HINDUSTAN OIL EXPLORATION COMPANY LIMITED

Request for Proposal

E- Bidding Process – Dirok Field

BLOCK: AAP-ON-94/1

Bid Process Coordinator

e-Tender No:
MSTCEP/HoEC Dirok Gas AAP-ON-94/1/20-21/ET/8

e-Bidding Portal: https://www.mstcecommerce.com/eprochome/mstcep

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Table of Contents
1. Introduction and Context ...........................................................................................................................................3
2. Definitions and Abbreviations ....................................................................................................................................4
3. Eligibility Criteria ........................................................................................................................................................5
4. e-Bidding Portal Details. ............................................................................................................................................6
5. General Guidelines ....................................................................................................................................................9
6. Bidding Schedule .....................................................................................................................................................11
7. Description of the Bidding Process..........................................................................................................................12
7.1 Stage I: Bidding Information ........................................................................................................................12
7.1.1 Step 1: Notice Inviting Offer ..............................................................................................................12
7.1.2 Step 2: Download RFP and GSPA ...................................................................................................12
7.1.3 Step 3: Submission of Pre-bid queries .............................................................................................12
7.1.4 Step 4: Pre-bid meeting ....................................................................................................................12
7.1.5 Step 5: Bidder Training on bidding process .....................................................................................12
7.2 Stage II: Bid Submission and Evaluation. ...................................................................................................12
7.2.1 Step 1: Registration and submission of bids on the e-Bidding Portal ..............................................12
7.2.2 Step 2: Documents for Technical Evaluation ...................................................................................12
7.2.3 Step 3: Opening and Evaluation of technical bid..............................................................................13
7.2.4 Step 3: Opening of Commercial (Price) bid ......................................................................................13
7.3 Determination of GSPA QUANTITY ............................................................................................................13
8. Bid Formats (To be submitted online only) ..............................................................................................................14
8.1 Annexure I: Technical Specification format (To be signed and uploaded with technical bid On Company’s
letter head) ..................................................................................................................................................14
8.2 Annexure II: Commercial (Price) bid format (To be submitted online only. This is not to be filled and
uploaded) ....................................................................................................................................................16
8.3 Annexure III: Format for Declaration of Commencement of gas offtake .....................................................17
8.4 Annexure V: Confirmation to be given by the prospective Bidder ...............................................................18
8.5 Gas Sale and Purchase Agreement (GSPA) ..............................................................................................19
8.6 Checklist for the prospective Bidders ..........................................................................................................20

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 1. Introduction and Context
Hindustan Oil Exploration Company Ltd. (“HOEC”) is the Operator of the AAP-ON-94/1 Block located in Margherita,
Tinsukia District, Assam, India. Oil India Ltd. and Indian Oil Corporation Ltd. are its other Joint Venture Partners.

Under Dirok Phase I Field development, HOEC is currently, producing 1.25 MMSCMD of gas and 900 barrels of
condensate. This gas is processed for sale at its Hollong Modular Gas Processing Plant (HMGPP), Margherita, Dist.
Tinsukia, Assam and can be made available for same either at HMGPP or at Oil India’s Central Gas Gathering station at
Duliajan, Dist. Dibrugarh, Assam. Oil India’s pipelines are used to transport the gas from HMGPP to Duliajan.

In accordance with the Ministry of Petroleum and Natural Gas Notification on Gas Marketing Reforms, Dirok JV wishes
to conduct E bidding for sale of Dirok Gas and have engaged DGH empanelled service provider MSTC Ltd, a Government
of India undertaking, to conduct this e-Bidding.

Interested Bidders are to participate in the e-tender process as per the procedure and formats in this document. Option
of supplying on both firm and fallback basis would be available to the bidder. HOEC prefers to supply on Firm basis and
will give priority to the same but will actively consider the requirements on fallback as the natural gas industry and
infrastructure in North East is in development stage.

HOEC is in the process of setting up its own gas sales terminal in Duliajan, Dist. Dibrugarh under Phase-II. Once this is
established additional gas will be available and Dirok Gas sales from Duliajan will be done through its own terminal. This
is expected in FY22-23.

