Written Form of Formal
Written Form of Formal
Format –1 mark
Name of the Institution/Organisation,
the word NOTICE
Heading: Subject of the notice
Date in the format 11th Feb,2021
Signature
Name
Designation
Contents - (All within 50 words) 1 marks
( a) Target Group (Whom)
(b) Agenda /Purpose(What & by Whom )
(c) When (Date & Time )
(d) Where (Place /Venue )
(e) Other Relevant Details (last date/materials required)
Expression- Coherence, spellings and grammatical accuracy- 1 marks
Format of Notice .
Details/Value Points
The points given below are required while writing a notice for events.
1. Write a notice for the ‘10th All India Poster Making Competition’ to be held in your
school on 18th November, 20XX. Provide the other essential details.
Answer:
All the students from class IV to XII are hereby informed that the school is
organising the ’10th All India Poster Making Competition’ on 18th November,
20XX in the school ground from 9 AM to 12 Noon. It is a golden opportunity for
budding artists to show their talent.
Interested students can register themselves with the undersigned latest by 10th
November, 20XX. For further details, contact the undersigned.
Samakshi
(Secretary, Art Club)
PRACTISE QUESTIONS
1. You are Ravi/Reeta, the Cultural Secretary of ABC High School, Mysore. You have
been asked to inform students of class IX to XII about an Inter-School Dramatics
Competition. Draft a notice for the students’ notice board with all necessary details.
3. You are the Cultural Secretary of your school. Write a notice inviting the names of
students who want to participate in the variety programme that you are planning in aid
of an old age home in your city. Items may be in the form of solo and group singing,
mono-acting, dance performance, playing instrumental music etc.
5. Write a notice for the school notice board, informing the students about the visit of
the Chief Minister to your school on 20th ovember, 20XX. Write the notice asking the
students to maintain punctuality, cleanliness and discipline.
6.You are the Secretary of the Music Club of your school. Your school is organising
its ‘5th Inter-School Music Carnival’ for the students of class VI-XII. Write a notice
inviting those interested to appear for an audition in the presence of renowned singer
Rehmat Ali Khan. Provide the other necessary details.
NOTICE TYPE 2
Appeal/Warning/Guidelines/Message in Public Inetrest
Details/Value Points
The points given below are required while writing a notice for appeal, warning,
guideline or message in the public interest.
Whom to appeal/warn
Target audience
Objective/purpose
Name of the person issuing the notice
Date/time/place/venue (where applicable)
Wording of appeal/slogan
Consequences
Punitive action – fine etc (if required)
Specific/important instructions
Contact person and designation
Question 1.
You are Smitha/Sunil, Secretary, AVM Housing Society. You are going to collect
charity for the people affected by the recent floods. Draft a notice appealing for
donations of relief products like clothes, money, grains etc.
Answer:
Smitha
(Secretary)
Question 2.
Suppose you are the Director, Indian Institute of Languages. Write a suitable
admission notice mentioning details like eligibility, facilities available etc to be put up
in all schools of the city.
NOTICE
12th February, 20XX
Admissions Notice
All Students interested in learning foreign languages are hereby informed that
admissions for one year diploma course and six months certificate course are open in
European languages (namely French, German, Italian, Spanish and Portuguese). The
courses start on 1st March, 20XX. The fees for the diploma course will be INR
60,000 and for the certificate course will be INR 30,000. Students will be taught
with the latest and sophisticated video-aids and tape-recorded lessons in a language
laboratory. Foreign as well as Indian teachers are available. We have a fully air-
conditioned campus. Students with 50% marks in class XII can apply. For further
details contact the undersigned.
Rajesh Tandon
(Director)
WARNING
Question : Water supply will be suspended for eight hours (10 am to 6 pm) on 6th of
March for cleaning of the water tank. Write a notice in about 50 words advising the
residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary,
Janata Group Housing Society, Palam Vihar, Kurnool.
– where - Society
NOTICE
March 01, 201X
ATTENTION!
This notice is to inform all the residents regarding the suspension of water supply for
8 hours (10 am -6p.m). It is being done to clean the water tank. The details are as
follows:
TIME- 10am – 6 pm
The residents are requested to store the required amount of water beforehand to
minimise the difficulty.
