Encoder 3

Encoder III
User Guide
Version: vJ3.3.2
1 February 2007
Part number 2A0706
User Guide
Activation Password
This page contains the activation password for your Encoder III.
You will require this whenever you install Encoder III.
In case you need to re-install Encoder III at some time in the future,
it is recommended that you remove this page from the User Guide
and store it, and the program software, in a secure place.
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1 February 2007
User Guide
About this User Guide

This User Guide describes how to set up and use Cardax Encoder
III, how to read and encode Cardax Proximity Tags, Magstripe
Cards, 125 Proximity Cards and Smart Cards.
Copyright © Gallagher Group Ltd

All rights reserved. No part of this User Guide may be copied or
reproduced in any form or by any means without the prior written
consent of Gallagher Group Ltd.
Disclaimer
The information in this User Guide is subject to change without
notice and should not be construed as a commitment by Gallagher
Group Ltd.
Gallagher Group Ltd has taken great effort to verify the accuracy of
this User Guide but assumes no responsibility for any technical
inaccuracies or typographical errors.
Suggestions or Enquiries
Any suggestions or enquires regarding the content of this User
Guide should be addressed to:
Technical Support Services
Gallagher Group Ltd
Private Bag 3026
Hamilton
New Zealand
Email: cdxdocumentation@cardax.com
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Contents User Guide
Table of Contents
Chapter 1: Introduction ............................................................................... 1-1

What is Encoder III ................................................................................................ 1-1
Software.......................................................................................................... 1-1
Hardware ........................................................................................................ 1-1
Licence ................................................................................................................... 1-2
Definitions .............................................................................................................. 1-2
Chapter 2: Installation ................................................................................. 2-1

Operating System.................................................................................................. 2-1
Installing the Hardware ......................................................................................... 2-1
Dongle............................................................................................................. 2-1
Cardax Proximity Encoder .............................................................................. 2-2
Cardax 125 Proximity Encoder........................................................................ 2-2
Cardax Smart Card Encoder ........................................................................... 2-3
Magstripe Encoders ........................................................................................ 2-3
Magstripe Printer............................................................................................. 2-4
Other Printers.................................................................................................. 2-4
Using Multiple Encoders....................................................................................... 2-5
Installing the Software .......................................................................................... 2-6
Before You Start.............................................................................................. 2-6
Running the Setup Program............................................................................ 2-7
Chapter 3: Getting Started .......................................................................... 3-1

Getting Started for the First Time ........................................................................ 3-1
Starting the Program ....................................................................................... 3-1
Activation Key ................................................................................................. 3-1
Assigning Facility Codes ................................................................................. 3-2
Card Configuration .......................................................................................... 3-3
Logging on for the First Time .......................................................................... 3-4
Starting Up ............................................................................................................. 3-6
Logging On ............................................................................................................ 3-7
Using the Online Help ........................................................................................... 3-9
Installing Adobe Acrobat Reader..................................................................... 3-9
Logging Off .......................................................................................................... 3-10
Closing the Program ........................................................................................... 3-10
Changing Passwords .......................................................................................... 3-11
Chapter 4: Setup .......................................................................................... 4-1

Introduction............................................................................................................ 4-1
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User Guide Contents
Operators ............................................................................................................... 4-3

Creating a New Operator ................................................................................ 4-3
Deleting an Operator....................................................................................... 4-4
Resetting an Operator's Password.................................................................. 4-4
Automatic Logoff ............................................................................................. 4-5
Setting Operator Functions ............................................................................. 4-5
Site Permissions ............................................................................................. 4-6
Devices ................................................................................................................... 4-8
Cardax Proximity Encoder .............................................................................. 4-9
Magstripe Encoders/Printers ......................................................................... 4-10
Cardax Smart Card Encoder ......................................................................... 4-12
Cardax 125 Proximity Encoder...................................................................... 4-15
Sites...................................................................................................................... 4-17
General Settings ........................................................................................... 4-18
Smart Card Settings...................................................................................... 4-20
125 Prox Settings.......................................................................................... 4-22
PIN Entry .............................................................................................................. 4-23
Toolbar ................................................................................................................. 4-24
Add Facility Codes .............................................................................................. 4-25
Assign Names to Facility Codes ........................................................................ 4-27
Chapter 5: Encoding Cards and Tags........................................................ 5-1

Introduction............................................................................................................ 5-1
Encoding a Single Card or Tag ............................................................................ 5-2
Encoding Multiple Cards or Tags......................................................................... 5-5
Encoding Magstripe Cards ................................................................................... 5-8
Encoding Proximity Tags...................................................................................... 5-9
Encoding Dual Technology Cards ..................................................................... 5-10
Encoding New Smart Cards................................................................................ 5-12
Previously Encoded Smart Cards ...................................................................... 5-14
Encoding 125 Proximity Cards........................................................................... 5-16
Encoding Initialisation Cards ............................................................................. 5-18
Encoding Lift Override Cards............................................................................. 5-19
Chapter 6: Reading Cards and Tags.......................................................... 6-1

Reading Magstripe Cards ..................................................................................... 6-1
Reading Proximity Tags........................................................................................ 6-3
Reading 125 Proximity Cards ............................................................................... 6-5
Reading Smart Cards ............................................................................................ 6-7
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Contents User Guide
Chapter 7: Reports ...................................................................................... 7-1

Reporting Facilities ............................................................................................... 7-1
Audit Trail............................................................................................................... 7-1
Sorting Activities.............................................................................................. 7-2
Selecting Activities .......................................................................................... 7-2
Copying Activities............................................................................................ 7-3
Archiving Activities .......................................................................................... 7-3
Adding Comments........................................................................................... 7-4
Deleting Activities............................................................................................ 7-5
View PINs ............................................................................................................... 7-6
Index 1
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Introduction User Guide
Chapter 1: Introduction
What is Encoder III