All information regarding the bidding process is available in this document and shall be hosted in HOEC’ website –
www.hoec.com. Gas produced from the Dirok Field shall be sold as per the bidding process as outlined below:

• Stage – I: Bidders shall be required to submit their technical bid and commercial bid as per the details in this
document in this two-stage tendering process within the timeline mentioned in this document. The bids will be
submitted online only as per the process specified herein.

• Stage – II: Technical bids of all bidders will be opened by the specific Tender opening committee of HoEC and
evaluated.

• Stage – III: Commercial bids of Technically qualified bidders will be opened in this stage and evaluated.

Natural gas will be allocated to the bidder with highest price bid. To be noted that higher priority will be given to
bid on Firm basis than on Fallback basis. Detailed in section 7.3.

At the end of the E-Bidding Process, each identified (successful) Bidder (each, a “Buyer”) shall be required to: execute
a GSPA with the Consortium, at the Gas Price that was bid and make the necessary transportation arrangements in
order to offtake gas from the Delivery Point.

Submission of all bid documents will not give any prescriptive right to the participant for the allocation of gas.

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2. Definitions and Abbreviations
Capitalized terms and abbreviations used in this RFP shall have the meanings set forth below.

• “Authorized Representative” means a representative in whose favor a POA has been issued by its
Bidder;
• “Bidder” and “Bidders” shall have the meaning as specified in Section 1 of this RFP;
• “Btu” means British Thermal Unit;
• “DSC” means a legally valid Class-III Digital Signature Certificate
• “GSPA” means the Gas Sale and Purchase Agreement;
• “GSPA Quantity” means the GSPA Quantity as described in Section 7.3 of this RFP
• “GTA” means Gas Transportation Agreement;
• “MMBtu” means Million British Thermal Units;
• “MMSCMD” means Million Metric Standard Cubic Meters per Day; “NIO” means the Notice Inviting
Offer;
• “PAN” means the Permanent Account Number;

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3. Eligibility Criteria
Each participating Bidder shall be required to meet the following criteria in order to participate in the E-Bidding
Process:
(i) be a company registered under the Companies Act 2013 / Multi State Cooperative Societies Act, 2002 (or
under any previous company law);
(ii) be ready to consume or offtake natural gas on an Immediate basis (Tentatively from May 2021 once the E
tender exercise is complete and GSAs are signed with the successful bidders from Ex-Hollong Modular Gas
Processing Plant, Aughbanda or Oil India’s Ex-Central Gas Gathering facility, Duliajan.
(iii) be engaged in the business that involves either the consumption or the sale and purchase of natural gas;
and
(iv) be required to upload the self-attested scanned copies of the documents at the E-Bidding Portal, for
verification and validation for participation and assessment of eligibility of the Bidders in the online bidding
process as provided in Section 8 of this RFP.

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4. e-Bidding Portal Details.
e-Bidding Portal: https://www.mstcecommerce.com/eprochome/mstcep
Compatibility: Internet Explorer version V10+

To login into the portal Bidders should have at least Signing type class 3 Digital Signature. A digital signature
can be obtained from any Certifying Authority (CA) as per the List of CAs issued by Controller of Certifying
Authorities, Ministry of Electronics and Information Technology. The list is available at
http://www.cca.gov.in/cca/?q=licensed_ca.html.

On the right side of the page click on Register as a Vendor. Fill the form that appears to create username and
password.

Once the registration is done, login with your user name and password. The system shall ask for DSC as
below:

Click on OK and select your DSC for authentication. When you are logging into the system for the first time,
system shall verify the name of the person to whom the DSC has been issued and the name of the contact
person provided during registration for the user id being used for logging in. If the two names match, system
will map the user id with the DSC without any prompt. If the two names don’t match, system will give an alert
stating that the two names are different and will ask you to confirm that the DSC being used is the correct DSC
for the user id. If you proceed with the DSC, system will automatically change the contact person’s name to
match with the DSC Issued to name and will map the DSC with the user id for future use. For all subsequent
logins, system will check if the correct pair of user id and DSC are being used or not and will allow login only

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if the correct pair of DSC and user id are used. Else, system will prevent you from logging into the system.

