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    Department of Education: Learning Activity Sheet

    Uploaded by

    Violet Tamayo Caadan
    This document provides guidance for students in Physical Education and Health 12 on organizing a fitness event. It outlines 10 key steps to plan a successful event: 1) develop goals and objectives, 2) organize a team, 3) establish a budget, 4) create a master plan, 5) set the date, 6) book a venue, 7) brand the event, 8) identify partners and sponsors, 9) create a publicity plan, and 10) determine day-of processes. The document emphasizes that planning is essential to guarantee success and provides tips for each step, such as considering accessibility, size, and costs when choosing a venue.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Department of Education: Learning Activity Sheet

    Uploaded by

    Violet Tamayo Caadan
    57 views4 pages
    This document provides guidance for students in Physical Education and Health 12 on organizing a fitness event. It outlines 10 key steps to plan a successful event: 1) develop goals and objectives, 2) organize a team, 3) establish a budget, 4) create a master plan, 5) set the date, 6) book a venue, 7) brand the event, 8) identify partners and sponsors, 9) create a publicity plan, and 10) determine day-of processes. The document emphasizes that planning is essential to guarantee success and provides tips for each step, such as considering accessibility, size, and costs when choosing a venue.

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    PE

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    LAS-for-PE-W3

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    This document provides guidance for students in Physical Education and Health 12 on organizing a fitness event. It outlines 10 key steps to plan a successful event: 1) develop goals and objectives, 2) organize a team, 3) establish a budget, 4) create a master plan, 5) set the date, 6) book a venue, 7) brand the event, 8) identify partners and sponsors, 9) create a publicity plan, and 10) determine day-of processes. The document emphasizes that planning is essential to guarantee success and provides tips for each step, such as considering accessibility, size, and costs when choosing a venue.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    57 views4 pages

    Department of Education: Learning Activity Sheet

    Uploaded by

    Violet Tamayo Caadan
    This document provides guidance for students in Physical Education and Health 12 on organizing a fitness event. It outlines 10 key steps to plan a successful event: 1) develop goals and objectives, 2) organize a team, 3) establish a budget, 4) create a master plan, 5) set the date, 6) book a venue, 7) brand the event, 8) identify partners and sponsors, 9) create a publicity plan, and 10) determine day-of processes. The document emphasizes that planning is essential to guarantee success and provides tips for each step, such as considering accessibility, size, and costs when choosing a venue.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    Republic of the Philippines

    Department of Education
    REGION VIII-EASTERN VISAYAS
    SCHOOLS DIVISION OF EASTERN SAMAR
    Guiuan North District

    LEARNING ACTIVITY SHEET


    PHYSICAL EDUCATION AND HEALTH 12
    Week 3
    Quarter 2

    Name of Learner: ______________________________ Score: _______________


    Grade Level & Section: __________________________ Date: ________________
    School: Guiuan National High School

    ORGANIZING FITNESS EVENT

    Learning Competency
    • Organizes fitness event for a target health issue or concern. (PEH12FH-Io-t-17)

    EXPLORE
    ACTIVITY 1.

    You are the SK Chairman assigned to organized a fitness. What are the things you’re going
    to do? How will you do it?
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________.

    LEARN

    No one can deny the importance of practice in learning or reinforcing the concepts we learn
    – whether it is school, college, sports, extracurricular or general life lessons.

    And, that is precisely why, we love what Anton Chekhov, had to say: “Knowledge is of no value
    unless you put it into practice.”

    To carry out a successful event, we must focus on organizing it, which is considered to be
    an important stage to achieve the proposed objectives. It is necessary to visualize what we want to
    achieve; without this, we will not be able to measure the results and verify that the proposed
    objective was achieved.
    In the planning process, the public to whom we are directing our event is taken into
    account, what are its cultural characteristics, what motivates them and what does not, what their
    needs are and how our event fits in with this.
    No matter the type of event we are organizing, or the way in which we reach the participants,
    planning is the only guarantee of success.

    1|PE AN D HEALTH 12
    The Top Ten Steps to Plan Any Event

    1. Develop Your Event Goal and Objectives


    The very first step in planning your event is to establish a tangible goal and
    objectives. First, start by asking yourself: Why are you organizing this event, and what do
    you hope to achieve?

    2. Organize Your Team


    Any event takes a concerted team effort to handle all the details. Consider identifying
    one key Event Manager or Event Chair as well as individual Chairpersons for
    subcommittees, such as program, venue and etc. Assigning individual roles to team
    members creates a system of accountability, as well as preventing tasks from falling to the
    wayside. Plus, it’ll allow you to delegate – but don’t forget to account for committee meetings
    in your event plan timing!

