LETTER OF INTENT

January 4, 2020

MRS. GLORIA L. TURNER

Kearny, New Jersey, USA
Gen. Tinio, Nueva Ecija

Good day Mrs. Turner!

We, the MAGNIFIC EVENTS, a responsible, active and modest in making

events timeless is an event planning and management specialist venturing for
almost three years now. We may be new in the industry but MAGNIFIC
EVENTS offers exceptional kind of service to its clients to meet their
expectations and provide fulfillment and satisfaction. We can make your
exclusive events and occasions become a remarkable and memorable experience
to everyone. We organize corporate and social events for individuals and
businesses and offer a variety of packages and services according to the
occasion.
In view thereof, MAGNIFIC EVENTS would like to thank you for contacting us
regarding your daughter’s first birthday. As an event management service
provider, we assure and guarantee you to deliver the following:
A well-planned and organized birthday party with fun-filled games and magic
shows.
An expert and professional suppliers/contractors: a host for the execution of the
program flow, a magician for the magic show, a photographer and videographer
for the pictorial and video coverage of the celebration, a designer/stylist for the
decorations, table setting and backdrop, print shop for the invitations and
souvenirs, catering services for the food and event ushers and usherettes for the
smooth management of the entire event.
A pleasant, soothing ambience that will make your guests feel at ease.

Attached herewith is the event proposal with estimated cost and list of
suppliers/contractors with their packages and cost which is flexible to suit your
working budget. MAGNIFIC EVENTS hope to be able to service you, and if
that happens, we will make sure that you and your guests can enjoy a grand
event, leaving with nothing to do but to enjoy yourselves. To discuss with the
further details of our proposal, may I request for a personal meeting with you in
your humble home on the date and time convenient for you? My contact details
are also included in our proposal, just feel free to contact me or you can visit my
office anytime.

Thank you very much. God bless.

Sincerely yours,

Susana May R. Lopez

Owner – MAGNIFIC EVENTS
 COMPANY
PROFILE

“We treasure your events because it will be your precious memories.”

BY: SUSANA MAY R. LOPEZ

277 Brgy. Sampaguita, Gen. Tinio, Nueva Ecija
0927-1509476 / 044-9583335
Email add: smyca31@gmail.com

MAGNIFIC EVENTS started in the year 2017 when the owner decided to
venture into events management. Susana May R. Lopez is the person behind this idea and
also the owner of this company.

MAGNIFIC EVENTS cater all kinds of celebrations, either personal,

organizational, cultural, leisure and even religious events. It offers exceptional kind of
service to meet the clients’ expectations and satisfaction because MAGNIFIC EVENTS
knows that in every celebration, every detail matters.

MAGNIFIC EVENTS hope to be able to service you, and if that happens, we will
make sure that you and your guests can enjoy a grand event, leaving with nothing to do but
to enjoy yourselves. We’ll take of the rest, and that’s a PROMISE because we want to make
your exclusive event become a remarkable experience to everyone.

This is MAGNIFIC EVENTS, a responsible, active and modest in making

events timeless.
 MISSION
Our mission is to plan and create events responsibly, actively and modestly,

with creativity, innovative ideas and strategies, organizational abilities, deep

knowledge and professional expertise in both marketing and events management,

and limitless resources to deliver a remarkable experience and to make timeless

memories to our clients.

VISION
Our vision is to be the leading events coordinator in the province and to be

known in the region and whole country as well. We also aim to provide highly

recommended services to our clients that will exceed their expectations.

OBJECTIVES
MAGNIFIC EVENTS is expected to offer service:
mmmmm

To meet the client’s expectations and to provide satisfaction.

To create a remarkable experience and timeless memories to its clients.

To deliver exceptional skills and professional expertise in events

management

To provide job opportunities to skilled individuals.