Encoder III allows you to write encoded information to Proximity
Tags, 125 Proximity Cards, Magstripe Cards, and Cardax Smart
Cards. It also allows you to read the information encoded on those
cards. Encoder III can write all Cardax formats.
Software
The Encoder III software controls the encoded information that is
written to the tag or card.
For more information on installing the software please refer to

Chapter 2: Installation later in this User Guide.
Hardware
Before you can use Encoder III you must connect the dongle
(supplied with your order) to the correct port on your PC.
Depending on the type of dongle you have been supplied, the
dongle connects to either the printer port or the USB port on your
PC.
Depending upon the type of card or tag you want to encode, you
will also need to install a Magstripe, Proximity, 125 Proximity or
Smart Card encoder. The encoder is the transmitter that writes
encoded information to the card or tag.
To encode Magstripe cards you can use either a card printer or an

encoder. However, a printer can only write the encoded information
to a card whereas an encoder allows you to also read the
information back.
If the dongle you have been provided connects to the printer port,
the card printer connects to the dongle on the printer port of your
computer in the same way as a standard printer.
If you want to encode different types of cards and tags, you will
need an encoder for each type. Depending upon your PC
configuration you can have all four encoders connected to your PC
at the same time and switch between them.
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User Guide Introduction
For more information on installing encoders please refer to

Chapter 2: Installation later in this User Guide.
Licence
When you purchased Encoder III you will have been issued a
licence. Your licence depends on the information you supplied to
your distributor when you purchased Encoder III. It is also linked to
the serial number of the dongle supplied with your copy of Encoder
III.
Your licence is installed when you install Encoder III and defines
the facility codes you are authorised to encode. Every licence is
unique and can only be used with the Encoder III for which it was
created.
The licence is further restricted to your copy of Encoder III by the

activation password you must enter when you first install Encoder
III. This ensures your system is fully protected and that nobody else
can encode facility codes for which you have the licence, even if
they have their own copy of Encoder III.
Note:
You can obtain extra facility codes from your distributor and update
your licence to include the codes.
For more information on adding facility codes please refer to

Chapter 4: Setup later in this User Guide.
Definitions
Throughout this User Guide the following definitions apply.
Tag refers to identity cards, key tags, vehicle tags and any other
form of identity tag that can be presented to, or passed through, an
encoder. Tag normally refers to proximity tags.
Card refers to 125, Magstripe, Dual Technology or Smart Cards.
Magstripe Card refers to any card which stores information on a

magnetic stripe and which can be read by a Cardax Magstripe Card
Reader.
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Introduction User Guide
Tiris Proximity Card refers to any card which uses Tiris RF

technology to store information and which can be read by a Cardax
Tiris Proximity Card Reader.
125 Proximity Card refers to any card which uses 125 kHz RF
technology to store information and which can be read by a Cardax
125 Card Reader.
Smart Card refers to any card which uses Philips Semiconductors

contactless Mifare® technology to store information and which can
be read by a Cardax Smart Card Reader.
Dual Technology Card refers to any card which uses a proximity

technology and Magstripe technology to store information and
which can be read by a Cardax Magstripe Card Reader and the
appropriate Cardax Proximity Card Reader.

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Installation User Guide
Chapter 2: Installation
Operating System
Encoder III vJ3.3.x is a 32 bit version of Encoder III and requires
an IBM or compatible PC with a CD ROM drive running one of the
following standard (i.e. non-proprietary) Microsoft operating
systems:
• Windows XP professional
• Windows 2000 with Service Pack 2 installed
• Windows Server 2003 (only if you have received the USB
version dongle with Encoder III)
Note: Some PCs are supplied with proprietary versions of the
standard Microsoft operating systems. These non-standard
operating systems may not be compatible with Encoder III.
This User Guide assumes you are familiar with the Microsoft
Windows® operating system you are running on your PC. If you
are not, you should refer to the appropriate Windows® User Guide
before beginning this installation.
Installing the Hardware

Dongle
To use Encoder III you need a dongle. The dongle is unique to your
copy of Encoder III and is checked each time the program starts as
well as at other times during Encoder III's operation.
There are two types of dongles that can be shipped with Encoder
III, (i.e. one for a LPT1 connection and one for a USB connection).
Depending on the type of dongle you have received, connect the
dongle to either the USB port on your PC, or to LPT1 (this is
normally the printer port) on your PC. You can then connect a
printer to the dongle if desired. The dongle does not affect the
printer’s operation.
Note:
Do NOT connect the dongle until you have run the setup program.
(Refer to Running the Setup Program, page 2-7.)
If you do not connect the dongle to LPT1, or you connect the wrong
dongle, Encoder III will not run.

1 February 2007
User Guide Installation
Cardax Proximity Encoder

To encode Cardax Proximity Tags you require a Cardax Proximity
Encoder.
The Cardax Proximity Encoder connects to your PC using the

standard RS-232 cable supplied with your order.
The Cardax Proximity Encoder requires an external DC power

supply. Use any nominal 12 V DC supply capable of supplying
250 mA. A DC supply specification is printed on the base of the
encoder.
Note: A DC power supply is not supplied with your order.
Connect the RS-232 cable from the DE9 socket on the back of the
Cardax Proximity Encoder to either COM 1, COM 2, COM 3 or
COM 4 on the back of your PC. You must connect the cable to a
DE9 communications port.
Plug the power supply into the socket on the back of the Cardax
Proximity Encoder. The centre pin is positive.
Note:
The Cardax Proximity Encoder does not have an ON/OFF switch.
When it is ON both the Red "S" and Green LED will illuminate.
Cardax 125 Proximity Encoder

To encode Cardax 125 Cards you require a Cardax 125 Proximity
Encoder.
The Cardax 125 Encoder connects to your PC using the standard

RS-232 cable supplied with your order.
The Cardax 125 Encoder requires an external DC power supply.