Once login is complete, a bidder can access My Menu through the left side of the page:

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Click NIT Corrigendum download to download RFP Documents:

To submit the bid a bidder can proceed to AUC FLOOR MANGR through the left side My menu. In Bid Floor
click on live events to view a list of Live events. In live events select the tender number where you wish to
submit a bid

On clicking the event number, the bidder will be required to upload documents, then submit Technical bid
form and Price Bid form (Commercial Bid). Once done the bidder has to Final submit their bid. Bid that are
not finally submitted will not be considered for opening/evaluation.

For any assistance during bid submission, system settings etc. bidders may contact Mr Chirag Sindhu at
MSTC:
Phone Number 03322901004, 01123212357, 01123215163, 01123217850
Email: mstcnro@mstcindia.co.in / chiragsindhu@mstcindia.co.in
Please mention “Helpdesk” as subject while sending emails
Availability
10 AM to 5:30 PM on all working days.

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5. General Guidelines
(i) Each Bidder shall participate in the E-Bidding Process at its own expense and none of the expenses
incurred in its participation can be claimed from the Consortium or MSTC, regardless of the outcome
of the E-Bidding Process.

(ii) All queries pertaining to the bid process can be sent by email to bharathidr@hoec.com and
chiragsindhu@mstcindia.co.in on or before 18:00 hours (Indian Standard Time) on the date specified
in Section 6 of this RFP regarding ‘Submission of pre-bid queries/enquiries’ or such other date as may
be notified under this RFP.

(iii) Responses to all the queries/enquiries will be published at the e-Bidding Portal prior to the bid
submission date as specified in Section 6 of this RFP or such other date as may be notified under this
RFP.

(iv) Each Bidder shall be required to upload the scanned documents that are specified in Section 8 at E-
Bidding Platform. Physical copies of the same will not be required to be sent but should be made
available when required.

(v) A bid, once submitted, shall be binding on the Bidder who has submitted such bid. Each Bidder
undertakes to offtake the GSPA Quantity as determined at the end of the e-Bidding Process, at the
Gas Price computed based on the premium quoted by bidder.

(vi) In addition to the Gas Price, each Bidder acknowledges and agrees that it shall be liable to pay: (a) all
taxes, duties and levies on the sale of gas as per the terms of GSPA; and (b) all transportation tariffs
and charges and any taxes, duties and levies thereon as applicable, to the relevant transporters.

(vii) Each Bidder acknowledges and agrees that the invitation by the Consortium for submission of bids
does not constitute a commitment by the Consortium to supply or sell gas. The Consortium’s obligation
to supply or sell gas to a Buyer shall become effective only upon the execution of the GSPA by the
Consortium parties.

(viii) Each Bidder undertakes to declare its use of the gas to be delivered by the Consortium, in the relevant
bid formats in this RFP & the e-Bidding Portal.

(ix) Each Bidder undertakes to declare the delivery point from where they can offtake the gas in the
relevant bid formats in this RFP & the e-Bidding Portal.

(x) Each Bidder is required to register on the e-Bidding Platform in accordance with the instructions
provided in Section 7.2.1 of this RFP.

(xi) Any erroneous or incomplete bids entered by any Bidder during the e-Bidding Process are liable for
rejection.

(xii) Any attempt by a Bidder to influence the bidding process or the evaluation and determination of bids
shall immediately result in a disqualification of their bid.

(xiii) The outcome of the bidding process and the results determined pursuant to the e-Bidding Process

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 shall be final and binding on all Bidders and shall not be a subject of dispute under any circumstances.

(xiv) Each Bidder represents and acknowledges to the Consortium that it possesses the necessary
experience, expertise and ability to undertake and fulfill its obligations, under all phases involved, in
the performance of the provisions of this RFP and the GSPA.

(xv) The Consortium reserves the right to withhold or withdraw the bidding process at any stage or cancel
or modify the process or change / modify / amend any or all provisions of this RFP, at any time, without
assigning any reason whatsoever by notice to all Bidders.

