QA/QC

PLAN

Submitted by: Raouf Taha

Quality Control Engineer

MARRAFIQ INFRASTRUCTURE COMPANY

Arkan Plaza - 4th Floor

El Sheikh Zayed، Giza 12455، EG

 TABLE OF CONTENTS

I. QUALITY MANAGEMENT SYSTEM

II. QUALITY ASSURANCE PLAN
1. PLAN OBEJECTI VES.
2. QUALI TY CONTROL PROGRAM.
3. QUALI TY CONTROL PERSONNEL AUTHORI TY.
4. RESPONSI BI LI TY OF THE QC PERSONNEL.
5. QC MEETI NGS.
6. I NTERFACI NG WI TH OTHER COMPANY DEPARTMENTS.
7. M ATERI AS & SUB-CONTRACTOR APPROVAL.
8. CONTROLLI NG OF SHOP DRAWI NG & M ATERI AL SUBMI TTALS.
9. FI ELD & OFF -SI TE QUALI TY CONTROL PROGRAM.
10. OFF-SI TE QUALI TY CONTROL PLAN.
11. QUALI TY CONTROL PLAN.

III. ORGANI ZATIONAL CHART.

IV. REQUEST FOR INSTALLATION I NSPECTI ON FORM (IR).
V. NON - CONFORMANCE REPORT FORM (NCR).
VI. MATERIAL SUBMITTAL FORM (MS).
VII. REQUEST FOR MATERIAL INSPECTI ON FORM (MIR).
VIII. SHOP DRAWINGS SUBMITTAL (SDS).
IX. REQUIST FOR INFORMATION (RFI).
X. TECHNICAL SUBMITTAL (TS).
XI. AS BUILT DRAWINGS FORM.
XII. START NEW ACTIVITY FORM.
XIII. METHOD OF STATEMENT FORM.
XIV. LETTERS FORM.
XV. REQUEST FOR INSTALLATION I NSPECTI ON FORM (IR)internal
XVI. NON - CONFORMANCE REPORT FORM (NCR)internal
XVII. REQUEST FOR MATERIAL INSPECTI ON FORM (MIR) internal
XVIII.REQUIST FOR INFORMATION (RFI)internal
XIX. CHECK LIST FORMS.
XX. GENERAL MANAGEMENT FOR ELECTRICAL PANELBOARDS.
XXI. OPERATIONAL AND MAINTENANCE FORM.
XXII. QUANTITY SERVEY FORM (QS).
 I.
QUALITY MANAGEMENT SYSTEM
(QMS)
1. Purpose

The purpose of this procedure is to highlight the processes needed for the quality
management system for continual improvement.

2. Scope

This International Standard specifies requirements for a quality management system where an
organization
a) needs to demonstrate its ability to consistently provide product that meets customer
and applicable statutory and regulatory requirements, and
b) Aims to enhance customer satisfaction through the effective application of the system,
including processes for continual improvement of the system and the assurance of
conformity to customer and applicable statutory and regulatory requirements.

3. References

U.B.C. & ASTM

4. Abbreviations & Definition of Terms

Top Management – Managing Director, Operation Director

Product – The end item result of meeting all contracts terms

and conditions.

5. Responsibilities

Top management shall provide evidence of its commitment to the development and
implementation of the quality management system and continually improving its
effectiveness by.
a) communicating to the organization the importance of meeting customer as well as
statutory and regulatory requirements,
b) establishing the quality policy,
c) ensuring that quality objectives are established,
d) conducting management reviews, and
e) Ensuring the availability of resources.
Management representative
Top management shall appoint a member of the organization's management who, irrespective
of other responsibilities, shall have responsibility and authority that includes
a) ensuring that processes needed for the quality management system are
established, implemented and maintained,
b) reporting to top management on the performance of the quality management system
and any need for improvement, and
c) Ensuring the promotion of awareness of customer requirements throughout
the organization.

