partnerships as stipulated above in 5.1.3.1 apply to
Structural Measures with an additional condition:

• The Ministry/ies responsible for higher education of each participating Partner

Country/ies must be involved as partner/s/co-beneficiary/ies in a Structural
Measures project. Nevertheless, Ministries and other public administrations
such as national, regional and local administrations, or governmental
organisations participating in Tempus projects may not receive funding from
the grant except for travel costs and costs of stay.

• Partnerships for Structural Measures which do not include the participation of

the Ministry/ies responsible for higher education are not eligible. The
participation and involvement of the Ministries in the project should be
demonstrated by the allocation of concrete tasks and responsibilities that
contribute towards attaining the project objectives.

5.1.4. Ineligible Institutions

• Legal entities which have managed a Tempus project in the past two years
which has been terminated by the Commission/Agency for non-compliance
with the contractual rules and requirements may not apply for a grant.

• Natural persons may not apply for a grant.

- 14 -
 5.2. Eligible countries

There are four groups of eligible countries:

• 27 Member States of the European Union;

• 4 countries of the Western Balkans region, as well as Kosovo under UNSC
Resolution 1244/99;
• 17 countries in the Southern and Eastern neighbouring area of the European Union
and the Russian Federation;
• 5 Central Asian countries.

Applications from legal entities and partners established in one of the following countries
are eligible:

European Union Partner Countries Partner Countries

(legal entities from these (legal entities from these (legal entities from these
countries are eligible as countries are eligible as countries are eligible as
partners and applicants) partners and applicants) partners and applicants)
Austria Western Balkans Southern Neighbouring
Belgium area
Bulgaria Albania Algeria
Czech Republic Bosnia and Herzegovina Egypt
Cyprus Montenegro Israel
Denmark Serbia, as well as Kosovo Jordan
Estonia under UNSC Resolution Lebanon
Finland 1244/99 Libya
France Morocco
Germany Syria
Greece occupied Palestinian
Hungary territory
Ireland Tunisia
Italy Eastern Neighbouring area
Latvia
Lithuania Armenia
Luxembourg Azerbaijan
Malta Belarus
Netherlands Georgia
Poland Moldova
Portugal Russia
Romania Ukraine
Slovakia Central Asia
Slovenia
Spain Kazakhstan
Sweden Kyrgyzstan
United Kingdom Tajikistan
Turkmenistan
Uzbekistan

Legal entities from the following six countries may participate in Tempus projects as
partners, but only on a self-financing basis:

- 15 -
 • Turkey;
• The EFTA countries Iceland, Liechtenstein, Norway and Switzerland.
• Croatia and the former Yugoslav Republic of Macedonia

Countries that are not listed above are not eligible.

5.3. Eligible activities

The activities and outcomes described in the proposal must be geared to benefit the Partner
Countries, their higher education institutions and systems. The role of Member State
institutions is to contribute towards achieving these objectives; the needs of EU institutions
themselves should not therefore feature in the project's design.

Two activity types are eligible for a Tempus grant.

5.3.1. JOINT PROJECTS (JP)

Joint Projects are based on multilateral partnerships primarily between higher education
institutions in the EU and the Tempus Partner Countries. They can also involve non-
academic partners to strengthen the links with society. Joint Projects aim at transferring
knowledge between EU higher education institutions and institutions in the Partner
Countries and between Partner Country institutions to modernise university curricula
and governance. Joint projects should demonstrate that they build upon the results of
previous Tempus projects and that where applicable, with work undertaken in the
framework of the EU's internal programmes (notably the thematic networks under the
Erasmus and the Lifelong Learning Programme). For information about previous
Tempus projects conducted in the Partner Country(ies) the applicant should consult the
Tempus website and the relevant National Tempus Office, contacts of whom are also
listed on the Tempus website: http://eacea.ec.europa.eu/tempus

Joint Projects are implemented at institutional level and can pursue the following
objectives:

5.3.1.1. Curricular reform

• to adapt, modernise and restructure existing curricula; to develop, test,

establish/accredit new curricula and to disseminate the results. Curricular reform
shall focus on content, structure, teaching methods and the use of new teaching
materials with regard to the European modernisation agenda for higher education
(the Europe 2020 strategy, the Strategic Framework for European Cooperation in
Education and Training (ET 2020) and the Bologna process);

• To develop and establish study programmes with a double or multiple degree16

or a joint degree17;

• To establish recognition arrangements between higher education institutions in

the EU and in the Partner Countries;

16
“Double or multiple degree” means two or more national diplomas issued by two or more higher education
institutions and recognised officially in the countries where the degree-awarding institutions are located
17
“Joint degree” means a single diploma issued by at least two of the higher education institutions offering
an integrated programme and recognised officially in the countries where the degree-awarding institutions
are located

- 16 -
 • Newly developed courses must be structured according to the three cycle system
and using the European Credit Transfer System (ECTS) and degree recognition
mechanisms.

Curriculum reform projects should include teacher training and address related
issues such as quality assurance and employability of graduates through links to the
labour market.

The teaching of new or updated courses has to start during the life time of the
project with an adequate number of students and retrained teachers, and has to take
place during at least one third of the project duration.

Training during curriculum reform can also target administrative personnel such as
library staff, laboratory staff and IT staff.

5.3.1.2. Governance reform

• To modernise the capacity, management and governance of higher education

institutions and/or of their related organisations (for example university students'
organisations);

• To promote a quality assurance culture with a view to developing criteria and

methodologies which are comparable between higher education institutions;
quality assurance projects should not focus on an academic discipline.

5.3.1.3. Higher education and society

• To strengthen the role of higher education institutions in society at large; to draw

on their academic knowledge and their experience as education specialists to
enhance their contribution to the development of lifelong learning;

• To address the "knowledge triangle" of education, research and innovation;

• To encourage links between higher education institutions and the labour market,
including the promotion of entrepreneurship and the creation or support of
business start-ups.

For all the project types described above training can involve teaching and support staff,
technicians as well as university administrators and managers.

Every proposal has to demonstrate how the project results would be disseminated in the
relevant target groups.

Tempus as an institutional cooperation programme is not about wide access to mobility

for students. Joint Projects can only include small-scale and short-term mobility for
students, university staff and officials of the partners provided the mobility supports the
achievement of the project objectives.

Study periods of students at partner institutions must be academically recognised and

credited by the home institutions.

Projects may provide mobility also in the form practical placements in companies,
industries and institutions for Partner Country teaching/administrative staff, students and
trainees in the European Union or Partner Countries participating in the project.

- 17 -
 5.3.2. STRUCTURAL MEASURES (SM)

Structural Measure projects should be designed to support the structural reform of higher
education systems and strategic framework development at national level based on the
priorities that the competent authorities of the Partner Countries have identified.

Structural Measures must seek to contribute to the following:

• the development and reform of the national higher education structures and systems
in Partner Countries This includes the establishment of representative bodies,
organisations or associations;

• to enhance the quality, relevance of higher education structures and systems in

Partner Countries, and to increase their voluntary convergence with EU
developments. This may include the establishment of bodies, mechanisms or
agencies for quality assurance; teacher, programme or institution assessment;
accreditation, policy, etc.;

• to provide support to networks of higher education institutions or to national or

ministerial working groups on higher education reform. This may include studies
and other stock-taking exercises, commissions on developing roadmaps for reforms,
preparing draft text for new regulations, staff development programmes, etc.

Depending on the regional and national priorities, Structural Measures can address the
following issues, which are also on the EU modernisation agenda for higher education:

5.3.2.1. Governance reform

For example

• national certification and qualification systems;

• student admission, student services and participation;

• licensing and accreditation;

• develop national standards for quality assurance taking into account the quality
references and guidelines developed at the ministerial conference in Bergen in
May 2005 (Bologna process);

• legal issues concerning the autonomy, accountability and financing of the higher
education system.

5.3.2.2. Higher education and society

For example

• the links between the general higher education system and the advanced
vocational education and training system with the world of work;

• national actions to develop and support the knowledge triangle of education,

research and innovation;

- 18 -
 • capacity-building in the public administration for the development of reforms,
policies and legislation in higher education.

The eligible activities may include:

¾ surveys and studies on specific reform issues (including the publication and
dissemination of results);

¾ policy and expert advice;

¾ organisation of conferences, seminars, workshops, round tables (which should

result in operational conclusions and recommendations);

¾ staff training on policy issues (which may include the production of training
manuals and guidelines);

¾ awareness raising campaigns.

Structural Measures can only include small-scale and short-term mobility for students,
staff or officials of the partner organisations and institutions provided the mobility
supports the achievement of the project objectives.

Projects may provide mobility also in the form of practical placements in companies,
industries and institutions for Partner Country teaching/administrative staff, students and
trainees in the European Union or Partner Countries participating in the project.

Proposals for Structural Measures which mainly aim at an impact at institutional level
without demonstrating that the project will have a nation-wide impact will not be
selected.

5.4. Eligible proposals

Only proposals submitted using the official on-line application form, completed in full, and
received by the specified deadline, will be considered.

Applications will be checked to determine whether they comply with the eligibility criteria
set out in chapter 5 and all the other conditions set out in chapter 14. Only applications that
fulfil all the eligibility criteria will be considered for a grant. If an application is deemed
ineligible, a letter indicating the reasons will be sent to the applicant.

Applicants must submit a budget that is balanced in terms of expenditure and revenue.
Thhe expenditure for the project must be equal to the income (funds available from the
Tempus grant and its own co-financing). The project's budget must comply with the ceiling
for EU cofinancing, which is set at 90% of the total eligible costs of the project. This
means that applicants must provide a co-financing of at least 10% of the total eligible
costs of the project.

Partners for whom a mandate has not been submitted are not eligible for participation,
with the exception of Ministries responsible for higher education in the Partner Countries
who may submit a signed endorsement letter with the application, if unable to sign the
Mandate at this stage. However, Ministries wishing to receive reimbursement from the
Tempus grant must submit a signed mandate prior to the signing of the Grant Agreement.

- 19 -
 Partners for whom the mandate does not fulfil the formal requirements of the model
mandate are not eligible for participation. Please note that an ineligible partner may render
the whole partnership ineligible.

Proposals for national projects (i.e. projects where there is only one Partner Country
involved) which do not address the Tempus national priorities of that Partner Country
are ineligible (see Annexes 7 & 8).

Proposals for multi-country projects which do not have as a theme either a Tempus
regional priority, or a common national priority of all the Partner Countries involved, are
ineligible.

Proposals with an exclusive focus on research are ineligible.

Proposals which are obviously "copied", i.e. have more or less identical objectives and
activities, and which include different partners and involve an/other Partner Country/ies, or
that reproduce parts of other applications, are ineligible.

6. EXCLUSION CRITERIA

Applicants must state that they are not in any of the situations described in Articles 93(1),
94 and 96(2)(a) of the Financial Regulation applicable to the general budget of the
European Communities (Council Regulation (EC, Euratom) No 1605/2002 as amended)
and set out below.

