Time&Attendance Software V1.2

CONTENTS
CHAPTER 1.......................................................................................................1
1. Install and uninstall program .........................................................................1
1.1 Install Program............................................................................................1
1.2 Uninstall software .......................................................................................6
1.3 Work flow of the software...........................................................................6
CHAPTER 2 ........................................................................................................8
2. Management Program........................................................................................8
2.1 Exchange Data between Device and Program.............................................8
2.1.1 Device Management...................................................................8
2.1.2 How to Upload and download data.........................................12
2.1.3 Real Time Monitor .....................................................................23
2.1.4 U flash disk management.........................................................24
2.1.5 Short management....................................................................31
2.2 Maintained/Setting ....................................................................................38
2.2.1Department Management..........................................................38
2.2.2 Employee Maintain....................................................................40
2.2.3 Administrator Setting.................................................................59
2.2.4 Time Period Maintenance ........................................................69
2.2.5 Shift Management .....................................................................77
2.2.6 Assign Staff Shift........................................................................79
2.2.7 Holidays maintenances ............................................................90
2.2.8 Leave setting..............................................................................93
2.2.9 Attendance Rule ........................................................................97
2.2.10 Database Option ...................................................................103
2.2.11 System Option .......................................................................108
I
Time&Attendance Software V1.2
2.3 Handle Attendance ..................................................................................113

2.3.1 Employee Leaving on Business / Asking for Leave............113
2.3.2 Handle Staff’s Forgetting to Clock In/Out.............................121
2.3.3 Coming late /leaving early collectively..................................125
2.4 Search/ Print............................................................................................127
2.4.1 Attendance Record..................................................................127
2.4.2 Attendance exception searching and record list .................134
2.4.3 System operation logs ............................................................170
2.5 Data Management ...................................................................................171
2.5.1 Initialize System.......................................................................171
2.5.2 Clear obsolete data .................................................................172
2.5.3 Back up database....................................................................173
2.5.4 Import Attendance Data..........................................................174
2.5.5 Export Attendance Data..........................................................176
CHAPTE 3 ...................................................................................................179
Appendices...........................................................................................................179
3.1 Determin date..........................................................................................179
3.2 Select Employee......................................................................................181
3.3 Select Department ...................................................................................181
3.4 Data table tool bar ...................................................................................182
3.5 Export data ..............................................................................................184
3.6 Advance Export.......................................................................................186
CHAPTE 4 .....................................................................................................191
4. END-USER LICENSE AGREEMENT FOR THIS SOFTWARE ...............191
CHAPTE 5 .....................................................................................................195
Troubleshooting ...................................................................................................195
II
CHAPTER 1
1. Install and uninstall program
1.1 Install Program

It better turn off other application program before installing，in
order to avoid conflict in installing process.
Attention：some software edition number maybe doesn’t tally

with CD real contents，please allow CD installing program for
standard.
Insert the CD into your CD-ROM，the CD automatically display the

installing menu：Pop-up follow dialog box
1
Select a language you want to install, click (Next) to enter follow

interface：
Click on the (Next) ，the window appear
2
This page is an agreement of using program ， please read

carefully. If you agree with this agreement contents，click on the (I
Agree). Enter the next installing process；if you don’t agree with
the agreement ，please click on the (No) to Exit the installing
process；if you need come back the last operating，please click
(Back). The next installing window is following:
The install interface is used in installing catalog of definition

attendance management，you can choose default catalog，can
also choose or create another catalog. Confirm, Click (Next)
display interface appear following:
3
After selected，click on the (Next) ，the following interface appear：
In the page, local folder "Start/Program" to create the program

name. Click (Next), the display is following
4
Enter the window，it is show that you already finish all setup of
installing program，if you want to modify the setup，click (Back)；
otherwise click on the (Install) button，the installing program will
copy file to hard disks and write relate information，after finish
installing process, click( Finish), the installing process is over.
The shortcut will appear on the windows, only click this

icon on the windows to enter software is available.
5
1.2 Uninstall software
If you do not need to use this software again, and want to deletes
it from the computer, then may follow next steps to operate:
Close the entire fingerprint management system program.
Enter Start ------ Control panel------ Add/Cancel, choice the Time
& Attendance management system standard version, and click on
(Cancel). Like doing this, you still fail to delete all file, you have to
enter to install directory of the software to delete the folder where
the software installed.
1.3 Work flow of the software
1. Downloads user's fingerprint or the card which have been

enrolled in the Device to software (Connection Device
-Downloads personnel data from Device)
2. Upload staff's name and other materials which have been

modify in Device in the Employee maintained (Connection
Device –Upload personnel information to Device)
3. Assign Employee to department (enter Department

management)
4. Setup Shift Schedule and Time Period(enter Shift Schedule

and Time Period maintenance)
6
5. Setup Shift Schedule (enter Shift schedule management)
6. Assign the staff Schedule (enter Employee Schedule)
7. Download attendance data to software in (connection Device

– download record data from Device)
8. Examine Attendance report form (enter Time Attendance

report form)
7
CHAPTER 2
2. Management Program
2.1 Exchange Data between Device and
Program
2.1.1 Device Management
Before downloading or uploading data from the Device with

software, ensure that the communication between Device and PC
has established. So attach the device to the system firstly, input
the related parameter, after create connection successful,
uploading or downloading data is available.
Device Maintenance
Click (Device Maintenance) in the main interface or right click
(Device Maintained) with mouse in My Device List, in here you
able to complete to add, cancel, and modify Device.
8
There are two default communication parameters provided in the

system, one is RS232/RS485, anther is Ethernet.
Add ： User may newly add Device, input the corresponding

connection parameter of Device, save it, the device name will
display on the left side list.
u Device name: named the Device, which machine has been

connecting with system.
u Communication way: which way is used in communication

between the Device and computer.
u Baud rate: the baud rate is same with it in the machine, Here.
u IP address: Device IP address
u Communication password: if there is the communication

password to be set in the machine option, you must fill the
9
same one password , otherwise, not need to fill in
u Serial number: Device identity number.
u Port： The port is used by computer. The RS232/RS485 way

is com port; the default port of Ethernet is 4370.
u Deletion: If the Device will not be in use any more, single-click

the Device of your choice in the left side list, click on (Cancel)
to delete this Device from the system.
u Save: If after selecting and modifying connection parameter

of the Device of your choice, click (Save) to save the
information.
@ Note: Some machine does not support the Ethernet

communication. It is unable to use the Ethernet way to
connect the machine
Serial number: If the communication way is the RS232, please

input a random number which between 1 ~ 100, 133 ~ 255 in
blank enough. If the RS485 way is used, inputs the machine
address.
Connection Device: the Device which reside in the system will

display in the " My Device list”, single-click the Device to choose it,
then click (connect Device) button, or right-click the Device that
want to be connected, select the attached Device from following
menu appeared.
10
When the system connect with Device, the prompt＂connecting,

please wait＂ will appear on below right side status cloumn,
wether the link success or not will inform you.
If fail to connect, please check

1) Whether the Device connecting parameters equipped with
communication parameters of the menu option
2）whether the communication line linking well
Disconnect
When the system and Device continue to upload and download

data, the Device is in a "work" status, so it is unable do other
operating at this time. after uploading and downloading data,
disconnect Device, and click (Disconnect) to disconnect the
Device communication.
11
2.1.2 How to Upload and download data
This is data exchanging windows for between the management

software and Device. The exchanging windows utility is used to
download or upload recorded data and the user's information. The
following procedures demonstrate how to use the windows utility
to download and upload data. Before come to operation, the first
complete to hookup Device.
Download Attendance log from Device：Download all records

which have pass verification from the Device;
Download staff information and fingerprint from Device：

Download staff information, the staff’s fingerprint can be download
at same time
Upload staff’s information and fingerprint to Device; upload

the staff’s information and fingerprint together at same time.
Device management： Examined the Device information and

modify the Device option through software.
Download attendance log from Device: It is unable to download
data from the Device unless the system and the Device are at the
connection condition. Directly click on "Device Machine" in the
main interface right side to download data record from the Device
Or enter management menu, chooses downloading data
recording from the Device.
12
The system could prompt "is working ", by now please wait for
moment, after the completion of data downloaded, the prompts
will appear in the right side of table below, informing you that the to
download data was successfully, the communication between the
Device and the software already has disconnected. The
downloaded data should be added to the system, if data is too
bigger, it is possible need to take much more time.
The downloading record can completely display in the circle

record region like as above figure. At the same time, the new data
record will be stored in the staff’s record data list in the system,
you will be allowed to view it from the attendance record; The new
user will be stored in the staff information table of the system , it is
allowed to view through the staff’s maintenance. After
downloading data, the system still cannot automatically clear data
which is stored up in Device. under this option ->
maintenance/setting-> Downloads record -> you choose item as
that download the record and delete the record data on the Device
together at same time, system can automatically remove data
record from Device
@ Note: If the machine model is M100 please note! maybe

the M100 machine does not need to enroll the user first
directly through slip the card to verify user identity, therefore
the corresponding user information does not possibly along
with downloading recorded data, after the downloading, the
software can prompt whether add these user who hasn’t
13
been registered but still has the recorded data to the

database.
Download the personnel information from the Device: only

when the system and the Device are at the connection condition,
the downloading data is available, Directly clicks on " Device
Management” the main interface right side, the column to
download the personnel information from the Device, access
Device management menu, choose download the personnel
information from the Device
View user on the Device: Click (view User) the button Device.
For new users, it will display in the "new user" column. Meanwhile,
it will suggest new users added to the system database.
Downloading: when the data has to directly download, click the

button to downloads
If there is a new user in “new user" the column. At the same time,
prompts whether add the new user to the system database in. If
user on the Device were a user which already existed in the
system database, then these users could display in “there is a
user in the local database" in the column.
14
Delete：Choose user who want to be canceled from the list area,

also can choose all users. Delete fingerprint or password only, just
need to put the tick in front of the corresponding item, then click
(Delete) button, if want to select many item record, may hold down
Ctrl key and click with mouse at same time.
Upload the personnel information to Device
When it was careless of user to cancel personnel information or

many Device are in use together at same time, for convenient use,
reduce the enrolling work, the software provide to upload
personnel information from the database to machine.
The upload data operation is unable to execute till system and

Device is in connection status. Directly click upload personnel
information to Device in the “related Device operation” column, or
enter Device management menu, select upload personnel
15
information to Device.
Select staff by department ： E.g. there are mare many

departments in a company, if some staffs of the department need
to be uploaded, you can click this department with mouse, the all
staff in this department will display in the list. Shown as following
figure
Upload：
1）choose the staff to be uploaded in the “user” column
2）Choose the staff who will be uploaded to assigned machine in
the “fingerprint machine” column.
User information/ Fingerprint: Put the tick in the information which
will be uploaded.
Upload in High Speed： When if these machine hookup by
Ethernet, and have large quantity of data to upload.
16
Delete：Choose this user which want to be canceled, and then

choose “Cancel” button.
Device Management
Only when the system and the Device are at the connection
condition, the downloading data is available, Directly click Device
Management in the column “related Device operation" on the
main interface right side, choose the Device Management,
access Device management menu, choose download the
personnel information from the Device
1）If the device is a M100 you connect, then “Advance Option” will
appear.
Set Password for login : if wnat to enter the machine

managemnet inteface, you must input the management password
firstly, the defaut password is 888888. Many pitfall can be avoided
by changing this password ( the password consist of 6 digital
figure. Other format is invaild)）
17
Clear all data in the equipemnt: system will clear up all data in
the equipmet , that include User and record.
Notice: if you clear up all data, the data will be damage and
unable to be restored. To help avoid possible lost,
download all data and keep in system before performance
this operation
Synch Device time：may synch the Device time to the computer.

2）Connect Fingerprint Machine
a.this page describes the fingerprint machine information, though

this page you can view the information about this product type,
product module, serial number, firmware etc. click Read Setting,
you can know detail about the device.
@ Note：it is unable to modfiy this information ,view these only
18
b、In oder to gurantee machine reliablely run for long time, some
machines support power management function, such as timing
idle,timing shoutdown, etc pagenat.
Click read in setting, the machine idle setting will appear on the
main interface:
19
Modify the setting you want to use, after doing this. Click Apply
Setting.
c、Click other function pagination, view other function of Device ：
20
Clear all data in the Device: System will clear all datas in the
device, include fingerprint and record.
@ Notice：if you clear up all data, the data will be damage

and unable to be restored. To help avoid possible lost,
download all data and keep in system before performance
this operation
Elimiate administrtor privilege : when if the operator forget the

name and password in the device, and fail to enter the option
menu, you can use this order to emlimate old administor, then
reregister the administrtor.
Synch time：Synch Device time to PC, keep that the Device

represent time is same as PC .
Upgrade firmware ： may click “ Upgrade firmware” button to

upgrade firmware, following prompt appear
Click “Yes” to upgrade firmware, Click “No” to give up. If after
21
clicking yes, upgrade file is wrong, informing you that the firmware
in the Device is the newest one.
@ Caution：User do not voluntarily upgrade the firmware,

you must contact and be allowed by the dealer before to
upgrade the firmware, maybe these trouble and problem
which affect normal use occur cause you voluntarily upgrade.
Capture Fingerprint Image：Capture the fingerprint image which

present by you currently press finger on the machine sensor face.
@ Note： this function some machine don’t support this

function
Download Management Record: download management record

from fingerprint machine to system.
d.Click communiaction setting pagination , view the Device

communication setting, click Read in to lookup all communication
setting.
22
If you want to fast modify this setting, may directly input

corresponding item in the text box, after modifying it, Click Apply
to save in Device.
2.1.3 Real Time Monitor
The real time Monitor function make management software to

known staff attendance or door controlling status in time, may find
and deal with the exception status.
Run this function, It is need to open this software only, and attach
the fingerprint machine to the network, if there are many
fingerprint machine you connect, just need to hookup all
fingerprint machine, after normal user verify successfully, its
verification record will appear in the displaying area:
23
@ Note: some device does not support this function
2.1.4 U flash disk management
As usual, there are following way to download data, like as RS232,