6. Procedure

The benefits of a QMS

A fully documented QMS will ensure that two important requirements are met:
• The customers’ requirements – confidence in the ability of the organization to deliver the
desired product and service consistently meeting their needs and expectations.
• The organization’s requirements – both internally and externally, and at an optimum cost
with efficient use of the available resources – materials, human, technology and information.
These requirements can only be truly met if objective evidence is provided, in the form of
information and data, to support the system activities, from the ultimate supplier to the
ultimate customer.
A QMS enables an organization to achieve the goals and objectives set out in its policy and
strategy. It provides consistency and satisfaction in terms of methods, materials, equipment,
etc., and interacts with all activities of the organization, beginning with the identification of
customer requirements and ending with their satisfaction, at every transaction interface.
Management systems are needed in all areas of activity, whether large or small businesses,
manufacturing, service or public sector. A good QMS will:
• Set direction and meet UBC & ASTM
• Improve process control
• Reduce wastage
• Lower costs
• Increase market share
• Facilitate training
• Involve staff
• Raise morale
The major clauses and sub‐clause are:
 Scope
 Normative reference
 Terms and definitions
 Quality management
system General requirements
Documentation requirements
  Management responsibility
Management commitment
Customer focus
Quality
policy
Planning
Responsibility, authority and
communication Management review
 Resource management
Provision of resources
Human resources
Infrastructure
Work environment
Product realization
Planning of product
realization Customer‐related
processes Design and/or
development Purchasing
Production and service operations
Control of measuring and monitoring devices
 Measurement, analysis and improvement
General
Planning
Monitoring and measurement
Control of non‐conforming product
Analysis of data
Improvement

 Setting up a QMS

As illustrated in the Process section, for organizations to function effectively, they have to
identify and manage numerous interlinked, cross‐functional processes; always ensuring
customer satisfaction is the target that is achieved. The schematic illustrates this concept:
The adoption of a QMS needs to be a strategic decision of an organization, and is influenced by
varying needs, objectives, the products/services provided, the processes employed and the size
and structure of the organization. A QMS must ensure that the products/services conform to
customer needs and expectations, and the objectives of the organization. Issues to be
considered when setting up a QMS includes its:
• Design
• Build
• Control
• Deployment
• Measurement
• Review
• Improvement
Taking each of these in turn:

In-house Design and build includes the structure of the quality management system, the
process and its implementation. Its design must be led by senior managers to suit the needs of
The organization and this is ideally done using a framework to lead the thinking. Design of the
QMS should come from determining the organization’s core processes and well‐defined goals
and strategies, and be linked to the needs of one or more stakeholders.
The process for designing and building the QMS must also be clear, with the quality function
playing a key role, but involvement and buy‐in to the system must also come from all other
functions.
Deployment and implementation is best achieved using process packages, where each core
process is broken down into sub‐processes, and described by a combination of documentation,
education, training, tools, systems and metrics. Electronic deployment via Intranets is
increasingly being used.
Control of the QMS will depend on the size and complexity of the organization. ISO is a site‐
based system, and local audits and reviews are essential even if these are supplemented by
central reviews.
Local control, where possible, is effective, and good practice is found where key stakeholders
are documented within the process and where the process owner is allowed to control all of
the process.
Ideally, process owners/operators are involved in writing procedures.
Measurement is carried out to determine the effectiveness and efficiency of each process
towards attaining its objectives. It should include the contribution of the QMS to the
organization’s goals; this could be achieved by measuring the following:
• Policy definition completeness
• Coverage of business
• Reflection of policies
• Deployment
• Usage
• Whether staff find the QMS helpful in their work
• Speed of change of the QMS
• Relevance of QMS architecture to the job in hand

A form of scorecard deployed through the organization down to individual objective level can
be employed, and the setting of targets at all levels is vital.
Review of the effectiveness, efficiency and capability of a QMS is vital, and the outcome of
these reviews should be communicated to all employees. Reviewing and monitoring should be
conducted whether or not improvement activities have achieved their expected outcomes.
Improvement should follow as a result of the review process, with the aim of seeking internal
best practice. It is part of the overall improvement activities and an integral part of managing
change within the organization.
• Customer focus
• Leadership
• Involving people
• Process approach
• Systems approach
• Continual improvement
• Factual decision making
• Mutually beneficial supplier relationships
Taking each one in turn, they are explained more fully as:
An effective QMS must ensure that the organization has a strong Customer Focus. Customer
needs and expectations must be determined and converted into product requirements.
Top management has to demonstrate Leadership. Providing unity of purpose through an
appropriate quality policy, ensuring that measurable objectives are established, and
demonstrating that they are fully committed to developing, sustaining and improving the QMS.
Managers must ensure that there is Involvement of People at all levels in the organization.
This includes ensuring that there is an awareness of the importance of meeting customer
requirements and responsibilities in doing this, and people are competent, on the basis of
appropriate training and experience.
An effective QMS must be a strategic tool designed to deliver business objectives, and must
have, at its core, a Process Approach, with each process transforming one or more inputs to
create an output of value to the customer. The key business processes may be supported by
procedures and work instructions in those cases where it is judged necessary to rigidly define
what rules are to be followed when undertaking a task. Most organizations will have core
business processes that define those activities that directly add value to the product or service
for the external customer, and supporting processes that are required to maintain the
effectiveness of the core processes.
The understanding of the many interrelationships between these processes demands that a
Systems Approach to management is adopted. The processes must be thoroughly understood
and managed so that the most efficient use is made of available resources, to ensure that the
needs of all the stakeholders –customers, employees, shareholders and the community ‐ are
met.
Reviews and Assessments
A good QMS will not function or improve without adequate review and assessment.
Review and Assessment are carried out to ensure that actual methods are adhering to the
documented procedures, whilst system reviews should be carried out systematically, to ensure
the system achieves the required effect.
There should be a schedule for carrying out reviews, with different activities possibly requiring
different frequencies.
7. Flow Chart :
 II.
QUALITY ASSURANCE
/ QUALITY CONTROL
PLAN
 QUALITY ASSURANCE PLAN