To give thanks to our Creator who gave us the ability and knowledge to plan
and organize events.
SERVICES
OFFERED

PERSONAL EVENTS

LEISURE EVENTS
 ORGANIZATIONAL
EVENTS

CULTURAL EVENTS

SUPPLIERS/CONTRA
CTORS
 VENUE
MOMENTS EVENTS
ACROPOLIS NORTH DREAMWATER RESORT
PLACE

CATERING SERVICES
BISTRO 360 LAMARANG RENYLE CUISINE

CAKES AND DESSERTS

PHOTO & VIDEO
EDNA’S CAKELAND PIECE OF CAKE ZEKKILICIOUS
MARTIN DV PHOTOGRAPHY NICEPRINT STARBUGS
PHOTOGRAPHY
 INVITATIONS AND SOUVENIRS

SHYLLA’S BOUTIQUE OKASYON GLAMOROSA

HAIR & MAKE-UP

DENI RAMOS SHAHANI CURA BEA ESGUERRA

EVENT STYLIST / FLORIST

STAN CREATIVE
PETAL AVENUE TIP-TOP EVENTS
DESIGNS

MOBILE BAR
HARVEY GREENE
PARTY MIX MOBILE BAR
MOBILE BAR
 SOUNDS & LIGHTS

99 MUSIC ROOM RAJO’S MULTIMEDIA NOEL SANTIAGO

ENTERTAINMENT

FUNNY BONE PUPPETS NOTES 1:09 FRANCIS THE MAGICIAN

EMCEE/HOST

TEAM GEN ALFIE BLANCO RENZ BANGIS

 OTHERS
BOUNCING MONKEY
TENT KING
INFLATABLES

EVENT BRIEF

ROJHIE ANNE P. MANABAT

RAM’S MET EVENTS
0926-111-8317/0909-876-5665
rojhieannemanabat@gmail.com
EVENT
COORDINATOR

NAME OF EVENT
“PRINCE LEDRICK TURNS 7”
THEME
MOBILE LEGENDS-THEMED BIRTHDAY PARTY
VENUE
 MANGA DOS MATATALAIB, TARLAC CITY
DATE AND TIME
SEPTEMBER 28, 2019 (SATURDAY) 1:00 PM – 5:00 PM
PURPOSE
THIS IS TO CELEBRATE THE 7TH BIRTHDAY OF PRINCE
LEDRICK AS HE ENTERS A NEW MILESTONE IN HIS LIFE.

EXPECTED NUMBER OF GUESTS

100-150 GUESTS
-FAMILY AND RELATIVES
-CLASSMATES AND FRIENDS OF THE CELEBRANT
-PARENTS
-EVENT’S STAFF AND SUPPLIERS

INVITATION
100 PCS FOR THE GUESTS
-SELECTED FAMILY MEMBERS AND RELATIVES
-CLASSMATES AND FRIENDS OF THE CELEBRANT

DIRECTIONAL SIGNAGES
-PARKING LOT -PAGODA
-COMFORT ROOMS -ENTRANCE, EXIT AND FIRE EXIT

AUDIO-VISUAL REQUIREMENTS PARKING ACCESS

-MICROPHONES -UNLIMITED PARKING
-SOUND SYSTEM ACCESS
-LCD SCREEN
-PROJECTOR
-HDMI/AVG CORD
-EXTENSION CORD

STAFF/USHERS AND
CUSTODIAL
NUE PREPARATION AND DECORATION8:00 AM USHERETTES
HTS AND SOUNDS, PROJECTOR AND LCD SCREEN8:00 AM
TERING SERVICES12:00 NN
GISTRATION12:00 NN
DMJ PARTY SHOP CLOWNS
OTOBOOTH12:00 NN DMJ PARTY SHOP
0925 720 0511
jmdeventstylist@yahoo.com