    3. Establish Your Budget


    Establishing your event’s budget is one of the most important parts of planning an
    event. Some of the critical expenses you need to include in your budget are:

    • Venue: This cost should encompass the rental as well as any insurance you need
    to purchase.
    • Entertainment: This field can be customized however you need it to be — whether
    it’s allocated for speakers, a DJ, or even a talking pig, make sure you have wiggle
    room for travel and accommodation costs as well as any compensation.
    • Décor: Will you be going with a DIY mason-jar theme, or one that’s a little fancier?
    Establishing the costs upfront will help you determine which one you can afford.
    • Staff: This category might often be forgotten, but it’s key to account for the
    transportation and lodging costs of your staff, especially if you’re headed out of town.
    Even budgeting staff time (what would they be spending time on if they weren’t
    working on this event?) can help you decide whether that extra meeting is worth it.
    • Marketing: Whether you decide to promote your event through Facebook or go old-
    school by putting flyers up all over town,
    • Software: If you’re not already paying for any kind of event management software,
    consider incorporating it into your event planning.
    • A/V: From projectors to wi-fi to speakers, this category encompasses a wide variety
    of costs.
    • Miscellaneous: Even the best-planned event will have some additional costs come
    up. Accounting for them in your budget will ensure you’re not caught unawares.

    Even if some of these items aren’t fixed costs yet – for example, if you haven’t yet
    picked a venue – it's important to keep the maximum that you can afford to spend in mind
    before making those decisions.

    4. Create an Event Master Plan


    Once you have a good idea of all the costs and the timeline associated with your
    event, it’s time to start the real plan! Creating your event master plan will allow you to
    ensure every aspect remains on track, as well as making it easier to coordinate with
    volunteers and event committee members.

    5. Set the Date


    The date might already be pre-set for a recurring event, but if this is a new event, be
    sure to consider the following before firming up your date:
    • Give yourself enough time! Ideally, you should have 4-6 months to plan, if not more
    (depending on the nature of your event)
    • Be aware of statutory and religious holidays
    • Avoid school holiday time periods (winter, spring and summer holidays)

    2|PE AN D HEALTH 12
    • Check dates with key participants – speakers, presenters, VIP guests, etc.
    Once you’ve set the date (and have already outlined your budget), you can start
    booking any external staff (such as caterers) you need right away.

    6. Book Your Venue


    Once you have the date nailed down, it’s key to book your venue as soon as possible.
    Your event has to have a date and location nailed down before you can begin advertising,
    so this task needs to be completed as early in the planning period as possible.
    Some things to consider when picking a venue for your event are:

    • Accessibility. Does the venue have accessible entrances and elevators? Are there
    all-gender washrooms? Will you have space for interpreters? This and many other
    factors go into choosing a space that all participants will feel comfortable in.
    • Size. An event for 50 people will need a very different space than one for 500.
    Additionally, consider whether or not you’ll need separate rooms for breakout
    sessions or the like.
    • AV. If your event needs speakers and microphones, make sure it’s easy to set them
    up in the space that’s available. The same goes for Wi-Fi access (and cellphone
    connection!), or any other technological needs your event has.
    • Costs. How much of a deposit is the venue asking for? Will there be additional
    costs? How much will you get back if you (heaven forbid) need to cancel?

    7. Brand Your Event


    If you want your event to stand out, you need to choose a timely and compelling theme
    that sets you apart from your competition. This means that you need to come up with a
    dynamic overall theme and you need to take great care with the actual name since it can
    be a key attention-getter, especially in online media.

    • Brainstorm names: When you are brainstorming the event name, think about:
    ▪ How is your event different from other events in your sector?
    ▪ What are you hoping to convey through this event?
    ▪ What are the main components of your event?

    8. Identify and Establish Partnerships & Sponsors


    Are there organizations that you could partner with or call on for sponsorships to
    defray the costs and increase potential participation? Plus, when you involve other people
    or groups in your event, they have a stake in helping spread the word and making the event
    a success -- the more the merrier, right?

    9. Create a Publicity Plan


    Even with the most amazing speaker or entertainment line-up, you need publicity to
    get people in the door. Event promotion starts with the initial notice or page on your website,
    note in your newsletter or email to save the date, and then builds to include online and off-
    line publicity, media relations and on-going outreach to encourage registration.

    10. Determine Day-Of Processes


    Once you’ve prepared everything going on around the event, keeping track of the
    order of the event itself and planning out your program is the next step. To ensure you’re
    prepared for anything, prepare an agenda that will walk you through the whole day from
    setup to cleanup. Including every detail, no matter how small, will help you feel like you
    have it all under control!

    3|PE AN D HEALTH 12
    ENGAGE
    ACTIVITY. Ask me!
    Interview a known event organizer in your community as to how they come up a successful
    event. Formulate at least 5 questions about the aforementioned scenario.

    APPLY
    ACTIVITY. Graphic Organizer
    Complete the table below in organizing dance event.
    Name of the event:
    Participants:
    Date:
    Venue:
    Materials/Equipment’s
    Budget:
    Promotional Materials:

    Journal Entry #6

    In this lesson I learned about ________________________________________________________


    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    I must observe the ___________________________________________________________________
    As a student, it is important for me to be _____________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________
    _______________________________________________________________________________________________

    References
    https://turenlaces.com/en/what-is-the-importance-of-planning/
    https://www.wildapricot.com/blog/how-to-plan-an-event#10-determine-day-of-
    processes

    4|PE AN D HEALTH 12

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