Final Assessment Examination

PGD Project Management

Project Leadership & Governance

Q1. Kindly select the correct answer from given choices:

1. We’re looking for someone who can work with our development manager to deliver our
products on time. We have a good programming team; they just need a little encouragement
to meet their deadlines. You’ll be expected to keep really good status meeting notes. If you
run into any trouble with the team, just kick it back to the Dev Manager, and she’ll address
the problem.
(a) Functional (b) Matrix (c) Projectized

2. We need someone who can manage the whole effort, start to finish. You’ll need to work
with the client to establish goals, choose the team, estimate time and cost, manage and
track all of your decisions, and make sure you keep everybody in the loop on what’s
going on. We expect the project to last six months.
a) Functional (b) Matrix (c) Projectized

3. We have a project coming up that’s needed by our customer service team. The project is a
real technical challenge for us, so we’ve assembled a team of top-notch programmers to
come up with a good solution. We need a project manager to work with the programming
manager on this one. You would be responsible for the schedule, the budget, and
managing the deliverables. The programming manager would have the personnel
responsibilities.
a) Functional (b) Matrix (c) Projectized

4. _________ are the approaches to the study of leadership which emphasize the personality
of the leader:
1. Contingency theories
2. Group theories
3. Trait theories
4. Inspirational theories

5. Contingency theories of leadership based upon:

a) That there is no single style of leadership appropriate to all situations
b) That there is a single style of leadership appropriate to all managers
c) That there is a single style of leadership appropriate to all situations
d) None of the above

6. What is leadership?
a) The ability to manage a team
b) The process of influencing and inspiring others
c) The act of making all decisions for a group
d) The skill of delegating tasks effectively
Final Assessment Examination
PGD Project Management
 Project Leadership & Governance
7. What is the key difference between managers and leaders?
a) Managers focus on tasks, while leaders focus on people
b) Managers are born, while leaders are made
c) Managers have formal authority, while leaders have informal authority
d) Managers work alone, while leaders work in teams

8. What is the primary focus of a democratic leader?

a) Personal power and authority
b) Strict adherence to rules and procedures
c) Collaboration and participation of team members
d) Setting clear expectations and guidelines

9. The boss of Aiysha Ltd., Mr. Kirtan, gave one of his employees some of his work to do
and gave him the following instructions: “You are in charge of this project.” If you need
me, I’m here.
a) Absoluteness
b) Responsibility
c) Accountability
d) Power

10. SMART is an acronym for;

a) Specific, Measurable, Achievable, Relevant, Time-bound.
b) Suitable, Modern, Artistic, Risk-Free, Take-off
c) Shining, Mechanized, Aromatic, Risky, Talented
d) Specific, Motorized, Achievable, Relevant, Time-bound.

11. Which of these is not an advantage of a virtual team?

a) Team members can be recruited for their specific skills or experience.
b) No overhead costs associated with physical buildings.
c) Conflict can be resolved easily using face-to-face meetings.

12. Your project is in the final test stage, the user acceptance test. It meets all the product
specs and is under planned costs. In terms of schedule, this project is ahead. Your
customer meets you and requested that he will not accept the product unless you make
several changes. What you should do is:
a) Get the list of the changes and estimate all of them. If the total cost is still within the
baseline, you just do it.
b) Estimate the costs and send this to your customer requesting contract modification.
c) Ask the customer to file a change request.
d) Sit with the customer to review the product specs and tell him/her that you have
completed the project.
Final Assessment Examination
PGD Project Management
Project Leadership & Governance
13. The Project management office (PMO) handles all of the following functions
EXCEPT:
a) maintaining the organization's project management policies and procedure supervising
the project managers
b) assigning project managers from other departments but not procuring contract project
managers
c) monitoring project performance
d) providing functional support to projects like project scheduling and project cost
analysis

14. Which of the following project baselines provides the basis for measurement of the
expected cash flow against requirements over time and is often displayed as an S
curve? a) Schedule baseline
b) Cost performance baseline
c) Scope baseline
d) Plan baseline
e) Initiation baseline

15. Performance measurement is a part of the process.

a) Strategic planning
b) Strategic alliance
c) Strategic evaluation
d) Strategic assessment

16. Which of the following project phases would result in a majority of updates to the cost,
schedule, and scope baselines as a result of change requests?
a) The closing phase
b) The executing phase
c) The planning phase
d) The monitoring and controlling phase

17. You are managing a project that is responsible for setting up an alcohol distillery. Your
team is in its eighth month of execution. One of the vendors informs you that the
agitators delivery is going to be delayed by a week .You look up the project management
plan and the schedule baselines and decide to set up all the reactors first. Based on your
analysis by moving tasks around you see that there would be no impact to any of the
performance measurement baselines. What should you do next ?

a) Go ahead and execute the rescheduled tasks as there is no impact to any of the
baselines.
b) Write up a change request and submit to change control for approval.
c) Analyze the impact of the change to the triple constraints and then submit a change
request.
d) Do nothing as this would cause changes to the baselines.
Final Assessment Examination
PGD Project Management
 Project Leadership & Governance
18. Quality characteristics such as performance, functionality, suitability, reliability and
consistency are commonly used to measure the .
a) Project deliverables
b) Project Scope
c) Project life cycle
d) Project goals

19. The is a useful tool that allows the calculations of cost and schedule performance
measures including cost variance, schedule variance, cost and time over-runs for a
project.
a) Earned Value Method
b) Critical Path Method
c) Program Evaluation Review Technique
d) Zone Method

20. The measurement of performance is a tool that provides qualitative information about
products, services and the processes that produce them.
a) True
b) False

21. You’re a subcontractor responsible for refurbishment of an automobile showroom.

The estimated refurbishment cost is $500 per square feet. The total showroom area
that needs to be refurbished is 1,000 square feet. Based on your past experience, you
know your team can refurbish 100 square feet per week. After 4 weeks, you have
45% of the job complete and you have spent $250,000. Compute different Earned
Value (EV) terms to assess projects health?