Use any nominal 12 V DC supply capable of supplying 250 mA. A
DC supply specification is printed on the base of the encoder.
Note:
A DC power supply is not supplied with your order.
Connect the RS-232 cable from the DB9 socket on the back of the
Cardax 125 Encoder to either COM 1, COM 2, COM 3 or COM 4
on the back of your PC. You must connect the cable to a DE9
communications port.

1 February 2007
Plug the power supply into the socket on the back of the Cardax
125 Encoder. The centre pin is positive.
Note:
The Cardax 125 Proximity Encoder does not have an ON/OFF
switch. When it is ON the Red LED will illuminate.
Cardax Smart Card Encoder

To encode Cardax Smart Cards you require a Cardax Smart Card
Encoder.
The Cardax Smart Card Encoder connects to your PC by USB.
Magstripe Encoders
If you want to encode information onto a Magstripe Card and also
be able to read back that information, you will require a Neuron
Encoder.
Encoder III supports the earlier model of Neuron Encoder and the
later model CT-891-3A(A) Neuron Encoder.
Note: There are two models of Neuron CT-891-3A encoder. The

CT-891-3A(B) encoder is not supported by Encoder III.
Neuron encoders are installed as follows.
The Neuron Encoder connects to your PC using the null modem

RS-232 cable supplied with your order.
The encoder requires a 230 V AC power supply.
Connect the null modem RS-232 cable from the socket on the back
of the Neuron Encoder to either COM 1, COM 2, COM 3 or COM
4 on the back of your PC. You must connect the cable to a DE9
communications port.
Note:
The Neuron Encoder has a DB25 socket. The later model CT-891-
3A(A) Neuron Encoder has a DB9 socket.

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Magstripe Printer
Encoder III may support your Magstripe printer. Check with the
manufacturer that your printer can be used with operating systems
compatible with Encoder III. (Refer to Operating System on page
2-1).
follow the manufacturer's instructions to connect the Magstripe
Printer to the dongle on the printer port of your PC.
Note: The printer must be set up as a direct printer and not via a
print spooler.
Other Printers
Impact Printer
If you want to print PIN forms you will need an impact or dot
matrix printer.
follow the manufacturer's instructions to connect the impact or dot
matrix printer to the dongle on the printer port of your PC.
Plain Paper Printer

If you want to be able to print PINs on plain paper you can use any
type of printer that is supported by a Windows® printer driver e.g.
laser, postscript, inkjet or dot matrix.
follow the manufacturer's instructions to connect the impact or dot
matrix printer to the dongle on the printer port of your PC.

1 February 2007
Using Multiple Encoders

Although Encoder III can support Magstripe, Proximity, 125
Proximity and Smart Card Encoders, constraints associated with
standard PC configurations mean you cannot connect all encoders
at the same time.
Each encoder requires its own interrupt request (IRQ) and its own
communications port. However in a standard Windows® PC
configuration, Communication Ports 1 and 3 share the same
interrupt request and Communication Ports 2 and 4 share another.
Hence, to connect two encoders at the same time you must connect
the encoders to communication ports that use different interrupt
requests; that is, Com Ports 1 and 2, 1 and 4, 2 and 3, or 3 and 4.
If you require additional communications ports you can:

• use a PS/2 mouse which does not require a communication port.
• install a Communication Port Expansion Board in your PC.
This will make additional communication ports available and allow
you to connect each encoder to a communication port which uses a
different interrupt request.

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Installing the Software

Before You Start
Encoder III runs under-
• Windows 2000 with Service Pack 2 installed; and
• Windows XP Professional.
• Windows Server 2003 (only if you have received the USB
version dongle with Encoder III)
You need Administrator privileges to be able to install and run the
Encoder III software.
Note:
If you are upgrading, you must replace your existing dongle with
the one received in your order. The dongle is unique to your
Encoder III software and is checked each time the program starts up
and at other times during operation. If you do not connect the
dongle to LPT1 or USB, or you connect the wrong dongle, Encoder
III will not run.
If you are upgrading from Encoder II, you should first uninstall the
Encoder II software from your PC. To uninstall Encoder II select
Start > Settings > Control Panel > Add/Remove Programs and
select Encoder II from the list of applications.
Note:
Some versions of Encoder II will not have an uninstall option. If
this occurs, you should not attempt to uninstall or remove the
Encoder II program files.
Uninstalling Encoder II will not remove the Encoder II program

directory from your PC. The files which remain in this directory
contain your Encoder II configuration settings and will be
transferred to the Encoder III program directory when you run
Encoder III for the first time.
Note:
You must not remove the Encoder II program directory or any files
contained within it until after you have installed Encoder III and
confirmed that the configuration settings have been transferred to
the new software.
Before you begin the software installation, close all applications

and restart your PC.

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Running the Setup Program

Insert the Encoder III CD in your PC's CD ROM drive.
Select Run from the Windows Start menu.
Type d: setup where "d" is your CD ROM drive and press Enter.
Note:
Encoder III uses a standard Windows InstallShield Wizard.
Software Licence Agreement
You will be asked to accept the Encoder III Licence Agreement.

Click Yes to accept.
Note:
If you do not accept the Licence Agreement you will not be able to
install Encoder III.

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Destination Directory
You will be asked to confirm the destination directory for the

Encoder III program files.
By default, the Install Wizard will create a directory called

C:\Program Files\Encoder3.
Alternatively, you can click Browse to select an existing directory

or to create a new directory by a different name. Unless it conflicts
with other programs installed on your PC, it is recommended that
you accept the default installation directory.
Click Next.