HOST
 EVENT TEAM

EVENT HEAD
OVER-ALL SUPERVISION OF THE EVENT

EVENT STAFF
SERVE AS THE SECRETARIATS AND ATTEND TO REGISTRATION TABLE

TECHNICAL STAFF
MANS THE SOUNDS AND AVP

CLOWNS
SERVE AS THE HOSTS AND MAGICIANS OF THE EVENTS

FOOD ATTENDANTS
SERVE AND SUPERVISE THE FOOD

PHOTOBOOTH ATTENDANT
ASSISTS GUESTS AND SUPERVISES THE PHOTOBOOTH

PHOTOGRAPHER & VIDEOGRAPHER

IN-CHARGE FOR THE PHOTOGRAPHY AND VIDEO COVERGAE OF THE EVENT

DECORATIONS STAFF
IN-CHARGE FOR THE VENUE SET-UP AND DECORATIONS

EVENT CONCEPT
MOBILE LEGENDS-THEMED PARTY
BACKDROP
STAGE
TARPAULIN
REF MAGNETS
CAKE
INVITATIONS
PARTY HATS
 SIGNAGES
TABLE LABEL/NUMBER
ENTRANCE ARCH
PHOTOBOOTH

EVENT SUPPLIERS
MEL’S CATERING
ROAST BEEF WITH MUSHROOM GRAVY SAUCE
FISH FILLET WITH TARTAR SAUCE
CREAMY VEGETABLES
CHICKEN GALANTINA
GRILLED BABY BACKRIBS
PASTA CARBONARA
STEAMED RICE
BUKO PANDAN FOR DESSERT
CATERING SERVICES
CUCUMBER JUICE
UTENSILS
CATERING PERSONNEL

KIM’S PAVILION EVENTS PLACE

TABLES AND CHAIRS WITH COVER FOR 150 PAX
SOUND SYSTEM WITH OPERATOR
PROJECTOR
BUFFET TABLES WITH SKIRTING
5 HRS USE OF VENUE
FREE USE OF PAGODA
VENUE
SIGNAGES

SUGARBABY BY JEC OFRECIO

9X6 INCHES SINGLE LAYER PERSONALIZED CAKE
CANDLE FOR THE CAKE
7 CANDLES
CAKE

TOLIT’Z PHOTO & VIDEO COVERAGE

PHOTO & VIDEO PHOTO ALBUM
100 5R SIZE PICTURES
PORTRAIT PICTURE
16X20 SIGNFRAME WITH 8R SIZE PICTURE
2X5 FT. TARPAULIN
DVD VIDEO
 DMJ PARTY SHOP
50 PCS LOLLIPOP BALLOONS
50 PCS BALLOON TWISTING
100 PCS PARTY HATS
STYLING AND
100 PCS PERSONALIZED INVITATIONS
DECORATIONS 100 PCD LOOTBAG WITH TOYS
PABITION WITH TOYS
HIT THE POT
PIÑATA
2 PCS PARTY POPPERS
2 CLOWNS
100PCS REF MAGNETS
7 BALLOONS

PROGRAM

Time Activity In-charge

Arrival of Guests and
12:30PM-1:00PM EVENTS STAFF
registration
MOTHER OF THE
1:00PM-1:02PM Invocation/Prayer
CELEBRANT
PARENTS OF THE
1:02PM-1:05PM Welcome Message
CELEBRANT
1:05PM-3:05PM Magic Show & Games CLOWNS
3:05PM-3:10PM Announcement of Winners CLOWNS
3:10PM-3:30PM Picture taking per table PHOTOGRAPHER
3:30PM-3:31PM Blowing of Candles CELEBRANT
Food Time and AVP CATERER AND
3:31PM-4:00PM
presentation TECHNICAL STAFF
4:00PM-4:15PM Wishes from the 7 candles GUESTS
4:15PM-4:30PM Wishes from the 7 balloons GUESTS
Gifts from the 7 treasures and
4:30PM-4:45PM GUESTS
opening of gifts
CELEBRANT/PARENTS
4:45PM-4:47PM Thank You Message
OF THE CELEBRANT
4:47PM-5:00PM Give aways and picture taking EVENTS TEAM

