Assignment Football Club Season-ticket Holder Information

title

Assessor Vy Tran

Date issued 09/10/2023

Final 03/11/2023
deadline
Duration 4hours
(approx)

Qualification BTEC Level 1/Level 2 First Extended Certificate in Information and Creative
suite Technology
covered
Units Unit 9: Spreadsheet Development
covered
Learning Learning aim B: Design a spreadsheet
aims
covered

Scenario You are completing a work placement with the local football club in its
administration department. You have been asked to produce a spreadsheet to
manage information about the club’s season-ticket holders.

You will produce design documents for a spreadsheet solution to meet your
manager’s needs as detailed below.

Three worksheets are required:

Worksheet 1: Ticket-holder details

As a minimum, this spreadsheet should hold:
 the names, addresses and contact details of each ticket applicant
 the type of ticket they hold – at least three types: adult, child and
concession (e.g. student, OAP)
 date of application for the ticket
 requested seating area
 the price of the ticket
 a column indicating whether the application was successful or not,
with a unique ticket code
 allocated seating area
 the expiry date of the ticket.

Calculations and tools/techniques

Appropriate calculations and tools/techniques should be applied to the
worksheet(s), e.g. cell formatting, functions, formulas, IF statements and
macros.

Data input
The data entry should be user-friendly. The type of ticket should be validated on
entry. Applicants are normally allocated their requested seating area but, where
no choice has been made, the area with the most space left should be allocated.
 Worksheet 2: Summary of information
This should hold a summary of the totals of the season-ticket applications and
ticket allocations. A series of calculations will be needed, as well as conversion
of some data to charts, in order to generate management information.

Worksheet 3: Season-ticket type details

This worksheet stores the background information about each season-ticket
type including at least:
 ticket type
 the price of the ticket
 any relevant further details, e.g. restrictions, age limits
 the numbers of seats available in each seating area.

The worksheets can be stored in one spreadsheet file and connected using a
menu.

The solution should include a number of outputs that will help to manage the
information. The developer is asked to design a series of examples to
demonstrate what is possible.

Your design documents should consider the formatting of inputs to the

spreadsheet, what processes/calculations are required, and example outputs
that the club can use to help manage the season-ticket information.

Task 2 Create a Design

It’s now time to create your design.

Investigate what information is typically involved in season-ticket applications

and study the scenario. Consider what outputs are possible and useful to the
club, and produce a summary of the purpose of your spreadsheets and your
specific user requirements.

Your design documentation should include a detailed:

 worksheet structure diagram indicating data validation (including lists),
e.g. multiple worksheets, cell referencing, input messages, error messages,
macros, cell protection and navigation between multiple worksheets.
 description of the tools/techniques to be applied, e.g. cell formatting,
functions, formulas, calculations, IF statements
 description of the input and output data presenting the results/outcome.

The design documentation should also provide:

 a description of the user requirements and intended purpose of the
spreadsheet
 a description of some alternative design ideas, e.g. choice of calculations
and style
 test plan and data, e.g. test, expected result, actual result
 design justification explaining how the design will meet the intended
purpose and user requirements (note any constraints in the design)
 explain why alternative designs were rejected, and consider any constraints.
Evidence Design documents, including:
you must  a statement of intended purpose and list of user requirements
produce for  detailed worksheet structure diagram outlining fields, calculations
this task and functions, named ranges etc.
 input and output data descriptions – lists, charts and graphs
 a test plan and test data
 a short report justifying your final design decisions, and explaining
why alternative design ideas were rejected and any constraints.
Criteria covered by this task:
Criterion
To achieve the criteria you must show that you are able to: Unit reference
Describe the purpose and user requirements for the 9 2B.P2
spreadsheet.
Produce a design for a spreadsheet, including: 9 2B.P3
 worksheet structure diagram
 how output data is to be presented
 a test plan.
Produce detailed designs for a spreadsheet, including: 9 2B.M2
 alternative solutions
 detailed worksheet structure diagram
 test data.
Justify final design decisions, including: 9 2B.D2
 how the spreadsheet will fulfil the stated purpose and
user requirements
 any constraints to the design.
If you have not achieved the Level 2 criteria, your work will be assessed to determine if the
following Level 1 criteria have been met.
Criterion
To achieve the criteria you must show that you are able to: Unit reference
Identify how spreadsheets are used for two different activities 9 1A.1
and how the features are used in the spreadsheets.
Identify the purpose and user requirements for the 9 1B.2
spreadsheet.
With guidance, produce a design for a spreadsheet including: 9 1B.3
 worksheet structure diagram.
With guidance, develop a spreadsheet with a given realistic 9 1C.4
dataset.
With guidance, test the spreadsheet for functionality and 9 1C.5
purpose, and repair any faults, documenting any changes
made.
For the final spreadsheet, identify how the final 9 1D.6
spreadsheet is suitable for the purpose.

Sources of Textbooks
information
Allman, E. et al. (2012) BTEC First in Information and Creative Technology
Student Book, Pearson Education Ltd, 978 1 44690 187 8
Textbook is designed for this qualification with a strong vocational focus.
Holden, G. and Short, P. (2010) Excel 2010 in Simple Steps, FT Prentice Hall,
978 0 27373 613 4
Not expensive but useful step-by step-approach to the software. All examples
 use Excel 2010.
Johnson, S. (2010) Brilliant Excel 2010, FT Prentice Hall, 978 0 27373 609 7
This text covers the more advanced topics within the specification, in particular
the data tools features. Not expensive and all examples are in Excel 2010.

Websites
The web addresses below are just three examples of sites that will help learners
with background to the context of the assignment. Learners can, for example,
identify additional fields through season-ticket application forms and identify
management information ideas and requirements. Use an internet search
engine to find similar material for your local club.
https://www.fulhamfc.com/tickets-and-hospitality
https://tickets.avfc.co.uk
www.readingfc.co.uk

Learning aim B - Assessment

Learners need to design a spreadsheet solution for a specific purpose.
Centres are encouraged to use evidence from the development of the spreadsheet as
part of the learner’s digital portfolio (Unit 3: A Digital Portfolio).

For 2B.P2: learners should describe the user requirements and purpose of the
spreadsheet in their designs.

For level 1, as a minimum, learners should identify the purpose and the user
requirements for their spreadsheet design.
For level 1, as a minimum, learners should have created an outline design for their
spreadsheet solution, with guidance. An outline design would contain worksheet layout
and data input diagram. Some annotations should indicate the processes and
appropriate tools/techniques used, e.g. functions and formulas. This will give an
indication of what the product would be like and what it is about.

For 2B.P3: learners should design a spreadsheet solution. This should be a workable
design and should include:
● a worksheet structure diagram including calculations and tools/techniques to be
applied, e.g. cell formatting, functions, formulas, IF statements
● output data presenting the results/outcome
● a test plan.

For 2B.M2: the detailed spreadsheet design will contain:

● a brief description of alternative solutions, e.g. choice of calculations and style
● a detailed worksheet structure diagram indicating data validation (including lists),
e.g. multiple worksheets, cell referencing, input messages, error messages,
macros, cell protection and navigation between multiple worksheets
● test data, e.g. test, expected result, actual result.

For 2B.D2: learners should justify their design decision, explaining how they meet the
brief. Learners may wish to do this by annotating their design documents and describing
why (e.g. ‘I have used a function here because …’).
They should also justify why they have chosen a specific design to fulfil the brief
in terms of purpose and user requirements. Learners should explain why alternative
designs were rejected, and consider any constraints.