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Program Folder
You will be asked to confirm the name of the Program Folder for
the Encoder III files. The Program Folder will be created in the
Start > Programs menu on your PC.
By default the Install Wizard will create a new Program Folder

called Encoder III.
Alternatively, you can select another folder from the list of Existing
Folders, or enter a new name in the Program Folders text box.
Click Next.

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Licence File
The encoder3.ini licence file is supplied on a floppy disk.

Insert the Licence File floppy disk into your computer's A drive or
click Browse to locate the file yourself.
Click Next.
Setup will install Encoder III into the destination directory and
program folder you have selected in the previous windows.

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Setup Complete
When you click Finish the Install Wizard will close and your PC
will automatically restart.
You should make sure that you have closed any other open
applications and removed the Licence File disk from your PC
before clicking Finish.
Connect the dongle

Connect the dongle received with your copy of Encoder III. There
are two types of dongles shipped with Encoder III, so depending on
what type you have received, either connect the dongle to the LPT1
port on your PC (normally the printer port), or to the USB port on
your PC.
Note:
If you connect a USB dongle to your PC, wait for the following
message to display at the lower right hand corner of your screen:
"Found New Hardware

Your new hardware is installed and ready to use"
This message displays once the USB dongle is fully initialised.

1 February 2007
Getting Started User Guide
Chapter 3: Getting Started
Getting Started for the First Time

Starting the Program
To start Encoder III, from the Windows Start menu select:
Programs> Encoder III> Encoder III
Activation Key
When you start Encoder III the first time after installing it, a
dialogue box asking for your Activation Password will display.
The Activation Password is unique to your copy of Encoder III

and is printed on the Activation Password page at the front of this
User Guide.
You should keep your Activation Password in a secure place.

Without it Encoder III will not run, and if for any reason you ever
need to re-install Encoder III you will also need to re-enter your
Activation Password.
Enter your Activation Password in the text box provided.
Click Activate.
The Assign Facility Codes window will display.

1 February 2007
User Guide Getting Started
Assigning Facility Codes

Before you can log on to Encoder III for the first time you must
assign a Site Name and define the Card Type, PIN Selection and
PIN Size for at least one of the facility codes for which you have a
licence.
The facility codes for which you have a licence are displayed in the
New facility codes drop down list box.
Select a facility code from the New facility codes drop down list
and enter a name for the site that is going to use that facility code in
the Assigned site name text box.
You should give each site a unique and easily identifiable name.
This makes it easier to select a site when you want to encode cards
or tags.

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Card Configuration
Select the Card Configuration tab to display the default Card
Type, PIN Selection and PIN Size for that facility code.
You can accept the default settings or you can select from the other
options that are displayed in the window.
Note:
Proximity Cards, 125 Proximity Cards, Dual Technology Cards and
Smart Cards cannot be encoded with 6 digit User PINs.
Click Apply to save the settings you have entered. The Assign
Facility Codes window will remain open and you can then select a
different facility code from the New facility codes drop down list.
Note:
You can enter the information for all the facility codes for which
you have a licence now, or you can enter information for just one
facility code and add the rest later.
To save the settings and return to the Logon window, click OK.
You can then enter the information for the remaining facility codes
at a later date by selecting Assign Names To Facility Codes from
the Configure menu in the main window.
Note:
The Operators tab in the Assign Names To Facility Codes
window will not be available until you have set up at least one
operator in the Configure Operators window.
For more information on assigning facility codes and configuring

cards please refer to Chapter 4: Setup later in this User Guide.

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Logging on for the First Time

After you have entered the details for at least one facility code and
clicked OK, the Logon window will display.
Enter the default operator name and password as follows:
Operator name: master
Password: master
Note:
If you are upgrading from vJ2.34 note that the password must now
be entered in lower case.
Click Logon.
The Change Password window will display.
To ensure the security of the Encoder III system you must change
your password. This will prevent unauthorised personnel from
being able to log on to Encoder III simply by using your name as
your password.
Note:
Passwords are case sensitive. They can be any combination of
letters or numbers but must have a minimum of 4 characters and a
maximum of 32. You cannot use special characters such as "/",
"%", "-" etc.

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Enter your operator name (master) in the Original password text

box.
Enter the new password you want to use in the New password text
box.
Confirm your new password by entering it again in the Confirm
new password text box.
Click OK to save your new password and display the main window.
If at any time you forget your password it can be reset to your
operator name by another operator who is authorised to configure
operators.
Note:
You cannot reset your own password. For this reason, it is advisable
to ensure that at least two operators have permission to configure
operators.
For more information on Resetting Passwords please refer to
Chapter 4: Setup later in this User Guide.

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Starting Up
Ensure the encoder or printer you want to use is correctly connected
to your PC, as described in Chapter 2: Installation earlier in this
User Guide.
Note:
If you are starting Encoder III for the first time, refer to Getting
Started for the First Time earlier in this chapter.
To start Encoder III click the Windows Start menu and select:
Programs> Encoder III> Encoder III
Every time Encoder III starts up it checks the hardware devices

connected to your PC. If you start Encoder III and you do not have
any encoders connected to your PC, an error message will display.
Click OK to display the Logon window.
If you do not want to encode cards during your Encoder III session,
log on as described next in this chapter.
If you do want to encode cards during your Encoder III session

click Cancel to shut down Encoder III. Connect an encoder to the
PC as described in Chapter 2: Installation earlier in this User
Guide and then restart Encoder III.