Ethernet, and RS485.
When if it is difficult to communication or fail to communicate, you

can use U flash disk to upload or download staff’s information and
fingerprint, save these downloading data in the software.
Choose the system option from the Maintained /Option, put tick in
U flash disk in “Function Configuration” box, so U flash disk
management in the data menu become valid.
Because the machine type is different, the data construction which
24
has been downloading to U flash disk also is different, so before

using the U flash disk, firstly choose the machine type you use.
After choosing, press the OK to enter U flash disk management,

maybe the error occur while download data is downloading cause
of the mistake choice
Import user data to PC
Select put U flash disk into the USB slot of the fingerprint device,
choose “Menu” –“U flash disk management”—“Download User
Data”, Press OK, when the window inform that system copy data
successfully, take out U flash disk, and then plug it into PC USB
slot, enter software “Data”-“U flash disk management”, choose
“import user into PC, Following interface will appear.
25
The current user data file which have been in U flash disk will
display in “examine record information” left column, after choose
this file, click “Import user data to U flash disk”, system will import
data, this data will display in the middle list to inform that download
data successfully.
Clear Data from U flash Disk: Erase all data from the U flash disk.
Clear List：Clear staff‘s information in the current list.
Refresh：Refresh Staff’s information in the current list
Import from local disk: Import user data from PC other disk.
Export User Data to U flash disk
Export user data in the software to U flash disk for saving it or

transferring other Device, here you can select user you want to
26
upload, shown as following figure.
You can view all staff’s information in the left staff’s brown column;
click the button for moving data in the middle area to import data
“Export User data to U flash disk” area.
：Move all record in the left side “Export User Data to U flash
disk” area.
：Move the staff that has been selected to “Export User Data to U
Flash disk” area.
：Remove all record in right side from “Export User Data to U
Flash disk” area.
：Remove the staff that has been selected to “Export User Data
to U flash disk” area
Import the record data to PC
Plug U flash disk into Device, select “Menu”—“U flash Disk
27
Management”, Press OK, the window will inform that download

data successfully. Take out U flash disk from Device , then plug it
into USB slot of PC, enter “ Data” – “U flash disk Management”
and select “Import record to PC” option card, shown as following
interface.
The information of user data which has been saved in U Flash

disk will display in the left side wait for importing data list.
choose this file, Click import record from U flash disk system
will import data, this data will display in the middle list to inform
that download data successfully,
Clear Data from U Flash Disk: Erase all data from the U flash disk
Clear List：Clear short message in the current list.
Refresh：Refresh Staff’s information in the current list
28
Import from local disk: Import user data from other disk of PC.
Import Short Message
Plug U flash disk into Device, select “Menu”—“U flash Disk

Management”—“Download SMS”, Press OK, the window will
inform that download data successfully. Take out U flash disk from
Device, then plug it into USB slot of PC, enter “Data” – “U flash
disk Management” and select “Import SMS to PC” option card,
shown as following interface
Click Import Short Message from U flash disk, the data will be
imported system, after import data successfully, this total of data
will display in the following prompt, all content of short message
which has been imported will dispaly on the list.
Add new short message to PC：Add the short message which has
29
not existed in the software into the software.

Overlay PC data：Use the imported data to overlay the data in
software.
Delete data from U flash disk: Cancel the short message data in
the U flash disk.
Clear Up list：Clear the short message in current list.
Refresh：Refresh Short message in the current list.
Export short message
Export short message in the software to U flash disk or upload this

message to other Device, here, may select this short message
you want to upload, shown as following figure.
You can view all short message in the software from the left side
column, this short message still exist in the “short message box”
after it is selected, when if there are lot of short message to search
30
for, you many utilize following way to find it, such as short
message serial No., content, Public short message, User short
message.
Move the record to right side list: choose the short message that
want to be uploaded, click (Move) the record to right side list, the
short message will be transferred to “ wait for moving to U flash
disk list” area
Move all record to right left list: choose and remove all short
message in the system to “wait for moving to U flash disk list” area
Clear all record in the list; erase all record in the “wait for moving
to U flash disk”, it is unable to upload the short message or
reselect the short message to upload.
Clear all record of your choice：Choose this record which doesn’t

need to be uploaded, and then click (clear) to clear the record
from this list, then this short message will be deleted from “wait for
moving to U flash disk”.
Note：this function is vaild only for the machine with U flash

disk
2.1.5 Short management
Some type product provide a function which can send a massage

to appointed person through public to person way, before using
31
the function, it is need to setup short massage, customize the

short massage according to staff. Then load the short massage
into the device. The device fully support two way to load the
massage in. one is to directly load by connected attendance
device, anther way is to utilize the U flash disk to load in, follow we
take an example to illustrate how to load in ：
Enter the attendance software “System Option” under maintained

/setting menu— put the tick in front of U flash disk management in
function configuration box, then U flash disk management take
effect and may use it.
Short management (SMS)
1、communication setting
we offer two connection ways --- serial port/ Ethernet, determining
mode of communication depend on the connection way of your
32
device and PC, according to the machine setup, complete to fill

the number of device and communication password, click “Test
Connection”, if the connection is successful, this item will
translate “Disconnection”, if the connection is failure, the system
will prompt “Fail to connect”
2、Inquire short massage

This system support four inquiring way ---rely on serial number,
contents, public and person short massage, you may select a
needful way via the “Condition” drag-down box, Click “Inquire”
button, the qualification result will appear on the list area
3、maintenance short massage

This page also supports to maintain basics information of the short
massage. The four functions that include adding, deleting,
modifying, refresh
Add: Click add key, the following interface appear:
33
Public short massage ： for public short , as soon as the

attendance machine start the short massage will be saw, it will
appear for ever；
Personal short massage：for a personal short massage，it will not

show until the user verification is positive；
Period of validity setting：After choose the item, a line will add on

the interface, define the starting time and term of period of validity
is available
Cancel：Click cancel key，the system will prompt “Are you sure to

cancel the selected short massage ?” after confirming, the
system will appear prompt again “whether delete the short
massage in the attendance machine together or not” Click OK
the short massage will be deleted absolutely.；
34
Modify： after select a topic massage in the list, click modify,

ability to modify the serial number, period of validity setting, and
short massage contents ；
Refresh： after to perform “inquire SMS” ， there are only short

massage which accord with the inquiring condition on the list area.
4、Send short massage

From the short massage list in left side; choose a topic massage
you want to send, Click “Send SMS”.
5、Customize staff’s short massage

Click “Employee SMS customize”, appear following interface
Staff’s information： This list shows the staff information that

customizes short massage. ；
Short massage：This list display the shot massage which is
customized by staff;
35
Operation selection ：if the software link with the machine, can
click “send immediately”, if the software has not been linked with
the attendance machine, “Not send temporarily”, and return the
main interface of the short massage management, then choose
the topic of the short massage which has not been send, click
“send SMS” to achieve exporting user’s information or use a U
flash disk to export the short massage which has been save in U
flash disk,
6、Cancel
Select all short massage in the attendance machine, click
“execute”, may cancel all short massage in the attendance
machine, select a topic massage form the short massage list in
the left side, click “execute” to delete all short massage in the
T&A device, If a short massage is selected in the left-side, Click
execute, the select ed massage will be canceled.
Select all staff customized short massage, click execute to

cancel all user short massage in the T&A device
Inquire the Customize staff’s short message.
36
Inquire：This system support four inquiring way ---rely on serial

number of the short massage, the department, Attendance No.
Name, you may select a needful way via the “Condition”
drag-down box, Click “Inquire” button, the qualification result will
appear on the left side area list, click “Refresh” the all user’s
customized short massage will appear on left-side list area.
Cancel staff’s short massage by defined condition：Select a

staff who want to be delete in the customized short massage left
side list, click execute to cancel “the short massage by define
condition” completely to delete the customization.。
@ Note: Only the function is valid for this device with SMS
function
37
2.2 Maintained/Setting
In order to get correct and accurate Time Attendance result, you

must configure Maintained/Setting in the main windows, here you
can set up software database and system setting. firstly enter
department management setting and assign staff to department,
then performance First set up database password，then set up
holiday, leave style and attendance rule ， department,staff
maintenance and administrator setting，at the finals, maintenance
timetable, maintenance shift schedule, staff shift assignment
@ Note：unless the staff has been assigned shift schedule,

the system don’t produce Time Attendance report
This system provide with enrolling fingerprint or card by after
connecting with PC, it is avoid the trouble that personnel don’t
match the fingerprint and fingerprint, please see 2.2.2 Staff
maintained.
2.2.1Department Management
This module provide with convenient to manage each department,

mainly add, cancel department, enroll staff, for more detail as
following
Click on the “Department list” sub-item on the menu

“Maintenance /Setup”，the windows appear：
38
In adding department，you first left-click the superior department of

the new department，click on the “adding department” button ，
input the name of new department in the dialog box ， click
(confirm)to save.
In deleting department，you only firstly left-click the department

selected ，click the “cancel department” button，select “confirm”
in the display caution box，OK.
If you want to modify a department's subordination relationship，

first selected the department to modify ,left-click, hold, drag the
name within the new superior department. Then follow the
instruction to operate.
Click on the “Enroll staff’ button. the following appear：
39
Staffs in the Employees box are those who don’t belong to any
department, that is, who have left their posts. This is the same as
on leave No salary
In the box of staffs select those employees that your department
wants to employ, and click (Add) button, and then those selected
employees will be added into your department.
In the box of Our Department’s Employees select those
employees that will leave your department, and click (Remove)
button, and the select employees will leave your department
(leave their posts).
After operations, click (Close) button or to return to
Department Management main Window
2.2.2 Employee Maintain
Select the “Maintenance/Setup”，click staff maintenance item,
40
open “staff list”, within this window, maintenance staff's various

information and attendance setting. Through the staff list you can
view the department the staff belongs to, here to view and modify
staff’s information is available, at here attendance setting privilege
is superior to Assign Staff Schedule.
The upper half of the window of Employee List is a list of

employees, and the lower half is designed to select and set staff’s
varied information. The lower half is paginated to three pages;
click the pagination label on the bottom to enter different pages.
Much performance corresponding operation.
When if there are many staff, you can use this way to search for,
input condition you inquire, click inquire button so you can get
detail information about this staff.
41
1、 Must fill the blank of the staff’s information list with the staff’s
name, enrolling number, according to the actual need you can add
other information about staff.
Note： it is different with old software, we have increased a

new function in maintained/setting item , the User number
distinguish from enrolling number, the enrolling number is
suit for Device, and according to normal Device, the enrolling
number don’t more than 65535 ,but the user number have not
limit to its size number.
Addition New Staff

When usual execute this management program at first time, after
registering the user in the Device, than directly downloads it to
software, and revise name, as well as save it, upload it the
machine to use again. If have to directly add the staff in software,
in order to guarantee the user information and the fingerprint or
the card one to one correspondences, connect with Device to go
on the real-time registration fingerprint and the card is available in
this interface. After connects the Device, every time while add a
staff the corresponding person's fingerprint or the card will be
registered simultaneously. Avoids the trouble which the fingerprint
or the card and the personnel does not correspond appears.
A, registration fingerprint
Under in "fingerprint or card registration” drag-down box, choose

the fingerprint Device that have attached to system, after connects
successfully, starts to add the staff. Select the department which
42
the staff is at, after click the button, input staff's register number,
name and other related information. Single-clicks register the
button to start the fingerprint registration.
Fingerprint machine registration: register the fingerprint with the

standalone fingerprint Machine.
Fingerprint device registration: register the fingerprint through the
on-line fingerprint device to t.
Picture registration: With the saved fingerprint picture to registers
the fingerprint.
Registration flow:
Single-clicks registers the button, shown as figure：
43
Start to register, click any finger in the interface with the mouse,
the fingerprint Device that has been connect with is in the
registration condition:
follow prompts or press fingerprint on sensor face of the fingerprint

device or fingerprint scanner, after Press 3 times, prompt inform
you registers successfully, then fingerprint registration finish. If
want to backup fingerprint for system, then chooses a finger
registration. After the registration complete, press OK to return
add the staff interface, continue to add the staff.
B, registration card
Under "fingerprint or card registration" drag-box, choose the
Device with radio frequency card function, after connects
successfully, and starts to add the staff. Selects department which
the staff is at, Click button, wave the card which want to be
registered on the radio frequency card machine, after waving the
44
card, this staff's register number and the card number can display
the corresponding card the information, according to needs to
change the serial number and the name, the card number do not
change at random. The cursor locates in the name column
If want to add new staff, press button to repeat above this

operation.
2）Add Batch Staffs:

When some departments enroll a lot of staff, you can use this
function to add staffs, lighten an operator work. E.g., a lot of staffs
want to be added to the bill department, first select a department;
click on the “Add batch staffs” button，the adding batch staffs’
window appears.
If there are not staffs in this department, the following appear
45
If there are staffs in the department, the following appear
46
The backup data of staffs witch select from bill department display
on the left-up corner, if the new added staffs and selected staffs
own the same the shift and attendance setup , left-click (Copy
selected employee attendance option and schedule), if there
are other same words, select relating to words from the selected
words box.
Attendance No batch increase that department on adding batch

staff. through the“（*）”asterisk wildcard，it is easy to add staff No.
The number format：That means a attendance serial number, E.g.

the staff No of this department is the figure 1 at the first, so its
serial number is 1***, input 1（*）to the serial box, the window
display following：
47
The asterisk wildcard length：That is mean, how many figure the

symbol indicates? E.g. the forward section of the serial number is
1???， its asterisk wildcard range is 3， if the serial number
is ?? ，so its asterisk wildcard length is 2. After the asterisk
wildcard width has been defined; by use the “from” box “to” box to
create serial number range. E.g. create the serial number range
from 106 to118; input 6 to “from” box， import 18 “to” box，the
symbol wide is 2，but from 6to9 width is one figure. at this，the
system will add zero automatically. Shown as following interface:
48
Click on the “OK” button, add staffs, and click on the “Cancel”
button, return the staff interface.
3）Modify Staff
Do not modify Staff’s enrolling No. or name modified randomly.
Avoid there information don’t match corresponding information in
the Device. Click button, enter new data in the corresponding
input box, and then press (Save) button.
4）Transfer Employee
Click (Transfer Employee) button to transfer employees from
one department to another department and this dialog box will pop
-up
49
In the box of Fold Department select the department to add new

employees in, and click (OK) to transfer the employee, or (Cancel)
to cancel this action.
5)No pay leave：Some employees may remain in the company,

but who don’t belong to any department now, which is similar to
the currently quite popularized lay-off phenomenon. Leaving-post
employees can be re-employed through Employ Staff in
Department Management. Click button to present this dialog

box
50
Press Yes (Y) button to transfer the employee to a new

department, or press No (N) to abandon this action.
2、Right shortcut key operation
Right click a region of the staff’s list to export staff's basic

information, production report is available; entire rank data also
can be hideaway or showed in the current interface. Shown as
following figure:
Export data: export all staffs' information of the current department.

Operation step like as Time Attendance port.
Create report: all staffs' information in current department will
display by report form. .the operating method likes to export the
51
data in Time Attendance report.