BUDGET PROPOSAL
 VENUE-KIM’S PAVILION EVENTS PLACE
ITEM INCLUSION AMOUNT
 TABLES AND CHAIRS WITH COVER FOR
150 GUESTS
 SOUND SYSTEM WITH OPERATOR
 3 BUFFET TABLES WITH SKIRTING
RENTAL FEE  FREE USE OF PAGODA P12,000
 5 HOURS USAGE
 SIGNAGES PRINTED IN COLORED WITH
CARDBOARD

 5 HOURS USAGE
PROJECTOR P1,000
 AVD/HDMI CORD
TOTAL AMOUNT FOR VENUE P13,000

CATERING SERVICES-MEL’S CATERING

ITEM INCLUSION NUMBER OF GUESTS AMOUNT
 ROAST BEEF WITH 150 GUESTS
MUSHROOM  FAMILY AND
GRAVY SAUCE RELATIVES
 FISH FILLET WITH  CLASSMATES AND
TARTAR SAUCE FRIENDS OF THE
 CREAMY CELEBRANT
VEGETABLES  PARENTS
 CHICKEN  EVENT’S STAFF
FOOD AND GALANTINA AND SUPPLIERS
DRINKS  GRILLED BABY P45,000
(300/PAX) BACKRIBS
 PASTA
CARBONARA
 STEAMED RICE
 BUKO PANDAN
 CUCUMBER JUICE
 UTENSILS
 CATERING
PERSONNEL
TOTAL AMOUNT FOR CATERING SERVICES P45,000

PHOTO/VIDE0/PHOTOBOOTH-TOLIT’Z PHOTO &

VIDEO COVERAGE
ITEM INCLUSION AMOUNT
 1 PHOTO ALBUM (MAXIMUM OF 100 5R
SIZE PICTURE WITH LAYOUT –
ATTACHE CASE STYLE)
 1 PORTRAIT PICTURE (11x14 SIZE)
PHOTO AND VIDEO
 1 16x20 SIGNFRAME WITH 8R SIZE
PACKAGE P8,000
PICTURE (EDITED)
(PACKAGE 1)
 1 2x5 FT TARPAULIN (PORTRAIT STYLE
EDITED)
 1 DVD VIDEO (STANDARD SHOOT)

 4 HOURS USAGE
 UNLIMITED SHOTS IN 4R OR 2x6
 CAKE SUPPLIER-SUGARBABY BY JEC OFRECIO
ITEM INCLUSION AMOUNT
 SINGLE LAYER CAKE
 PERSONALIZED DESIGN
CAKE  9x6 INCHES P2,500
 CANDLE FOR THE CAKE
 7 CANDLES FOR THE “7 CANDLES”
TOTAL AMOUNT FOR CAKE P2,500

DECORATIONS AND ACCESSORIES-DMJ PARTY

SHOP
ITEM INCLUSION DESCRIPTION AMOUNT
 50 LOLLIPOP BALLOONS
 100 PARTY HATS
 100 LOOTBAGS WITH TOYS
 PABITIN WITH TOYS
 HIT THE POT
 PIÑATA
 CLOWN (HOST/MAGICIAN)
 2 PARTY POPPERS
BIRTHDAY  50 BALLOON TWISTING
PACKAGE  7 BALLOONS FOR THE
P15,000
(SPECIAL “7 BALLOONS”
PACKAGE)  SOUVENIRS  REF MAGNET
 2”x3” SIZE
 100 PIECES
 TARPAULIN  3x4 INCHES
 FREE LAYOUT
 INVITATIONS  100 PIECES
 3R SIZE
 SINGLE FLAT
 FREE LAYOUT
TOTAL AMOUNT FOR DECORATIONS AND ACCESSORIES P15,000

OTHER EXPENSES-COORDINATION FEE

ITEM INCLUSION AMOUNT
 CONSULTATION FEE
 TRANSPORTATION FEE
 MOBILIZATION FEE
RAM’S MET
 SALARY OF STAFF 15,000
 SUMMARY OF EXPENSES
 VENUE P13,000
 CATERING SERVICES P45,000
 PHOTO/VIDEO/PHOTOBOOTH P12,000
 CAKE P2,500
 DECORATIONS AND ACCESSORIES P15,000
 COORDINATION FEE (15%) P15,000
TOTAL P102,500
 CONTINGENCY FUND (10%) P10,000
GRAND TOTAL P112,500