1. Plan Objectives:

This Quality Assurance Plan is applicable to all the works to be performed in the
Project. The program involves the strict adherence and implementation in
compliance with the specification for all construction activities, which comprises
of the following but not limited to:

1. Field and off-site inspections (material & executed work);

2. Field and off-site testing (material & executed works);
3. Daily monitoring & inspection of field construction works;
4. Controlling of shop drawing and material submittal production;
5. Documentation and record quality control filling and Creating system;
6. Preparation of as-built drawing/O & M manuals by the end of the
project;
7. Internal Quality audits.
8. Reporting to Client.

2. Quality Control Organization:

2.1 The QC department will operate as a separate and independent section

within the Project, report directly to the Project Manager its duty being to
ensure conformance to applicable standards, specification and drawing
with respect to materials, workmanship, construction, finish & functional
performance, providing a state that assures the end product complies with
specification.

2.2 MARRAFIQ may assign direct employees or sub-contractor employees for

certain type of work but in all cases, all employees whether direct or sub-
contractor will work under the control of the Q.C. organization.

3. Quality Control Personnel Authority:

3.1 QC Personnel may at any time stop any work-in-progress not fully
complying with the contract requirements. In stopping any sub- contract
work, a notice stating the reasons for rejecting will be issued. Work will
not proceed until these unsatisfactory conditions have been rectified /
corrected.
 3.2 Full authority on behalf of MARRAFIQ to implement all aspect of the QC
program including authority to reject non-complying work and order
removal is vested to the Quality Control Personnel.

3.3 Any deficiency will be corrected and the QC Manager shall be notified
accordingly, before concealment of such work.

3.4 QC Personnel is authorized within his assigned areas of responsibility to

approve/accept work that complies with the specification in coordination
with CLIENT Representative.

4. Responsibility of the QC Manager and QC Inspector :

4.1 QC Manager :

a. Coordinate with Client regarding quality matters.

b. Ensure all materials/equipment’s received on site is inspected for

compliance in accordance with Material Vendor Approval Request
(MVAR) approvals and are proper stored.

c. Ensure that all testing is performed as required under the technical

provisions of the contract specifications and making sure that all
works performed meets industry standards for quality .

d. Maintain records of QC activities and make these records available

at any time to Client’s authorized representatives.

e. Enforce “Hold-Points”

f. Deal directly with field supervisors to correct identified

deficiencies and notify the QC inspector prior to concealment of
corrected work.

g. Maintain relationships with Suppliers, subcontractors and other

relevant parties such as architects and engineers.

h. Managing a team of construction inspectors , ensuring that they are

performing their jobs effectively .

i. Ensuring that the project is completed on time and within budget

guidelines.

j. Reviewing blueprints, sketches and other plans for compliance

with applicable buildings codes.

k. Inspect work sites to insure that project is being performed

according to plan.
4.2 QC Inspector :

a. To assist the QC Manager in all QC activities.

b. To maintain filing & records system of all QC activities.

c. Conduct field and off-site inspection and testing as per

specification and drawing.

d. Conduct hold point release inspections.

e. Ensure that all materials delivered on site are as per approved
documents & standards.

f. Conduct testing and commissioning inspection.

g. Executing the specific inspections on materials, equipment’s and constructions

installations.

h. Update As-Built Drawings.

i. Performing visual inspections, dimensional tests, checks rating and materials

for connections.

j. Check installations for instruments.

k. Witness the tests, controls and inspections carried out.

l. Ensure that the correct implementations of the approved inspection test plan.
5. QC Meetings:

Each day, every member of the QC team will meet with the QC Manager; topic
is to discuss progress and/or information. At the end of each day’s work, each
QC Inspector will submit a daily report.
A bi-weekly QC meeting will be held which will enable the week’s
progress/problems to be discusses and also formulate the Weekly QC Report to
the Client.

6. Interfacing with other Company Departments:

6.1 While the QC Section is a separate entity within MARRAFIQ it may, from
time to time require the temporary assistance of specialists. The QC
Manger is authorized to call upon anyone in MARRAFIQ Construction
Team, to assist in the review of technically complex problems or for the
resolution of certain problem, which may occur during construction.

