Assignment English: Mahnoor Akhter

ASSIGNMENT
ENGLISH
NAME: Mahnoor Akhter

ROLL NO: 17937
DEPARTMENT: Graphic Design
SEMESTER: 1st
SUBMITTED TO: Mam Mehwish
Government College University, Faisalabad.

Skill
Definition:
A skill is the ability to carry out a task with determined results often within a given amount of
time, energy, or both. Skills can often be divided into domain-general and domain-specific
skills. For example, in the domain of work, some general skills would include time management,
teamwork and leadership, self-motivation and others, whereas domain-specific skills would be
used only for a certain job. Skill usually requires certain environmental stimuli and situations to
assess the level of skill being shown and used.
Presentataion
Definition:
A speech or talk in which a new product, idea, or piece of work is shown and explained to an
audience A presentation program is often used to generate the presentation content, some of
which also allow presentations to be developed collaboratively, e.g. using the Internet by
geographically disparate collaborators.
Presentataion Skills
Presenting information clearly and effectively is a key skill to get your message or opinion
across and, today, presentation skills are required in almost every field. Whether you are a
student, administrator or executive, if you wish to start up your own business, apply for a grant
or stand for an elected position, you may very well be asked to make a presentation. This can
be a very daunting prospect.
Preparing a Presentation:
Preparation is the most important part of making a successful presentation. This is the crucial
foundation and there should be no short-cuts. Write out your main argument or conclusion,
just as you would for a writing activity.
• Write out the main points as headings and bullet points on a series of index cards or on
a sheet of paper. These will prompt your memory if you lose your place.
• Visit the room and try out the technology. This will increase your confidence on the day.
• Time yourself making the presentation. Cut it back if it is too long.
• Have a clear and opening and closing line that refers directly to the main issue.
Organizing the Presentation Material:

Irrespective of whether the occasion is formal or informal, you should always aim to give a
clear, well-structured delivery.
You should know exactly what you want to say and the order in which you want to say
it. Clarity of ideas and good organization should result in a lively, logical and compelling
message.
Deciding the Presentation Method:

Once you have decided on your key messages, and thought about organizing your material, you
next need to think about how you will present. Presentations range from the formal to the
informal, and your choice of presentation method will depend on many factors, including the
audience, the venue, the facilities, and your own preferences.
Managing your Presentation Notes:

Few people are able to give a presentation without notes. You will need to know your own
abilities and decide how best to make the presentation. You might manage your talk by using
full text, notes on cue cards, keywords on cue cards, or mind maps.
Use visual aids:

• Use acetates on an overhead projector. Use only a few lines of text in large print or a
simple diagram for each acetate.
• If you are very confident the technology will work, you may prefer to use PowerPoint.
However, ensure you have acetate back-ups.
• If you use PowerPoint or similar software, avoid gimmicks such as jingles, animation, or
sound effects that either distract attention or slow down the presentation. If you ‘fly
in’ text, make sure you use the same method throughout the presentation.
• Keep it simple. Use technology as a tool where it helps, rather than for the sake of it.
Practice:
Naturally, you'll want to rehearse your presentation multiple times. While it can be difficult for
those with packed schedules to spare time to practice, it's essential if you want to deliver a
rousing presentation. If you really want to sound great, write out your speech rather than
taking chances winging it – if you get nervous about speaking, a script is your best friend.
Try to practice where you'll be delivering your talk. Some acting strategists suggest rehearsing
lines in various positions – standing up, sitting down, with arms open wide, on one leg. The
more you mix up your position and setting, the more comfortable you'll feel with your speech,
try recording your presentation and playing it back to evaluate which areas need work.
Listening to recordings of your past talks can clue you in to bad habits.
Remember the audience:

The most important aspect of making a presentation is to consider the needs of the audience. If
you simply read or repeat information ‘off by heart’ your presentation will probably sound very
flat and dull to the audience. There is also a greater risk that you will lose your place in your
talk.
If you are a natural entertainer, then use these skills in your presentation. However, bear in
mind the purpose of the presentation and how it will be assessed. Make sure you cover the
essential information and that this comes across very clearly to the audience.
On the day:
• Arrive first.
• Arrive early enough to check the equipment and seating are as you want them.
• Have water to hand.
• Act confident no matter how you are feeling.
• Do not make apologies for things you haven’t done. Act as if it all as if everything is as it
should be.
• Make eye contact with the audience.
• Smile.
Speed pacing:
Many presentations, even those by professionals, may go wrong because people try to cover
too much information in the time available. They then try and gabble their way through a set of
bullet points at top speed even though people cannot take in what is being said.
Cut out unnecessary information - and even information you think is valuable if it does not fit
into the time allowed. You must be able to deliver the whole presentation at a speed slower
than your normal talking speech. This is necessary so that people can take in what you are
saying and jot down some notes.
Leave time for questions:

Even if the time available to you is brief, leave a few minutes for people to ask questions. This
will indicate that you are confident about your material.
Prepare an ‘additional point’ to use up the time in case there are no questions.
Actively Engage the Audience:

People love to talk and make their opinions heard, but the nature of presentations can often
seem like a one-sided proposition. Asking the audience what they think, inviting questions, and
other means of welcoming audience participation can boost engagement and make attendees
feel like a part of a conversation. It also makes you, the presenter, seem much more relatable.
Work on Your Pauses:

When you're nervous, it's easy to speed up your presentation and end up talking too fast, which
in turn causes you to run out of breath, get more nervous, and panic.
Don't be afraid to slow down and use pauses in your speech. Pausing can be used to emphasize
certain points and to help your talk feel more conversational. If you feel yourself losing control
of your pacing, just take a nice pause and keep cool.
Use a Power Stance:

Practicing confident body language is another way to boost your pre-presentation jitters. When
your body is physically demonstrating confidence, your mind will follow suit. Studies have
shown that using power stances a few minutes before giving a talk (or heading to a big
interview) creates a lasting sense of confidence and assurance. Standing or walking a bit will
help you harness those stomach bats. Before you go on stage, strike your best Power Ranger
stance and hold your head high.
Important things to remember when you are giving a presentation:

• Introduce yourself by name.
• Bring back up visual aids in case your PowerPoint presentation fails.
• Slow down when you are speaking.
• Make eye contact with the audience.
• Smile.
• Ask for questions from the audience at the conclusion of the presentation.

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ASSIGNMENT

NAME: Mahnoor Akhter

Government College University, Faisalabad.

Organizing the Presentation Material:

Deciding the Presentation Method:

Managing your Presentation Notes:

Use visual aids:

Remember the audience:

Leave time for questions:

Actively Engage the Audience:

Work on Your Pauses:

Use a Power Stance:

Important things to remember when you are giving a presentation:

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