CONTRACT
AGREEMENT
Contract Number : CN-0001
Kind of Event : 7th Birthday Party
Event Date : September 28, 2019
Allotted Budget : P100,000

This contract is being made between RAM’S MET EVENTS located at BLOCK 1 DON BOSCO SITE
STO. CRISTO, TALAC CITY and MR. GERSHOM C. CABURIAN from FIESTA COMMUNITIES SUBD. SAN
RAFAEL, TARLAC CITY. This contract will be effective from SEPTEMBER 2, 2019 to SEPTEMBER 28, 2019.

Arrangements and services that will be provided by the event planner and organizer:
 Location or venue for the event
 Catering services for food and beverage and utensils
 Venue decorations and accessories
 Seat planning and organizing
 Sounds and lights
 Photo and video coverage of the entire event
 Host and entertainment
 Printed materials (invitations, programs, tarpaulin)
 Souvenirs and giveaways
 Cake and desserts
 Tent for outdoor events and activities
 Inflatable playground for kids
 Hair and make-up and outfit for the event

Coordination fee is equivalent to 15% of the allotted budget for the event.

Client must pay a 50% partial payment, which will be used for reservation fees/down payments for the
event suppliers, after the presentation of budget proposal/budget summary and the full payment must be
paid/completed a week before the said event.

There will also be an additional 10% of the total allotted budget, which will be used as a contingency
fund for unexpected expenses during the event, and it must be given a week before the event together with the
full payment. If the contingency fund has not been used or fully utilized, the remaining balance will be divided
equally to the event’s team as their incentive. All expenses incurred before, during and after the event will be
presented with receipts or any proof of payment.

MR. GERSHOM C. CABURIAN ROJHIE ANNE P. MANABAT

Client’s signature over printed name Event organizer’s signature over printed name
Contact number: 0999-562-8743 Contact number : 0926-111-8317
E-mail: gershomcaburian@gmail.com E-mail: rojhieannemanabat@gmail.com

DATE SIGNED: September 16, 2019

ACTION PLAN

Date Schedule of Activities Remarks

September 2, 2019 First meeting with the client Done
Presentation of Event Proposal and suppliers
September 5, 2019 Done
to client, Selection of suppliers
September 9, 2019 Presentation of Budget Summary Done
Meeting with event suppliers (ocular visit,
September 12, 2019 Done
food tasting) Down payment
Finalization of Event Proposal, contract
September 16, 2019
signing
September 19, 2019 Sending of invitation to guests
September 21, 2019 Full payment from the client
September 26, 2019 Meeting with staff and suppliers
Venue preparation,
September 28, 2019
Ledled’s Birthday Celebration
September 30, 2019 Evaluation with staff and suppliers

FLOOR PLAN
SOUND SYSTEM
STAGE
PRIZES & SOUVENIRS

CAKE
TABLE PROJECTOR
PHOTO
BOOTH
TABLE

10 10 10 10
E
X
I 10 10 10 10
T

E 10 10 10
REGISTRATION TABLE

10
COMFORT
COMFORT ROOMS

N
10
GIFT TABLE

T
R 10
A
ROOMS

N
C
E BUFFET TABLE BUFFET TABLE
 10

ARROWS INDICATE FIRE EXITS AND FIRE EXTINGUISHERS.

BLUE – FIRE EXITS RED – FIRE EXTINGUISHERS

LOCATION MAP

RISK MANAGEMENT
NATURAL DISASTER
(Weather Forecasting)

TECHNOLOGY-RELATED RISK
(Stand-by Generators)

HEALTH AND SECURITY RISK

(Marshalls and Medics)

MISMANAGEMENT
(Meetings and Dry-runs)