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Lab Practice Excel

This document provides instructions for completing a financial spreadsheet exercise in Microsoft Excel. It involves setting up a spreadsheet to track monthly income and expenses for 2010 and 2011, including formatting cells, entering formulas, and creating a pie chart. The instructions have the student perform tasks like changing sheet names and colors, entering functions to calculate totals and remaining amounts, and copying the sheet to create a 2011 version with a higher income amount. The goal is to see if they can afford a new car by the end of the two years.

Uploaded by

evacanola
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
148 views

Lab Practice Excel

This document provides instructions for completing a financial spreadsheet exercise in Microsoft Excel. It involves setting up a spreadsheet to track monthly income and expenses for 2010 and 2011, including formatting cells, entering formulas, and creating a pie chart. The instructions have the student perform tasks like changing sheet names and colors, entering functions to calculate totals and remaining amounts, and copying the sheet to create a 2011 version with a higher income amount. The goal is to see if they can afford a new car by the end of the two years.

Uploaded by

evacanola
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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CSC265-Computer Applications in Agriculture

UNIVERSITI TEKNOLOGI MARA

Microsoft Excel

1. Download the spreadsheet at practice.xls from network and save it on your


computer.
2. Change the name of the first sheet in the workbook from “Sheet 1” to “2010”
and change the tab color to green.
• Right-click the tab to access these commands.
3. Change the width of column A to accommodate the width of the text in that
column so that “monthly remaining” isn’t overflowing into column B.
• Click and drag (or double-click) the line between the column A and B
headings.
4. Change the font used in cell A1 to size 14.
• Use the tools on the Formatting toolbar, or the Format/Cell menu item.
5. Select cells A1 through N1 (A1:N1) use Merge and Center to merge the cells
and center the sheet title on the sheet.
6. Use the Merge and Center button on the toolbar
7. Change the background color of merged cells A1:N1 to some shade of light
green, and box it in with an outside border.
• Use commands on the toolbar or the Format/Cells menu
8. Select cells B2:N22 and change the format to currency.
• Use the $ button on the toolbar of the Format/Cells menu
9. Select cells A2 and B2 (monthly income) and change the font to bold and
italics.
10. Insert a new row between rows 9 and 10, add the label “Auto Fuel”, and insert
40 for the month of January.
• Select Row 10 by clicking the row label and use the Insert/Row menu
11. Grab the fill handle of the auto fuel amount (containing the 40 you typed)
and drag it right to fill in 40 for Feb through Dec.
12. Enter a function (not a formula or equation) in cell N5 that provides the sum of
cells B5 through M5, the yearly total for Rent.
13. Use the fill handle to copy the function you entered down into cells N6
through N17, the other yearly totals. Note how the row number in the function
is changed to match each row into which it is copied.
14. Enter a function (not a formula or equation) in cell B19 (the monthly total row)
to display the total spent in January.
15. Enter a formula (equation) in cell B20 that subtracts the monthly total (B19)
from the monthly income (B2) to display how much money is remaining in
January.
16. Change the reference in the above formula from B2 to an absolute reference
($B$2).
17. Select both B19 and B20 then grab the fill handle and drag it to the right
through to December to copy both the Monthly Total and Monthly Remaining
formulas to all months.
18. Change the column widths to accommodate the width of the numbers. Note
that Excel displays ####### for numbers that don’t fit the cell.
19. Check the formulas in the Monthly Remaining row. Note that the relative
references to cells in row 19 change with each column, but the absolute
reference to B2 remains unchanged.

SAIDATUL RAHAH HAMIDI


CSC265-Computer Applications in Agriculture

20. Change the values in rows 12 through 17 so that they are different for each
month. For instance in the Gifts row, you might increase the amount spent in
December for holiday spending. You might want to spend more on
entertainment during the summer months. You may spend more on clothing in
August for “back to school”. At any rate, change the values from month to
month to match your natural spending habits.
21. Select cells A4:N20, and use AutoFormat (in the Format menu) to apply the
“Classic 3” format to the cells.
22. Insert a function in cell B22 to display your average monthly spending.
23. Insert a function in cell B23 that displays the total spent in 2010.
24. Insert a function in cell B24 that displays the amount of money you have left
over at year end.
25. If you have over $4000 left at the end of the year, you would have enough to
make a down payment on a new car. Have cell B25 display “Go for it!” if you
have more than $4000 left over and “Maybe next year” if you don’t.
26. Select the IF functions from the Functions menu and fill in the necessary
arguments
27. Right align the contents of cells A22:25 and bold it.
28. Change column widths to accommodate all data if necessary.
29. Select cells A4:A17 and E4:E17 (hold control to select non-adjacent cells) to
select the item labels and amounts for April click the Chart Wizard button on
the toolbar and create a Pie chart with the following qualities:
• Pie with 3-D visual effect
• Chart title: April Expenditures
• Do not show the legend
• Data Labels: Include Percentage and Category name
• Include it as a new sheet named Chart1
30. Copy the entire 2010 sheet to a new page in the workbook. Change the
name of this new workbook both on the tab and in row 1 to 2011. Change the
tab color to yellow.
31. Change your Monthly income for 2011 to 2,000. Watch your Yearly Remaining
amount increase. Maybe this year you can afford that new car! – save your
work!
32. Change to Sheet 3. In cell A1 insert a formula that adds the Yearly Remaining
for 2010 and 2011 using cell references. Here’s how:
• Type = to enter formula mode
• Go to the 2010 sheet and click in the cell B24 to select that yearly
remaining number
• Type +
• Go to the 2011 sheet and click in the cell B24 to select that yearly
remaining number
• Press Enter to conclude the formula
• The formula inserted through this method should read
='2010'!B24+'2011'!B24 if you’ve done everything correctly.
33. In cell B1 of Sheet3 type “Saved over two years”.
34. Change the name on the tab of Sheet3 to “Saved” and change its color to
blue.
35. Save your work! Keep this file open to use in Part 2.

SAIDATUL RAHAH HAMIDI

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