Thank you
Secretary
Practise Questions
1. Ram Paswan is the Head Boy of Bhavan Vidyalaya, Ambala. He and some other
students of the school are touched by the plight of poor and the destitute in state-run
homes, and wish to make a difference in their lives by lessening their sufferings. They
decide to raise funds for this purpose. Write a notice making an appeal for generous
donations.
2. You are the Head Warden of a Boys’ Hostel. You have noticed that the boys often
report late for the roll-call at night and have a tendency to damage the hostel property.
Write a notice informing the hostel inmates that they should refrain from doing so or
else they will be penalised.
3. As the President of the Residents’ Welfare Association, Hauz Khas, New Delhi,
draft a notice to be displayed on the society notice board, requesting the residents to
donate generously for the flood-hit victims in Bihar. They can donate in kind or cash.
Give the necessary details.
4. You are the Secretary of Aastha Housing Society Welfare Association. Write a
notice to be circulated to all the residents, informing them that there will be no water
supply to your society on 24th and 25th August due to maintenance work in the
underground storage tank.
5. As the President of the Students’ Council of your school, write a notice asking the
students of your school to donate old clothes, books and bags for the Anubhav Shiksha
Kendra, a school for the underprivileged being run on your school premises.
Notice TYPE 3
(Tours/Fairs/Exhibitions/Campaigns/ Seminars/Workshops/Debates/Group Talk)
Details/Value Points
The points given below are required while writing a notice for tours, fairs, exhibitions,
campaigns, seminars, workshops, debates, group talk etc.
Rishabh Malhotra
(Head Boy)
Question 2.
You are the Secretary of the Science Club of your school. Write a notice for your
school notice board encouraging the science students of class XI and XII to participate
in the Inter School Science Exhibition to be held next week in a neighbouring school.
Answer:
Practise Question
3. You are Sameer Kapur, the Secretary of the Science Club of your school. Write a
notice informing the students about the CV Raman National Science Exhibition to be
held next month, requesting them to participate in it enthusiastically. Inform them that
outsiders, too, are welcome to visit this exhibition.
5. The Marketing Manager of a cold drinks company has invited your school for a tour
of their local manufacturing and bottling plant. Each of the young visitors will be
given a free drink of their choice. As the Head Boy/Head Girl of your school, write a
notice informing the students about the programme. Include the date for the day trip
and any other details you think necessary.
Notice TYPE 4
Details/Value Points
The points given below are required while writing a notice for a meeting,
Who has called the meeting
Agenda/purpose of the meeting
Date/time/venue of the meeting
Who is to attend the meeting
Number of persons/departments included
Specific instructions for the persons called for the meeting
Signatory with name and designation
In case of further details, contact person with designation
Question 1.
Write a notice for a meeting of security employees with the Director of
their agency to discuss security hazards and arrive at a specific resolution.
Give the agenda of the meeting in the notice.
Rajendra Pal
(Secretary)
Practise Questions
1. On the occasion of National Science and Technology Day, the school has decided to
organise a Science Fair. Kulwant, the Secretary of the Science Society, wants to call a
meeting of the office-bearers of the society to discuss the arrangements for the fair.
Write a suitable notice.
2. You are Abhik, the Head Boy of Kanya International School, Bareilly. Draft a
notice for the school notice board, informing the Students’ Council members about a
meeting with the Principal and Discipline Committee of the school. Provide the
necessary details.
3. Your school is celebrating its Silver Jubilee. As the Head Boy/Head Girl of your
school, you are organising a meeting Of the Students’ Council to discuss how to
celebrate it. Write a notice informing the students about this meeting, giving necessary
details and the meeting’s agenda.
4. You are Rajan, Secretary of the RWA, Sunlight Housing Society. Your RWA will
hold a function to celebrate Independence Day. Write a notice, inviting all RWA
members for attending a meeting to decide how the day should be celebrated. Provide
all necessary details.
5. You are Sandeep/Sakshi, the Cultural Secretary of Bharat Senior Secondary School,
Bhopal. The school has decided to stage a cultural festival next month. The Principal
has asked you to convene a meeting of the class representatives with him to decide the
details. Draft a notice accordingly.