(xvi) All future amendments, if any, to this RFP and the GSPA during the bidding process shall be published
at the e-Bidding portal for notification to all Bidders.

(xvii) Each Bidder shall electronically submit its completed and digitally signed Bids on the e-Bidding portal.
The bidder shall upload RFP (including any addendum or corrigendum if issued) and the GSPA duly
signed by its Authorized Representative on all pages, along with all other relevant details provided in
this RFP on the e-Bidding Portal.

(xviii) Upon first login on the e-Bidding portal the DSC of Each Bidder shall be automatically mapped with
its login ID. All subsequent logins and activities in the e-Bidding portal shall require signing by the
same DSC. Therefore, each bidder may ensure that their DSC has adequate validity before registering
on the e-Bidding portal.

(xix) By submitting a bid, each Bidder certifies that:

(a) it has arrived at its bid without agreement with any other Bidder of this RFP for the purposes of
restricting competition or otherwise;
(b) the bid parameters submitted have not been disclosed and shall not be disclosed to any other Bidder;
(c) no attempt has been made by it to induce any other Bidder to submit or not to submit a bid for the
purposes of restricting competition; and
(d) no attempt has been made by it to collude with another Bidder in determining its bids or influencing
the decisions of other Bidders.

(xx) Each Bidder must ensure that its bid is complete in all respects and conforms to all the terms and
conditions specified in this RFP.
(xxi) In the unlikely event of data loss or corruption, and if the back‐up facility is also affected, MSTC shall
decide whether the E-Bidding Process shall be continued or suspended until further notice. In this case,
the decision of MSTC shall be final and binding upon all Bidders.

(xxii) In case of any conflict between the provisions of this RFP and the GSPA, the provisions of the GSPA
shall prevail.

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6. Bidding Schedule
The schedule for the E-Bidding Process shall be as follows:

S.no Event Day reference Date-Time

Publication of Notice Inviting Offer, RFP and the

1. T (Zero day) 24.02.2021
GSPA on the e-Bidding portal

2. Submission of pre-bid queries/enquiries T + 10 days 06.03.2021

Pre-bid meeting (including demo of the e-Bidding

3. T + 14 days 10.03.2021
portal by MSTC Limited.)

Uploading of minutes of Pre-Bid meeting and/or

4. T + 16 Days 12.03.2021
corrigendum, if required.

5. Start of submission of e-Bids. T + 16 Days 12.03.2021

6. End of Submission of e-Bids T + 28 Days 24.03.2021 upto 1430 hrs.

7. Opening of Technical Bids T + 28 Days 24.03.2021 at 1500 hrs.

8. Intimation to Technically qualified Bidders

Opening of Price Bids and issue of Notice of Award

9. To be notified to Technically Qualified Bidders.
to successful bidders.

10. Execution of GSA

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7. Description of the Bidding Process

7.1 Stage I: Bidding Information

7.1.1 Step 1: Notice Inviting Offer

The Consortium will be publishing a Notice Inviting Offer in the following leading Indian newspapers:

Newspaper Name
Financial Express
Asomiya Pratidin

7.1.2 Step 2: Download RFP and GSPA

Interested Bidders are requested to download the tender documents from the e-Bidding Portal.

7.1.3 Step 3: Submission of Pre-bid queries

Bidders may send their queries by email to bharathidr@hoec.com and chiragsindhu@mstcindia.co.in on

or before 18:00 hours (Indian Standard Time) on the date specified in Section 6 of this RFP

7.1.4 Step 4: Pre-bid meeting

A virtual pre-bid meeting shall be held to provide an opportunity to all Bidders for interaction with regards
to the various provisions relating to the e-Bidding Process and the terms and conditions of this RFP and
the GSPA. HOEC shall endeavor to respond to all the queries received during or before the pre-bid
meeting. Bidders who wish to attend the pre-bid meeting are requested to notify through email sent to
bharathidr@hoec.com and chiragsindhu@mstcindia.co.in before last date of submission of pre bid
queries. The date for the pre-bid meeting shall be as per date specified in Section 6 . The pre-bid meeting
shall be conducted on a virtual platform and details shall be communicated over e-mail.