6.2 Daily contact with the Construction Manager and site supervisors will be
maintained to encourage the reduction and eventual elimination of site
problems while still ensuring contract schedules and programs are
maintained.

7. Materials and Sub-Contractor Approvals:

7.1 The QC section will be responsible for evaluating all materials and goods
specifications and approval prior to ordering thus determining their
compliance with the Contract Specification prior to delivery on site. With
QC visits to manufacturing plants and ocular inspection of site deliveries,
it is assured that a material being used complies with the specifications. A
Specification Comparison sheet shall be submitted from Client for
approval prior to initiating procurement activities.

7.2 Sub-Contractors will be evaluated by the QC Section to assure

MARRAFIQ that they are capable of providing the required materials,
workmanship installed in manner acceptable to the client and within the
contract Specification requirements. Pre-qualification data of Sub-
Contractors’ senior site personnel will be reviewed and get approval from
Client.

8. Controlling of Shop Drawing & Material Submittals:

8.1 The QC section will be aware of shop drawings and shall ensure that
all component parts meet with Contract Specifications and Drawings,
as received from the Client for construction.
 8.2 QC material Engineer will be responsible for reviewing all material
submittals in compliance with Contract Specifications and Drawings.

8.3 MARRAFIQ will be responsible for establishing and implementing a

materials control program that describes control for procurement receipt
and storage of materials, equipment, component parts, etc.

8.4 The Quality Control section will be responsible for reviewing all
Purchase Orders, issued to the Project of permanent construction
materials and verifying that all necessary quality-related requirements
are incorporated on said requisitions will be verified as being placed
with Client-approved vendors.

8.5 The Quality Control section shall implement an inspection program,

visiting storage areas and warehouse on the construction site to ensure
proper storage and protection of materials.

8.6 The Quality Control section shall implement a schedule of off-site

inspections of approved manufacturers, to ensure products are made in
accordance with required specifications and drawings.

9. Field and Off-site Inspection (material & executed work):

9.1 Inspectors shall inspect all materials received on site and satisfy
themselves that these materials are acceptable as per Contract
Specifications and are comparable to the Purchase Order placed, handled,
stored and installed, in a manner not detrimental to the quality of the
products. Receiving inspection result shall be recorded. Material
Inspection Report to be filed up.

9.2 Inspectors shall be aware at all times of the progress of work on each
individual plot, and shall carry out all necessary duties including “Hold-
Point” imposition pending Client Inspection.

9.3 Inspectors shall prepare a request for inspection for the following day and
submit a copy to Client 24 hours prior to inspection time.

9.4 The QC section will be constantly aware of the stages of construction on

each plot and prior to the start of new phases, ensure that all materials
and/or equipment have been submitted and approved.

9.5 The QC section will be responsible for surveying manufacturer’s facilities.

And appropriate measures is to be applied and imposed throughout the
manufacturer’s process of receiving raw materials, storing raw materials,
producing the end product in a professional
 and technical manner. Handling, storing and distributing these goods to
ensure quality articles are received on site.
The manufacturer will be expected to exhibit an internal QC system,
which precludes rejected materials and products being dispatched.

9.6 Definitions :

(I) “Witness Points”: Important steps in Manufacturing and/or testing

whereby prior agreement, the supplier is obliged to advise Contractors
inspection personnel a reasonable time in advance of the operations as
that it may be witnessed by Client inspector. The supplier may proceed
with the work past the witness point if the inspector is not available at
the appointment. In the event the inspector cannot witness the first
occurrence of a particular operation, a subsequent occurrence shall be
witnessed at the opportunity.

(ii) “Hold Points”: Critical steps in manufacturing and/or testing hereby

contract document requirements, the supplier is obliged to advised
Contractor’s inspection personnel a reasonable time in advance of
the operation so that it may be witnessed by the inspector. The
supplier may not proceed the work beyond the hold point without
witness by the Contractor’s Client inspector.

10.0 Off-Site Quality Control Plan:

10.1 Intention of Plan:

The above plan, included as part of the Quality Control Program, is aimed
at ensuring that only high quality products are processed for incorporation
within contract works. Working closely with the procurement and
expediting manager. The Quality Control section will arrange any
necessary correction to a non-conformance item and coordinate all matters
related to Off-Site Quality Control.

10.2 Inspection and Testing of Procured Items:

All procured items will be inspected and tested by QC section. If deemed

necessary an independent testing laboratory approved by Client will be
hired to do the testing. For the overseas inspection and testing of major
materials and equipment manufactured or procured off-site, MARRAFIQ
will arrange and request for assistance through the Client’s
Representative. At all times access for
 Inspection by the Client will be provided by arrangement with the relevant
Manufacturer/Supplier.