Save Grid layout: After change setting of data rank, save the data
rank setting, it is allowed to use after through directly write down
the data rank setting.
Show all columns: After clicks this option, staff’s all information
appears.
Hide all columns: After using this option, staff's all information will
be hided.
Columns: show the name of composition rank of staff information
in the staff view
3, Click department setting button, it is allowed to set the
department setting. Its method is the same with the operation in
department management.
4、Click the pagination label of other information. The windows will
appear as follow:
52
At here be allowed to input the important staff’s related information

About the staff important information is input in relating page，
select department，select staff，press button, add an item

record，type information style in words row，input relating material
to contents, then save it, select department, and choose staff,
input information in the field column, as well as input related
content in content column, than just save this information only.
5、Attendance rule option

Click the pagination label of AC option. The windows will appear
as follow figure：
Active AC：The item means weather the attendance is valid, if this

item is defined，the staff will be accounted and statistic attendance
53
in accordance with the attendance rule and other select item，

otherwise，this staff doesn’t need to keep the attendance record，
and regard his record as normal on-duty ,E.g. A leader of the
department doesn’t go to attendance, but his attendance is
accounted on normal duty.
Count OT: Sign this item，counted by the staff over time.
Reset Holiday ：Sign this item ，the staff will have a rest on
holiday，if the staff is on duty，it will be signed to over time.
Otherwise，the staff have to be on duty, if the staff is off duty，he
will be accounted to absent.
On duty check-in/off duty check-out：This item can control the

staff must check-in or check-out，the setup privilege in the item is
super than it in the shift schedule.
Staff Time Attendance setting
Click Time Attendance schedule; enter staff’s Time Attendance

setting widows, shown as following widows
54
The method of attendance statistics is similar to the method of

attendance setup, it is only that there increase optional which the
over-time has to be registered and examined, In the option, all
over-time must be registered and examined, otherwise ， the
over-time will be no pay.
A current shift list indicate the staff on duty scheduler, the box
show that the staff shift include beginning , stopping date and shift
name, if need to modify the staff shift, first select the shift item in
the current shift list, it will turn blue, then click on (- ) button, cancel
the current shift, after this , click on (+) button, add a new shift，the
window is following：
55
Select a new shift from shift that has setup, definite starting and
stopping date, click on “OK” button to confirm action, click on
“Cancel” button to cancel operation, return attendance setup
window.
While a staff shift in Normal work hours，you can add a lot of item
of schedule. E.G.：Starting date stopping date shift
03-3-1 03-5-30 springs
03-6-1 03-9-1 summers
The intellect assignment staff's shift be selected, the window will

appear.
56
The auto-assignment staff’s shift function is that, while staff who

does not assign shift to Time Period, but he/she has attendance
record, the system will can define automatically the Time Period.
This function main use in more changes shifts.
Min auto- assignment shift time：when you setup a time period,

example one day, at this time the system will accord with setup
time period to determine after it expire more one day，otherwise
Not to determine.
Used timetable：that is, this staff is able to on-duty time period，

click on ( + )button，the selecting period of time appear，this shift
Time Period is shift name list which has been set up in shift
management。The windows following
57
Left-click shift names that select from display shift name list add
selected shift. If want to cancel shift where there are used period
of time, first define period of time，click on ( - )button，it will be
canceled.
58
After set up，click on(OK) to save setup， click on (Cancel)to give

up action, return attendance setting label
2.2.3 Administrator Setting
Set administrator
To help protect you system from security, to prevent the data are
changed by unauthorized personnel, this management program
provide with the function to set administrator, Click the
“maintenance/setting” sub-item on the menu of administrator
setting, this window will pop up following diag-box
59
Click on the ( administrator) button，the display is following
Select the administrator type you want to add (it is better to add
supper administrator), after clicking, following interface appear
60
Choose the administrator you want to add in the interface, all

administer must be a company’s staff.
61
Administrator's initial password is heself/herself register number,

clicks (OK) to enter the administrator privilege interface, may set
this administrator is allowed to software in this interface be
allowed to software
Single-clicks each item of front selection box , this item is able to

switch from choice to no choice , indicated this item has
been selected, all no choice express that the system give each
kind of administrator privilege by default setting. After choosing,
click "OK" to complete the setting, if click “Cancel" to be allowed
to set the privilege in the next time again (administrator which will
have to revise in administrator interface, click “operation privilege"
button to reset). For more detail please see authorized the item
Note: administrator is unable to revise own privilege, delete

oneself, only the upper of administrators is allowed to revise, add
62
or delete next level of administrators. Be unable to change the

privilege or cancel the administrator unless when there is only an
administrator.
For more detail, please see administrator's classification and the

privilege.
After set the administrator, the system default administrator's

password is this staff's register number, it is better to revises the
individual password to guarantee system data security. After the
administrator has been set in the system, the system prompt will
appear, unable to enter the system untill input the administrator to
login umber and the password.
Administrator's privilege and classification
1. Administrators' classifications
63
There are four kinds of administrators in the system, depending on

the privilege height Sequence: Super administrator, second levels
of departments’ administrators, first level of departments’
administrator, department administrators
2. Administrator’s privilege: the super administrator may manage

all staffs; the department administrators only can manage this
department staff.
u Super administrator privilege: The super administrator is

highest level of administrators in the system, the super
administrator own privilege to add, revise, delete administrator
besides oneself, it is allowed to initialize the management system
and set the database. His/her default privilege is allowed do any
operation for the system. If any the option is in no choice in the
interface of administrator privilege , then the default privilege will
be used; If only several items has been selected, then this
administrator who has the operation privilege can select the
corresponding project only.
u Second levels of departments administrators privilege:

second levels of departments administrators is allowed to add
this department administrator, and same level perhaps the low
level of administrators revise privilege, delete this department
besides oneself, who is not allowed to operate other departments'
any administrators. If only several items have been selected, then
this administrator, who has the operation privilege, only can select
the corresponding project.
64
u First level of department’s administrator: first level of

departments administrator may add this department administrator,
and same level perhaps the low level of administrators revise
privilege, delete this department besides oneself, who is not
allowed to operate other departments' any administrators. If
several items have been selected, then this administrator, who
has the operation privilege, can select the corresponding project
only.
u Department administrators: The department

administrators may add this department administrator and the
same level administrator revise privilege, delete this department in
besides oneself, who is not allowed to operate other departments'
administrators. If several items has been select, then this
administrator, who has the operation privilege to select the
corresponding project only.
Authorized project
Clear the expired data/backup database/export the Time

Attendance data:
There are 3 projects under the data menu, the administrator own
this privilege to save and examine the data.
u Import the Time Attendance data: it is able to import recording

data in the file to the system through Import AC data under the
data menu.
u Leave on business/asking for leave: click "Employee leave on
65
business/ asking for leave" sub-item under Attendance menu,

may set the staff leave on business / asking for leave condition,
and produce the corresponding data sheet.
u Forgetting to clock-in /out: if the staff forgets to clock-in/out,

add clocking –in/out record for this staff through this sub-item
under Attendance menu.
u Coming late/leaves early collectively:if staff have forget

collectively to clock-in/out, then neglects assigned time
clock-in/out record, or add the clock-in/out record again this
sub-item under Attendance menu.
u Going out on duty record: may search staff's going out on

duty record exanimate system and revises the diary through this
sub-item under Search/printing menu.
u Current staff at-post situation: ability to Search the staff

current time in the At-post/not At-post situation through
Sub-item.
u Attendance exception inquires and report: Under

search/printing menu, also may click on "Attendance Calculation
report” icon to enter, may inquire each kind of exception, statistics
the Time Attendance, produce report, and print the report.
u Department management/Employee maintenance: may set

the department in the department management; revises the staff
information and staff's Time Attendance setting in the Employee
maintenance through sub-item Department list/ Employee
66
maintenance under the Maintenance/Option menu.
u Administrator setting: Under the maintenance/setting menu,

set up the administrator and assign the privilege.
u Time Period maintenance/Shift Schedule management:

through sub-item under the Maintenance/Option menu, create
the working Time Period in the Time Period maintenance,
manages the shift schedule, chooses properly working Time
Period or the Time Period combines to establishes the different
shift schedule.
u Assignment staff shift schedule: Under the

Maintenance/Option menu, assign the Shift Schedule which
already set to staff.
u Holiday Maintenance: set the holiday under the

Maintenance/Option menu.
u Leave setting: Under the Maintenance/setting menu, go on a

leaves setting, and leaves statistical rule in report form.
u Time Attendance rule: set up the Time Attendance rule, and

statistical rule for Time Attendance project in report.
u Database setting: Set up the database connection through

this sub-item under the Maintenance/Option menu.
u System setting: Be able to carry on the setting to software

some options under the Maintenance/Option menu.
67
u Connection Device: Be able to connect with Device through

this sub-item under the Device Management menu.
u Download data record from Device: To download the data

record is available through the Device Management menu.
u Upload the personnel information to the Device: ability to

upload the personnel information through the Device
Management menu.
u Downloads Employee and his/her fingerprint: Under the

Device management menu can download the staff fingerprint
information.
u Clear the data record in the Device: eliminates the Time

Attendance data recording in machine through sub-item Delete
AC log under the Device management menu
u Device Management: Be able to examine the Device

information and carries on some operations to the Device through
this menu.
u Device Edit: can add , delete, revise the Device the

communication information through this sub-item under the
Device Management menu
u Synchronized Device time: synchronize Device time with

Computer time through Under Device Management menu,
68
2.2.4 Time Period Maintenance
Before shift schedule are assigned schedule，the Time Period

must be set up to complete，select (Maintenance/ Option menu，
click on the ( Time Period Maintenance ) in the main menu，can
set Time Period which is used to arrange staffs shift，the interface
is following
If you has not set the shift schedule while set the Time Period, the
system will auto-prompt you should go on shift scheduled
management setting, shown as following figure.
69
Click(Cancel)button ， return main menu windows, click

on(OK)button, start to set Time Period, the window is following
Select Add to enter Times for on/off duty Guide interface, follow
the guide to set Time Period and shift schedule.
70
According to the company real condition, the method of on-duty

and off-duty is selected ， is twice attendance （ morning and
evening ），or is four times（morning, Noon, Noon ,evening）
，input
correspond to on- duty and off-duty time，Click(Cancel)button，
return main windows click(Next)button to continue setting，the
window is following
71
This windows may set the begining times for clock-in/out, definite
the time range of clock-in and clock-out, and whether at this time
employee must be clock-in and clock-out，if want to select this
item, just put tick in the selection box, also can set diffirent
option dependiing on deffirent department and employee ,click
(Next) the window is following
72
On the window, set regard as coming lately time and regard as

leaving early time, click on (Next) button to enter next window
73
On the window, the system prompt that it will add named “day” a
time period and named “Normal shift” a shift, because, before we
selected method that is twice attendance in a day, system will add
two new Time Period，each is “A.M” and “P.M”. There are three
options on the window, according to need to select, then click on
“finish” button, complete setup. If selected open “period of time
maintenance window to detail setting”, click on ‘finish’, enter
period of time maintenance window
the Shift Time Period maintenance interface may be divided into

two parts, left part mainly are the Shifts Time Period list, right side
is the Shift Time Period management. May add, delete,and revise
Shift Time Period.
n Add: Single-click ( Add) button to add a new Time Period,

than input the Time Period name, the coming and going to
work time, the hour of Clocking in/out, recording the time as
74
coming lately, recording the time as leaves early as well as

how many working day are records, the Time Attendance
record is the effective record only within the hour of Clocking
in/out, take these recording as standard to statistics logs .
Simultaneously definite this Time Period, whether employee
must Clock in/out or not. The input time formate is hh:mm,
which separately corresponds the hour,the minute.
n Deletion: Selects the Time Period which has already existed,

single-click ( Delete) the button to delete the Time Period
which has been selected
n Save: Single-clicks t ( Save) to renew, when revised or
addd a Time Period, clicked this button to save the Time

Period setting information.
n Record the hour (minute) as coming lately: as above figure

show, the setting value is5 minutes, E.g. Illustration is on-duty
time at7：50，A. at 7：53 check-in time，B. at 8：00check in
time, so the A is not coming late，because he check-in time is
not over 5 minute, the B is coming late for 10 minutes，
because he check-in time is over for 5 minute.
n Records hour as leaves early (minute): it is the same as

record coming lately, depand on the difference between the
clocking out time and the rush hour time.
75
n Begining /Ending in: Must input.within check-in range of This

Time Period the record regard as validity, outside this scope
checking record is the invalid record.
n Begiinng/Ending out : Must input. within check-in range of

This Time Period the record regard as validity, outside this
scope checking record is the invalid record. Begin and End
Clocking out time can not overlay.
n How many working days to records : Refers to each Shift

record how many working day, if here the value has been set,
the program will defer to the setting value to statistics working
day, otherwise according to Time Attendance rule in option
statistics.
n How long time (minute) to records: the period of thisTime

Period will be recorded how long time in the statistical
report , may set it by user. For example: When some o'clock
Time Period the reality length is 9 hours,may record it as 8
hours, also records in the Time Attendance statistics this
o'clock Time Period is 8 hours.
n Must checking in/out: According to the different post and the

different request may definit the Shift Time Period whether
have to check out/in.
n Changes the demonstration color of Time Period : May

change each Shift Time Period color, used to differentiates
76
each different Shift. just left -clicks the color with the
mouse ,which the color region want to be modified .
2.2.5 Shift Management
After setting Time Period, Be able to set Shift Schedule,Select

“maintenance/ option” menu，click “shift management”
sub-item, and then you can enter shift menu with the following
window:
This interface may be divided into Shift name and Shift Time
Period, the Shift name box include Shift name, Shift Cycling
Periodicity, Periodicity unit
The shift name can’t be repeated, and all the fields in the form
can’t be empty.
77
Application Beginning Date is in the form of yyyy-mm-dd, for

example, November the 15th, 2003 is recorded as 2003-11-15，
and March the 6th, 2003 is recorded as 2003-03-06.
Shift cycling periodicity = periodicity count * periodicity unit
Periodicity unit consist of day, week, months
Can set empty shift that is no no-duty?
Shift Management Tool Bar to add, cancel, modify shift. Under

the status of adding or modifying shifts（when { √} button is valid）,
you may Add/Modify/Delete Shift Time Periods.
Single-Click ( ) button to add a new Shift, the blank Shift Time