Applicants will be excluded from participating in the call for proposals if they are in any of
the following situations:

a) they are declared bankrupt or being wound up, are having their affairs administered
by the courts, have entered into an arrangement with creditors, have suspended
business activities, are the subject of proceedings concerning those matters, or are
in any analogous situation arising from a similar procedure provided for in national
legislation or regulations;
b) they have been convicted of an offence concerning their professional conduct by a
judgment which has the force of res judicata;
c) they have been guilty of grave professional misconduct proven by any means which
the contracting authority can justify;
d) they have not fulfilled obligations relating to the payment of social security
contributions or the payment of taxes in accordance with the legal provisions of the
country in which they are established or with those of the country of the contracting
authority or those of the country where the contract is to be performed;
e) they have been the subject of a judgment which has the force of res judicata for
fraud, corruption, involvement in a criminal organisation or any other illegal
activity detrimental to the European Union's financial interests;
f) they are subject to an administrative penalty referred to In Article 96(1) of the
Financial Regulation (Council Regulation 1605/2002 of 25/06/02, as amended).

Applicants will not be granted financial assistance if, on the date of the grant award
procedure, they:

- 20 -
 (a) are subject to a conflict of interests;
(b) are guilty of misrepresentation in supplying the information required by the
contracting authority as a condition of participation in the grant award procedure,
or fail to supply this information.
(c) find themselves in one of the situations of exclusion, referred to in art 93(1) of the
Financial Regulation, for this grant award procedure;

and they are subject to the penalty consisting in the exclusion from contracts and grants
financed by the budget for a maximum period of ten years.

In accordance with Articles from 93 to 96 of the Financial Regulation, administrative and

financial penalties may be imposed on applicants who are guilty of misrepresentation or
are found to have seriously failed to meet their contractual obligations under a previous
contract award procedure.

To comply with these provisions, applicants must sign a declaration on their honour
certifying that they are not in any of the situations referred to in Articles 93 and 94 of the
Financial Regulation.18

7. SELECTION CRITERIA

Applicants must have stable and sufficient sources of funding to maintain their activity
throughout the period during which the action is being carried out and for which the grant
is awarded. They must have the professional competencies and qualifications required to
complete the proposed action or work programme.19

Applicants must submit a declaration on their honour, completed and signed, attesting to
their status as a legal person and to their financial and operational capacity to complete the
proposed activities.20

7.1. Operational capacity

In order to permit an assessment of their operational capacity, applicants are asked in the
application form to list projects undertaken during the last 3 years in the relevant field by
the applicant and by the partners. Also, in the application form, the key staff involved in
the project must be identified and their relevant skills and professional experience
described.

The Agency will seek the opinion of the EU Delegations and the National Tempus Offices
in the Partner Countries regarding the operational capacity of the partners.

18
Article114 FR; Article174 IR. The Authorising Officer may however refrain from requiring such
certification for very low valued grants (lower than or equal to 5.000 EUR). The Authorising Officer may,
depending on his risk analysis, request the evidence referred to in art 134 IR
19
Article 115(1) FR; Article 176 IR.
20
Article 173(2) IR. The declaration on honour is sufficient for grants up to 25.000 EUR.
For grants exceeding 25.000 EUR, on the basis of his risk assessment, the authorising officer responsible
shall indicate in points 7.1 and 7.2 any supporting document to be requested.

- 21 -
 7.2. Financial capacity

In order to permit an assessment of their financial capacity, organisations (other than

public bodies and international organisations cited above) must submit, together with their
applications:

- the profit and loss accounts of the applicant organisation, together with the balance
sheet for the last three financial years for which the accounts have been closed;

- the bank details form completed by the applicant and certified by the bank (original
signatures required);21

NB: If, on the basis of the documents submitted, the Agency considers that adequate
financial capacity has not been proven or is not satisfactory, it may:

• reject the application

• ask for further information

• require a financial guarantee (see 10.3)

• offer a Grant Agreement without prefinancing and make a first payment only on the
basis of expenses already incurred.

The verification of financial capacity shall not apply to public bodies or to international
organisations.

For the purpose of this call for proposals, the following bodies shall be considered to have
the necessary financial, professional and administrative capacity and the necessary
financial stability: higher education institutions recognised as such by participating
countries, as well as institutions or organisations in the higher education sector which have
received over 50 % of their annual revenues from public sources over the last two years, or
which are controlled by public bodies or their representatives. These applicants are
nevertheless required to sign a declaration of honour stating that they comply with the
conditions mentioned above. The Agency reserves the right to request documentation to
prove evidence of public funding.

7.3. Audit

Grant applications must be accompanied by an external audit report produced by an

approved auditor. This report shall certify the accounts for the last year available and give
an assessment of the financial viability of the applicant.

This obligation does not apply to public bodies, secondary or higher education
establishments, international organisations under public law.

21
A financial identification form is included in the application package.

- 22 -
8. AWARD CRITERIA

All eligible applications will undergo assessments by external independent experts

according to the criteria listed below. Any attempt by an applicant or any of the project
partners to contact, whether directly or indirectly, an individual expert during the selection
process will lead to disqualification of their application.

The evaluation process is the same for proposals of both project types, Joint Projects and
Structural Measures.

The maximum rating for each category is indicated in brackets on the right. The maximum
total points that a proposal may obtain is 100. Proposals which do not receive 50 points
will not be considered for funding.

Relevance (25 points)

Applications need to clearly state the project objectives, their relevance to the higher
education reforms (the Europe 2020 strategy, the Strategic Framework for European
Cooperation in Education and Training (ET 2020) and the Bologna process) in the
institution or system of the Partner Country and demonstrate the project's impact on these
reforms.
Joint Projects: Applications will be assessed on how they demonstrate that they fit into the
development strategies of the Partners Countries involved and have an impact on the
participating institutions in the Partner Countries.
Structural Measures: Applications will be assessed on how they demonstrate that they will
have an impact on the structure of the higher education system at national level.
Priority will be given to applications that involve a representative number of higher
education institutions from a Partner Country; for the purpose of this call "representative"
is meant in terms of geographical coverage (inclusion of peripheral as well as higher
education institutions in large cities), the appropriate number of higher education
institutions (e.g. those dealing/teaching the subject addressed by the proposal), as well as
the capacity and reputation of the involved higher education institutions/networks,
especially from the EU Member States.
Priority will be given to applications that involve, where appropriate, non-academic
members in the Partner Countries such as enterprises, Chambers of Commerce, research
centres, Ministries of Education as well as local and regional authorities.
Where appropriate, priority may be given to applications that involve higher education
institutions which have not yet benefited from or had a limited participation in the Tempus
programme during previous calls for proposals.

Quality of the Partnership (20 points)

Proposals should demonstrate that:

• The partnership includes all the skills, recognised expertise and competences
required to carry out all aspects of the work programme (both technical expertise
and experience in project management);

• There is a suitable distribution of tasks across the partners in consistency with the
required expertise and balanced involvement of partners in the activities to be
carried out;

- 23 -
 • Effective measures have been planned to ensure efficient communication and
cooperation;

• The applicant and partners have sufficient staff, equipment and other resources to
handle and manage the project and its budget. Projects in which management and
coordination activities are not carried out by the academic partners will be
negatively marked.

Priority will be given to applications that clearly demonstrate a strong institutional and
individual capacity building process benefiting partner country/ies institutions.

Quality of the project's content and Methodology (25 points)

Applications need to present their project explaining not only what they will do but also
how they will do it. The project should have feasible objectives, clearly defined and
quantified target groups, a plan for quality assurance, including benchmarks and indicators
for measuring progress, and involve all the relevant stakeholders. The proposals will be
assessed on the following criteria (among others):
• Appropriateness of project outcomes and related activities in consistency with the
project aim and specific objectives;
• Demonstrated logical and sound planning capacity (logical framework matrix and
work plan);
• Anticipated quality control, monitoring and management of the project
(indicators and benchmarks);
• Coherence amongst the different parts of the project (objectives – activities –
resources – budget).

Priority will be given to applications that clearly show a balanced allocation of

responsibilities among all partners including a substantial role to the partners in the Partner
Country/ies.
Priority will be given to applications that can demonstrate that they involve students or
their organisations throughout the project cycle.
It will be considered an added value if proposals involve women and/or their interests.

Dissemination and Sustainability (15 points)

This is an important element in proposals as it is directly linked with the lasting impact of
the project on the institutions, target groups and/or higher education system. Some of the
questions that need to be answered are:
• Extent to which the planned dissemination and exploitation activities will ensure
optimal use of the results during and beyond the lifetime of the project;
• Proposal's potential to have a tangible impact and multiplier effects;
• Steps taken to ensure that the expected results of this project will be sustainable in
the long term (financially, institutionally, at policy level). .

Priority will be given to applications that clearly indicate how the relevant activities will be
pursued and outputs will be maintained or developed after the end of Tempus funding (for
example, financing of new courses and teaching staff, accreditation by national authorities,

- 24 -
 up-dating/modernisation of the introduced tools, application of the introduced legislation
etc.).

Budget and Cost Effectiveness (15 points)

The application should demonstrate that the proposed activities will be implemented, and
the proposed results and objectives will be achieved, in the most economical way. This
includes:

• Planning a reasonable amount of staff costs for each activity;

• Equipment purchase limited to what is necessary for the implementation of the
project objectives and estimating reasonable prices;
• Respecting the daily salary scales provided in Annex 2 and 3 and using the type of
task as an indicator of the daily rate, not the status of the individual carrying out the
work;
• Efficient use of mobility periods – making best use of time abroad for maximum
benefit;
• Fair distribution of resources between beneficiaries;
• Feasibility of the action with the defined budget.

Inflated budgets will be marked severely.

The financial examination of the estimated budget may lead the Agency to reduce the
budget of the proposed action to ensure compliance to the parameters and guidelines set
out in this Call (correcting for mistakes, eliminating ineligible expenses, etc).

9. AWARD PROCEDURE

From the proposals that passed the external assessment and that obtained the highest
scores, and according to the budget allocations for each region, an interservice evaluation
committee will short-list the projects on which the Ministries of Education, EU
Delegations and National Tempus Offices in the Partner Countries will be consulted.
Proposals on which an EU Delegation expresses a substantiated negative opinion will not
be funded.

The committee will draw up a list of projects recommended for funding taking into
consideration not only the results of the evaluation and of the consultation but also the
geographical balance between the Partner Countries, the involved applicant/partner
institutions, and the budgetary constraints. The Agency will take the final decision on
which projects it will fund.

A maximum of three project proposals per applicant institution/organisation will be

recommended for funding.

Annex 5 summarises the evaluation and award procedure.