10.3 Quality Control Procurement Monitoring System:

Materials and equipment to be procured from Suppliers and/or

Manufacturer’s both within and outside Egypt will be subject to an Off-
Site Inspection and Testing Plan for quality control monitoring. The
Suppliers and Manufacturer will be informed of the required procedures
contained in the plan to ensure a smooth, orderly and high quality end
result.

a) Award of Purchase Orders/Subcontracts

b) Supply and Procurement Documentation
c) Revisions/Changes and/or Substitute for Specified Items
Procedure;
d) Provisions of Samples, Calculations and test Certificates by
Supplier/Manufacturer;
e) Inspection and Testing Procedure for Major Items to be
procured;
f) Delivery and Handling of Procured Items;
g) Inspection of procured Items upon Receipt at Site.

10.4 Awards of Purchase Orders/Subcontracts:

A. Considering the selection and evaluation of Suppliers /

Manufacturers, the following order of preference is to be
observed:

(i) Client Authorized Support Industries:

(ii) Egyptian companies that offer the same quality standards and specifications
according to customer requirements

B. Whenever possible three Suppliers/Manufacturers are to be

invited submit quotations with selection based upon:

(i) Expertise;
(ii) Experience; and,
(iii) Manufacturing/Supplier capability.

C. Final selection of Supplier/Manufacturer is to be made after receipt

and evaluation of their respective quotation, to be based upon:
(i) Conformity with the Specification
(ii) Price;
(iii) Availability;
(iv) Quality; and,
(v) Performance.
10.5 Supply and Procurement Documentation:.

A system of proper documentation for procurement of material and

equipment is to be established to ensure adequate control of quality in
order that Suppliers/Manufacturers are aware of the Quality Control
testing and Inspection requirements of the client. Such are to contain
sufficient information on these matters and will make reference to any of
the following items:

a) Physical requirements: numbers, dimensions, tolerances, etc.

b) Finish - color, painting, etc.

c) Specification as per approved Submittal/Contract Document , with

Manufacturer/Supplier providing copy or copies of the appropriate
Code(s)/Standard(s);
d) Construction/Fabrication processes;

e) Suppliers/Manufacturers quality control procedures: provision of

material certificate, test results, etc.
f) Manufacturer’s Drawings: (1) prints (1) reproducible to be submitted
to the Client prior to manufacture or construction for review with final
submissions of (2) prints and (1) reproducible.

g) Operations and Maintenance Manuals: (60) days before Site is offered

for acceptance, (1) hard copy is to be provided for review by client,
with a further (2) hard copies after approval and at least (30) days in
advance of initial start-up;

h) Samples to be submitted as required upon the request by the client.

i) Special Requirements: as listed in Contract Documents;

j) Witness and Hold Points;

k) Inspection Reports;

l) Contractor’s Inspector: name, address and telephone numbers ,

 m) Access for Inspection: provision of safe access at all reasonable times
Manufacturers/Suppliers for inspection and testing to be carried out on
their premises including right-to-access by client.

n) Delivery date and Route: To be confirmed by an

acknowledgment;

o) Acknowledgment: by Manufacturer to Confirm receipt of Procurement

Documents and that all requirements could be met.
Note that, two copies of the Purchase Order

10.6 Revisions/Changes, and/or Substitute for Specified

Items Procedure:

a) Proposal by the Manufacturer/Supplier for revisions/changes and/or

substitution to specified items must clearly indicate any delay in
completion delivery or change in performance and shall only be
incorporated after approval by the Contractor and Client.

b) Proposals by the Contractor and/or the Client for revisions/changes are

to be immediately acknowledge in writing by the
Manufacturer/Supplier with clear indication of any increase or
decrease in cost, delay in completion and delivery, and change in
performance.

c) Proposals are to be in the form of a letter and/or drawings: (2) copies

shall be sent to client with pricing and payment provisions deleted.

10.7 Provisions of Samples, Calculations and Test Certificates

by Suppliers/Manufacturers:

a) Samples, calculations, and/or certificates shall be provided by the

Manufacturer/Supplier as requested for approval by the client.

b) Prior to approval by the client, materials represented by such samples,

calculations or certificates may not be manufactured and/or delivered
to the work site or incorporated into the works.

c) Test Certificate from Manufacturer/Suppliers are to be kept as soon as

available upon completion of tests, with copies forwarded to the client
for approval and (1) copy retained at the site.
 d) Samples shall be forwarded to the client for approval with a covering
letter and documentation shall be provided with identifying marks
including Contract number, Specification details, Location, Duty and
Supplier. Submission to be done with enough time long lead items to
be submitted as early as possible to avoid delays in purchasing and
incorporation in the project.