Period will appear in the right side, then add a Time Period,
Following window will pop up：
Select a Time Period which has been setup in down -drag
78
menu，add shift Time Period directly. Which day are you on duty,
you make a mark (√) on the day you selected. At same time sign
the day as over time or not, then click (OK) button to save setup，
click on(cancel)button to give up the action.
Cancel Shift: choose a Shift that want to be deleted, click ( )
button to delete.
Modify: Choose a Shift that want to be modified, Click ( ) to
complete revise
Cancel Time Period Click on ( )button ，selected Time Period
will be cancel，display all Time Period will be cancel.
Save: After a Shift has been modified or added, Click ( ) to save
related information
2.2.6 Assign Staff Shift
If staff has not been scheduled, then at finally system is unable to

statistic the Time Attendance records, if a staff did not belong to
shift the system will be unable to distinguish his Time
Attendance record which was goes to work or gets off work, and
fail to count his Time Attendance.
After setting the Time Period and the Shift Management, Select
Maintenance/Option menu, click employee Schedule, open the
window of schedule employee's A C Here, you can maintain
data related to staff's shifts.
79
Left side of the page demonstrates that shift schedule depanding

on the department . click department name with mouse , can show
all staffs and its Shift Schedule in the right side staff module.
Assign Staff Shift by department : according to the different

department's characteristic to assign staff shift,
Single-click" Department Schedule" the button on the left

angle, the following dialog box appears
80
Default Shift schedule ：select a shift from down-drag menu, make

it as default Shift which is used for enrolling new staff，after
enrolling new staff it will give new staff a shift.
May used Shift schedule ：able to display name of current setup

shift in the shift schedule list，when arrange department shift，the
shift will not display list until selected shift.
Normal Assign staff Shift
The part of the page in right side is the assignment staff shift the
module. Assign staff shift not only individu all, but also by the
batch . Click ( all choice ) button to assign all staffs shift. in the
staff’s list interface, hold down the ctrl key and with the mouse
single-click the staff to complate the multiple-choice, choose the
81
staff who needs to be assigned to shift ,then clicks ( Arrange

Employee’s shifts) button, the following interface appears
Clock in/out: May set whether staff has to Clock in/out, according
to the corresponding time Period to judge whether need to Clock
in/out the setting privilege in this project is higher than one in Shift
Time Period setting.
Count Time Attendance: Refers whether Time Attendance is

effective or not, after choosing this item, according to the Time
Attendance rule and the shift schedule, total of Time Attendance
record is available, otherwise, this staff will not participate in Time
Attendance, whose records regard as normal work. For example
some leaders do not need to count the Time Attendance for
normally go to work.
82
Records regard as working overtime: After choosing this item,

ability to calculate this staff’s working overtime.
Holiday Valid: after choosing this item, this time the staff who has
been assigned shift will rest in the holiday, if he/she will go to work,
his/her record will regard as working overtime, otherwise, this time
the staff who has been assigned shift have to go to work in the
holiday, if he/she does not go to work, his/her record will regard as
absence from work without an excuse records.
Working overtime needs obtain approval or the verification: Refers

to staff's all working overtime which is this time to assign staff shift
must pass through the registration or the verification only ,then it
take effective.
In current arrange shift under the option to be allowed to examine

this staff's staff’s entire shift, may add and delete change staff's
shift. Click add key, the following interface appear
83
All shifts and the shift Time Period display in this interface.
Chooses a new shift from these shifts which have been set,
determine its beginning and ending time, single-click “confirmed"
button to confirm the operation, single-clicks "cancel" button to
give up operation, returns to the assignment staff shift window.
After arranges successfully, the corresponding shift name will
display in staff's shift column, and time list can show on-duty Time
Period in the interface.
Auto- assign timetable
If assignment staff shifts or changing shifts schedule is too

frequently,and there is not the rule to follow, auto- assigning staff
shifts is available, auto- assign staff shift refers to staff does not
has fixed shift schedule in the definte time, but he /she has the
Time Attendance record, the system may automatically judge the
84
Time Period which record belong to. After choosing the

auto-assigning staff shift , the following interface appears
Then choose the least hour of the intelligences to assign staff

shifts,the least hour of intelligences to assign staff shifts refer to
after you have set the time, for instance 1 day,the system only
could not carry on the judgement by the shift Time Period until the
time which the staff has not arranged in groups is more than 1 day,
otherwise did not judge. Finally chooses the shifts Time Period
which may be used to assign staff shift from the Time Period.
Possibly Time Period: this staff possibly shift Time
Period,single-click the button, the choice shift Time Period
appears, these shift Time Period are the name list of the set shift
which have already been set in shift management. Interface as
follows
85
Be able to click key in the Time Period which need to delete it
Employee temporary shifts
If one(or several )staff needs to change his/her work hours
86
temporarily, his/her shift can be arranged temporarily, click staff

temporary arrangement button, pop up dialog box, window is
following：
Click (OK)button ， enter temporarily schedule ，

click(Cancel )button，return staff's schedule window. First definite
schedule hour, select staff, if you want to select a lot of staffs, can
hold down (Ctrl) key, simultaneously click staff or use all choice
button, then click on (add period of time) button, select to add
period of time on the window of adding period of time, and what
day or how many is to add. The operation method is the same in
shift management to add period of time. Click (save temporarily
schedule) button, to save temporarily schedule or click cancel to
cancel the action.
Temporarily schedule is superior to shift schedule.
87
Choose a Time Period you want to add, click (OK) button to

confirm, the Temporarily schedule will appear in the shift schedule
list.
Before saving this Time Period, be allowed to choose this Time
Period, press this key to cancel it, Press ( All Delete) to
delete all Time Period, if this temporarily schedule you add have
been saved, press button to cancel temporarily schedule.
Shift schedule regularly change
there shift schedule regularly change that exist in most company,

how to arrange the shift schedule regularly change, handle
various Shift schedule regularly change is a software‘s strong
function.
88
Here ,illustrate change shift method with four shifts three times
change a week， example ,there are A、B、C、D four shifts, working
hours schedule are divided into, morning shift, day shift, night shift,
three Time Period, the application beginning date is 1.
As before instruction finish the operation, the following window

appear
Staff working hours schedule list：
Date shift Morning shift Day shift Night Have rest

shift
1 A B C D
2 D A B C
3 C D A B
4 B C D A
89
5 A B C D
6 D A B C
7 C D A B
From schedule list， the regular are fund，cycle of all staff work
hour is four day. so， A、B、C、D four shifts' s four day working
hours are divided into four shifts. Other shift follows the instruction.
Beginning/Ending time: Refers to show all staffs schedule time

which day start, and which day end Time Period in the below
rolling region.
2.2.7 Holidays maintenances
In the legal holiday, according to the related laws and regulations
90
the staff will take the leave, the staff will be unable to Attendance
for this period, in usually situation, if staff has not checked record,
these staff will be regard as absent from work without an excuse
by the system, moreover also the staff holiday working overtime
will be unable to take effective in the computation, according to
this kind of situation properly set management system.. Choose
the Holiday List under maintenance/Option menu, opens the
Holiday List maintenance window
This interface is mainly divided into the Holiday List and tool
column option of the Holiday List maintenance. May add, delete,
and modify the Holiday List through maintenance tool column.
Add: Left -click a blank which is used to add information

appears in the holiday list module. Put the holiday name,
91
the holiday time, and the total of holiday into the

corresponding blank. Following figure
Note: when input holiday time, the format you input is 06- 05 - 01,
after input, the default format 2006 - 05 – 01 by the system, must
use English inputting method to input"-" this mark. Otherwise, the
system prompts error.
After correctly input the information that wants to be add, Click
92
button to save this information.
Delete: Click button to delete the holiday information which

does not need to use.
Revision: When need to adjust to the holiday time which has been
added, may click , to revise holiday information. Then click
to save the information which has been revised.
After adding the holiday, while assign staff shift, the system cannot
schedule these Time Periods .Because assign staff shift record
does not exist, therefore, set holiday period, in the Time
Attendance report form, the system cannot count this period of
time the Time Attendance. If in holiday period had the staff to carry
on the Time Attendance registration, counted in the Time
Attendance report form for this staff freely working overtime
2.2.8 Leave setting
It is possible that when staff encounters the serious problem and

needs to ask for leave, cause the different reason, asking for leave
can be automatic statistic in the system. This system provides with
the leave kind of maintenance function, Click (Leaving Class) in
down-drag menu, following window pop up.
93
The system provides 3 kind of ordinary default leave: sick leave,

leave, home leave, it is unable to delete and revise these 3 kinds
of leave. If need more kind of leave, just Click button to add
the new common kind of leave.
Add: Click button to add the new common kind. In the right
side module May define a leaves name, statistical rule, as well as
performance way of this leaves in the report and whether counts
for asking for leave. After filling this blank, Click to save above
these the operation, if Click button to abandon current
operation.
While this process, the information which needs to add as follows:
Leave name: a name which takes for this kind of leave.
Statistical rule: the certain rule in the Time Attendance report for
counting the leave.
94
The kind of leave statistics rule: Min-unit, round off control,

accumulation by times, Round up after the accumulation, four kind
of rules.
The min-unit is the smallest unit of measurement for leave. The

common unit is the day, the hour, minute, there are several kind of
units of measurement in the working day. Shown as following
figure.
The round -off control refers to if the hour of the leaves is not
integer in the attendance report while we ccalculate Time
Attendance record , in order to get convenience in the
computation of the Time Attendance statistice, provides with one
computing mode. Round up, round off, Round down.
the computation by the number of times refers to this leaves

statistics way in the Time Attendance report: The staff asks for
leave in a period of time by the number of times which asking for
leave takes the computing mode. If chooses this option, then the
computation of the Time Attendance calculation does not comply
with min-unit and the round control in the statistical rule . Shown
as following figure
95
After accumulating, rounding off is to accumulate all time of this

project and converts it into the corresponding statistical unit, then
depending on the smallest unit to setup the method for rounding
off. The identification sign in report is the symbolic representation
way of this leaves appears in the report while print report.
Regard as asking for leave refers whether set this leaves for asks
for leave. Attention, if put tick in this option, then the date of asking
for leave which is newly added will statistic as the asking for leave
in the this leave computation of Time Attendance report.
Deletion: Be allowed to delete a leaves. Selects a leave name

which needs to be deleted, click button to be able to delete a
leave which selects.
Revision: Revises a leaves. Selects a leave name which need to
96
revises, click button to be able to revise the leave in the

right side frame
2.2.9 Attendance Rule
All attendance computation of statistical comply with attendance

rule,
1. Select Maintenance /Option menu, click (Attendance rules)

option, and this window will pop:
97
This interface consists of three pagination pages;
It is required to set the beginning day for each week or the

beginning date for each month. Some companies calculate their
attendance record from Sunday, and other from the 26th，after
these setup, it is convenience for calculation to select time.
If a shift expires 0:00，it should be defined which workday this shift

belong to.
How many minutes are the max shift Time Period no more than?
How many minutes is the min shift Time Period no fewer than?
In order to determine attendance status，verify record correctly，

grant smart schedule demanded, so that the valid attendance time
is not litter a few minute. Otherwise the system will determine
record as invalid
E.g. an interval of five minute，there is valid record at 8:10，so,

among 8:10 between 8:15 records are invalid，it is valid record
only after 8:15.
Out state: There are four methods to be selected to handle

leaving status
★Ignore state：This status is ignored while attendance statistic to

handle.
★As Out：This out status is signed Normal out.
★As Business Out：This status is sided on business out.
98
★Audit it：make verification for record by hand，examine staff

whether go out.
Over time (OT) state：The over time consist of, counting over time,
not counting over time, administrator allowing and count over time,
three status
★Ignore the state：attendance statistic does not count over time；
★As OT directly：Over time does not need to be examined, count

it directly:
★Audit it：make to verification for record by hand，in order to

examine whether staffs have over time
Examine operation is sub-item which attendance exception

require and record list other exception require.
2.Click Calculation pagination, account window appear, it is

following：
99
You need to set that the work hour account by minutes; this value
should be the same with on-duty hour, because statistics result
correct depends on this value.
In the step, how many minutes will be recorded as coming late

after expire on-duty time, how many minute will be recorded as
leaving early before near off-duty, the definition of time period
must be the same with time period of the maintenance setup,
otherwise the statistics result is Not correct.
For the clock-in record, how many minute means coming late of
neglect work, for the clock-out record, how many minute means
100
leaving early or neglect work.
If you’re coming late or leaving early is over to definite minutes,

there will be regard as absent work
Can set overtime which are how many minutes it exceeds

clock-off time, so this will be record overtime.
3. Click statistic item on the pagination, and following window will

pop up
You can set statistical rules and symbols for staff leave on
business, coming late and leaving early, etc, on the pagination
101
label.
Freely over time：Over timework is not registered in schedule, staff

attendance is regard as freely overtime.
Notice：the system default setup only qualify with attendance

situation which one day is divided into two Time Period，if one day
is divided into more than three parts for attendance，please select
all item and total them to ensure the accuracy of the calculation.
★Group by time periods：This item will define whether attendance

record will be distributed into their corresponding shift Time Period.
E.g., select all items that are without clock-in item and group them,
then you will get the total of time without clock-in and clock-out
item.
★Groups by holidays： only count the times，how many times are

to display on the record list， No time record.
★After cumulate to round：select this item's all time to amount,

which become into corresponding statistic unit，then according to
min unit setting rule to round.
★Round up：when the statistic data have point，the system will

make after point figure to carry upward as 1. For stance, the min
unit is 1-work hours, so that the calculation result of 1.1and
1.9-work hour will be record 2-work hour.
★Round off：If the left value which after point figure excess 5, the
value add 1, otherwise the left value is abandon
102
★Round Down：Abandon the value No matter how many it is.
E.g. min unit is 1 work hour， so that the calculation result’s

1.1and 1.9 count as 1 work hours
2.2.10 Database Option
The system adopts Microsoft ADO database interface，default

single Access2000 database，filename is att2000.mdb， you can
set up database link according with real situation.
When system appear following error prompt，you need modify you
database link setup
Connect Microsoft Access databases
Select sub-item "Maintenance/Option", Click data option, the

following window pop-up
1.）How to set Link Microsoft Access databases ,Select Microsoft