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Logging On
Every time you start Encoder III the Logon window will display.
Note:
If you are logging on to Encoder III for the first time refer to
Getting Started for the First Time earlier in this chapter before
continuing.
Enter your Operator name and Password and click Logon.
If this is the first time you have logged on as an authorised operator,

use your operator name as your password. The Change Password
window will display.
To ensure the security of the Encoder III system you must change
your password.
This will prevent unauthorised personnel from being able to log on

to Encoder III simply by using your operator name as your
password.

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For more information on changing your password please refer to

Changing Passwords later in this chapter.
After you have successfully logged on the main window will

display.
Note:
The Read and Encode buttons on the main window will only be
enabled if you have the associated encoders correctly configured, as
described in Devices in Chapter 4: Setup later in this User Guide.

1 February 2007
Using the Online Help

To access the Encoder III Online User Guide select Online User
Guide from the Help Menu.
The Encoder III Online User Guide provides the same information
as the printed User Guide supplied with your software. The index
and contents entries, as well as references within the User Guide,
are hyperlinked to allow you to move easily between sections.
To read the Online User Guide you must have Adobe Acrobat
Reader v4.0 or later installed on your PC. This is supplied on the
Encoder III Installation CD.
If you are unsure whether you have Adobe Acrobat Reader v4.0 or
later installed on your PC, select Online User Guide from the Help
menu. If you do not have Acrobat Reader installed the following
dialogue will display.
Installing Adobe Acrobat Reader

Note:
If you already have Adobe Acrobat Reader v4.0 or later installed on
your PC you do not need to reinstall it.
1. Insert the Encoder III Installation CD into the CD-ROM drive.
2. Select Run from the Windows Start menu.
3. Type d:\acrobat\setup where "d" is your CD-ROM drive.
4. Follow the on-screen instructions.

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Logging Off
To log off select Logoff from the File menu
or
Click the Logoff icon on the toolbar .
Note:
Logging off does not close Encoder III. It will remain running and
the Logon window will display.
After you have logged off, you cannot perform any functions in
Encoder III unless you log on again.
Closing the Program

To close Encoder III click Cancel in the Logon window
or
Select Exit from the File menu in the main window.
To restart Encoder III click the Windows Start menu and select:
Programs > Encoder III > Encoder III

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Changing Passwords
To change your password, select Change Password from the File
menu in the main menu, or click the Change Operator Password
icon on the toolbar.
The Change Password window will display.
Note: Passwords are case sensitive. They can be any combination

of letters or numbers but must have a minimum of four characters
and a maximum of 32. You cannot use special characters such as
"/", "%", "-" etc.
Enter your old or default password in the Original password text
box.
Enter the new password you want to use in the New password text
box.
Confirm your new password by entering it again in the Confirm
new password text box.
Click OK to save your new password and return to the main
window.
If at any time you forget your password it can be reset to your
operator name by another operator who is authorised to configure
operators.
Note: You cannot reset your own password. For this reason it is
advisable to ensure that at least two operators have permission to
configure operators.
For more information on Resetting Passwords please refer to
Resetting an Operator's Password in Chapter 4: Setup next in
this User Guide.

1 February 2007
Setup User Guide
Chapter 4: Setup
Introduction
The Configure menu in the main window allows you to customise
your Encoder III settings to suit your own requirements.
From the Configure menu, select the Encoder III settings that you
wish to configure.
Operators allows you to create, modify and delete operators. You

can also set the functions within Encoder III that each operator has
permission to perform and the sites at which the operator can
perform these functions.
Devices allows you to select the type of encoder or printer hardware

you want to use with Encoder III and then to define the default
settings that will automatically be used each time you select that
encoder or printer.
Sites allows you to define the facility code and default card or tag
information associated with any site in your system. These are the
settings that will automatically be selected each time you encode a
card or tag for that site.

1 February 2007
User Guide Setup
PIN Entry allows you to choose when you encode a card or tag,
whether or not to display a User PIN in the Encoder III window as
it is entered.
Display Toolbar allows you to choose whether to display or hide

the toolbar at the top of the main window.
Add Facility Codes allows you to add additional facility codes to

the list of facility codes that you are authorised to encode.
Assign Names to Facility Codes allows you to assign a site name

to any facility code which you are authorised to encode.

1 February 2007
Setup User Guide
Operators
To configure operator settings select Operators from the
Configure menu on the main window.
The Configure Operators window will display.
This window allows you to define the operators who are authorised
to use Encoder III. You can authorise an operator to have access to
all, or just parts of the program.
In this window you can create new operators, as well as edit and
delete existing operators.
Creating a New Operator
To create a new operator, click the Create new operator icon .
'New Operator' will be displayed in the Operators text box.
Enter the name of the new operator (this will replace the existing
text).

1 February 2007
User Guide Setup
This is the name the operator will need to use to log on and is also
the default password for that operator.
Note:
When an operator logs on for the first time they must change their
password. For more information on changing passwords refer to
Changing Passwords in Chapter 3: Getting Started earlier in this
User Guide.
You can then set the functions for which you want the operator to
be authorised as detailed later in this section.
Click Apply to save the settings you have entered.
The Configure Operators window will remain open.
To create another new operator, repeat the above procedure.
When you have finished creating new operators, click OK to save

the settings and close the Configure Operators window.
Deleting an Operator
To delete an operator select the operator's name from the
Operators drop down list.
Click the Delete operator icon .
Note:
The operator's name and all functions associated with the operator
are deleted. However the operator's number is not deleted and
cannot be re-used.
Resetting an Operator's Password

If an operator forgets their password you can reset the password to
that operator's name if you have permission to configure operators.
Select the operator's name from the Operators drop down list.
Click the Reset operator password icon .
The password will reset to the operator's name.