10.8 Inspection and Testing Procedures for Major items to be

procured:

10.8.1 Inspection Reports

To cover in process and final assembly inspections of each major item,

inspection reports shall be prepared providing information required
thereon. These will also show date, inspector, type of observation
results, acceptability and action taken to correct deficiencies and
documentation.

10.8.2 Definitions:

(I) “Witness Points”: Important steps in Manufacturing and/or testing

whereby prior agreement, the supplier is obliged to advise Contractors
inspection personnel a reasonable time in advance of the operations as
that it may be witnessed by inspector. The supplier may proceed with
the work past the witness point if the inspector is not available at the
appointment. In the event the inspector cannot witness the first
occurrence of a particular operation, a subsequent occurrence shall be
witnessed at the opportunity.

(ii) “Hold Points”: Critical steps in manufacturing and/or testing hereby

contract document requirements, the supplier is obliged to advised
Contractor’s inspection personnel a reasonable time in advance of the
operation so that it may be witnessed by the inspector. The supplier
may not proceed the work beyond the hold point without witness by
the Contractor’s inspector, for extreme conditions presented by written
agreement from client.

10.9 Delivery, Handling & Storage of Procured Items:

10.9.1 Items to be procured will be delivered with responsibility for items in

transit shared between the Contractor and the Manufacturer in their
insurers. Notwithstanding this, the Contractor will require all
precautions to be taken to obviate delays, damage, deterioration and
loss in transit between the manufacturer premises and the delivery
point.
 10.9.2 Care will be taken to ensure effective crating, packaging and labeling
with each crate, container or batch clearly marked with its contents,
the Contractor’s logo, and the Contract Number, in addition to the
usual matter covering embarkation and delivery data requirements.

10.9.3 Notice of damage and/or deterioration of items in transit or storage

shall immediately served on the manufacturer and his insurer at the
earliest possible time as long as they remain responsible for such
items, with emphasis given to early replacement should the items
prove to be unusable.

10.9.4 In case items are to be procured inside Egypt, similar precautions as

prescribed above shall be taken.

10.9.5 Storage items will be carefully controlled as required per Contract

Specification and as referred to in this On-site Plan of this
Program.

10.10 Inspection of Procured Items upon Receipt at the Site:

10.10.1 Upon receipt of purchase items at the site, they shall immediately be
checked for quantity and dimension and a visual inspection carried
out for finish and in conformity with the specification. The delivered
materials shall be checked against copies of the original procurement
documents and any discrepancy, breakage, loss or damage shall
immediately report to the Procurement and Expediting Manager.

10.10.2 Inspection shall be carried out by the responsible Store man with
assistance in cases of technical complexity by Quality Control
Technicians/Inspectors.

10.10.3 Access shall be provided to the client at all reasonable times to verify
deliveries.

10.10.4 Copies of inspection reports on produced items received at the site are
to be retained at the Contractor’s site office.

10.10.5 In the event of Non-compliance with the specified requirements, a

certificate of Non-compliance is to be issued to the Project Manager
by the Quality Control Engineer with inclusion of suggested remedial
action. Such Certificates will be incorporated within the Weekly
report on Quality Control presented to the client and will immediately
on preparation, be copied to the procurement and Expediting
Manager.
 11 QUALITY CONTROL PLAN FOR THE FOLLOWING:

A. CONTROL OF DOCUMENTS

1. Whenever there is a change or revisions of documents such as

procedures. Instruction, the old documents won’t be removed from the file
& discarded. The new or revised documents will take the place of the old
documents. Old copies of the documents will be retrieved from the
concerned personnel & replaced by the revised documents. All concerned
personnel will be advised of the change and will be issued a copy of the
new revised document.

B. CONTROL OF DRAWINGS:

1. Any changes in the drawing will be marked-up in the preliminary As

Built drawings. (As in technical query)

2. All concerned personnel will be notified about the changes.

3. All old drawings will be retrieved and replaced with the revised
drawing, all concerned personnel, and site workers will be issued a
copy of the revised drawing.

4. A log showing the status of drawings will be established to ensure that

all drawings being used are of the latest revisions.