Among the proposals which pass the evaluation (see section 8), priority will be given to:

- 25 -
 ; Structural Measures projects

; Multi-country projects targeting more than one Partner Country and addressing the
regional priorities of all the Partner Countries involved or the national priorities of
the participating Partner Countries

; Projects actively involving students, women, enterprises, social partners, research

institutions, Ministries of Education, NGOs and other non-academic organisations
where relevant

Proposals which are similar to projects already conducted (past or on-going) in the Partner
Country(ies) concerned will not be selected for funding.

10. FINANCIAL CONDITIONS

European Union grants are incentives to carry out projects which would not be feasible
without the Agency’s financial support, and are based on the principle of co-financing.
They complement the applicant's own financial contribution and/or national, regional or
private assistance that has been obtained elsewhere.

Acceptance of an application by the Agency does not constitute an undertaking to award a

financial contribution equal to the amount requested by the coordinator. The awarding of a
grant does not establish an entitlement for subsequent years.

Grant applications must include a detailed estimated budget in which all prices are given in
euro. Applicants from countries outside the euro zone must use the conversion rates
published in the Official Journal of the European Union, series C, on the date of
publication of this call for proposals.

The budget for the action attached to the application must have revenue and expenditure in
balance and show clearly the costs which are eligible for financing from the European
Union budget.22

The amount of the own resources indicated in the revenue part of the estimated budget is
regarded as secured and must represent at least 10% of the total estimated eligible costs of
the action, and the same percentage of own resources must be entered in the revenue
section of the final account23.

The budget proposed by the successful applicant will be reviewed to remove any errors in
calculations or ineligible costs as well as to reflect modifications recommended by the
Agency prior to the signature of the Grant Agreement. However, before starting the project
activities, applicants should check the eligibility against the Grant Agreement and the
conditions laid out in the guidelines for the use of the grant.

22
Article 173(3) IR.
23
In other words: the applicant must offer at least 10% of co-financing of the estimated total eligible costs of
the proposal; after project implementation when the final account is made, the co-financing of the beneficiary
will be calculated on the basis of at least 10% of the total actual eligible project costs (and not based on the
amount of co-financing proposed in the original budget estimation); if the proposed co-financing is higher
than 10% the same principle applies.

- 26 -
Please note that proposals which are similar to previous or on-going projects with the same
applicant but in different Partner Countries should have their budget significantly reduced
to take into account the work and activities already developed in the other project.

The allocated amount may not exceed the amount requested.

The applicant must indicate the sources and amounts of any other funding received or
applied for in the same financial year for the same action or for any other action and for
routine activities.24

The coordinator shall supply evidence of the co-financing provided, either by way of own
resources, or in the form of financial transfers from third parties. The applicants shall
provide an explicit undertaking from each co-financing organisation to provide the amount
of funding stated in the grant application for the operation.

The Agency grant may not have the purpose or effect of producing a profit for the
coordinator or partners. Profit is defined as a surplus of receipts over costs. The amount of
the grant will be reduced by the amount of any surplus.25

10.1. Contract

The selected applicants will be invited to sign a grant agreement for an action with
multiple beneficiaries with the Agency. In this case, the mandates from the co-beneficiaries
become annexes of the Grant Agreement and they are thus legally binding (see Annex 11).

The Grant Agreement drawn up in Euro and detailing the conditions and level of funding
must be signed by the coordinator and returned to the Agency immediately. The Agency
will be the last to sign.

The Grant Agreement can be signed after the start of the eligibility period.

10.2. Payment procedure

A pre-financing payment of 60% will be transferred to the coordinator within 45 days of

the date of the signature of the agreement by the Agency's Authorising Officer and once all
the possible guarantees are received. Pre-financing is intended to provide the coordinator
with a float. It may be split into a number of payments.

Following the approval of the progress report on the action's implementation and the
reception of a request for payment, a second pre-financing payment of 30% of the total
amount of the grant will be made within 45 days. The second pre-financing payment may
not be made until at least 70% of the previous pre-financing payment has been used up.

The Agency will establish the amount of the final payment to be made to the coordinator
on the basis of the final report. If the eligible costs actually incurred by the organisation
during the project are lower than anticipated, the Agency will apply its rate of funding to
the actual costs, and the coordinator will, where applicable, be required to repay any excess
amounts already transferred by the Agency under the pre-financing payments.

24
Article 173(5) IR.
25
Article 109(2) FR, Article 165 IR.

- 27 -
The account or sub-account indicated by the coordinator must make it possible to identify
the funds transferred by the Agency. If the funds paid into this account give rise to interest
or equivalent profits in accordance with the legislation of the country where the account is
held, such profit or interest will be recovered by the Agency where it results from the
prefinancing payment if this payment exceeds €50.000.26

10.3. Certificate on the financial statements and underlying accounts

A certificate on the financial statements and underlying accounts, produced by an approved

auditor or in case of public bodies, by a competent and independent public officer, may be
demanded by the authorising officer responsible in support of any payment on the basis of
his assessment of risks. In the case of a grant for an action or of an operating grant, the
certificate shall be attached to the request for payment. The certificate shall certify, in
accordance with a methodology approved by the authorising officer responsible, that the
costs declared by the coordinator in the financial statements on which the request for
payment is based are real, accurately recorded and eligible in accordance with the Grant
Agreement. Except in the case of lump sums and flat rate financing, the certificate on the
financial statements and underlying accounts shall be compulsory for interim payments per
financial year and for payments of balances in cases of grants for an action of €750.000 or
more and operating grants of €100.000 or more.27

10.4. Guarantee

The Agency may require any organisation which has been awarded a grant to provide a
guarantee first, in order to limit the financial risks linked to the prefinancing payment.

The purpose of this guarantee is to make a bank or a financial institution, third party or the
other beneficiaries stand as irrevocable collateral security for, or first-call guarantor of, the
grant coordinator's obligations.

This financial guarantee, in euros, shall be provided by an approved bank or financial

institution established in one of the Member States of the European Union or one of the
Tempus Partner Countries.

The guarantee may be replaced by a joint and several guarantees by a third party or by a
joint guarantee of the beneficiaries of an action who are parties to the same Grant
Agreement.

The guarantee shall be released as the pre-financing is gradually cleared against interim
payments or payments of balances to the coordinator, in accordance with the conditions
laid down in the Grant Agreement.

This requirement does not apply to public bodies and international organisations under
public law established by inter-governmental agreements, specialised agencies created by
such organisations, the International Committee of the Red Cross (ICRC) or the
International Federation of Red Cross and Red Crescent Societies.

26
Not due for pre-financing < €50.000 Article 3 IR; Article 5 FR
27
Article 180(2) IR.

- 28 -
 10.5. Double financing

Subsidised projects may not benefit from any other European Union funding for the same
activity.28

10.6. Eligible costs

Eligible costs of the action/project are costs actually incurred by the beneficiaries, which
meet the following criteria:

- they are incurred during the duration of the action/project as specified in the Grant
Agreement, with the exception of costs relating to final reports and certificates on the
action/project’s financial statements and underlying accounts;

- they are connected with the subject of the agreement and they are indicated in the
estimated overall budget of the action/project;

- they are necessary for the implementation of the action/project which is the subject of
the grant;

- they are identifiable and verifiable, in particular being recorded in the accounting
records of the beneficiaries and determined according to the applicable accounting
standards of the country where the beneficiary is established and according to the usual
cost-accounting practices of the beneficiaries;

- they comply with the requirements of applicable tax and social legislation;

- they are reasonable, justified, and comply with the requirements of sound financial
management, in particular regarding value for money and efficiency.

The beneficiaries' internal accounting and auditing procedures must permit direct
reconciliation of the costs and revenue declared in respect of the action/project with the
corresponding accounting statements and supporting documents.

10.6.1. Eligible direct costs:

The eligible direct costs for the action/project are those costs which, with due regard for
the conditions of eligibility set out above, are identifiable as specific costs directly linked
to the performance of the action and which can therefore be booked to it directly. In
particular, the following direct costs are eligible, provided that they satisfy the criteria set
out in the previous paragraph:

- the cost of staff assigned to the action/project, comprising actual salaries plus social
security charges and other statutory costs included in their remuneration, provided that
they do not exceed the maximum rates listed in Annexes 2 and 3 attached. NB: this cost
must be the actual cost incurred by the beneficiaries, and staff costs of other

28
Article 111 FR; Articles 170 and 173 IR. The application form should include the possibility for applicants
to provide information on all grants already received or in progress, as well as any other applications
submitted to the Commission during the year.

- 29 -
 organisations are eligible only if paid directly or reimbursed by the beneficiary in
question;

- replacement costs for European Union academic staff and experts assigned to the
proposed action provided that they do not exceed the maximum rates listed in Annex 2.

- travel and subsistence allowances for staff and students taking part in the action/project
(for meetings, European conferences, training, study periods etc.), provided that they are
in line with the usual practices of the coordinator or, where applicable, its co-
beneficiaries, on travel costs; subsistence allowances may not exceed the maximum rates
in the tables in Annex 4;

- purchase cost of equipment (new or second-hand), only when justified for the
achievement of the objectives of the proposed action. Considering the particular nature
of the Tempus programme, the total purchase cost of the equipment will be taken into
account rather than the equipment's depreciation;

- cost of consumables and supplies, provided that they are identifiable and assigned to
the action/project;

- costs entailed by other contracts awarded by the coordinator or its co-beneficiaries for
the purposes of carrying out the action/project, provided that the conditions laid down in
Article II.9 of the agreement are met;

- costs arising directly from requirements linked to the performance of the action/project
(dissemination of information, specific evaluation of the action/project, audits,
translations, reproduction, etc.), including, where applicable, the costs of any financial
services (especially the cost of financial guarantees) and the costs of the external audit
report for grants of €750.000 or more.

Please see Annex 1 for more details concerning the eligibility of the costs.

10.6.2. Eligible indirect costs (overheads or administrative costs);

A flat-rate funding fixed at 7% of the direct eligible costs of the action will automatically
be allocated to the project to cover the general administrative costs generated by the
project, which can be regarded as chargeable to the action.

Indirect costs include stationery, general photocopying, office supplies, postage and
telecommunication costs directly related to the project. Whilst the cost of installing an
internet connection can be covered under equipment, the cost of using internet and other
computerised communication software should be covered under 'Indirect costs'. The total
amount for indirect costs is fixed at 7% of the total eligible direct costs. No supporting
documentation is required. No co-financing is permitted under this heading.