 CV = $ -25,000 (at this stage, it is over planned cost)

 CPI = 0.9 (Over Planned Cost)
 SV = $ 25,000 (the project is ahead of schedule)
 SPI = 1.125 (Ahead of project)
 EAC = $ 555,555.55 (The expected total cost at the completion of project)
 ETC = $ 305,555.55 (The expected cost of finish all the reaming work and project)
 VAC = $ -55,555.55 (Variance at completion)
 TCPI = 1.1 (harder to complete the project based as per the cost) & 0.9 (will be completed before
schedule)

22. Briefly answer the following questions:

a. Name any three Leadership theories and briefly discuss any one?

Following are the common leadership theories:

1- Great Man Theory:

The theory tells that leaders are born and they are not made. A person is born with or without
necessary characters of leaderships.

2- Trait Theory
3- Behavioral Theory
4- Situational Theory
5- Contingency Theory

b. How are performance measurement baselines established in project management?

A performance measurement baseline is a tool that is used by project managers to define project
parameters that are
 Scope Baseline
 Schedule Baseline
 Cost Baseline
Once the estimates are approved and set, the PMB becomes a reference for measuring project
success or any deviations from the initial plan. A PMB is needed to compare the project plan and
actuals to an initially approved budget.
It’s a measuring reference of stakeholders approach for project progress.

c. Name any four Project Management Maturity Models?

PMMM measure how well a company handles the projects. Currently, almost 29 models are
available, however 7 models are the most common:

 Capability Maturity Model (CMM)

 Organizational Project Management Maturity Model (OPM3)
 Project Management Maturity Model (PMMMSM)
 Berkeley Project Management Process Maturity Model
 Gartner Score Diagnostic Family
 Kerzner’s Project Management Maturity Model
 Portfolio, Program, and Project Management Maturity Model

d. What are the benefits of using performance measurement baselines in project

management?

The main benefit of PMB is to gauge the progress of the work and is measured against this
baseline. This tool helps the project manager and the stakeholders to determine where the project
stands with respect to schedule, budget, and scope.

e. How do project managers use performance measurement baselines to track project

progress?

Project managers use this tool to measure a project’s performance against its initial plan. The key
purpose is to identify deviations from the plan which the project managers to initiate corrective or
preventive action in such cases.
The “Earned Value Analysis” is the most common method for measuring the performance of any
project.

f. How Is a Project Management Maturity Assessment exercise performed?

The PMM assessment is used to understand the reliability and consistency of their current project
management processes. This exercise include interviews, surveys, benchmarks, and document
reviews. This exercise can be conducted internally with self-assessments or by a trained consultant.

The following evaluation are conducted:

 Artifact Collection:
The managers determine whether or not teams follow processes and write project plans.
 Interviews:
Interviews are conducted to understand process importance.
 Questionnaires:
Administering questionnaires to determine project management maturity.
 Benchmarking:
Benchmarking against other organizations provides an objective standard for considering a
company’s efforts.

g. Name any five benefits of having an established PMO in organization?

Five major benefits of having an established PMO in organization are as follow:

1. Increased transparency and visibility into the team.

2. Better project maturity, quality, accountability and democratization, ultimately keeping the
projects on-time and the team on the same page.
3. Closer alignment with the C-level, particularly in regards to organizational goals, in turn
helping to direct and prioritize projects.
4. Accurate and aligned budget and resourcing allocation, which can help to satisfy executives
and keep the overall project portfolio in check.
5. A reduction in project failure, overspending and client dissatisfaction through standardized
templates and tools, and continual monitoring

h. Draw an “S” curve and mark Cost and Schedule variance on it?
 23. You are the Program Manager managing the construction of a new airport. Five project
managers are directly reporting to you. Each project manager is assigned a part of the total
scope of works to be executed independently. The total duration allowed to complete all
works is 24 months and the total approved budget is $10,000,000.
At the end of the first year, you should have completed $6,000,000 worth of work but the project is only 50%
complete. Actual costs reported by each project manager for the first year are:
a) Project manager 1: $200,000
b) Project manager 2: $1,200,000
c) Project manager 3: $1,800,000
d) Project manager 4: $500,000
e) Project manager 5: $900,000
Compute different Earned Value (EV) terms to assess projects health?

 CV = $ 400,000 (at this stage, it is under planned cost)

 CPI = 1.086 (Under Planned Cost)
 SV = $ -1,000,000 (the project is behind of schedule)
 SPI = 0.8333 (behind the schedule)
 EAC = $ 9,208,103.13 (The expected total cost at the completion of project)
 ETC = $ 4,608,103.13 (The expected cost of finish all the reaming work and project)
 VAC = $ 791,896.87 (Variance at completion)
 TCPI = 0.925 (as per the 1 year completion analysis, the projects will complete in the planned cost)
and 1.085 (as per the 1 year completion analysis, the project will be completed behind the schedule)
Final Assessment Examination
PGD Project Management
Project Leadership &
Governance