C. CONTROL OF NON – CONFORMANCE:

1. During the course of construction and something diverts or does not

meet project specifications, submittals or drawings, a non- conformance
report will be issued. (Whether involving construction, materials or
equipment) A non-conformance report form will be filled up stating the
description of the NCR. Disposition of the NCR. Cause of the NCR,
and action taken to prevent the recurrence of the non-conformance
(NCR). Any work connected with activity, material with the NCR will
be stopped until a satisfactory corrective action has been taken. A
statement on how to prevent the recurrence of the NCR will be
submitted. The correction of the NCR shall be reworked. repair, reject
or use as is depending on the decision of the client representative. after
completion of corrective actions,

2. The NC will be subject to re-inspection, re-verification by client

representative if the NC is found to be satisfactory the client
representative shall sign the NCR as closed. All NCR corrected by
repair or use as is to be included in the As-built drawings. A file,
logbook to control NCR's from the date of issue to date closed out will
be available at site for verification purposes
D. MATERIAL IDENTIFICATION:

1. All materials in the bulk will be stored in the MARRAFIQ general

warehouse. A Quality Controller representative checks the delivery of
the material. A delivery note will be compared with the requisition
note ensuring that the material is the correct material. The QC
representative also checks the tags, labels.
& other markings for the traceability of the material. These materials
will then be stocked in the warehouse in an orderly manner.

E. RECORD CONTROL

1. All quality control documents will be filed in a cabinet. Each file has
labels to show the contents and to ensure easiness in picking which file
is needed. Each file is also labeled by discipline. All quality control
records are open for verification of personnel concerned.

F. PRE – INSTALLATION QUALITY CONTROL

1. Prior to start of any activity, a meeting of all disciplines is held.

Discussions on how to attack the work will be the topic. Also discussed
in this meeting are problems to be met by other disciplines with relation
to the activity, and how to avoid, correct such problems in the future by
other incoming works. Coordination between the other disciplines is
very important. Prior to start of work preparations such as cleaning of
substrate, availability of materials and other pertinent matters will be
inspected by QC personnel. If satisfied a request of inspection will be
issued 24hrs before start of work. A hold point inspection will be signed
by the client representative thus approving the start of the work

G. CONTROL OF MOCK-UP CONSTRUCTION

1. Approval of mock-up must have a prior approval from the client

before starting of work. And make sure that there is always an
available procedure for the construction of mock-up before starting the
installation of work requiring mock-up.

2. The location and size of mock-up must come from the discretion of the
client and they should be informed 10 days in advance of the dates &
the times when mock-up is installed.
 3. Mock-up sample is the representation of the proposed materials &
construction so it must show the capability of product to comply with
the necessary requirements and show the proposed range of aesthetic
aspect and workmanship.

4. The mock-up sample will remain undistributed during the construction

of similar work so as to have a good comparison standard for the
remaining work and this should be demolished and remove after the
completion of work.

H. INSTALLATION QUALITY CONTROL

1. Prior to installation works QC department will check all materials,

drawings, procedures & other relevant matters regarding the
installation. All materials should be as per approved material
submittal, drawings & procedures to be of the latest revisions. All
materials & drawings which are not approved are to be rejected &
removed from the work site. All workers to be utilize in the
installation to be qualified & well experience in the work they are
doing. Follow manufacturer's recommendations if there is
manufactured product to be incorporated in the installation tolerances to
be adhered to. Routine inspection of ongoing work to be done by the
QC department. Correct any deviations found out during surveillance
of the work. Seek advice. Clarification from the client's
representative if any doubt occurs. Upon completion of work &
being satisfied issue request for inspection. Protect
completed installation from any damages.

I. MANUFACTURER'S FIELD SERVICES

a. In case a manufacturer rendered a field services like providing a field

quality control, there must be a specific requirements that is clearly
outlined for the implementation of the services such as observing the
site conditions, the condition for surfaces & installation, quality of
workmanship, or supervision of the work installation, application of
the products, commissioning start-up, & demonstration.

J. INSTALLATION INSPECTION &TESTING

1. The contractor shall have inspection & test plan approved by the client
indicating in details the methods & timing for testing. Measurements
to assure compliance with the contact requirements.

2.Inspection & test plans shall have provisions for ensuring and
recording that prerequisite's for any given test have been met.
 3. The process for inspection, testing, & documentation shall abide the
requirements of the technical specification, drawing, & supplier data
as part of the attachment. Included herein are the following:

a. Construction for inspection.

b. Inspection acceptance criteria

c. How and when inspection are to be done

d. “Hold Points" documents include the description of work to

be inspected appropriate pay item reference.

e. This hold point should be made by the contractor requiring the

signature of contractors QC manager as well as the signature
of client field engineer.

f. The contractor should advice client a written notice 24 hrs

prior to inspection of the work.

g. Any activities shall not proceed beyond any "hold point" until
the client has inspected the particular activity.

h. This documentation shall be recorded or made in the "Daily

Quality control Report".

4. The Contractor will hire independent testing laboratory to do the

testing works as per project requirements.