1 February 2007
Setup User Guide
Note:
You cannot view an operator's password, you can only reset it.
Neither can you reset your own password. This must be done by
another operator who has permission to configure operators. For
this reason it is advisable to ensure that at least two operators have
permission to configure operators.
Automatic Logoff
You can configure an operator to be automatically logged off after a
set time period if they have not used Encoder III during that time.
This helps to prevent an unauthorised person using Encoder III
while an operator is logged on to Encoder III but away from the PC.
To configure an operator to be automatically logged off, check the

Automatic Logoff After box.
Enter the time period after which you want the operator to be
logged off, in the Minutes text box.
Note:
The automatic logoff period must be between 5 and 99 minutes
inclusive.
Setting Operator Functions

To give an operator permission to perform specific functions in
Encoder III, select the Functions tab in the Configure Operators
window.
Select the operator's name in the Operator name drop down list
and select the function you want to give the operator permission to
perform.
Note:
You cannot change your own operator functions. This must be done
by another operator who has permission to configure operators.
Selecting a box that is already selected will clear the box and
remove that function for the selected operator.
To authorise an operator to perform all the functions in Encoder III

check Select All.

1 February 2007
User Guide Setup
To prevent an operator performing any functions in Encoder III

uncheck Select All.
Note:
Unchecking Select All means the operator can access only the
Display Toolbar option on the Configure Menu, the Help menu,
and the Change Password, Logoff and Exit options on the File
menu. All operators can also view, copy and add comments to audit
log entries.
Site Permissions
Once you have assigned functions to an operator, you must tell

Encoder II what sites the operator has permission to access. To
assign a site to an operator, follow these steps.
1. In the main window, click on Configure and pick Sites.
2. In the Configure Operators window, pick an operator's name
from the Operators drop-down list.
3. In the Unauthorised sites: list, double-click on a site name.
The site name moves from the Unauthorised sites: list to the
Authorised sites: list.

1 February 2007
Setup User Guide
4. Click on OK or Apply to complete the assignment.

While still in the Configure Operators window, if you want to
assign all sites to the operator, click on the << Move all button. All
of the site names move from the Unauthorised sites: list to the
Authorised sites: list.
If you want to take a site away from an operator, double-click on a

name in the Authorised sites: list. The site name moves from the
Authorised sites: list to the Unauthorised sites: list. If you want
to take all sites away from an operator, click on the Move all >>
button.

1 February 2007
User Guide Setup
Devices
To configure the hardware settings for an encoder select Devices
from the Configure menu in the main window.
The Configure Devices window will display.
For each encoder type, this window allows you to define individual
settings such as the timeout period, communications port and serial
number.
Note:
Until you enable and configure at least one encoder, the Encode
and Read buttons in the main window will not be available.

1 February 2007
Setup User Guide
Cardax Proximity Encoder

To configure the settings for a Cardax Proximity Encoder select the
Proximity tab in the Configure Devices window.
Check the Enabled box. This allows Encoder III to recognise that
the Proximity Encoder is connected to your PC and to make the
other check boxes on the Proximity tab available.
In the Comms Port drop down list, enter the number of the
communication port on your PC to which the Proximity Encoder is
connected.
Note :
The communication port must be different from that used on any
other enabled device (e.g. Magstripe, 125 Proximity or Smart Card
encoders).
In the Timeout (seconds) box enter the time period after which you
want Encoder III to recognise a tag has not been presented to the
Proximity Encoder and display a message.
Note:
The timeout period must be between 5 and 25 seconds inclusive.
In the Serial Number text box enter the serial number of the
Proximity encoder. The serial number is written on the base of the
encoder.
Select another tab to configure a different encoder or click OK to

return to the main window.
The Read Prox and Encode buttons on the main window will be
enabled if the Proximity encoder is correctly connected to your PC.

1 February 2007
User Guide Setup
Magstripe Encoders/Printers
To configure the settings for a Magstripe encoder or printer select
the Mag Stripe tab in the Configure Devices window.
the Magstripe encoder or printer is connected to your PC and to
make the other check boxes on the Mag Stripe tab available.
Note:
To encode Magstripe cards, you can use either a card printer or an
encoder. However a printer can only write the encoded information
to a card whereas an encoder allows you to also read the
information back.
Select the encoder or printer type from the Device Type drop down
list.
Device model Device type

Magicard Printer
Neuron Encoder (earlier model)
Neuron CT-891-3A(A) Encoder (late model)
Persona Printer
Note:
If you selected a printer, the Comms Port, Timeout (seconds), and
Baud Rate boxes will become unavailable as you do not need to
configure these settings for a printer.
In the Comms Port drop down list enter the number of the
communication port on your PC to which the encoder is connected.

1 February 2007
Setup User Guide
Note:
The communications port must be different from that used for any
other enabled device (e.g. Proximity, 125 Proximity or Smart Card
encoders).
In the Timeout (seconds) text box enter the time period after which
you want Encoder III to recognise a card has not been presented to
the Magstripe encoder and display a message.
Note:
The timeout must be between 8 and 99 seconds, inclusive.
Select the baud rate for the encoder from the Baud Rate drop down
list. If you are unsure of the correct baud rate for the encoder you
have selected you should refer to the manufacturer's instructions for
more information.
Note:
The Baud Rate for the Neuron CT-891-3A(A) Encoder should be
9600.
When you have made all the above selections, click OK.
If you selected an encoder as the Device Type you will be returned

to the main window.
If you selected a printer as the Device Type a standard Windows

Print Setup dialogue box will display.
Set up your printer to your own requirements and click OK to

Note:
The printer must be set to Print Magnetic Stripe only and Print
Directly i.e. not via a spooler.
The Encode and Read Mag buttons in the main window will be
enabled if the Magstripe encoder is correctly connected to your PC.