7.1.5 Step 5: Bidder Training on bidding process

During the pre-bid meeting, a demonstration will be given to prospective bidders for the e-Bidding portal
so as to enable the authorized personnel of the Bidders who have attended the pre-bid meeting to
familiarize themselves with the E-Bidding Process. This event shall also be conducted on a virtual
platform.

7.2 Stage II: Bid Submission and Evaluation.

7.2.1 Step 1: Registration and submission of bids on the e-Bidding Portal

Please refer to section 4 of the RFP.

7.2.2 Step 2: Documents for Technical Evaluation

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 Each Bidder shall be required to submit their bids online and upload duly signed scanned copies of the
following documents on the E-Bidding Portal:
1. its Company Registration Certificate;
2. its Audited Financial Statements for the last three financial years;
3. its PAN Card;
4. its Value Added Tax Registration Certificate (if applicable);
5. its Central Sales Tax Registration Certificate (if applicable);
6. its Goods & Services Tax (GST) Registration Certificate;
7. its duly signed GSPA;
8. its duly signed RFP and amendments (if any);
9. its Power of Attorney;
10. All filled-in bid formats

Each of the foregoing documents should be self- attested by the Bidder’s Authorized Representative
prior to uploading on the E-Bidding Portal.

7.2.3 Step 3: Opening and Evaluation of technical bid

1. Opening of the technical bid will be done on the specified date by HOEC
2. To facilitate its evaluation, HOEC may seek clarifications from any Bidder regarding the
documents provided. Such clarification(s) shall be provided in writing. Any request for
clarification(s) and all clarification(s) in response thereto shall be in writing.
3. In case a Bidder does not provide the clarifications sought within the timeframe, its bid shall
be deemed invalid and shall not be evaluated. No other intimation will be made at this
stage.

7.2.4 Step 3: Opening of Commercial (Price) bid

1. Once the evaluation of Technical Bids is complete, the technically qualified bidders will be
notified by email.
2. Commercial (Price) Bids of the Technically qualified bidders will be opened and evaluated
as per the criteria given in the RFP.
3. Based on the evaluation the Notice of Award will be issued to Identified (successful)
bidders.

7.3 Determination of GSPA QUANTITY

1. Bidder quoting higher premium will be given priority in allocation of gas
2. In case bidders quote the same premium, priority shall be given to bidder quoting higher
quantity (applicable for Firm basis proposals)
3. Priority shall always be given to bid based on Firm basis over Fallback basis
4. In case bidders quote same premium and quantity, gas shall be allocated on a pro-rata
basis

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8. Bid Formats (To be submitted online only)

8.1 Annexure I: Technical Specification format

(To be signed and uploaded with technical bid On Company’s letter
head)

Sl. No. Details to be provided by the bidder

1 Industry/Entity name
2 Industry/Entity is a Registered Company
under Companies Act/Partnership
Firm/Proprietary Firm
3 Contact Person
4 Tel No. & Fax No.
5 Mobile No.
6 Email ID
7 Plant Location with address
8 Running Status of the Plant/Unit: Please
specify whether Existing &
Operational/Existing but not in
operation/Upcoming Project/Proposed
9 End product(s)
10 Batch/Continuous Process
11 Plant Capacity (mention quantity with
unit of measurement)
12 Based on the usage of gas, please
specify sector amongst the following:
1. Gas based Urea Fertiliser Plant
2. LPG Plant
3. Power Plant supplying power to
the grid
4. City Gas Distribution System for
domestic and transport sectors
5. Steel/Refineries/petrochemicals
for feedstock purpose
6. City Gas Distribution for
industrial and commercial
consumers
7. Any other customer for captive
and merchant power, feed stock
or fuel purpose
8. Natural gas aggregator/Reseller