Jet 4.0 OLE dB Provider；
103
2) Click Next to enter next step, or create a link to enter following

window.
104
Click button, select database filename
A：For a single computer
Through the pop-up menu of File Manager, attach it in the

attendance database file. The default file path is
C:\ProgramFiles\Att2007\Att2000.mdb
Click test connection, if the prompt inform you the connection is

successful, that means that the software have been create link
between databases, shown as following figure：
105
User may use the password to guarantee databases security, if

you do not want to input password, please remove tick from( blank
password), put the tick in the password inputting box, click confirm
to enter next, Shown as following figure
B：For a Network
For instance, three Time Attendance systems are linked together,
with their computers labeled with Computer1, Computer2 ，
Computer3 respectively and Computer1 is the host. First, make
the installation directory of the attendance system on Computer1
to share with other computer, and grant Computer2 and
Computer3 to read-write and access Computer1 is available. The
Database link on Computer1 is pointed to the local Time
Attendance database, and database link on Computer2 and
Computer3 is pointed to the database on Computer1. Thus the
three machines are able to share data.
106
Link to SQL Server
If you want to use a network database, first you should establish

the Fingerprint Attendance System database on the database
server. In the installation directory of this Time Attendance system,
you can find a file with the name of sqlserver.sql，which is the SQL
script for establishing the Fingerprint Attendance System
database on Microsoft SQL Server 7.0 . If you are using other
database server, please refer to this document to establish the
Fingerprint Attendance System database.
Provider Select Microsoft OLE DB Provider for SQL Server clicks
next or connection to enter this following window
107
Defined Name of the server which store up the database severs

information and database you logon. Click button to complete
setting
2.2.11 System Option
Set system auto-monitor, function configure, and mainly window

display.
Normal
User can change the display mode and the style of some
interfaces depending on his/her favor a. Only need to put tick in
108
front of item.
Polling
provide administrator with convenience to view Time Attendance

record or open the gate the condition in the first time. After the
system connect with the device, when through the device the user
verification is successful, its transaction will real-time transmisfer
to software, and display in the demon region of the software main
interface
when program start up, activate the automonitor: Start up all

device this program connect with, cyclically poll , if this option
does not is selected, after starting this program, the device is
unable to cyclically polling the automonitor.
Default the periodicity polling: while the device continually and

cyclically the monitoring, because all sorts of reasons can cause
some device disconnection temporarily , here be able to set a
cyclical second number while the device cyclically auto- inquire
(generally decide as 120).
Retention recording number in device: total of device record,

refers to the user data record which each device download from,
may input a general number to despots record in here, after
surpasses over the definite value, automatically clear user data
109
record in device. For instance here set is 1200, when the

recording number downloads to 1201, in the device user recording
number will be able the automatic cleared, the number to be able
to become 0.
Total of failure to connect: try connection again, the number of

times (generally to decide as 3), in order to restores the normal;
the device will automatically reconnect with in the situation.
Assigns monitoring Time Period: May define some the Time

Period to start the monitoring. If the polling is uninterruptible, then
the entire monitoring network will bear very big load, so define a
Time Period to begin using the monitoring, like this can reduce the
load for the monitoring network. Attention writing format, for
example: 06:00-22:00.
Periodically downloads all records: set the time for automatically

downloading the record .24 hours systems.
Synchronized device: May define time to complete the computer

synch up all devices which has been added. When this time
arrived, the auto-synch up the entire device those connect with the
system, Attention writing format, for example: 10:00.
Function configuration
Time Attendance: The Time Attendance function is must select.

USB Manage: it is option, under data menu, USB flash disk
management is available.
110
Short message: Under the data menu, short message

management is available.
Access Control: add the function of Access Control software, Time

Period and group setting and so on, in this software, when
machine mainly is used in Time Attendance field and it with
Access Control the function, may use this function. After selecting
this option, Access Control the management menu will appears in
the software main interface, single-click to show the detailed
menu of Access Control management. For detailed setting, please
see also "Access Control Software Manual"
Writes the card by the fingerprint machine: after selecting this

option, able to write the card and eliminate the card button under
the staff maintenance, after it connects with PC, the device is
available.
111
Support 9 pin: When software connects with the machine that

support 9 digital codes, put tick in this option, then this software
will support 9 digital codes.
Start option:
When start up window, starts up this program: put tick in front of

the option, when next time windows will start this program will
automatically will start up.
When start program, activate auto -monitor: Put a tick in the option,
when next time windows will start this program will automatically
will connect to device that has been added
Download Record：
Download all Record/Download new record: select any one option,

when anyone item is selected, press here to download record.
Downloads the record the progress indicator strip appears: When

downloads the data from the device the downloading progress
indicator strip appear.
When downloading simultaneously save file: When chooses this

item, download the record at the same time save the data record
to file which has been assigned.
112
2.3 Handle Attendance
2.3.1 Employee Leaving on Business / Asking
for Leave
When a staff business trip or ask for leave are unable to attend
Normal attendance, in order to ensure end statistic result is
correct, it is required that utilize the function to set. Click "Staff
leaving on business/ asking for leave" command on menu, the
window is following
the option page of the staff business trip/asking for leave may be
divided into two pages that is the daily view and list ,The situation
113
of staff businesses trip/asking for leave is able to be set in the

daily view page .
Department: through this drag–down box user can examine and to

choose each department, the default department in the system is
the main corporation.
Staff: through this drag-down box user can examine and choose
the staff from each department, default staff by the system is
"completely". When view the lot of record, may set option for staff
business trip staff/ ask for leave by a department.
Note: the staff is in "completely” by default, be unable to add the

staff business trip /asking for leave.
Leaves view: through the view all leaves name which exist this
system will be shown. Double-click name of leaves, may choose
the color to distinguish the leaves.
Beginning and ending time: Is same with the majority module in

beginning and ending time, all is used to determine some Time
Period, perovide user with convenient to inquiry.
Production report: Determined beginning and ending time, click

this button to produce the staff business trip /asking for leave data
sheet which display by the report.
114
Export: Export the related record of all asking for leave in period of
time into a folder by the text or the list, for detailed operation,
please sees also 3.7 to export the data.
Inquiry: This inquiry way is to demonstrate the record of all staffs

asking for leave by the list in period of time, this function link with
“List" page label, when click this button, system will automatically
jump to the page label, display the record of asking for leave by list.
Shown as follow
115
Add：Add a record of business trip/ asking for leaves for a staff,

there are two methods to add leaving on business or asking leave
1) One way: After selecting departments, staff and date/time,

lift-click on the box of Select Set Asking-for-leave Time, and hold,
drag to draw a time period bar, and then loosen the left button of
the mouse, and the following dialog box of Select Leave Types will
pop：
116
Choose asking for leave from the selected style box，type reason
in the cause box, or not to do ,click (OK) button to save adding
leave, click (cancel) button to cancel all action , after, the window
is following.
117
. 2) Another Way ：select newly add from tools column,
determine beginning and ending time, type correct time into time
box, and reason in the cause box, click (OK) button to save
modify ,Click (cancel) button to abandon the operation, the
pop-up window is following
Modify :You can modify one asking –for leave time period on the
window, You may move the cursor of the mouse to one end of the
asking-for-leave time bar, and when the cursor changes to ,
right-click and hold, drag the mouse to modify asking-for-leave
time.
You may also move the cursor to the asking-for-leave bar, and
when the cursor changes to , right-click, hold and drag to move
the asking-for-leave time as a whole.
118
★If you want to modify accurate time, and when the cursor
changes to , double-left-click or click ‘‘ ” button on the setup
window. The following dialog box will appear.
Choose the date, time、leave style, then type into asking leave
reason, click (OK) button to save setup , click (cancel) button to
cancel the action. After saving, the window appears as before way
Delete: If you want to cancel one item setup, e.g. just Click
asking-for-leave will be canceled，Shown as following figure
119
Click (yes) key to cancel the setup, click (No) key to abandon the
action.
you can left-click on the asking-for-leave bar, which wants to
cancel，then click "DEL" key to cancel. Or you can drag mouse
cursor to end of asking-for-leave time, when cursor become ,
left-click, hold and drag mouse till all asking-for-leave time bars
disappear, by the time the caution box will appear, You may select
any asking for leave utilize cancel setup to left-click cancel button
on the setup window, after click, the following prompt box appear;
When you add leaving on business time period, and if this time
period overlap exited time period, the following caution box will
appear
Click (yes) key, the operation is invalid.
After click "confirmed", the added asking for leave/ business trip is
120
invalid currently. After you add the record of business trip/asking

for leave successfully, then the shift detailed situation will belong
to the exceptional case in the Time Attendance report, the
situation of business trip /asking for leave will display in other
unusual situations, default business trip/asking for leave take
effective, system can directly compute the Time Attendance
record , be allowed to business trip and asking for leave in here
the verification, verifies for invalid, then does not count in the
report has verified for is invalid the time which business trip/asks
for leave.
2.3.2 Handle Staff’s Forgetting to Clock In/Out
Handle Staff’s Forgetting to Clock In
If one staff forgets to check in due to some cause, this function of

Handle Staff’s Forgetting to Clock In can be used to add a
clock-in record. Click Handle Staff’s Forgetting to Clock In
under the menu of Handle Time Attendance, and the following
dialog box will pop-up
121
You first select department and staff, and choose the record style
you add, Set record the date and time, click (Append) to add a
new clock-in record
When a new record has been added, the add button becomes
gray and invalid. But it will become bright and valid again after the
employee has been changed to another one, or the clock-out time
has been changed.
Click the close button to close this dialog box and return to the
main menu.
There are many select statuses of not only clock-in and clock-out,
but also other option in select box，the window is following.
This module not only may individually add staff's time &attendance
record, but also may choice al staff, also may carry on option, if
122
must carry on option, only needed to hold down the Ctrl key to left
click the key.
Single-click “close” button to close dialog box, returns to the main

menu.
The type of choice box is allowed to choose the condition that not
only has clocking in and clocking out, but also includes other
options, if had to operate other types only to need to choose the
different type , other types step of operation and handle the staff
forget checking the sequence of operation to be same, interface
as follows:
If need to handle all staff to forget clocking-in, click all choice

button, shown as following figure:
123
Press ( No choice) button, the cursor to return to the previous

condition click all choice with mouse. If there are lot of staff, this
module has provided with the function to inquiry to the staff, the
operating procedure is in the staff view directly input staff's register
number, the name, the name Pinyin as well as the name Pinyin
first letter, presses the enter key or left click with the mouse.
If want to inquiry staff named Simon, with name Pinyin first letter
method inquiry, shown as following figure:
124
The goal which after presses the enter key or the left key clicks on
inquiry symbol appears must search
Handle Staff’s Forgetting to Clock In
If one staff forgets to clock- out due to some special reasons, this
function of handle staff forgetting to clock-out can be used to add a
clock-out record, the operation process is the same with operation
of to staff forgetting to clock-in. See up part.
2.3.3 Coming late /leaving early collectively
Coming late collectively
If part or all of the staff of one department come late, this function
125
can be used to modify staff clock-in time, click (Coming late

collectively) on the down drag menu, and the following dialog box
will pop up:
In the department option，select the department to which the staff

who come late collectively belong and then click the staff of your
choice in the staff option box, if you want to choose staff more than
one, you can click the mouse while press Ctrl key. Click ( all
choice) buttons to select all staff, click ( cancel) all buttons to

call off all selected staff.
Selected style consists of "coming late collectively" and

"leaving early collectively", when you select, only lift-click on
item you select.
Neglect clock-in record means to neglect selected staff all clock-in
126
record during the time period is defined by the from time box and
the to time box, clock-in time after modification means the time of
the clock-in records to be adds in.
Click (OK) button to delete all neglect clock-in records or add

clock-in record after modification, and to return the main menu.
Click (cancel) to abandon this action and return main menu.
Leaving early collectively
If part or all of the staff of one department leaving early with

reason , this function can be used to modify staff clock-out time，
the operation process is the same with to handle coming late
collectively , it is only to select leaving early collectively.
2.4 Search/ Print
2.4.1 Attendance Record
This module is used to inquiry all staff attendance record which is

download from the device, the computation of all attendance
statistical base on this record.
Click (Search/Print) on the main menu, pop up menu is following

Click "Attendance record" sub-item on the main window of
"Search/print", and the following window will pop up
search attendance record
127
Department: Display all departments in this unit.
Staff: Display all staffs in this unit; through drag-down box choice
needs to inquire sub-item.
Beginning and ending time: determine time scope that needs to

inquire.
Inquiry: choose the department, staff, and determine the

beginning date, the time, the ending date, time, single-click
"inquiry” button, the inquired result in lower part the window to
show the staff's of your choice attendance record in period of time
will display in result box in low side of windows.
List has the department name, the register number, the serial
number, the name, the date time, the machine number has six
128
fields. The user also may choose the attendance statue, and the
working code.
The display statue: The addendance stutue will display in list .

(Clock –in/out so on)
In order to distingust the clocking in and clocking out, this module

give clocking-in and clocking-out with the different displaying color
Note: When device does not have the condition key, then
attendance condition completely display as clock-in.
If needs to revise the displaying colour for the clocking –in and the
clocking out record , with the mouse single-clicks left -key on the
colour code block, pop up choice box of the color, choose the
perporly color, save it .
Show working code: Display working code in this row.
Note: The work code is a symbol to differentiates the staff different

classes of working, only the device has the work code function the
machine (need to custom-made) only able to demonstrate the
corresponding symbol.
Simple analysis historic record: After selecting a interface,be

allowed to see some software simplely class process the orignal
record in this interface ,completely show staff's record by the day
129
2、Preview and print

The module provide user with convenience to view the time
&attendance report , print,save and so on . opteration step as
following
Click (view) button to view report in user’s favour, shown as

following:
130
for printing report, only need to left click on the the printing
button.in report left side
131
3, Export
(please sees appendix 6.1.7 to export data)
4, high-level exports
This function is equiped with exporting data that has the strictly
requestment , here will be allowed to export attendancing record
depending on the user setting . For detailed operation please see
appendix 6.1.8 high-level to export
5, Modify the diary log
If the use has revised the original Time Attendance record , the
system provide a convenient way to inquiry the Time Attendance
record which has been revised , and reverse the misoperation.
Clicks (Modify Log) the button, enter(Record changing Logs)

window, shown as following interface:
1) Inquire
The inquiry method and to inquiry the record of user’s attendance

is similar. after choosing the department, the staff, determined
the beginning date, the time, the ending date, the time,
single-click" inquiry" the button, the inquired result in lower part
the window to show the staff of your choice the modified
attendance record in period of time will dispay in result box in low
side of windows
132
2) Preview:
the content of list to preview and print is available .