10.7. Ineligible costs

The following costs shall not be considered eligible:

• return on capital;
• debt and debt service charges;
• provisions for losses or potential future liabilities;
• interest owed;
• doubtful debts;

- 30 -
 • exchange losses;
• VAT, unless the beneficiary can show that he is unable to recover it;
• costs declared by a beneficiary and covered by another action or work programme
receiving a European Union grant;
• excessive or reckless expenditure;
• equipment such as: furniture, motor vehicles of any kind, equipment for research
and development purposes, telephones, mobile phones, alarm systems and anti-
theft Systems;
• hospitality costs;
• costs related to the use of materials (computer, laboratory, library, etc.) incurred by
universities, institutions, industries or companies when hosting staff;
• registration fees for courses, seminars, symposia, conferences, congresses;
• costs of premises (purchase, rent, heating, maintenance, repairs etc.). Renting of
premises is only possible for specific dissemination events with prior written
approval from the Agency;
• costs linked to the purchase of real estate;
• expenses for activities and related travel that are not carried out at the project
beneficiaries, unless explicit prior authorisation is granted by the Agency;
• expenses incurred outside the eligibility period;
• contributions in kind.

10.8. Specific financial conditions

Taxes and duties

Equipment purchased and services funded with the Tempus grant are exempt from taxes
(including VAT), duties and charges, if a Common Framework Agreement (Financing
Agreement in the case of the partner countries in the Western Balkans) has been signed
between the European Commission and the Partner Country (see 10.7 Ineligible costs).

Staff costs covered by the Tempus grant should be taxed in the normal way according to
prevailing national laws.

11. SUB-CONTRACTING AND AWARD OF PROCUREMENT CONTRACT

Where implementation of the action/project requires sub-contracting or the awarding of a

procurement contract, the coordinator and, where applicable, its co-beneficiaries must
obtain competitive tenders from potential contractors and award the contract to the bid
offering best value for money, observing the principles of transparency and equal treatment
of potential contractors and taking care to avoid conflicts of interests.

However, sub-contracting to external bodies should be very occasional. The specific

competences and particular expertise needed to reach the project objectives should be
found in the consortium and should determine its composition.

Subcontracting is intended for specific, time-bound, project-related tasks which cannot be

performed by the Consortium members themselves. In all cases, tasks to be subcontracted
have to be identified in the proposal (based on relevant supporting information, such as the
CV of the individual or competence of the company, along with clear reasons as to why the

- 31 -
 task cannot be carried out by the beneficiaries). If this is not the case, prior written
authorisation from the Agency must be obtained.

In the event of sub-contracting over €25.000, the beneficiaries must obtain competitive
tenders from at least three suppliers and retain the one offering best value for money. The
beneficiaries may not split the purchase of equipment or of services into smaller contracts
below the threshold.

Subcontracting must be done on the basis of a contract, which should describe the specific
task being carried out and its duration. It must include a date, project number and the
signature of both parties. In the case of subcontracting self-employed experts who are
unable to provide a stamp, the stamp on the convention form should be provided by the
consortium member who subcontracts the self-employed service provider.

12. PUBLICITY

All grants awarded in the course of a financial year must be published on the Internet site
of the European Union institutions during the first half of the year following the closure of
the budget year in respect of which they were awarded. This information may also be
published using any other appropriate medium, including the Official Journal of the
European Union. With the agreement of the beneficiary (taking into account whether
information is of such a nature as to jeopardise its security or prejudice its financial
interests), the Agency will publish the following information:

• name and address of the co-ordinator;

• subject of the grant;

• amount awarded and rate of funding29.

Beneficiaries must clearly acknowledge the European Union’s contribution in all

publications or in conjunction with activities for which the grant is used. Furthermore, they
are required to give prominence to the name and logo of the European Commission on all
their publications, posters, programmes and other products realised under the co-financed
action. To do this they must use the graphic identity and the logo of the Tempus
programme, which will be provided by the Agency30. If this requirement is not fully
complied with, the grant may be reduced.

Beneficiaries are required to make available on-line the description of the action and its
interim and final results via a website to be maintained during the project and for a set
period after its completion. The website details should be provided to the Agency at the
beginning of the action and confirmed in the final report.

They are required, as these results become available, to provide them to the public and
make these results available via the European Commission-supported informatics platform
EVE: http://ec.europa.eu/eve/

29
Article 110 FR; Article 169 IR; in the application form, require the applicant to confirm agreement to this.
30
http://eacea.ec.europa.eu/about/eacea_logos_en.php

- 32 -
13. DATA PROTECTION

All personal data (such as names, addresses, CVs, etc.) will be processed in accordance
with Regulation (EC) No 45/2001 of the European Parliament and of the Council of
18 December 2000 on the protection of individuals with regard to the processing of
personal data by the European Union institutions and bodies and on the free movement of
such data.31

The replies to the questions in the application form are necessary in order to assess the
grant application and they will be processed solely for that purpose by the department
responsible for the European Union grant programme concerned. Upon request, the
applicant may be sent personal data to correct or complete. For any question relating to
these data, applicants should contact the Agency. Beneficiaries may lodge a complaint
against the processing of their personal data with the European Data Protection Supervisor
at any time.

Grant applicants and, if they are legal entities, persons who have powers of representation,
decision-making or control over them, are informed that, should they be in one of the
situations mentioned in:

- the Commission Decision of 16.12.2008 on the Early Warning System (EWS) for the use
of authorising officers of the Commission and the executive agencies (OJ, L 344,
20.12.2008, p. 125), or

- the Commission Regulation of 17.12.2008 on the Central Exclusion Database – CED (OJ
L 344, 20.12.2008, p. 12),

their personal details (name, given name if natural person, address, legal form and name
and given name of the persons with powers of representation, decision-making or control,
if legal person) may be registered in the EWS only or both in the EWS and CED, and
communicated to the persons and entities listed in the above-mentioned Decision and
Regulation, in relation to the award or the execution of a procurement contract or a Grant
Agreement or decision.

14. PROCEDURE FOR THE SUBMISSION OF PROPOSALS

14.1. Publication

The call for proposals is being published in the Official Journal of the European Union and
the application guidelines on the Internet site of the EACEA Agency at the following
address: http://eacea.ec.europa.eu/tempus

The call has also to be read in conjunction with the application guidelines, application
form, instructions for applicants, eForm user guide, the model of Grant Agreement
including the mandate, the guidelines for the use of the grant and the Frequently Asked
Questions published at the same address as this text.

31
Official Journal L 8, 12.1.2001.

- 33 -
 14.2. Application form

The grant application form (referred to as the "eForm" below) specifically designed for the
purpose of this call is due to be published at least six weeks before the deadline for
submission of applications. The eForm, as well as all information and documents related to
the electronic submission of proposals, can be obtained on the Internet from the Tempus
website, Funding opportunities webpage, at the following address:

http://eacea.ec.europa.eu/tempus

Please, read carefully the instructions on how to apply with the eForm and the minimum IT
requirements before you start downloading the eForm.

Grant application forms must be downloaded from the EACEA website and saved on a
local disk. They must be filled in and submitted on-line before the official submission
deadline. They must be drawn up in English, French or German. Only applications
submitted on the correct form, duly completed (with information provided in all relevant
sections), dated, showing a balanced budget (project costs are balanced with the project
sources of funding) and using the submission procedure indicated on the website will be
accepted.

14.3. Submission of the grant applications

The electronic application form for Joint Projects and for Structural Measures duly
completed must be sent no later than the 15th February 2011, at 12:00 (midday) Central
European Winter Time (Brussels time). After this time the on-line application system
will be closed until it is re-opened for the next application phase.

All supporting and administrative documents should be prepared with the appropriate
signatures/stamps of persons/institutions before the on-line submission of the complete
application.

The following annexes will have to be attached to the eForm and submitted on-line at the
same time:
• Declaration of Honour
• Workplan and budget (Excel tables)
• Logical Framework Matrix

Upon submission, applicants receive the project registration number assigned to their
application. The registration number shall be indicated in all future correspondence
regarding the proposal.

The online submission is considered to be the master copy. However, in order to provide
safeguards for both applicants and the Agency, and in order to submit additional required
information, a complete paper copy of the eForm must be sent by postal mail to the
Agency, including the following documents:
• Declaration of Honour
• Workplan and budget (Excel tables)
• Logical Framework Matrix

- 34 -
 • Mandates32
• Financial Identification Form
• Legal Entity Form
• Profit and Loss Accounts together with the balance sheet for the last three financial
years for which the accounts have been closed (if applicable).

All documents must be signed in original. Only for the signed mandates, copied or
scanned versions can be accepted at this stage. Applicants will however be requested to
provide originals of the mandates, should their proposal be considered for selection.
The complete paper copy version of the application package must be sent by the 15th
February 2011 to the following address:
Education, Audiovisual and Culture Executive Agency
Tempus & Bilateral Cooperation with Industrialised Countries
Call for Proposal EACEA/32/2010
Office: BOUR 2/17
Avenue du Bourget 1
B-1140 Bruxelles/Brussels
BELGIQUE/BELGIË

- by post, date of postmark

- in person, date of receipt
- by courier service, date of receipt by the courier service

Applications submitted after the deadline will not be considered.

No changes to the proposal can be made after the application has been submitted.
However, if there is a need to clarify certain aspects, the Agency may contact the applicant
for this purpose.

In addition, applicants should send electronically a copy of their proposal, clearly

indicating the project registration number received when submitting the eForm, to the
Tempus National Contact Point(s) (for EU-based applicants) and the National Tempus
Office(s) (for applicants based in the partner countries). Their electronic addresses are
available from the Tempus website: http://eacea.ec.europa.eu/tempus

14.4. Rules applicable

• Financing Decisions adopted by the Commission in 2010 establishing the Tempus IV

programme under the Instrument for Pre-accession Assistance (IPA), the European
Neighbourhood and Partnership Instrument (ENPI) and the Development Cooperation
Instrument (DCI).

• Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial

Regulation applicable to the general budget of the European Union33, as amended
subsequently34;

32
The project reference number received upon submission must be clearly indicated (by handwriting or using
paper stickers etc.) on each Mandate which had been prepared in advance.
33
http://www.bsrinterreg.net/programm/_downloads/EC_No_2002_1605_en_Budgetary_principles.pdf
34
http://www.cc.cec/budg/leg/finreg/leg-020_finreg_en.html

- 35 -
• Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 200235 laying
down detailed rules for the implementation of Council Regulation (EC, Euratom) No
1605/2002 on the Financial Regulation applicable to the general budget of the European
Union, as subsequently amended36.

14.5. Contacts

The National Tempus Offices in the Tempus Partner Countries and the National
Contact Points in the European Union countries are available to provide
information on this call. Their contact details can be found at the Tempus website:

http://eacea.ec.europa.eu/tempus/participating_countries/index_en.php

Applicants may also contact the Tempus Selection team, for further information, at

EACEA-TEMPUS-CALLS@ec.europa.eu

For any technical issues regarding the online submission of the eForm, applicants
may contact the external helpdesk at:

EACEA-EXTERNAL-HELPDESK@ec.europa.eu

35
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2002R2342:20050805:EN:PDF
36
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2007:111:0013:0045:EN:PDF

- 36 -
15. ANNEXES

Annex 1: Eligible expenditure

Annex 2: Staff Costs - Maximum eligible daily rates for EU staff

Annex 3: Staff Costs - Maximum eligible daily rates for Tempus Partner Country staff

Annex 4: Costs of Stay – maximum rates per person excluding travel costs

Annex 5: Evaluation and Award Procedure

Annex 6: Glossary of codes for Application forms

Annex 7: National Priorities for national Joint Projects

Annex 8: National Priorities for national Structural Measures

Annex 9: Regional Priorities for Joint Projects

Annex 10: Regional Priorities for Structural Measures

- 37 -
 Annex 1

Eligible expenditure

In line with article 10.5 of the application guidelines, the grant awarded may be used to
cover the following expenditure:

• Direct costs

1. Staff costs

2. Travel costs and costs of stay

3. Equipment costs

4. Costs for printing and publishing

5. Other costs;

• Indirect costs (overheads or administrative costs).