K. METHOD STATEMENTS

1. The Contractor will establish fabrication process and work

procedures and controls before starting any activity to ensure that
the work process comply with the requirements of the contract
specifications and drawing.

2. The contractor shall maintain a copy of all documents of all method

statements, including special process procedures at the site office or
at the fabrication yard in reference to the drawing and specifications
including the inspection procedures of the materials.
L. CONTROL OF INSPECTION, MEASURING AND TEST EQUIPMENT

1. The frequency of inspection, measuring and test will be as per project

requirements. Additional inspection or testing will be done if deem
needed. Only specific equipment’s will be used in their intended use.
Before any testing, measuring QC department will see to it that
calibration of the equipment is valid. Tags or label should be visible
on the equipment to be used. Calibration of equipment to be done
every 6 months. Serial number, date of last calibration of equipment,
and date of the next calibration should appear in the tag, label.
Calibration to be done by certified independent body. A record
showing the necessary information’s regarding the calibration of
equipment will be available in the work site. Validity of test results
done with equipment that is out of calibration will be monitored and
documented. All testing’s will be done by all independent testing
laboratory approved by the Client.
 III.
ORGANIZATIONAL CHART
 EL Araby Logistic Hub – 6th October Organizational Chart
Top Management
Representative

`
Eng. Ashraf Zidan Eng. Ibrahim Khater
‘Mechanical’ ‘Electrical’

Project Manager

G.Nemr

Construction Manager

A.Helmy

Electrical Mechanical Senior Mechanical

Accountant Safety Document Planning Quality Senior Electrical
Technical Office Technical Office Engineer
/Store Keeper Officer Control Engineer Control Engineer
Manager Manager
Engineer

M.Monsef M.Mahmoud M.Wahdan A.Moemen R.Taha M.Guindy M.Badawy A.Mamdouh A.khalil

Supervisor Supervisor
M.Moneim S.Sharaf
Technical Technical
On site Office Office
Engineer Engineer Forman
Forman
Off site
 IV.
REQUEST FOR
INSTALLATION
INSPECTION FORM (IR).
 V.
NON - CONFORMANCE
REPORT FORM (NCR).
 VI.
MATERIAL SUBMITTAL
FORM (MS).
 VII.
REQUEST FOR MATERIAL
INSPECTI ON FORM (MIR).
 VIII.
SHOP DRAWINGS
SUBMITTAL (SDS).
 IX.
REQUIST FOR
INFORMATION (RFI).
 X.
TECHNICAL SUBMITTAL (TS).
 XI.
AS BUILT DRAWINGS FORM.
 XII.
START NEW ACTIVITY FORM.
 XIII.
METHOD OF STATEMENT
FORM.
 XIV.
LETTERS FORM.
 XV.
REQUEST FOR INSTALLATION
I NSPECTION FORM
(IR)internal
 XVI.
NON - CONFORMANCE
REPORT FORM(NCR)internal
 XVII.
REQUEST FOR MATERIAL
INSPECTI ON FORM (MIR)
 internal

XVIII.
REQUIST FOR INFORMATION
(RFI) internal
 XIX.
CHECK LIST FORMS.
 SITE DEVELOPMENT

CONSTRUCTION CONTROL

DEVELOPER : CONTRACTOR :

FACILITY NO.: CONTRACT NO.:

DATE:

Ex) CHECKLIST PIPE

INSTALLATION
DESCRIPTION AND LOCATION:

ITEMS TO CHECK CHECKED INSPECTED

Q.C. ENGINEER Q.C. INSPECTOR

1 The pipes are stored, handled, and protected from the effects of
temperature to avoid stress and
dis- torsion.
2 Pipes and fittings are handled with care and are subject to
requirements as protected wrappings shall not be removed
until they are about to be lowered into the trenches.

3 Check excavation.
4 Ensure pipe is correct in size, class, type, and is **
undamaged.
5 Ensure cutting is carried out correctly.
6 The lines and grades are to drawing and specific ation.
7 Ensure open ends of pipes are plugged.
8 Ensure trust/anchor blocks are in place.
9 Ensure joints are left exposed for testing. *
10 Carry out testing. *
11 Check backfill. *
12 Carry out infiltration test. *
13 Ensure location posts are correctly silted.
14 Ensure all details are recorded as built drawings and section is
fully documented.

REMARKS:
* - Hold Point (Hold Point release to be initialed by the client. reps.)
** - Check against approved material submittal

CLIENT ENGINEER :
QUALITY CONTROL ENGINEER : Raouf Taha

DATE :
 XX.
GENERAL MANAGEMENT FOR
ELECTRICAL PANELBOARDS.
 XXI.
OPERATIONAL AND
MAINTENANCE FORM.