Clicks"Preview"to view the report style, shown as following
133
3) Export:
Single-clicks "Export" the button, may search result to export file,

the operating procedure and the attendance record to export are
completely same.
4) Restore record:
Some times ,as a result of the misoperation or the actual situation
change, user has to abolish modified to the Time Attendance
record, by now through function to restore record the to realize.
Only select the record list which must be restored, single-clicks
the restore record to completes, then reinquire it again, may get
this record of attendance
2.4.2 Attendance exception searching and
record list
In attendance management, we usually need to search exception

situation and to print various attendance record.
Through the Attendance exception searching and record list, to

modify attendance exception and record list is available, there are
four operation windows which are attendance record exception
situation、shift exception situation、other exception situation and
attendance statistic .
134
Click exception search on the main window, or exception search

sub-item under "Search/print" and the following window will
appear
Select department fristly, choose the staff who is your choice,

detemain beginning/ending time, click (search) button to view the
statistical record of time & attendance
a）View the department through drag-down box
b）Select staff
there are two way to select staff, one way is to select staff through
drag-down box, another way is to search staff by enrolling number,
name, if you need to search a lot of staffs at same time, you can
put tick in front of staff of your choice, click (inquiry)
135
c）Determine the date scopes of your choice
d）after selecting , click (inquiry) , the record of attendance is

avaiable.
Shift Exception
The Shift Exception mainly view coming lately, leaves early, the
absent no cause and the working overtime, working on/off hour
136
and Clock-in/clock –out time, may relaxed carry on the

computation of each month statistical, checkup and calculates
whether has error. And handle staff business trip / forgetting the
clocking out in this page setting, Shift Exception shown as
following interface:
the defaults data in the shift exception list include the register
number, name, date, corresponding Time Period, working hours,
working off time, clocking in time, clocking out time, should arrive,
coming lately time, leaves early time, whether absence no
cause ,overtime, the running time, exceptional case, should the
registration, be supposed to clocking out , department, working
day, weekend, holiday, on duty time, working day overtime,
weekend works overtime, holiday working overtime. If wants to
display more, may right-click “data row" item in the table, after
choose other rows that need to be show , put tick in front of the
137
row that will be cancel.
1) Item explanation
Corresponding Time period: The staff Clock-in/clocking-out time

corresponds Time Period name.
Coming lately hour: the difference value between working hours

and actual clocking –in time, if did not clock in, and the time when
staff go to work without clocking-in record will be regard as coming
x1 minute late in the Time&Attendance rule asking, its item will be
able to corresponding display. If has set option in the Time
Attendance rule, the coming lately time is bigger than a x2 minute
time will be regarded as absence from work, when x2 is smaller
than x1, coming lately time will not display, record it as absenting
from work on cause; When x2 is bigger than x1, coming lately time
correspondingly show the x1 minute.
Leaves early hour: the difference value between the working off
hour and the clocking out time, if did not clock out, and the time
when staff gets off work without clocking-out record in the Time
Attendance rule , the record time will be regard as leave early x1
minute, then the leaving early time correspondingly display. If
has set option in the Time Attendance rule, the leaving early time
is bigger than a x2 minute time will be regarded as absence from
work, when x2 is smaller than x1, leaving early will not display,
record it as absenting from work on cause; When x2 is bigger than
x1, the leaving early time correspondingly show the x1 minute.
138
Overtime: in the Time Attendance rule option, put a tick in front of

item that clocking–out after getting off work xx minute will recorded
as working overtime, then difference value between after getting
off work xx minute to clock out time in clocking-out record and the
working off hour record is the overtime. If the shift has a period of
time to count as working overtime ( in the shift schedule
management while add shift Time period, Just put a tick in front
of this Time Period , and record it as working overtime), also
setup has counted a working overtime minute ;total of working
overtime minute is the overtime.
Attendance time: the difference value between check in time and

the check-out time
Work hour: the difference value between Work on work off, if there
are coming lately or leaving early time, use the difference value to
reduce the coming lately or leaving early time.
Exceptional case: Record exception; Sick leave, business trip and
so on. For other item, please refer to item explanation about Time
Attendance statistical table
2) Tool column;
Change indication color : In order to better distinguishes each kind
of displaying statue, Be able to change various statues
appearance.
Filter Exception: Single-clicks the here, the choice menu appears,
which exception may be selected to demonstrate, which didn't
display, Put the tick in the item which is selected.
139
Filter Time Period: Single-clicks the here, the choice menu

appears, may choose the Time Period will display, which Time
Period is in exception, when there is tick " " in front of the Time
Period name , that the express this Time Period is selected, and in
exception
Asking for leaves /business trip option: the operations of Asking
for leave/Business Trip are same with to handle Time Attendance.
Statistical result detailed list
The page of statistical result detailed list mainly is to examine
original record statue which download from the equipment and
revise to the Time Attendance record states.
1) View the Time Attendance record
After inquiring and computation, chooses the statistical result
detailed situation, Shown as the following figure:
In the statistical result detailed list the default data row
140
includes the name, the register number, Attendance time, the

working statue, the correction statue, the exception and operates
7 items, if wants to display more, may right- click " data row" the
item in the list, put a tick in front of the row that needs to be
demonstrated . Shown as following figure：
After change the setting of data row displaying, save the data row
setting, later directly write down the data row setting is available.
Staff serial number (EMP-No): in staff maintained option, every
time add a staff, the system will assign a number to the staff.
Register number (AC-No): number which manager assigns to the
staff.
Checking time (Time): The staff clock in or clock out by fingerprint
the time.
141
Checking Status (State): there are six kinds of status: check-in,

check-out, overtime check-in, the working overtime check-out,
business trip, Business returns.
@ Note: If the device has the status option, the checking status
will show corresponding statue in the Time Attendance record ; If
the device does not have the statue option, all show as
"checking-in" in attendance this row , the system depend on the
Time Period setting in management program to judge the Time
Attendance statue, display in the correction status.
Correction Statue (New State): When the Time Attendance

machine has option setting, this rank is in empty; Otherwise, in the
correction statue system depend on the assigned staff the shift
Time Period and the fingerprint verification time to judge whether
the staff is in checking-in, checking-out, the overtime -in or the
overtime out, system computation of the statistics by this status.
Exception (Exception): there are 8 kinds of situations: The

normal record, the invalid record, the duplicate record, the statue
is wrong, free working overtime, working overtime, business trip,
the auto-assign staff shift.
Invalid record: the clocking-in, clocking-out beyond shift Time

Period the time scope the record completely regard as invalid. The
invalid record will be regarded as this record does not exist; during
Time Attendance statistician it will not to be count.
142
Repetition of record: when the Time Period of the Time

Attendance record is smaller than the effective interval of "Time
Attendance rule", the record regard as repetition of record.
Free overtime: The staff has checking-in/out record within the

Time Period which has not been assigned to staff, and maintains
this staff's Time Attendance setting page in the staff "to count
working overtime" the item to select.
Overtime: there is a statue setting in the device, the Time

Attendance record the attendance statue as the overtime-in, the
overtime -out, the demonstration is working overtime in the
abnormal state column.
Business trip: there is a statue setting in the device, the Time

Attendance record the attendance statue as business trip, the
demonstration is approval absence in the abnormal state column.
Auto-assign staff shift: Staff's checking–in/out record does not

exist in the Time Period that has been normally assigned to the
staff, but the record is in the staff auto-assigned the Time Period,
then this record show as auto-assign abnormal state column.
Corresponding Time period: Is one kind of sign in the software

interior (do not display it, has nothing to do with user operation)
Operation: show the operation for record of your choice.
Department: The staff is at department.
2) Revises the Time Attendance record
143
Choose the corresponding operation to revise the Time

Attendance record with tool column in the right side page.
Tool column: change color: May change each kind of condition

that express color, single-click the here the following interface
appear
Single-click colorblock in front of each kind of condition, may

choose the color which you needs in this interface, after selecting,
Be sure to single-click "OK" the button to save.
change filters condition: definite that status record in displaying

box，click (Change filter) the following window will appear：
144
Make a check it to show it selected status，appear on the display

box，utilize clicking(√ ) to switch status between selected and
unselected.
●Modify it as new status：able to make a present status of
selected record to become a select status，after selected a record，
click (Change state) the window is following:
Because Attendance statue all is checking –in record, therefore

this statue is impossible to use, may single-click other statue to
select. Deletes this Time Attendance record: May sign the
attendance record of you choice as deletion condition, after using
this function, in the tool column can add two items:
145
Applies all the setting operation, After selected this item，all

setting operation which display in operation column is valid before
this,
Cancel all setup operation (Cancel all) ：after select this item，all
setting operation is invalid before this，all operation will disappear
in operation column.
Cancel current record operation (Cancel operation for

selected) ：Only cancel current record operation.
Make all smart schedule record to become over time (change

records which auto assigned timetable to OT record) ：Make
system smart schedule record to overtime.
Handle forgetting check-in or clock-out (Append Clock in/Out

Log) ：The process is the same as attendance handling operation.
Search modification record log clock-in operation history)：The

process is the same as sub -item of search/print attendance
record operation. Right key menu:
Under the inquiring record window, right-click the sub-item the

following menu appear
146
Export data: is same with "Export data" the button function in the
interface, for detail please see exporting data
Create report current grid： Is same as "Preview record list" to
establish current data record list function, make searched
attendance record as record list to export. Able to list prints to
export, save, and search for in list, etc. operation
Copy Data （ from beginning to current position）： Searched
record result copy directly, form duplicating to current position)
and can patch in Excel list directly
Copy Data（from beginning to ending ）：searched record result
copy from current copying position to ending，and can patch to
Excel list directly.
Column (Data row)：select item name on the searching window
appearing，click pop up menu is following
Show all Column：All item name of data row display on search
window
147
Hide all column ：All item name of data row except surname and
name hide on the search window, only show surname and name
Save grid layout：item name on which the search window appear
can be saved，load data row setting to use.
Load grid layout：According to store data row to show item
Click (preview). Following window appear
Other Exception
Other exception mainly is used to verify and appraise staff hour of
overtime and business trip, default leave, sick leave, home leave
are effective; overtime, free overtime, business trip, approval
absence, are invalid by default, it need a calmer appraisal of
whether effectively, writes down in the statistical report. Other
exception interfaces show as follow:
In other exception list , the default data include department, name,

enroll number, start time, end time, exception, verified statue, the
148
statue before verifies, total hours, effective hour, Time Attendance

date, assignment staff shift, working day. If you want to show
much more item, just right-click "data row" item of your choice, if
you want to show anther row, put a tick in front of the row you have
selected.
Start time: start time for abnormal statue.
End time: end time for abnormal statue.
Exception: there are 8 kinds of statue: free overtime work,

overtime work, business trip, approval absence, sick leave, leave,
home leave.
Verified statue: After the verification, show that overtime work or is

in invalid statue.
Before verifies statue: Verification statue.
Total hours: The difference value between end time and start time.
Assigned shift work day: The exception situation across the

working day which has assigned shift.
Tool column:
If the Time Attendance rule limit the business trip and the overtime
work statue must through verification, then verified statue column
is empty, if has regulated the statue of verification, the
corresponding statue column will appear in the verified column.
Returns to original state before the verification column: this
149
operation does not take effective unless the record has been
verified, return record statue to initial verification state. After the
return to original status, be sure to reinquire and compute.
All overtime work is invalid: Exception list shown that the

overtime work record all regard as invalid record.
All free overtime work effective: The system regard

personnel's ,who has not assigned to Time Period ,Time
Attendance record (who must own clocking-in/clocking-out record
simultaneously) as free overtime work , if this item in choice,
systems judge all free overtime work will be showed as overtime
work.
Save the verified record: make the confirmation to the verification

which has carried on, change the statue of the record which will be
verified to the statue which has already verified. After saving, be
sure to reinquire and compute.
Cancels this verification: Do not confirm the verification which you

have already done, the statue which will be verified record save as
the initial statue.
Record all egress record as business trip: staff all egress record
regard as business.
Cancel all business trips: All the business trip record will be
canceled, this record will be generally egresses or according to
the actual situation handle it.
150
Set this record invalid: change the record statue of your choice to
be invalid.
The displaying window for inquiring record: right-click to be

possible to operate. Is same with the statistical result detailed
page.
Time Attendance Statistic
The Time Attendance page is a page to which commonly used,

count all item in the staff assigned time to produce report , is easy
to examine and the settlement.
In the Time Attendance statistic table the default data include

name, ID card number, enrolling number, should arrive, coming
lately, leaves early, absence without an excuse, overtime work,
no checking-in, no checking-out, egresses, business trip, hours of
151
work, should sign the number of times, clock-in, clock out,

business trip, sick leave, leave, home leave. If you want to show
much more, may right click on “data row" the option in the table,
show other rows of your choice, there is a tick in front of the row.
Should arrive: depending on the staff shift, count the staff’s

working day which should go to work between the start and end
time. The defaults unit is the working day, may change the
statistical rule in the “normal" of the Time Attendance rule
calculation page
Actual arrive: according to The Clocking in/Clocking -out record ,

statistic the staff working day which actually goes to work between
the start and end time. The Defaults unit is the working day, able
to change the statistical rule in the “normal" of the Time
Attendance rule calculation page
Normal: according to The Clocking in/Clocking -out record ,

statistic the staff working day which actually goes to work between
the start and end time. The Defaults unit is the working day, able
to change the statistical rule in the “normal" of the Time
Attendance rule calculation page
Coming lately: 1) according to the "Coming lately “statistical rule in

the Time Attendance rule in and the shift manages to record is late
x time which in the time establishes to calculate, after namely if
staff's registration time surpasses x time to record for is late, is late
when the length is the registration time with the work hours bad
value;
152
2) non- registration recording, according to Time Attendance in

the rule Time Attendance computation to go to work, the
non-registration recording time mark to be late xx minute; Result
which obtains in the beginning and end time all situations statistics.
The default unit is the minute, able to change the statistical rule
the Time Attendance rule computation project page “late".
Leaves early: 1) according to the statistical rule in the Time

Attendance "leaves early" rule and the time setting in the Shift
management record the leaves early time , after namely if staff's
clock-out advance x hours to record as leaves early, hours of
leaves early is difference value between the Clock-out time and
the work off time;
2) if there is not the clocking-out record, according to the Time

Attendance rule, in the computation of attendance statistcal, when
staff get off work without the clocking-out record the time regard as
leave early xx minute;
Obtain result from all situations to statistic among the start and
end time. The default unit is the minute, able to change it under
the "leaves early “statistical rule in the computation of Time
Attendance rule page.
Absence without an excuse:
1) according to “absence without an excuse" statistical rule under

Time Attendance rule, if staff does not have the checking-in/out
record, who’s attendance record regard as absence without an
excuse;
153
2) according to the Time Attendance rule, in the computation of

Time Attendance time , hours of late is bigger than xx minute, staff
record as absence without an excuse, hours of leaves early is
bigger than xx minute, staff - record as absence without an
excuse .
Obtain result from all statistical situations between the start and
end time.
The default unit is the working day, can not change it.
Overtime Work:
1) according to the "working overtime" statistical rule of Time