The following ceilings should be applied:

• Indirect costs: a flat rate of 7% of the total eligible direct costs

• Equipment costs: maximum 30% of the total eligible direct costs

• Staff costs: maximum 40% of the total eligible direct costs

1. Staff costs (Annex 2 & 3)

Salaries may not exceed local rates; this applies both to European Union and Partner
Countries. Moreover, additional hours will be financed at the normal hourly rate
calculated from the local rates in Annexes 2 & 3 and not at any higher rate. Staff costs
should be calculated on the basis of the task performed and not on the status of the
person.

Applicants should base the project budget on real daily staff cost rates (and not hourly
rates), which cannot exceed the maximum rates indicated in Annexes 2 & 3. The
accuracy of these costs may be the subject of an audit.

The rate of the country in which the partner organisation is registered will be applied,
independent of where the tasks will be executed (i.e. a staff member of an organisation
of Country A working (partly) in Country B will be budgeted on the basis of the rates
of Country A).

Real daily staff cost rates are based on average rates corresponding to the applicant's
usual policy on remuneration, comprising actual salaries plus social security charges
and other statutory costs included in the remuneration. Non statutory costs like
bonuses, lease car, expense account schemes, incentive payments or profit-sharing
schemes are excluded.

- 38 -
The Applicant will define the category of staff and the number of days, to be worked
on the project, in relation to the action and the work plan. That is, an individual should
be paid based on the type of work he performs, as per Annex 2 & 3, and not on his/her
status or title.

The estimated staff costs result from multiplying the number of days with the real daily
staff cost rate.

1.1 Costs for administrative tasks

The grant may be used to cover the costs for staff from the European Union Member
States or the Partner Countries who perform administrative tasks which are required for
the achievement of the project objective (for example: the administration and
coordination of project activities, planning of meetings, accounting activities) on
condition that their salary for these tasks is compensated only once. Translation
activities provided by consortium members should be classified as administrative staff
costs. External translation services and external language courses provided by non
consortium members should be classified as “Other Costs”.

1.2 Costs for academic tasks

The grant may be used to cover the costs of staff that perform academic tasks which are
directly related to the achievement of the project objective and on condition that their
salary for these tasks is compensated only once. Such activities should be exceptional,
limited and strictly justifiable academic tasks not performed as part of regular duties.
These tasks would include course development, the development and adaptation of
teaching materials, and the preparation and teaching of intensive courses especially
developed for the project.

1.3 Replacement costs (for EU staff only)

Replacement costs can be paid for European Union academic staff and experts carrying
out teaching assignments at universities and institutions in the Partner Countries for a
minimum continuous period of one month and a maximum of ten months. Costs can
only be covered when proof is provided that staff concerned has actually been replaced
for the time involved.

Applicants should base the replacement costs on the real daily staff cost rates of the
person to be replaced, which cannot exceed the maximum rates indicated in Annex 2.
Any surplus will be considered as ineligible. The accuracy of these costs may be the
subject of an audit.

The rate of the country in which the person is replaced, will be applied.

Real daily staff cost rates are based on average rates corresponding to the applicant's
usual policy on remuneration, comprising actual salaries plus social security charges
and other statutory costs included in the remuneration. Non statutory costs like
bonuses, lease car, expense account schemes, incentive payments or profit-sharing
schemes are excluded.

- 39 -
2. Travel costs and costs of stay (Annex 4)

The estimated amounts requested for costs of stay may not exceed the maximum
amounts given in the tables below and on which the final allocation will be based.

The consortium should calculate actual travel costs and request the estimated amounts.

Travel for research activities cannot be financed from the Tempus grant.

2.1 Staff travel costs and costs of stay

The Tempus grant is also intended to cover travel, visa, accommodation, subsistence
and personal or health insurance costs.

2.1.1 Eligible participants in staff mobility

Grants for visits may be awarded to the following categories of teaching and
administrative staff:

ƒ University teachers and trainers or trainers from enterprises and other institutions
participating in the project;
ƒ Officials and administrators, non-teaching university staff or staff from enterprises
or other institutions participating in the project;
ƒ Subcontracted service providers (subject to prior written authorisation by the
Agency);
ƒ Public administrations or governmental organisations (see point 3.1 of these
guidelines).

2.1.2 Eligible activities for staff mobility

Activities should be coherent and clearly linked to the project outcomes. The
consortium members should choose relevant activities in line with the following list:

ƒ Teaching/training assignments for Partner Country staff/trainers carried out on the

premises of the beneficiaries in the European Union or Partner Countries;
ƒ Teaching/training assignments for European Union staff/trainers carried out on the
premises of the beneficiaries in the Partner Countries;
ƒ Retraining and update courses for Partner Country staff carried out on the premises
of the beneficiaries in the European Union or the Partner Countries;
ƒ Practical placements in companies, industries and institutions for Partner Country
teaching/administrative staff and trainees carried out on the premises of the
institutions in the European Union or Partner Countries participating in the project;
ƒ Meetings for management, coordination, planning, monitoring and quality control
activities, carried out on the premises of the institutions in the European Union or
Partner Countries participating in the project;
ƒ Workshops and visits for dissemination purposes to other parties in the Partner
Countries participating in the project (other educational institutions, regional
education authorities, business community, institutions);
ƒ Language training for a well-defined target group of teaching/administrative staff
from the Partner Country in the Partner Country itself wherever possible. If not
possible, the language training should be combined with another eligible mobility

- 40 -
 and may include travel to one of the European Union or Partner Countries
participating in the project.

2.1.3 Eligible expenses for staff mobility

2.1.3.1 Staff travel costs

Staff travel costs cover transport costs at national and international level. For the
estimated budget, the partnership should calculate the total amount required for travel
costs, based on the number of mobility flows planned in the project application.

The partners should include in this estimation the participation of project staff, one
staff member from the EU and one from each Partner Country involved, in the annual
"Tempus Project Representatives' Meeting". The participation of the project staff of the
partnership, (one from the EU and one from each partner country), in the annual
"Tempus Project Representatives' Meeting" is considered as a project-related activity
and the costs are considered eligible.

Only actual travel costs will be eligible.

• Travel costs for staff taking part in the action are considered eligible, provided that
they are in line with the partner’s usual practices on travel costs.

• Costs may be claimed only for journeys directly connected to specific and clearly
identifiable project-related activities.

• Reimbursement is based on real costs, independent of the means of travel chosen

(rail, bus, taxi, plane, hire car); partners are required to use the cheapest means of
travel (e.g. use Advance purchase (economy class) tickets for air travel and take
advantage of reduced fares, where this is not the case then a full explanation should
be provided).

• The travel cost for a journey should include all costs and all means for travel from
the point of origin to the point of destination (and vice versa) and may include visa
fees, travel insurance and cancellation costs.

• Expenses for private car travel (personal or company cars), where substantiated and
where the price is not excessive, will be refunded as follows (whichever is the
cheapest):

- either a rate per km in accordance with the internal rules of the organisation
concerned up to a max of €0.22;

- or the price of a rail, bus or plane ticket (see third bullet point above); only
one ticket shall be reimbursed, independently of the number of people
travelling in the same vehicle.

• For hire cars (maximum category B or equivalent) or taxis:

- the actual cost where this is not excessive compared with other means of travel
(also taking account of any influencing factors i.e. time, excessive luggage)

- 41 -
 - reimbursement will be made for the real cost of car hire, independent of the
number of people travelling in the same vehicle.

• Cost related to entry visas should also be noted under this heading.

2.1.3.2 Staff costs of stay

Costs of stay cover daily miscellaneous expenses.

For example: accommodation, food, local and public transport during the stay, personal
or health insurance cost.

The partnership will calculate the total amount required for costs of stay, based on the
number and duration of mobility flows planned in the project application; costs of stay
may not exceed the maximum amounts per day/week and per person
indicated in Annex 4.

2.2 Student travel costs and costs of stay

2.2.1 Eligible participants for student mobility

Travel costs and costs of stay may be paid for undergraduate students (who have
completed at least two years of study), and to graduate, postgraduate and doctoral
students undertaking further study programmes provided the mobility supports the
achievement of the project objective/s.

Projects may provide mobility also in the form of internships or training at a partner
institution or at a legal entity which does not belong to the partnership.

2.2.2 Eligible activities and duration for student mobility

Grants may be awarded for a minimum period of two weeks and a maximum period of
three months for the following types of activity:

ƒ Study periods for Partner Country students carried out on the premises of the
beneficiaries in the European Union or Partner Countries;
ƒ Participation in intensive courses for Partner Country students at postgraduate level
(strictly targeted training in a specific subject area for a well defined target group),
carried out on the premises of the beneficiaries in the European Union or Partner
Countries;
ƒ Study periods for European Union students carried out on the premises of the
beneficiaries in the Partner Countries;
ƒ Practical placements with a minimum duration of one month for Partner Country
students carried out in companies, industries or institutions in the European Union
or Partner Countries participating in the project;
ƒ Practical placements with a minimum duration of one month for European Union
students carried out on the premises of companies, industries or institutions in the
Partner Countries participating in the project;
ƒ Participation of Partner Country or European Union student representatives in
management/coordination meetings or quality control activities taking place in
European Union or Partner Countries participating in the project (duration of less

- 42 -
 than two weeks can be accepted and the rates for staff costs of stay may be
applied).

Prior written authorisation from the Education, Audiovisual & Culture Executive Agency
is required if the recipient of the mobility grant intends to carry out activities not described
above (such as travel to or from countries other than those participating in the project).

2.2.3 Eligible expenses for student mobility

2.2.3.1 Student travel costs

Student travel costs cover transport costs at national and international level. For the
estimated budget the partnership should calculate the total amount required for travel
costs, based on the number of student mobility flows planned in the project application.

Only actual travel costs will be eligible.

Efforts should be made to make low cost travel arrangements for students.

• Costs may be claimed only for student mobility directly connected to specific and
clearly identifiable project-related activities.

• Reimbursement is based on real costs, independent of the means of travel chosen

(rail, bus, taxi, plane, hire car); partners are required to use the cheapest means of
travel, e.g. use advance purchase (economy class) tickets for air travel and take
advantage of reduced fares, where this is not the case then a full explanation should
be provided.