1 February 2007
User Guide Setup
Cardax Smart Card Encoder

To configure the settings for a Cardax Smart Card encoder, select
the SmartCard tab in the Configure Devices window.
Encoder Settings
Check the Enabled box.
This allows Encoder III to recognise that the Smart Card encoder is
connected to your PC and to make the other check boxes on the
SmartCard tab available.
In the Type drop down list enter the physical connection type of the
encoder.
In the Comms Port drop down list enter the number of the
Note:
other enabled device (e.g. Magstripe, Proximity or 125 Proximity
encoders).
In the Timeout (seconds) text box enter the time period after which
you want Encoder III to recognise a card has not been presented to
the SmartCard encoder and display a message.
Note: The timeout must be between 5 and 25 seconds inclusive.

1 February 2007
Setup User Guide
The Serial Number text box will only be enabled if the connection
type is not USB. Enter the serial number of the Smart Card encoder.
The serial number is written on the base of the encoder.
The Baud Rate drop down list will only be enabled if the
connection type is not USB. From the Baud Rate drop down list
select 19200.
Default Smart Card Settings

The Default SmartCard settings are the default settings that will
be used whenever you create a new site. To change the settings for
a specific site you can use the Configure Sites window described
later in this chapter.
When you select the SmartCard tab in the Configure Devices

window, the Cardax Issued box will be checked by default and all
other Default Smart Card Settings will be greyed out.
Cardax Issued Smart Cards

The settings you should use vary depending on the generation of
Smart Card you are using.
If your cards are second generation (that is, new) Smart Cards
and are issued by Cardax, you do not need to change any of the
default settings.
Mifare have reversed the authentication keys (MAD Key B and
Sector Unlock Key) used in first and second generation Smart
Cards. You will not be able to easily determine whether a card is
first or second generation. However, an authentication error will
occur if you try to encode first generation versions of Smart Card
using the default Smart Card settings in Encoder III. If this occurs,
uncheck Cardax Issued, and swap the MAD Key B Value and the
Sector Unlock Key. You should now be able to encode first
generation Smart Cards.
Note:
Do not recheck Cardax Issued as this will return the MAD Key B
Value and the Sector Unlock Key to their default values.
The required settings for each generation of Smart Card are :
Smart Card Settings for first generation (that is, old) cards:
MAD Key B value: B0B1B2B3B4B5

1 February 2007
User Guide Setup
Sector Unlock Key: FFFFFFFFFFFF

Smart Card Settings for second generation (that is, new) cards and
the default settings in Encoder III:
MAD Key B value: FFFFFFFFFFFF
Sector Unlock Key: B0B1B2B3B4B5
Note:
These are the default settings which will automatically be applied to
new sites where you have selected Smart Card as the default card
type. You may need to change these defaults, using the Configure
Sites window, if you have sites using different generations of Smart
Card.
Click OK to return to the main window.
The Encode and Read Smart buttons in the main window will be
enabled if the Smart Card encoder is correctly connected to your
PC.
Non-Cardax Issued Smart Cards

If your cards are not issued by Cardax, uncheck the Cardax Issued
box and enter the correct settings for the cards you are encoding as
described next.
Note:
If you require more information on non-Cardax Smart Card settings
please consult your Smart Card issuer.
Check Mad Required if the Smart Cards you are encoding use the
MAD (Mifare Application Directory).
Enter the MAD Key B Value supplied to you by your Smart Card
Issuer. This allows the MAD to recognise the Cardax system.
Enter the Sector Unlock Key if the Smart Cards you are encoding
have locked sectors.
By default the Preferred Sector will be "15". This is the default
sector to which Cardax encodes information. If possible you should
use sector 15 even if you are not encoding Cardax issued cards.
However, if sector 15 is not available you should consult your
Smart Card issuer for advice on the correct sector to use.

1 February 2007
Setup User Guide
Note:
Although Encoder III defaults to sector 15, the Cardax Smart Card
Reader can read information from any sector.
Click OK to return to the main window.
The Encode and Read Smart buttons in the main window will be
enabled if the Smart Card encoder is correctly connected to your
PC.
Cardax 125 Proximity Encoder

To configure a Cardax 125 Proximity encoder, select the 125
the 125 Proximity encoder is connected to the PC and to make the
other check boxes on the 125 Proximity tab available.
From the Comms Port drop down list select the number of the
other enabled device (e.g. Magstripe, Proximity or Smart Card
encoders).

1 February 2007
User Guide Setup
In the Timeout (seconds) box enter the time period after which you
want Encoder III to recognise that a card has not been presented to
the 125 Proximity encoder and display a message. The timeout
period must be between 5 and 25 seconds inclusive.
From the Card Type drop down list select the 125 Proximity Card
type you will be encoding.
In the Default 125 Proximity Settings group box, click on one of

the option buttons.
• Pick Do not lock cards if you want to reprogram the card in the
future.
• Pick Lock config block only if you want to restrict the card to
the Cardax format. In the future you will be able to change only
the following Cardax details-
• Card Number;
• Issue Number;
• PIN;
• Region Code; and
• Facility Code.
You will not be able to re-encode the card to another
manufacturer's specification.
• Pick Lock entire card if you want to make the card read-only.
You will not be able to change the card in the future.
Select another tab to configure a different encoder or click OK to
The Read 125 and Encode buttons in the main window will be
enabled if the 125 Proximity encoder is correctly connected to your
PC.

1 February 2007
Setup User Guide
Sites
When you select Sites from the Configure menu in the main
window, the Configure Sites window opens.
The window has three tabs.