Attendance rule, as well as the computation of the Time
Attendance rule, staff gets off work after x minute, whose work is
recorded as overtime work, obtain hours of overtime from the
accumulation;
2) In the Shift management there is a Time Period which directly to

be recorded as the overtime work, idea the minutes of overtime
work is the hours of overtime;
3) According to the option situation in the Time Attendance

setting/maintenance, the staff’s work record as overtime work, in
other exception situation list the overtime work and the free
overtime is verified as effective work to statistic; obtains two
results among the start and end time all accumulation situations.
The default unit is the hour, able to make a change under the
"Overtime work “statistical rule in the computation of Time
154
Attendance rule page.
Egresses: According to “egresses" the statistical rule in the Time

Attendance rule, as well as the approval absence is effective in
other exception situation list; carry on the computation of the
statistics.
Obtain result from all statistical situations in the start and end time.
The default unit is the hour, able to change it under the "Egress
“statistical rule in the computation of Time Attendance rule page.
Business Trip: According to "Business trip" the statistical rule of it

he Time Attendance rule, as well as the approval absence is
effective in other exception situation list; carry on the computation
of the statistics.
The default unit is the hour, able to change it under the "Business
Trip “statistical rule in the computation of Time Attendance rule
page
Hours of work: the computation of attendance depends on the

time of staff clocking –in/out. Obtains the result from completely
accumulation between the start and end time.
Should checking-in times: According to the Time Period, total of

the Clocking-in/out times between the start and end time.
Check-in: actual checking-in times between start and end time.
Check-out: actual checking out times between the start and end
155
time.
No clock-in: between start and end time no clocking-in times.
No clock-out: between start and end time no clocking-out times.
Asking for leave: accumulate all kinds of vacation total sum, so

obtain the result. The default unit is the hour, able to change it
under the "Asking for leave “statistical rule in the computation of
Time Attendance rule page.
Approval Absence: According to “Approval absence “statistical

rule in the Time Attendance rule, as well as the approval absence
take effective in other exception situation list, carry on the
computation of the statistics.. Obtain result from all statistical
situations between the start and end time. The default unit is the
working day, able to change it under the "Approval absence”
statistical rule in the computation of Time Attendance rule page.
Sick leave: According to the sick leave statistical rule under kind of
vacation setting, as well as the sick leave take effective in other
exception situation list by verification, carry on the computation of
the statistics. Obtain result all from statistical situations between
the start and end time, the default unit is the hour, be able to
changes the "sick leave" statistical rule under leaves setting.
Leave: According to the leave statistical rule under leaves setting,

as well as for the leave is effective in other exception situation list
to by the leave verification, carry on the computation of the
statistics. Obtains Result from all situations statistical between the
156
start and end time. The default unit is the hour, be able to changes
the "leave" statistical rule under leaves setting.
Home leave: According to the leave statistical rule under leaves

setting, as well as for the leave is effective in other exception
situation list to by the leave verification, carry on the computation
of the statistics. Which obtains Result from all situations statistical
between the start and end time. the default unit is the hour, be
able to changes the "home leave" statistical rule under leaves
setting.。
Workday: depending on the clocking-in/out record, statistic staffs’

actually work day from Monday to Friday beyond holiday between
the start time and end time, the default unit is working day, ability
to make a change under “Normal” statistical rule in the Time
Attendance statistical rule page
Weekend ： Depending on clocking-in/clocking-out record,

statistical staffs actually from Saturday to Sunday beyond holiday
between start and end time; the default unit is working day, ability
to make a change under “Normal” statistical rule in the Time
Attendance statistical rule page
Holidays：The holiday in which day staff actually takes work, the

default unit is working day, ability to make a change under
“Normal” statistical rule in the Time Attendance statistical rule
page.
Working Hours：Depending on clocking-in/clocking-out record,
157
total of staff’s hours of on duty between the start and end time, the
default unit is hours, accurate figure inhere after point two digital
Overtime work： Depending on the “overtime work” statistical rule

in the Time Attendance rule, as well as the overtime and free
overtime is effective in other exception situation list; carry on the
computation of the statistical working hours from Monday to Friday
beyond holidays between the start time and end time.
The default unit is the hour, able to change it under the "Overtime
Work “statistical rule in the computation of Time Attendance rule
page
Weekend overtime work ： Depending on the “overtime work”

statistical rule in the Time Attendance rule, as well as the overtime
and free overtime take effective in other exception situation list;
carry on the computation of the statistical working hours from
Saturday to Sunday beyond holidays between the start time and
end time.
Work” statistical rule in the computation of Time Attendance rule
page
Holiday Overtime：Depending on the “overtime work” statistical

rule in the Time Attendance rule, as well as the overtime and free
overtime is effective in other exception situation list; carry on the
158
computation of the statistical working hours in holidays between

the start time and end time.
Work “statistical rule in the computation of Time Attendance rule
page
Preview report
Not only able to search and modify these Attendance Records in
Clock –in/out log exception List, but also able to preview and print
these Attendance records, these following list include, Daily
Attendance statistical report, Attendance General report,
Department Attendance Statistical Report, Staff’s on-duty/off-duty
Timetable, Daily Attendance shift, Create current report for grid,
click (record list preview) button，pop up following menu：
1、 Daily Attendance statistical report

Daily Attendance statistical report is used to list the definite staff
daily attendance status in assigned period of time in the table, and
the statistics absence without excuse, coming lately /leaves
early, working overtime, asking for leave, business trip,
159
convenience of the checking whether has the discrepancy with the

actual situation.
@Note: In the table it is only can show detailed attendance status

from the inquiry time from the month time , the report form may
count in the start and end time situation which the user chooses,
the start and end time scope appear on the right cancer .
In the table all shifts Time Period which each person uses will be
list, and illustrate attendance status in the corresponding time and
shift with the mark, for mark explain, and please see at the end of
each page. (In identification mark setting in Time Attendance
computation rule)
Should arrive (working day): the working day of the staff should
arrive in the assigned time. The working day is the unit of
measurement (recommend), able to make a change in the Time
160
Attendance rule. According to result in Time Attendance statistical

table, output this item.
Actually arrive (working day): the working day of the staff actually
arrive in the assigned time. The working day is the unit of
measurement (recommend), able to make a change in the Time
Attendance rule. According to result in Time Attendance statistical
table, output this item.
Absence without an excuse (working day): the day of the staff in
the assigned time, who is absence from work without an excuse.
The working day is the unit of measurement (recommend), able to
make a change in the Time Attendance rule. According to result in
Time Attendance statistical table, output this item.
Coming lately (minute): Total hour of the staff in the assigned time
come late. The minute is the unit of measurement (recommend),
able to make a change in the Time Attendance rule. According to
result in Time Attendance statistical table, output this item.
Leaves early (minute): Total hours of the staff in the assigned time
leave early. The minute is the unit of measurement (recommend),
able to make a change in the Time Attendance rule. According to
result in Time Attendance statistical table, output this item.
Working overtime (hour): Total hours of the staff in the assigned
time overtime work. The hour is the unit of measurement
(recommend) able to make a change in the Time Attendance rule.
According to result in Time Attendance statistical table, output this
item.
Ask for leave (hour): Total hour of the staff in assigned time ask for
161
leave. The hour is the unit of measurement (recommend), able to

make a change in the Time Attendance rule. According to result in
Time Attendance statistical table, output this item.
``Really until (working day): The staff business trip in the assigned
period time. The working day is the unit of measurement
(recommend), able to make a change in the Time Attendance rule.
According to result in Time Attendance statistical table, output this
item.
Report upper tool column
1) Zoom: choose the displaying proportion, preview report
form.
2) Opens the report: clicks on here to open the report file
which is saved before.
3) Save: save the current report to the directly of your choice.
4) Prints the report: Connect with the printer, prints the report
form.
5) searches the text: Clicks on the here pop-up the search
text dialog box, input the text you look up , click “confirm”, the
cursor will locate to the text which you search.
162
6) Closes preview
2nd, Attendance General Report
Attendance General Report (the sum total of the Time

Attendance statistical result table) is used to show the definite staff
attendance statistical status in the assigned time, carry on the sum
computation of staff attendance status, convenience of paying
wages depending on the Time Attendance situation.
163
the computation of should arrive, arrive , absence without an

excuse, come late, leaves early, working overtime, asks for
leave, business trip, the sick leave, leave, home leave same with
daily calculating in the Time Attendance statistical table.
Working hours: Depending on daily staff clock-in/out time. Count

the staff working hours Obtains result from all accumulation
between the start and end time
Attendance rate: divide the staff actually goes out on duty the
number of times by staff should go out on duty the number of
times. Above the report tool column is same with the Time
Attendance daily statistical table.
3rd, Department Attendance Statistical Report
Department Attendance Statistical Report (the sum total of the
164
Department Time Attendance statistical result table) take the

department as the unit, sum total of all staffs in the assigned
department and period of time attendance status , may know the
sum attendance of department ,facilitates reduces the scope,
carries on the detail inquiry.
The computation of should arrive, actually arrive, absence

without an excuse, coming lately, leaves early, working overtime,
asking for leave, business trip, sick leave, leave, home leave
same with daily Time Attendance statistical table. Only completely
accumulate each department's personnel's situation.
Above the report tool column is same with daily Time Attendance
statistical table.
4th, staff clock in/out timetable
The time in which each staff actually come and go to work produce
report, corresponding date and shift. Convenient for the
administrator viewing, and may print.
165
The most right side row corresponds the shift, list the all staff shift,
which correspond date, the time of clocking-in /out display in the
table.
statistical table.
5th, Daily Attendance shift table
List the staff’s shift which is used in Time Attendance every day,
corresponding date, provide convenient for the administrator
viewing shift, and printing.
166
statistical table.
6th, Create current data report
The create current data report refers to produce report according

to the current screen demonstrated format, provide convenient for
the administrator reading, and printing
Statistical result detailed situation page current data report form:
167
If need to show much more rows, may right-click the data row of
your choice in the statistical result detailed situation page .
Shift detailed situation current data report page:
168
your choice in the statistical result detailed situation page .
Other unusual situation pages current data report pages:
your choice in the statistical result detailed situation page
Time Attendance statistical current data report page:
169
your choice in the statistical result detailed situation page.
Export data
Export the data you inquire to Excel or the text file, backup and
save it, in order to consult in the future. For detail operation please
see also appendix 6.1.7 to export the data
2.4.3 System operation logs
There provide with complete record about all operator operate

trip and event when this software is apply to, maybe view the log
in the future
170
2.5 Data Management
2.5.1 Initialize System
This function can restore system to original installment status, the

follow is detailed step:
Click initial system menu，this pop-up window is follow
Caution：if confirm your selected，the system will clear all staff's

data and all attendance data. Before this operation you must be
carefully.
Click (yes (Y)) button, the system will clear all data, and return
initial status just system install.
Click (No (N)) button, the system return main menu without clear
data.
171
2.5.2 Clear obsolete data
After your system has been used for a period of time, a big
amount of obsolete data are saved in the database, which not only
occupy hard disk space but also affect operation speed. Then you
can clear these useless data by using this function
Click this item on the menu, this pop-up menu will appear.
When clearing attendance clock-in and attendance exception

records，you are required to back up clock-in data to files. You can
click corresponding input box to type file name, and click
172
button to save your data file's saving path and file name，
notice that you should choose a new filename, if the name has
existed in the system ,it will reminder you to define a new
filename.
Note: you must choose the new name of file, if the file exists in the
system, the system will inform you select a new name of file.
Input the close date of the data that you want to clear in close date
box, and the close date should be ten days before the current day
you will clear the corresponding data after clicking OK, and prompt
messages will display’
Attendance time setup data means to clear obsolete staff's shift

schedule data，select close data for clearing record，click (OK) and
you will clear obsolete staff's shift schedule data
In the terms of Microsoft Access database，can click "COM click

attendance database file" button to compact the database.
After clearing data ，click to return the main menu
2.5.3 Back up database
In order to make sure data security and to restore, we suggest you

back up database in regular time, click command on the menu,
pop-up following window.
173
select position to save file ，input filename （may be defined

filename ）， click(save) button. When original database was
damage，it need to restore，you should change back up filename
as ATT2000.mdb, copy the file under attendance install dir to
cover same name file，but the action only restore these data to
before back up. E.g. you back up data in 31.3，so that these data
be restored are only one before 31.3.
2.5.4 Import Attendance Data
To import attendance record to another machine or old record to

the current attendance software, click this command on the menu
and this operation window will pop up:
174
1、Import from USB Flash disk

All information of original database can be import to Attendance
system database file; to import attendance clock-in staff
attendance data is imported.
Select import from USB flash-disk, click (Import) following
windows pup-up:
2、Import from database means to import attendance data from
attendance database backups, and the data include staff
information, shift information, clock-in records, etc. You can
import the data from databases of previous version, or databases
of the same version. For the data format of database files of
versions previous to 1.2 differs from that of Version 1.2X, if the
version of the database file that you want to import is below
175
1.2(Not including 1.2), please select versions before1.2 option；