• The travel cost for a journey should include all costs and all means for travel from
the point of origin to the point of destination (and vice versa) and may include visa
fees, travel insurance and cancellation costs.

• Expenses for private car travel (personal or company cars), where substantiated and
where the price is not excessive, will be refunded as follows (whichever is the
cheapest):

- either a rate per km in accordance with the internal rules of the organisation
concerned up to a max of €0.22;

- or the price of a rail, bus or plane ticket (see second bullet point above);
only one ticket shall be reimbursed, independently of the number of people
travelling in the same vehicle.

• For hired cars (maximum category B or equivalent) or taxis:

- the actual cost where this is not excessive compared with other means of
travel (also taking account of any influencing factors i.e. time, excessive
luggage);

- reimbursement will be made for the real cost of car hire, independent of the
number of people travelling in the same vehicle.

• Cost related to entry visas should also be noted under this heading.

- 43 -
 2.2.3.2 Student costs of stay

Costs of stay cover daily miscellaneous expenses.

For example: accommodation, food, local and public transport during the stay, personal
or health insurance cost.

The partnership will calculate the total amount required for costs of stay, based on the
number and duration of mobility flows planned in the project application;
costs of stay may not exceed the maximum amounts per day/week
and per person indicated in table at bottom of Annex 4.

3. Equipment costs37

Applicants may not budget more than 30% of the eligible direct costs for equipment
costs.

For Joint Projects, equipment may only be purchased for the Partner Country higher
education institutions which are involved in the partnership and only when it is
essential for the achievement of the project objective.

For Structural Measures, equipment may be purchased for the Partner Country
universities or any other institution or organisation in the Partner Country (except for
public administrations) that are involved in the partnership and only when it is essential
for the achievement of the project objective.

In this section applicants should detail any items of equipment needed for an activity
and the expected maintenance costs, listed clearly by the Partner Country university/ies
or institutions/organisations at which each item will be installed. Applicants should
ensure that these details correspond to those given in the Outcome Tables.

Eligible equipment

Eligible equipment may include books and periodicals (selected by consortium

members as being directly relevant to the objectives of the project), fax machines;
photocopying machines; computers and peripherals, software; machines and equipment
for teaching purposes; video-projectors (hardware) and video-presentations (software);
television sets, communication lines for internet connection; access to databases
(libraries and electronic libraries outside the consortium), consumables needed to
ensure the smooth functioning of the equipment; equipment maintenance, insurance,
transport and installation costs. Renting of equipment may be considered eligible, but
only in exceptional and duly justified circumstances and in any case not exceeding the
duration of the Grant Agreement.

Applicants should include provision for other sources of funding (for example:
governmental, institutional, industrial or other contributions) where equipment items
deemed necessary to achieve the project objective are ineligible for the Tempus grant.

37
Applicants should be aware of the fact that the procurement and delivery of equipment to partner country institutions
is often a rather complex procedure and this should be taken into consideration at the planning stage.

- 44 -
 Depreciation

Considering the particular nature of the Tempus programme, the total purchase cost of
the equipment will be taken into account rather than the equipment's depreciation.

4. Printing and publishing costs

Applicants should estimate the amount required to cover printing and publishing costs.
All costs relating to printing, (paper, electronic, web) publishing and photocopying of
teaching material and any other documentation necessary to reach the objective of the
project should be recorded under this heading. This category may include
subcontracted web design and maintenance.

5. Other costs
This category may include costs for dissemination of information (advertising in the
media, promotional materials such as pens, bags, posters, renting of premises for
dissemination events with prior written approval only), specific external evaluation of
an activity or action (including expert fees for this specific purpose), audits (obligatory
for projects with a requested grant of more than €750.000), inter-project coaching38 (up
to a maximum of €2.500), bank charges including bank guarantee charges where
requested by the Agency, external language courses, external IT courses, external
translation services.

Expenses listed here must be fully detailed and justified.

Sub-contracting is possible only in the exceptional cases for specific, time-bound,

project-related tasks which cannot be performed by the Consortium members
themselves or where the nature of the activity specifically requires external review
(external evaluation, for example). The reasons why and a description of the expertise
must be included in the application and clearly explained in the description of the
outcomes and activities in the related activity table. The cost related to this activity
should be included in the funding requirements table.

Sub-contracting core activities such as teaching and project management (general

management and coordination, monitoring, financial management, reporting to
EACEA) is not possible.

Staff members of co-beneficiaries are not allowed to operate in a subcontracting

capacity for the project.

Exchange losses are not eligible costs and will not be considered.

38
Costs for Inter-Tempus project monitoring may be covered by the category “Other Costs” up to a
maximum of € 2.500 per project and cover fees, travel and subsistence

- 45 -
 Annex 2
Staff Costs - Maximum eligible daily rates for EU staff (in €) – Gross rates

Researcher
Administrat
Country Manager Teacher Technical
ive
Trainer
Belgique/Belgie - BE
380 325 263 205
Bulgaria- BG
84 75 58 39
Ceska Republika - CZ
138 138 100 72
Danmark - DK
497 425 346 271
Deutschland - DE
356 309 248 191
Eesti - EE
102 94 66 46
Ellas - EL
280 239 196 152
Espana -ES
287 258 198 139
France - FR
423 358 234 179
Ireland - IE
386 336 280 205
Italia - IT
568 332 225 187
Kypros - CY
335 294 182 124
Latvija - LV
101 82 65 44
Lithuania - LT
90 77 59 41
Luxembourg - LU
508 436 353 275
Magyarorszag - HU
123 108 81 46
Malta - MT
136 123 96 68
Nederland - NL
388 339 269 211
Österreich - AT
420 324 241 199
Polska - PL
130 107 83 61
Portugal - PT
182 160 118 78
Rumania- RO
155 119 93 59
Slovenija -SI
252 227 183 115
Slovensko -SK
151 122 108 88
Suomi - FI
374 268 221 185
Sverige - SE
443 379 312 240
United Kingdom - UK
412 389 273 197

- 46 -
 Annex 3
Staff Costs - Maximum eligible daily rates in EUR for Tempus partner country staff
Last update: July 2010; fourth call for Tempus IV proposals.
Gross rates: The rates include all taxes and social contributions.
Researcher
Admini-
Country Manager Teacher Technical
strative
Trainer
Western Balkans
Albania AL 75 65 33 24
Bosnia and Herzegovina BA 95 80 65 45
Kosovo* (under UNSCR
XK 115 92 40 34
1244/99)
Montenegro ME 115 91 55 48
Serbia RS 120 100 65 55
Southern Neighbouring Area
Algeria DZ 210 190 100 70
Egypt EG 150 135 102 84
Israel IL 432 289 184 117
Jordan JO 183 141 100 70
Lebanon LB 260 230 115 70
Libya LY 235 190 105 70
Morocco MA 260 190 110 70
Occupied Palestinian
PS 150 150 102 102
territory
Syria SY 125 100 75 65
Tunisia TN 180 150 80 50
Eastern Neighbouring Area
Armenia AM 90 80 60 40
Azerbaijan AZ 110 90 70 50
Belarus BY 120 110 90 65
Georgia GE 90 80 60 40
Moldova MD 55 45 35 25
Russian Federation RU 175 151 110 67
Ukraine UA 140 125 95 70
Central Asia
Kazakhstan KZ 150 132 108 78
Kyrgyzstan KG 65 52 42 33
Tajikistan TJ 50 40 30 25
Turkmenistan TM 25 20 20 15
Uzbekistan UZ 60 50 40 35

- 47 -
The four categories of staff in the tables in Annexes 2 and 3 are defined as follows:

Manager

This staff category includes legislators, senior officials and managers (Staff Category 1 of
the ISCO39-88 (COM)).

Researcher, Teacher, Trainer

This staff category includes science, health, teaching and other professionals (Staff
Category 2 of the ISCO-88 (COM)).

Technical staff

This staff category includes technicians and associate professionals (Staff Category 3 of
the ISCO-88 (COM)).

Administrative staff

This staff category includes office and customer service clerks (Staff Category 4 of the
ISCO-88 (COM)).

For detailed reference please find the Staff Categories 1-4 of the ISCO-88 (COM) on the
following page.

39
International Standard Classification of Occupations

- 48 -
Staff categories according to the International Standard Classification of Occupations
(ISCO-88 (COM))

STAFF CATEGORY 1 STAFF CATEGORY 3

100 Legislators, senior officials and managers 300 Technicians and associate professionals
110 Legislators and senior officials 310 Physical and engineering science
111 Legislators and senior government officials associate professionals
114 Senior officials of special-interest 311 Physical and engineering science
organisations technicians
120 Corporate managers 312 Computer associate professionals
121 Directors and chief executives 313 Optical and electronic equipment operators
122 Production and operation managers 314 Ship and aircraft controllers and
123 Other specialist managers technicians
130 Managers of small enterprises 315 Safety and quality inspectors
131 Managers of small enterprises 320 Life science and health associate
professionals
321 Life science technicians and related
STAFF CATEGORY 2 associate professionals
200 Professionals 322 Health associate professionals (except
210 Physical, mathematical and engineering nursing)
science professionals 323 Nursing and midwifery associate
211 Physicists, chemists and related professionals
professionals 330 Teaching associate professionals
212 Mathematicians, statisticians and related 331 Primary education teaching associate
professionals professionals
213 Computing professionals 332 Pre-primary education teaching associate
214 Architects, engineers and related professionals
professionals 333 Special education teaching associate
220 Life science and health professionals professionals
221 Life science professionals 334 Other teaching associate professionals
222 Health professionals (except nursing) 340 Other associate professionals
223 Nursing and midwifery professionals 341 Finance and sales associate professionals
230 Teaching professionals 342 Business services agents and trade brokers
231 College, university and higher education 343 Administrative associate professionals
teaching professionals 344 Customs, tax and related government
232 Secondary education teaching associate professionals
professionals 345 Police inspectors and detectives
233 Primary and pre-primary education 346 Social work associate professionals
teaching professionals 347 Artistic, entertainment and sports associate
234 Special education teaching professionals professionals
235 Other teaching professionals
240 Other professionals
241 Business professionals STAFF CATEGORY 4
242 Legal professionals 400 Clerks
243 Archivists, librarians and related 410 Office clerks
information professionals 411 Secretaries and keyboard-operating clerks
244 Social science and related professionals 412 Numerical clerks
245 Writers and creative or performing artists 413 Material-recording and transport clerks
246 Religious professionals 414 Library, mail and related clerks
247 Public service administrative professionals 419 Other office clerks
420 Customer services clerks
421 Cashiers, tellers and related clerks
422 Client information clerks

- 49 -
 Annex 4

Staff Costs of Stay – maximum rates per person excluding travel costs (in €)

Costs of stay for international Costs of stay for Partner

Duration mobility (or within an EU Country staff within their
country) own country
1 day 150 80
2 days 292 150
3 days 434 220
4 days 576 290
5 days 718 360
6 days 860 430
1 week 1.000 500
2 weeks 1.600 800
3 weeks 2.100 1.000
4 weeks 2.500 1.250
Each additional week 300 150

Where the stay falls in between the week durations indicated in the table, the upper limit
will be calculated as follows:

The figure for the shorter duration is subtracted from the figure for the longer duration. The
resulting figure divided by 7 gives the daily allowance for each day beyond the duration of
the shorter stay.

