1st BIRTHDAY 500k Budget
1st BIRTHDAY 500k Budget
1st BIRTHDAY 500k Budget
January 4, 2020
Attached herewith is the event proposal with estimated cost and list of
suppliers/contractors with their packages and cost which is flexible to suit your
working budget. MAGNIFIC EVENTS hope to be able to service you, and if
that happens, we will make sure that you and your guests can enjoy a grand
event, leaving with nothing to do but to enjoy yourselves. To discuss with the
further details of our proposal, may I request for a personal meeting with you in
your humble home on the date and time convenient for you? My contact details
are also included in our proposal, just feel free to contact me or you can visit my
office anytime.
Sincerely yours,
MAGNIFIC EVENTS started in the year 2017 when the owner decided to
venture into events management. Susana May R. Lopez is the person behind this idea and
also the owner of this company.
MAGNIFIC EVENTS hope to be able to service you, and if that happens, we will
make sure that you and your guests can enjoy a grand event, leaving with nothing to do but
to enjoy yourselves. We’ll take of the rest, and that’s a PROMISE because we want to make
your exclusive event become a remarkable experience to everyone.
VISION
Our vision is to be the leading events coordinator in the province and to be
known in the region and whole country as well. We also aim to provide highly
OBJECTIVES
MAGNIFIC EVENTS is expected to offer service:
mmmmm
PERSONAL EVENTS
LEISURE EVENTS
ORGANIZATIONAL
EVENTS
CULTURAL EVENTS
SUPPLIERS/CONTRA
CTORS
VENUE
MOMENTS EVENTS
ACROPOLIS NORTH DREAMWATER RESORT
PLACE
CATERING SERVICES
BISTRO 360 LAMARANG RENYLE CUISINE
MOBILE BAR
HARVEY GREENE
PARTY MIX MOBILE BAR
MOBILE BAR
SOUNDS & LIGHTS
ENTERTAINMENT
EMCEE/HOST
EVENT BRIEF
NAME OF EVENT
“PRINCE LEDRICK TURNS 7”
THEME
MOBILE LEGENDS-THEMED BIRTHDAY PARTY
VENUE
MANGA DOS MATATALAIB, TARLAC CITY
DATE AND TIME
SEPTEMBER 28, 2019 (SATURDAY) 1:00 PM – 5:00 PM
PURPOSE
THIS IS TO CELEBRATE THE 7TH BIRTHDAY OF PRINCE
LEDRICK AS HE ENTERS A NEW MILESTONE IN HIS LIFE.
INVITATION
100 PCS FOR THE GUESTS
-SELECTED FAMILY MEMBERS AND RELATIVES
-CLASSMATES AND FRIENDS OF THE CELEBRANT
DIRECTIONAL SIGNAGES
-PARKING LOT -PAGODA
-COMFORT ROOMS -ENTRANCE, EXIT AND FIRE EXIT
STAFF/USHERS AND
CUSTODIAL
NUE PREPARATION AND DECORATION8:00 AM USHERETTES
HTS AND SOUNDS, PROJECTOR AND LCD SCREEN8:00 AM
TERING SERVICES12:00 NN
GISTRATION12:00 NN
DMJ PARTY SHOP CLOWNS
OTOBOOTH12:00 NN DMJ PARTY SHOP
0925 720 0511
jmdeventstylist@yahoo.com
HOST
EVENT TEAM
EVENT HEAD
OVER-ALL SUPERVISION OF THE EVENT
EVENT STAFF
SERVE AS THE SECRETARIATS AND ATTEND TO REGISTRATION TABLE
TECHNICAL STAFF
MANS THE SOUNDS AND AVP
CLOWNS
SERVE AS THE HOSTS AND MAGICIANS OF THE EVENTS
FOOD ATTENDANTS
SERVE AND SUPERVISE THE FOOD
PHOTOBOOTH ATTENDANT
ASSISTS GUESTS AND SUPERVISES THE PHOTOBOOTH
DECORATIONS STAFF
IN-CHARGE FOR THE VENUE SET-UP AND DECORATIONS
EVENT CONCEPT
MOBILE LEGENDS-THEMED PARTY
BACKDROP
STAGE
TARPAULIN
REF MAGNETS
CAKE
INVITATIONS
PARTY HATS
SIGNAGES