13 Delivery point requirement – Hollong

Modular Gas Processing Plant or Oil
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 India’s Central Gas Gathering Station,
Duliajan
14 Existing/proposed mode of evacuation
of gas from source to the plant/unit
including details of pipeline connectivity
or any other mode
15 Pressure requirement at delivery point
(in bar)
16 Gas requirement Pattern (On regular
basis i.e.,24 hours/day): Please indicate
Yes or No
17 Peak Demand in SCMD (if any)
18 Gas Demand in SCMD
19 Gas required in Firm or Fallback basis

Authorized Representative Name

Signature

Designation Company Seal

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8.2 Annexure II: Commercial (Price) bid format (To be submitted online
only. This is not to be filled and uploaded)

During the submission of Commercial (Price) Bids, the bidders will only be required to quote
Variable Premium offered (V) in $/mmbtu. This is to be done only on the e-Bidding Portal. This is
not to be uploaded with the Technical Bid

Calculation for evaluation:

Formula for Gas price will be PPAC price + Base Premium $1/mmbtu + V
Eg: If PPAC price is $1.79 /mmbtu & V is $0.5 /mmbtu, then
Gas price = $ 3.29/mmbtu ($1.79 + $1 + $0.5)

Please note that Variable Premium offered (V) cannot be negative or zero.

No Prices to be mentioned in the Technical Bid

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8.3 Annexure III: Format for Declaration of Commencement of gas offtake
(To be signed and uploaded with technical bid On Company’s letter head)
Date [ ]
From:
[Company’s exact legal name & address]

To:

Commercial Executive,
Hindustan Oil Exploration Company Ltd.,
192, St. Mary’s Road,
Chennai - 600018

Sub: Declaration of Date for Gas Offtake

We (customer to specify exact legal name), having our registered office at
and principal place of business at
, hereby declare that we can offtake gas from the Delivery Point (H-
MGPP/Oil India’s Central Gas Gathering Station) on an immediate basis (Tentatively from May 2021 once the E-
tender exercise is completed and GSAs are signed with successful bidders). .

Authorized Representative Name

Signature

Designation Company Seal

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8.4 Annexure V: Confirmation to be given by the prospective Bidder
(To be signed and uploaded with technical bid)

Following confirmations are to be given by the Bidder by putting a tick (✓) in the last column

Particulars Confirmation

We hereby confirm that we have read and understood the Gas Sale and Purchase
Agreement.

We hereby confirm that we have read and understood the terms and condition
provided in this RFP.

We hereby confirm that we have read and understood the E-Bidding Process
described in this RFP.

We hereby confirm that we have read and understood the system requirements as
provided in Section 4 of this RFP.

We hereby confirm to take part in the bidding as per the instructions and process
described in this RFP.

We hereby confirm that all handwritten matter in all the documents submitted are
authenticated by us.

We hereby confirm that the unconditional validity of our bid submitted on the
E- Bidding Platform shall be valid for a period of 6 months from E-Bidding
Date.

Authorized Representative Name

Signature

Designation Company Seal

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8.5 Gas Sale and Purchase Agreement (GSPA)

Uploaded along with the RFP

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8.6 Checklist for the prospective Bidders
(To be signed and uploaded with technical bid)

S.no Description Check (yes or no) Remarks (If any)

Whether the RFP (including any addendums,
corrigendum etc.) and the GSPA have been
1 duly signed on all pages by an Authorized
Representative of the company and
uploaded on the E-Bidding Portal?
Whether all relevant Annexures to the RFP
(except Commercial Price bid) have been
2
duly filled and signed by an Authorized
Representative of the Bidder?
Has it been ensured that there are no over-
writings in the RFP? Have corrections been
3
properly attested by the authorized person
signing the RFP?
Has the Power of Attorney or any other
document evidencing adequate proof of the
4
ability of the signatory to bind the Bidder,
been submitted?
Does the Digital Signature Certificate have
sufficient validity to ensure access to the
6
e-Bidding Portal and participation in the
e-Bidding Process?
Has it been ensured that the DSC mapped
on e-Bidding Portal, is in the name of
7 Authorized Representative of the Company
for whom the Power of Attorney has been
submitted?
Whether registration in e-Bidding Portal has
been done with the same Email ID of
8
Authorized Representative for which the
DSC has been issued?

----------------x-----------------------x-----------------
End of Document

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