For example: For an international mobility of 17 days: 2.100 (3 weeks)– 1.600 (2 weeks) =
500. Divided by 7 = 71,43. The costs of stay can be 1.600 + (3*71,43) = €1814,29
maximum

Student Costs of stay - maximum rates per person excluding travel costs

Costs of stay in the Costs of stay in the

Duration
European Union Partner Country
Per month 1.200 800

These references are indicative maximum rates. In order to define the actual costs,
applicants must consider the real living costs in the countries and localities of destination.

The calculation for costs for stays falling in between full months should be proportionate
with the monthly amount indicated above.

For example: 17 days costs of stay in the EU = (€1200:30) x 17 days = €680 maximum.

- 50 -
 Annex 5

EVALUATION AND AWARD PROCEDURE

PROJECT PROPOSAL

Education, Audiovisual and

Eligibility check
Culture Executive Agency

Joint Projects: Feasibility of

Independent experts convened cooperation – Quality and
and briefed by the Education, relevance of proposal
Audiovisual and Culture Structural Measures: Structural -
Executive Agency strategic relevance for national
higher education systems

Education, Audiovisual and Consultations:

Culture Executive Agency -Partner Country authorities
-EU Delegations
-National Tempus Offices

Education, Audiovisual and

Culture Executive Agency in
close cooperation with the
relevant Commission Directorate-
Generals (EuropeAid, Final ranking of proposals
Enlargement and External
Relations). Directorate-General
Education and Culture will be
associated in the process.

Education, Audiovisual and

Grant award decision
Culture Executive Agency

- 51 -
 ABBREVIATIONS FOR E-APPLICATION FORMS Annex 6

Country codes

European Union Member States Partner Countries Other countries which may participate
AT Austria Western Balkans TR Turkey
BE Belgium AL Albania HR Croatia
BG Bulgaria BA Bosnia and Herzegovina MK the former Yugoslav Republic of Macedonia
CY Cyprus ME Montenegro EFTA Countries
CZ Czech Republic RS Serbia LI Liechtenstein
DE Germany XK Kosovo” NO Norway
DK Denmark Southern Neighbouring Area CH Switzerland
EE Estonia DZ Algeria IS Iceland
EL Greece EG Egypt
ES Spain IL Israel
FI Finland JO Jordan
FR France LB Lebanon
HU Hungary LY Libya
IE Ireland MA Morocco
IT Italy PS occupied Palestinian territory
LT Lithuania SY Syria
LU Luxembourg TN Tunisia

”
under UNSCR 1244/99

- 52 -
 European Union Member States Partner Countries Other countries which may participate
LV Latvia Eastern Neighbouring Area
MT Malta AM Armenia
NL Netherlands AZ Azerbaijan
PL Poland BY Belarus
PT Portugal GE Georgia
RO Romania MD Moldova
SE Sweden RU Russian Federation
SI Slovenia UA Ukraine
SK Slovak Republic Central Asia
UK United Kingdom KG Kyrgyzstan
KZ Kazakhstan
TJ Tajikistan
TM Turkmenistan
UZ Uzbekistan

- 53 -
Type of organisation

Code Type of Organisation

U University or higher education institution as defined in this call
E Enterprise or company or business
I Institution or organisation

Type of project
Code Type of Project
JP Joint Project
SM Structural Measure

Area of project
Code Area of Project
CR Curricular Reform
GR Governance Reform
HES Higher Education and Society

- 54 -
Subject areas
Please be as specific as possible when selecting the subject area academic discipline or topic which
best defines the objective of your project.

Subject area / Academic disciplines

1. Education
Teacher training and
education science
Teaching and training
Education science

2. Humanities and Arts

Arts
Arts (broad programmes)
Fine arts
Music and performing arts
Music and musicology
Performing arts
Design
Arts (others)
Humanities
Humanities (broad programmes)
Religion
Foreign languages
Modern EC languages
General and comparative literature
Linguistics
Translation, interpretation
Classical philology
Others - Languages and philological sciences
History, philosophy and related subjects
History and archaeology
Philosophy and ethics
Humanities (others)

3. Social sciences, Business and Law

Social and behavioural
science
Social and behavioural science (broad programmes)
Psychology
Sociology and cultural studies
Political science and civics
Economics
Anthropology
Development studies
Social and behavioural science (others)
Journalism and information
Journalism and reporting
Library, information, archive
Documentation, archiving
Museum studies, conservation
Journalism and information (others)

- 55 -
 Business and administration
Business and administration (broad programmes)
Marketing and advertising
Finance, banking, insurance
Accounting and taxation
Management and administration
Business and administration (others)
Law
Law
Comparative law, law with languages
International law
Civil law
Criminal law, criminology
Constitutional / Public law
Public administration
European Community / EU law
Others - Law

4. Science, Mathematics and Computing

Life science
Biology and biochemistry
Microbiology, biotechnology
Environmental science
Physical science
Physical science (broad programmes)
Physics
Nuclear and high energy physics
Astronomy, astrophysics
Chemistry
Biochemistry
Earth science
Geography, geology
Geography
Environmental sciences, ecology
Geology
Soil and water sciences
Geodesy, cartography, remote sensing
Meteorology
Applied Sciences and Technologies
Physical science (others)
Mathematics and statistics
Mathematics
Statistics
Actuarial science
Mathematics (others)
Computing
Computer science
Artificial intelligence
Computer programming
Computer system analysis
Computer system design
Informatics
Operating systems
Computing (others)

- 56 -
5. Engineering, Manufacturing and Construction
Engineering and engineering
trades
Engineering and engineering trades (broad programmes)
Mechanics and metal work
Mechanical Engineering
Electricity and energy
Climate engineering
Electrical power generation
Electronics and automation
Communication systems
Computer engineering
Electronic engineering
Robotics
Telecommunication technology
Chemical and process
Motor vehicles, ships and aircraft
Aeronautical Engineering
Engineering and engineering trades (others)
Manufacturing and processing
Manufacturing and processing (broad programmes)
Food processing
Textiles, clothes, footwear, leather
Materials (wood, paper, plastic, glass)
Mining and extraction
Architecture and building
Architecture and town planning
Architecture
Urban planning
Regional planning
Landscape architecture
Transport and traffic studies
Building and civil engineering
Materials science
Architecture and building (others)

6. Agriculture and Veterinary

Agriculture, forestry and
fishery
Agriculture, forestry and fishery (broad programmes)
Agricultural economics
Food science and technology
Forestry
Fisheries
Agriculture, forestry and fishery (others)
Veterinary
Veterinary
Animal husbandry

7. Health and Welfare

Health
Health (broad programmes)
Medicine

- 57 -
 Psychiatry and clinical psychology
Public health
Medical technology
Medicine and Surgery
Medical services
Nursing and caring
Dental studies
Medical diagnostic and treatment technology
Therapy and rehabilitation
Pharmacy
Health (others)
Social services
Child care and youth services
Social work and counselling
Social services (others)

8. Services
Personal services
Personal services (broad programmes)
Travel, tourism and leisure
Sports
Transport services
Transport services
Environmental protection
Environmental protection (broad programmes)
Environmental protection technology
Natural environments and wildlife
Community sanitation services
Environmental protection (others)
Security services
Security services (broad programmes)
Protection of persons and property
Occupational health and safety
Military and defence
Security services (others)

9. OTHERS
Interdisciplinary Studies
Multidisciplinary studies

Other Subject areas / Topics

Regional cooperation
Economic development. Economic growth
Cultural integration
Environmental policy
Health policy
Human rights
Organized crime
Others

Training for institutional building

Training courses

- 58 -
 Law. Public Administration. Politics
Civil society
Professional associations. Labour relations
Public Finance
Taxation. Fiscal policy
Social policy
Social welfare
International cooperation. International relations. International law. European Communities.
European Union
Public relations
Organized crime
Environmental policy
Media
Journalism

University Management
University administration
School and university management
School industry relationships
Quality and evaluation of education
Quality assurance strategies / indicators and benchmarking
University libraries
Information services
Distance learning

- 59 -
 Annex 7

NATIONAL PRIORITIES FOR JOINT PROJECTS

National Priorities CURRICULAR REFORM GOVERNANCE REFORM HIGHER EDUCATION AND SOCIETY

education-innovation-
curricula with 3 cycle

learning
structure, ECTS and

Training courses for

Knowledge triangle:
to higher education
transparent access

university teachers
financial autonomy
degree recognition

and accountability

in society at large
management and

partnerships with
Modernisation of

student services

Development of

Development of

Development of
Training of non-
Institutional and

public services
Introduction of

Qualifications
regional/local
international

frameworks
authorities)
enterprises

(ministries,
Disciplines

assurance

Equal and
University

research
relations
quality

lifelong
Western Balkans

ICT, Teacher education; Engineering;

Albania x Food science; Biotechnology; Tourism; X X X X X X X X X
Agriculture; Enterpreneurship;

Education Sciences; Teacher Training;

Social Sciences and Humanities;;
Bosnia and
x Interdisciplinary Studies; Agriculture X X X X X X X X X
Herzegovina
and Rural Development; Transport and
Energy

Applied Sciences and Technology,

Natural Sciences and Mathematics,
Kosovo Management and Bussines, Public
(under UNSC x Administration Environment, Agriculture X X X X X X X X
Resolution 1244) and Rural Development, Education
Sciences, Foreign Languages, Social
Sciences, Humanities.

Humanities, Social Sciences, Applied

Sciences and Technologies,
Agricultural and Food Sciences,
Montenegro X X X X X X X X X X X
Architecture, Languages,
Environmental Sciences, Teacher
Training, Tourism, Medicine

Education Sciencies, Finance,

Marketing, Tourism, Communication,
Interdisciplinary and Multidisciplinary
Serbia X studies, Graduate conversion courses, X X X
Civil Engineering, Applied Sciencies
and Techology-only for vocational HE
institutions

- 60 -
 NATIONAL PRIORITIES FOR JOINT PROJECTS
National Priorities CURRICULAR REFORM GOVERNANCE REFORM HIGHER EDUCATION AND SOCIETY

Development of lifelong
financial autonomy and

Equal and transparent

education-innovation-
Introduction of quality

international relations
curricula with 3 cycle

to higher

learning in society at
structure, ECTS and

Training courses for

Knowledge triangle:
university teachers
degree recognition

management and

partnerships with
Modernisation of

student services

Institutional and

Development of

Training of non-

Development of

public services
accountability

Qualifications
regional/local

frameworks
authorities)
enterprises

(ministries,
Disciplines

assurance
University

education

research

large
Eastern

access
Neighbouring
Area
Applied sciences and
technology; Social sciences,
Armenia x X X X X X X X X X
Humanities and Art; 3.Natural
sciences
Engineering in the field of oil
and gas, in the field of
electricity and engineering in
the field of civil aviation; EU
languages, teaching,
translation, simultenious
Azerbaijan X X X X X X X
interpretation;
Telecommunication and
information Technologies;
ecology and enviornmental
studies; studies on
international relations.
Pedagogical Education and
Training; Energy and
Enviroment; Information
Belarus X Technology and Network X X X X X X X
Economy; Agricultural
Sciences; Architecture and Civil
Building.