TABLE LABEL/NUMBER
ENTRANCE ARCH
PHOTOBOOTH
EVENT SUPPLIERS
MEL’S CATERING
ROAST BEEF WITH MUSHROOM GRAVY SAUCE
FISH FILLET WITH TARTAR SAUCE
CREAMY VEGETABLES
CHICKEN GALANTINA
GRILLED BABY BACKRIBS
PASTA CARBONARA
STEAMED RICE
BUKO PANDAN FOR DESSERT
CATERING SERVICES
CUCUMBER JUICE
UTENSILS
CATERING PERSONNEL
PROGRAM
BUDGET PROPOSAL
VENUE-KIM’S PAVILION EVENTS PLACE
ITEM INCLUSION AMOUNT
TABLES AND CHAIRS WITH COVER FOR
150 GUESTS
SOUND SYSTEM WITH OPERATOR
3 BUFFET TABLES WITH SKIRTING
RENTAL FEE FREE USE OF PAGODA P12,000
5 HOURS USAGE
SIGNAGES PRINTED IN COLORED WITH
CARDBOARD
5 HOURS USAGE
PROJECTOR P1,000
AVD/HDMI CORD
TOTAL AMOUNT FOR VENUE P13,000
4 HOURS USAGE
UNLIMITED SHOTS IN 4R OR 2x6
CAKE SUPPLIER-SUGARBABY BY JEC OFRECIO
ITEM INCLUSION AMOUNT
SINGLE LAYER CAKE
PERSONALIZED DESIGN
CAKE 9x6 INCHES P2,500
CANDLE FOR THE CAKE
7 CANDLES FOR THE “7 CANDLES”
TOTAL AMOUNT FOR CAKE P2,500
CONTRACT
AGREEMENT
Contract Number : CN-0001
Kind of Event : 7th Birthday Party
Event Date : September 28, 2019
Allotted Budget : P100,000
This contract is being made between RAM’S MET EVENTS located at BLOCK 1 DON BOSCO SITE
STO. CRISTO, TALAC CITY and MR. GERSHOM C. CABURIAN from FIESTA COMMUNITIES SUBD. SAN
RAFAEL, TARLAC CITY. This contract will be effective from SEPTEMBER 2, 2019 to SEPTEMBER 28, 2019.
Arrangements and services that will be provided by the event planner and organizer:
Location or venue for the event
Catering services for food and beverage and utensils
Venue decorations and accessories
Seat planning and organizing
Sounds and lights
Photo and video coverage of the entire event
Host and entertainment
Printed materials (invitations, programs, tarpaulin)
Souvenirs and giveaways
Cake and desserts
Tent for outdoor events and activities
Inflatable playground for kids
Hair and make-up and outfit for the event
Coordination fee is equivalent to 15% of the allotted budget for the event.
Client must pay a 50% partial payment, which will be used for reservation fees/down payments for the
event suppliers, after the presentation of budget proposal/budget summary and the full payment must be
paid/completed a week before the said event.
There will also be an additional 10% of the total allotted budget, which will be used as a contingency
fund for unexpected expenses during the event, and it must be given a week before the event together with the
full payment. If the contingency fund has not been used or fully utilized, the remaining balance will be divided
equally to the event’s team as their incentive. All expenses incurred before, during and after the event will be
presented with receipts or any proof of payment.
ACTION PLAN
FLOOR PLAN
SOUND SYSTEM
STAGE
PRIZES & SOUVENIRS
CAKE
TABLE PROJECTOR
PHOTO
BOOTH
TABLE
10 10 10 10
E
X
I 10 10 10 10
T
E 10 10 10
REGISTRATION TABLE
10
COMFORT
COMFORT ROOMS
N
10
GIFT TABLE
T
R 10
A
ROOMS
N
C
E BUFFET TABLE BUFFET TABLE
10
LOCATION MAP
RISK MANAGEMENT
NATURAL DISASTER
(Weather Forecasting)
TECHNOLOGY-RELATED RISK
(Stand-by Generators)
MISMANAGEMENT
(Meetings and Dry-runs)