Otherwise please select 2.2 x options.
Note: Before importing data, if it is unnecessary to remain the data
in your system, please first select initialize the system. This is
because if some data remaining in the current system overlap with
the data that will import, errors will appear when importing data,
and data’s importing speed will slow down.
Click versions1.2 or version 1.2xbutton, and a file manager will
pop up. Enter the path and file name of the database to import,
and click Open, the system will import data automatically.
If your database is SQL Server database, you can click button to
begin settings. For detailed information please refer to Database
Setup.
After importing data, click to go back to the main menu.
2.5.5 Export Attendance Data
This function is mainly used to back up all attendance data in the

current attendance system or clock-in data, click this command on
the menu and the following operation window will pop up
176
1) Export to Files
Export four file style：secret attendance data（*.abt）、attendance

clock-in data（*.txt）、back up attendance data（*.attbackup.mdb）
and attendance system database file（*.mdb）.click button，
a file manger menu will pop up confirm the path and file name for
the back file and click open.
2) Export to Databases
This option means to back up all data, such as staff information

shift information and clock-in record to a database file. Click
quickly selects database file button and you will open a file
177
manger menu. Confirm the path and file name for the back up and
click open.
If your database is SQL Server database，click button to begin
setting，for detailed please see Database setup
Notice: you must choose a new filename if the file has existed the
system will suggest you to define new file name.
Exporting record will not lead to clean data in database. After

finish to export data，click(X) up-right screen , return main menu.
178
CHAPTE 3
Appendices
3.1 Determin date
In the box of Date/Time click button to select the date, and in

the box of Time click button to select the time or directly
change the time. In the dropdown box of Date, click or
button to move the date one month upward or downward
179
Click the year number to change the year directly, or click

button to move the date one year upward or downward. Click on
the date you want to select the it.
180
3.2 Select Employee
The option box of Employee is like this:
Move the mouse to the row the employee to select is in, click the
left button of the mouse, and this row will turn blue.
To select more than one employee, hold down Ctrl key to select.
3.3 Select Department
The option box of Department is like this
181
With the mouse left-click the department name, Waite for the
department name to change blue. It shows chooses successfully.
Choice department staffs
Single-clicks department, open a drag-down box, chooses

department which the staff is at, then single-clicks the staff box
3.4 Data table tool bar
The Datasheet Process Tool Bar contains the following operation

buttons:
182
In the datasheet, the row marked with symbol is the current

row and all operations for he sheet is conducted in the current row.
Click buttons to carry out corresponding operations for the
datasheet.
First：To move the current row to the first row.
Previous：To move the current row one row upward.
Next：To move the current row one row downward.
Last：To move the current row to the last row.
Add： To add a new row in which new data can be entered in and
the current row is the new row.
Delete：To delete the current row.
Edit：To modify the data in the current row.
Save：To save the data after edition or in the newly added row.
Cancel：To cancel the result of adding a new row or editing the
data.
Under the status of adding or editing, the result of moving data will
be automatically saved.
183
In the datasheet, click on the row to select it, and select multiple
rows by pressing Ctrl and clicking at the same time when possible.
The selected rows will change to blue.
3.5 Export data
Following take staff attendance inquiry as example, explain to

export data function：
As shown in the above picture, click Export button to pop up the

following window：
184
Pre- definition item: The current definition of your choice will be a

name, when the next time export will be allowed to directly select
and save name but not need to choose the field to export in the
right box.
Put tick in font of the fields to export. If next time you want to select
the same fields to export data, you can input an item name in the
box of Predefined Items, and click OK to save the selected fields
in this item. If you want to call your previous choices, select a
name saved in the box of Predefined Items, and click OK to enter
the following window
185
Enter a filename for this file to save in the column of Filename,

select the type to save this file, and then you will export the
selected data to this file. You can save a file in five formats: Excel
files（Microsoft Excel File(*.xls)）, DBF formed database files, right
justified text files, text files separated by TAB, and text files
separated by semicolons.
3.6 Advance Export
Advance export mainly is used in two developments to transfer the

data in our software. When needs to export the data, choose in
here need to export the data the item and its setting attribute.
Single-click Advance Export attendance interface, shown as
following figure.
186
Here we take the Excel table to export as the example, explain

advance export the function.
1st, first chooses Export file format in the "Export the file format
and the option" in the box page.
2nd, set the parameters in the option page.
187
3rd, the input filename and chooses the saving position.。
4th, starts to set the field, the form and so on

. A, field
Chooses field which want to export, There are seven fields: PIN,
SSN, Name, CHECKTIME, SENSORID, deptname, wokecode;
separately expresses enrolling number, serial number, the name,
date time, machine number, department name, work code.
B, format
188
Set export the field form, there are the general formate and user
self-definite form two formate.
C, page head and page foot
Here may add the page head /foot page for file which Export,
input the explanation writing in the page head/foot, these writing
will be able to display in the start and the ending of exported the
file.
D, title and width
There are seven fields which Export: PIN, SSN, Name,
CHECKTIME, SENSORID, deptname, workcode, label it with the
easy memory the title and defines each field the display width.
E, Excel option
May set typeface of the text demonstration and the style to export.
5th,
After setting the field, the formate and so on, for provide the
convenience to export later, will be allowed to save this setting in
the file, next time will export this setting, but not to need there set
again.
6th, Import the setting
Directly Import setting file before save, then was allowed to
transfer the setting before you setup, directly export the data
again.
7th, Export the data
After all options completely set finished, 。
189
Click Export data: When indicator inform you completes download

data, then may confirm and gets down the data to directly which
the examination Export.
190
CHAPTE 4
4. END-USER LICENSE
AGREEMENT FOR THIS
SOFTWARE
Important - read carefully:
This End-User License Agreement ("EULA") is a legal agreement

between you (either an individual or a single entity) and the
mentioned author of this Software for the software product
identified above, which includes computer software and may
include associated media, printed materials, and "online" or
electronic documentation ("SOFTWARE PRODUCT"). By
installing, copying, or otherwise using the SOFTWARE
PRODUCT, you agree to be bound by the terms of this EULA. If
you do not agree to the terms of this EULA, do not install or use
the SOFTWARE PRODUCT.
SOFTWARE PRODUCT LICENSE

The SOFTWARE PRODUCT is protected by copyright laws and
international copyright treaties, as well as other intellectual
property laws and treaties. The SOFTWARE PRODUCT is
licensed, not sold.
191
1. GRANT OF LICENSE. This EULA grants you the following

rights: Installation and Use. You may install and use an unlimited
number of copies of the SOFTWARE PRODUCT.
Reproduction and Distribution. You may reproduce and distribute

an unlimited number of copies of the SOFTWARE PRODUCT;
provided that each copy shall be a true and complete copy,
including all copyright and trademark notices, and shall be
accompanied by a copy of this EULA. Copies of the SOFTWARE
PRODUCT may be distributed as a standalone product or
included with your own product.
2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.
Limitations on Reverse Engineering, Recompilation, and

Disassembly. You may not reverse engineer, decompile, or
disassemble the SOFTWARE PRODUCT, except and only to the
extent that such activity is expressly permitted by applicable law
notwithstanding this limitation.
Separation of Components.
The SOFTWARE PRODUCT is licensed as a single product. Its
component parts may not be separated for use on more than one
computer.
Software Transfer.
You may permanently transfer all of your rights under this EULA,
provided the recipient agrees to the terms of this EULA.
192
Termination.
Without prejudice to any other rights, the Author of this Software
may terminate this EULA if you fail to comply with the terms and
conditions of this EULA. In such event, you must destroy all copies
of the SOFTWARE PRODUCT and all of its component parts.
Distribution.
The SOFTWARE PRODUCT may not be sold or be included in a
product or package which intends to receive benefits through the
inclusion of the SOFTWARE PRODUCT. The SOFTWARE
PRODUCT may be included in any free or non-profit packages or
products.
3. COPYRIGHT.
All title and copyrights in and to the SOFTWARE
PRODUCT(including but not limited to any images, photographs,
animations, video, audio, music, text, and "applets" incorporated
into the SOFTWARE PRODUCT), the accompanying printed
materials, and any copies of the SOFTWARE PRODUCT are
owned by the Author of this Software. The SOFTWARE
PRODUCT is protected by copyright laws and international treaty
provisions. Therefore, you must treat the SOFTWARE PRODUCT
like any other copyrighted material except that you may install the
SOFTWARE PRODUCT on a single computer provided you keep
the original solely for backup or archival purposes.
LIMITED WARRANTY
193
NO WARRANTIES.
The Author of this Software expressly disclaims any warranty for
the SOFTWARE PRODUCT. The SOFTWARE PRODUCT and
any related documentation is provided "as is" without warranty of
any kind, either express or implied, including, without limitation,
the implied warranties or merchantability, fitness for a particular
purpose, or no infringement. The entire risk arising out of use or
performance of the SOFTWARE PRODUCT remains with you.
NO LIABILITY FOR DAMAGES.

In no event shall the author of this Software be liable for any
damages whatsoever (including, without limitation, damages for
loss of business profits, business interruption, loss of business
information, or any other pecuniary loss) arising out of the use of
or inability to use this product, even if the Author of this Software
has been advised of the possibility of such damages.
Acknowledgment of Agreement.
I have carefully read and understand this Agreement, Radiate,

Inc.’s Privacy Policy Statement.
IF YOU ACCEPT the terms of this Agreement:
I acknowledge and understand that by ACCEPTING the terms of

this Agreement.
IF YOU DO NOT ACCEPT the terms of this Agreement.
194
I acknowledge and understand that by refusing to accept these

terms, I have rejected this license agreement and therefore have
no legal right to install, use, or copy this Product or the Licensed
Software that it incorporates.
CHAPTE 5
Troubleshooting
The following is a list of typical troubles you may be annoyed of at

the beginning of working with program and their solution as well.
1．Due to the administrator has changed or forget password ，

fail to enter the management program, what will I to do?
Answer：the computer has to have been installed Office2000 at
first，then enter the attendance program installing directory , look
for the att2000.mdb file，double-click it，and find the ‘userinfo’ list
in the appear interface，double-click it ，to find ‘securityflags’
word ， cancel all figure of list in the sentence （ 15 indicate
administrator）
2．I forget the password of database，how to do？

Answer ： enter ‘maintenance and setting’ of management
program，click on the ‘setting password of database’，then have no
need to verify old password ,so can set up new password of
database.
195
3．How to use the business check-in /clock-out？

Answer ：when the staff need to go out，the staff should check -out
on attendance device. When the staff come back，select business
clock-in.
4．While inquire attendance record，selected the highest

department，selected all staff，why cannot see record，but it’s
true display that has been saved to downloading data？
Answer：（1）it is maybe the data record time expire inquiring
range，want to view the original record , open the attendance
database（att2000.mdb），enter clock-in-out list，can see all original
record，prove that original attendance record is in the range which
you inquire，specifically pay attention year；
（2）it is maybe that add a highest department again after the
general company name was canceled ， installing finish, the
default highest department general company can not be cancel，
but it is able to be modify in the attendance rule.
5．I have assigned shift，why no the result of account and

statistics indicate leave, come late, gone early？
Answer：first enter management to check the setup shift，in normal
condition the name of shift corresponding time period display that
appear in blue color in right time box，if there isn’t any problem，
enter staff shift list，view the starting date of staff shift，the starting
date is beyond the account and statistics time range, isn’t it?，if it
isn’t，assign shift again, fix new starting date.
6．How to cancel the schedule which have been set up？
196
Answer：you can add a empty schedule firstly， then use the

empty schedule replace the schedule which will be canceled in
staff assignment ， enter schedule management to cancel
corresponding schedule, OK.
7．Why the data which is stored record is fewer than loaded

down data while in the process to download all data ？
Answer：while loaded down and record，the attendance program
can determine loaded down record，the repeat record will be
cancel automatically，the stored record will not be store again.
8．Why the loaded record appear，but cannot find it while

inquire it？
Answer：Confirm time range you inquire is accord with attendance
time of loaded record, or it’s not. can check attendance record day,
month, year, after loaded down record ， or open database
（att2000.mdb），enter check-out/clock-in ，can see all origin
record，confirm time of attendance original record is within the
range of acquirement，pay attention years record specifically，
some independence equipment set time is not real，result in
attendance record time isn’t correct.
9．Why I attendance normally，but it is show I stay away from

work without leave or good reason？
Answer：examine your period time setting first，confirm your
attendance record is among the range of clock-out time，example，
you setup the clock-out time is from 17：00 to 18：00，you clock-out
time record is16：30，so that the record is invalid，system will
197
indicate neglect afternoon（in attendance rule, no clock-out is

neglect）next，examine you attendance time is correct, or it’s not.
10. Why there are come late and gone early in the attendance
account and statistics shift，but there aren’t their records in
inquiring record？
Answer：please examine the setting of attendance account in
attendance rule，see if ‘on duty clock-in record: come late/gone
early’ have been sign or have not，if it has been labeled so that the
neglect system will indicate come late/gone early.
11. Leaders of company don’t require clock-in-out，but their
attendance demand account，how do it to set ？
Answer：（1）enter attendance setting under staff maintenance，
cancel valid attendance；
（2）set up a period time of unnecessary to clock-in-out，produce
a schedule，the schedule is used to account with staff. OK
12. Why cannot I add new schedule in shift management？

Answer：the program has to set up time period of shift，then can
set up schedule，please see the time period of shift is set ,or does
not.
198

Time&Attendance Software V1.2

Uploaded by

Copyright:

Available Formats

Time&Attendance Software V1.2

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Time&Attendance Software V1.2

Uploaded by

Copyright:

Available Formats

CONTENTS

2.3 Handle Attendance ..................................................................................113

1.1 Install Program

Attention：some software edition number maybe doesn’t tally

Insert the CD into your CD-ROM，the CD automatically display the

Select a language you want to install, click (Next) to enter follow

Click on the (Next) ，the window appear

This page is an agreement of using program ， please read

The install interface is used in installing catalog of definition

After selected，click on the (Next) ，the following interface appear：

In the page, local folder "Start/Program" to create the program

The shortcut will appear on the windows, only click this

1.2 Uninstall software

1.3 Work flow of the software

1. Downloads user's fingerprint or the card which have been

2. Upload staff's name and other materials which have been

3. Assign Employee to department (enter Department

4. Setup Shift Schedule and Time Period(enter Shift Schedule

5. Setup Shift Schedule (enter Shift schedule management)

6. Assign the staff Schedule (enter Employee Schedule)

7. Download attendance data to software in (connection Device

8. Examine Attendance report form (enter Time Attendance

2.1 Exchange Data between Device and

2.1.1 Device Management

Before downloading or uploading data from the Device with

There are two default communication parameters provided in the

Add ： User may newly add Device, input the corresponding

u Device name: named the Device, which machine has been

u Communication way: which way is used in communication

u IP address: Device IP address

u Communication password: if there is the communication

same one password , otherwise, not need to fill in

u Serial number: Device identity number.

u Port： The port is used by computer. The RS232/RS485 way

u Deletion: If the Device will not be in use any more, single-click

u Save: If after selecting and modifying connection parameter

@ Note: Some machine does not support the Ethernet

Serial number: If the communication way is the RS232, please

Connection Device: the Device which reside in the system will

When the system connect with Device, the prompt＂connecting,

If fail to connect, please check

When the system and Device continue to upload and download

2.1.2 How to Upload and download data

This is data exchanging windows for between the management

Download Attendance log from Device：Download all records

Download staff information and fingerprint from Device：

Upload staff’s information and fingerprint to Device; upload

Device management： Examined the Device information and

The downloading record can completely display in the circle

@ Note: If the machine model is M100 please note! maybe

been registered but still has the recorded data to the

Download the personnel information from the Device: only

Downloading: when the data has to directly download, click the

Delete：Choose user who want to be canceled from the list area,

Upload the personnel information to Device

When it was careless of user to cancel personnel information or

The upload data operation is unable to execute till system and

Select staff by department ： E.g. there are mare many

Delete：Choose this user which want to be canceled, and then

Set Password for login : if wnat to enter the machine