1) Arts and Humanities, 2)

Social Sciences, 3) Natural
Georgia X Sciences, 4) Law, 5) Medicine, X X X X X X
6) Engineering and
technologies, 7) Education

Teacher training, Services,

Moldova X Humanities, Engineering, X X X X X
Economic Sciences

Biotechnology,
Nanotechnology, Ecology and
environment, Energy, Energy
efficiency, IT, Urban
Russian Federation X development, Psychology, X X
Engineering, Teacher Training,
Human Rights, Tourism and
Service, Translation and
Interpretation

Engineering and Technologies,

Information Technology,
Ukraine X Agriculture, Materials Sciences, X X X X
Natural Sciences, Social
Sciences

- 61 -
 NATIONAL PRIORITIES FOR JOINT PROJECTS
National Priorities
CURRICULAR REFORM GOVERNANCE REFORM HIGHER EDUCATION AND SOCIETY

Modernisation of curricula with 3

Knowledge triangle: education-

Equal and transparent access

Development of partnerships
autonomy and accountability
University management and

Training courses for public

cycle structure, ECTS and

learning in society at large

Qualifications frameworks
Training of non-university

regional/local authorities)
Institutional and financial

Development of lifelong
Introduction of quality

international relations

innovation-research

services (ministries,
to higher education
degree recognition

student services

Development of

with enterprises
Disciplines

assurance

teachers
Southern
Neigbouring Area
science and technology, ICT, Economics,
Management and commercial Sciences,
Law, Human and Social Sciences and
Algeria X X X X X X X X
Language, Life Science and Health,
Enivronment and Major Risks,
Biotechnology

Egypt X Joint and Double degrees X X X X X X

Science and Technology, ICT,

Biotechnology, Applied sciences &
discipline, Instructional technologies,
NORTH AFRICA

Applied linguistics, Engineering

(industrial technology, electronics, food
Libya X industry), Social sciences and humanities X X X X X X X X
discipline, Health sciences, Medical &
health discipline, New science and
technologies (engineering, energy),
Research methodologies, Public health
and environment

ICTS, Engineering (manufacturing

technology, aeronautic, electronic, textile-
Morocco X leather, food industry), Tourism, X X X X X
Management and commercial disciplines,
Social sciences disciplines

Computer science, biotechnology,

Tunisia X applied languages, arts and craft, X X X X X X X
technological studies
Applied sciences and technology,
Israel X Social sciences and humanities; X X X X X X X
Natural sciences
Engineering, Technology, Health
Jordan X
Sciences
MIDDLE EAST

New sciences and Technologies

Lebanon X (Engineering, Energy ..) Public Health, X X X X X
Environment, Education
Engineering discipline, Medical and
occupied Health discipline Applied Science
X X X X X X X X
Palestinian territory discipline, Social Sciences and
humanities discipline
Archeology, special needs, research
methods and methodologies,
Syria X X X X
biotechnology for undergraduate and
postgraduate levels.

- 62 -
 NATIONAL PRIORITIES FOR JOINT PROJECTS
National Priorities
CURRICULAR REFORM GOVERNANCE REFORM HIGHER EDUCATION AND SOCIETY

Modernisation of curricula with 3

Knowledge triangle: education-

Equal and transparent access

Development of partnerships
autonomy and accountability
University management and

Training courses for public

cycle structure, ECTS and

learning in society at large

Qualifications frameworks
Training of non-university

regional/local authorities)
Institutional and financial

Development of lifelong
Introduction of quality

international relations

innovation-research

services (ministries,
to higher education
degree recognition

student services

Development of

with enterprises
Disciplines

assurance

teachers
Central Asia

• Engineering,
• Sciences and technologies,
• Social sciences and
Kazakhstan X X X X X X X
business,
• Health and social
protection.

Business studies, Man

agement Science, Public
Health Management, Social
Kyrgyzstan x X X X X X
Sciences, Education,
Teacher Training, Agriculture
Sciences

Economics; Health and

social sciences; Engineering
Tajikistan X and technologies; X X X X X
Information technologies;
Education and teaching

Engineering, Health
Protection, Finances,
Turkmenistan X Business, Information X X X X X X X
Technologies, Tourism,
Pedagogy

Engineering and
Uzbekistan X Technologies, Health X
Sciences

- 63 -
 1244)

Serbia
Albania

Kosovo
Western Balkans

Montenegro
Bosnia and Herzegovina

(under UNSC Resolution

National priorities
University management and student

X
X
X
services

X
X
X

X
Introduction of quality assurance

Institutional and financial autonomy and

X
X
X

X
accountability
GOVERNANCE REFORM

Equal and transparent access to higher

X
X
X
X

X
education

X
X
X
X

X
Development of international relations

- 64 -
X
X
X

X Training of non-university teachers

Development of partnerships with

X
X
X
X

enterprises

Knowledge triangle: education-innovation-

X
X
X

research
NATIONAL PRIORITIES FOR STRUCTURAL MEASURES

Training courses for public services

x

X
X

(ministries, regional/local authorities)

HIGHER EDUCATION AND SOCIETY

Development of lifelong learning in society

X
X
X
X

at large
X

Qualifications frameworks
Annex 8
 Eastern

Belarus

Ukraine
Georgia
Armenia

Moldova
Azerbaijan
Neighbouring Area

Russian Federation
National Priorities

University management and

X
X
X
X
student services

Introduction of quality

X
X
X
X
X
X
assurance

Institutional and financial

X
autonomy and accountability
GOVERNANCE REFORM

Equal and transparent access

X

to higher education

Development of
X
X
X

international relations

- 65 -
Training of non-university
X
X

teachers

Development of partnerships
X
X
X
X
X

with enterprises

Knowledge triangle: education-

X
X
X
X
X

innovation-research
NATIONAL PRIORITIES FOR STRUCTURAL MEASURES

Training courses for public

X

services (ministries,
regional/local authorities)
HIGHER EDUCATION AND SOCIETY

Development of lifelong
X
X
X
X

learning in society at large

X
X
X
X
X
X
X

Qualifications frameworks
 MIDDLE EAST NORTH AFRICA

Area

Syria
Libya

Israel
Egypt

Jordan
Algeria

Tunisia

territory
Morocco

Lebanon

occupied
Palestinian
National priorities

Southern Neigbouring
University management and

X
X
X
X
X
student services

Introduction of quality

X
X
X
X
X
X
X
X
X

assurance

Institutional and financial

X
X
X
X
X

autonomy and accountability

GOVERNANCE REFORM

Equal and transparent

X
X
X
X
X
X
X

access to higher education

Development of international

X
X
X
X
X

relations

- 66 -
X Training of non-university
X

teachers

Development of
X
X
X
X
X
X

partnerships with
enterprises

Knowledge triangle:
X
X
X
X
X
X

education-innovation-
research
NATIONAL PRIORITIES FOR STRUCTURAL MEASURES

Training courses for public

X
X
X
X
X

services (ministries,
regional/local authorities)
HIGHER EDUCATION AND SOCIETY

Development of lifelong
X
X
X
X

learning in society at large

X
X
X
X
X
X

Qualifications frameworks
 Central Asia

Tajikistan

Uzbekistan
Kyrgyzstan
Kazakhstan

Turkmenistan
National Priorities

University management and

X
X
X
student services

Introduction of quality

X
X
X
X
assurance

Institutional and financial

X
X
autonomy and accountability
GOVERNANCE REFORM

Equal and transparent access

to higher education

Development of
X
X

international relations

- 67 -
Training of non-university
teachers

Development of partnerships
X

with enterprises

Knowledge triangle: education-

X
X
X
X

innovation-research
NATIONAL PRIORITIES FOR STRUCTURAL MEASURES

Training courses for public

X
X

services (ministries,
regional/local authorities)
HIGHER EDUCATION AND SOCIETY

Development of lifelong
X

learning in society at large

X
X
X

Qualifications frameworks
 Annex 9

REGIONAL PRIORITIES FOR JOINT PROJECTS

RegionalPriorities
CURRICULAR REFORM GOVERNANCE REFORM HIGHER EDUCATION AND SOCIETY

University management and

Training courses for public

learning in society at large

Modernisation of curricula

Qualifications frameworks
Training of non-university

regional/local authorities)
Institutional and financial

Development of lifelong
Equal and transparent
with 3 cycle structure,

education-innovation-
Introduction of quality

international relations
to higher

services (ministries,
Knowledge triangle:
ECTS and degree

partnerships with
student services

Development of

Development of
autonomy and
accountability

enterprises
recognition

Disciplines

assurance

education

research
teachers
access
Region
Education/pedagogy (including
primary and secondary teacher
training), vocational education and
Western Balkans (IPA) X X X X X X X X X X
training, rural development, law and
good governance (including human
rights)

Law and good governance

(including human rights), health,
education, energy, environment
Eastern Neighbouring
X (including climate change), X X X X X X
Area (ENPI East) transport, information society,
business and entrepreneurship,
tourism

Law and good governance

(including human rights), health,
education, energy, environment
Southern Neighbouring
X (including climate change), X X X X X X
Area (ENPI South) transport, information society,
business and entrepreneurship,
tourism

Education/pedagogy, Law, Good

Central Asia (DCI) X governance, Water, Energy, X X X X X X X
Environment

- 68 -
 Region

Area (ENPI East)

Central Asia (DCI)

Area (ENPI South)
Eastern Neighbouring
Western Balkans (IPA)

Southern Neighbouring
RegionalPriorities

University management and

X
X
student services

Introduction of quality

X
X
assurance

Institutional and financial

X
X
X autonomy and accountability
GOVERNANCE REFORM

Equal and transparent access

X
X
X

to higher education

Development of

X
X
X

international relations

- 69 -
Training of non-university
X

teachers

Development of partnerships
X
X

X
X

with enterprises

Knowledge triangle: education-

X
X

innovation-research
REGIONAL PRIORITIES FOR STRUCTURAL MEASURES

Training courses for public

X

services (ministries,
regional/local authorities)
HIGHER EDUCATION AND SOCIETY

Development of lifelong
X
X
X

learning in society at large

Annex 10

X
X

Qualifications frameworks