• The General tab allows you to define the default card type and
card information that will be used for a specific site. These
defaults will be displayed when you select a site name in the
main window.
• For a specific site, the SmartCard Settings tab allows you to
apply Smart Card settings different to those defined on the
SmartCard tab in the Configure Devices window.
• For a specific site, the 125 Prox Settings tab allows you to apply
125 Proximity card settings different to those defined on the 125
Note:
If the site you are configuring does not use Smart Cards or 125
Proximity cards, the Smart Card Settings and 125 Prox Settings
tabs in the Configure Sites window will be greyed out.

1 February 2007
User Guide Setup
General Settings
To define the card type and other default information associated
with a specific site select the General tab.
Select the site you want to configure from the Sites drop down list.
Note:
Only those facility codes to which you have already assigned
names, using the Assign names to facility codes window, will be
available in the Sites drop down list.
Card Type
To set the default Card Type click either Magnetic stripe,
Proximity, Dual technology, SmartCard or 125 Proximity in the
Card type box.
Note:
If you select SmartCard you must also define the settings in the
SmartCard Settings tab. Refer to Smart Card Settings, next in
this chapter.

1 February 2007
Setup User Guide
PIN Selection
If you want Encoder III to automatically generate a PIN whenever a
card or tag is encoded for the selected site, click System.
If you want the person to whom the card or tag will be issued to
choose their own PIN when the card or tag is encoded, select User.
Note:
If a User PIN is selected, you will not be able to encode multiple
cards and tags in a single operation. You will need to encode them
individually, using the Encode Card tab in the main Encoder III
window.
PIN Size
To set the number of digits in the PIN whenever a tag is encoded,
select either 4 Digits or 6 Digits.
Note:
A 6 digit PIN cannot be encoded on Proximity Cards, 125
Proximity Cards, Smart Cards or Dual Technology Cards.
Saving the Settings

Click Apply to apply the settings you have made without saving
them.
The Configure Sites window will remain displayed so you can

check the settings are correct or you can configure another site by
repeating the same procedure.
When you are satisfied with the settings, click OK to save the
changes and close the Configure Sites window.
Note:
If you selected Smart Card as the Card type, refer to Smart Card
Settings, next in this chapter, before saving your changes.

1 February 2007
User Guide Setup
Smart Card Settings

If you selected Smart Card as the Card type on the General tab in
the Configure Sites window as described earlier in this chapter,
you can also define specific Smart Card settings for the selected
site.
This is only necessary if you want to use different settings for this
site to those which you defined earlier in the SmartCard tab of the
Configure Devices window.
To do this select the SmartCard Settings tab in the Configure

Sites window.
The settings that display will be the same as those you set in the
Cardax Issued Smart Cards

The Smart Card settings you should use vary depending on the
generation of Smart Card you will be using at the site.
The required settings for each generation of Smart Card are:
Smart Card Settings for first generation (that is, old) cards:
MAD Key B value: B0B1B2B3B4B5
Sector Unlock Key: FFFFFFFFFFFF
Smart Card Settings for second generation (that is, new) cards and
the default settings in Encoder III:
MAD Key B value: FFFFFFFFFFFF
Sector Unlock Key: B0B1B2B3B4B5

1 February 2007
Setup User Guide
Note:
If your cards are second generation (that is, new) Smart Cards and
are issued by Cardax, the default settings supplied with Encoder III
can be used.
Mifare have reversed the authentication keys (MAD Key B and

Sector Unlock Key) used in first and second generation Smart
Cards. This means an authentication error will occur if you try to
encode first generation (that is, old) versions of Smart Card using
the default Smart Card settings in Encoder III. If this occurs,
uncheck Cardax Issued, and swap the MAD Key B value and the
Sector Unlock Key. You should now be able to encode first
generation Smart Cards.
Note:
Do not recheck Cardax Issued as this will return the MAD Key B
Value and the Sector Unlock Key to their default settings.
The Configure Sites window will remain open and you can then
configure another site by repeating the above procedure.
Click OK to save all changes and close the Configure Sites

window.
Non-Cardax Issued Smart Cards

If your cards are not issued by Cardax, uncheck the Cardax Issued
box and enter the appropriate information as described next.
Note:
If you require more information on Smart Card settings please
consult your Smart Card issuer.
Check MAD Required if the Smart Cards for the site use the MAD
(Mifare Application Directory).
Enter the MAD Key B Value supplied to you by your Smart Card
Issuer. This allows the MAD to recognise the Cardax system.
Enter the Sector Unlock Key if the Smart Cards for the site have
locked sectors.

1 February 2007
User Guide Setup
Sector 15 is the default sector to which Cardax encodes

information. If possible you should use sector 15 as the Preferred
Sector even if the site is not using Cardax issued cards.
However, if Sector 15 is not available you should consult your

Smart Card issuer for advice on the correct sector to use.
Note:
Although Sector 15 is the default sector for Cardax, the Cardax
Smart Card Reader can read information from any sector.
The Configure Sites window will remain open and you can then
configure another site by repeating the above procedure.
Click OK to save all changes and close the Configure Sites

window.
125 Prox Settings

If you selected 125 Proximity as the card type on the General tab,
you can also define 125 proximity card settings. You would do this
if you wanted to make settings for the site different to those you
defined earlier on the 125 Proximity tab in the Configure Devices
window.
To define 125 proximity card settings for the site, click on the 125
Prox Settings tab.
Pick any of the three options. What the three options do is covered
under Cardax 125 Proximity Encoder (page 4-15).

1 February 2007
Setup User Guide
PIN Entry
Encoder III allows you to choose whether to display a User PIN on-
screen as it is entered.
To do this, select PIN Entry from the Configure menu in the main
window.
From the PIN Entry drop down list select either Revealed or
Hidden.
If you select Revealed, the PIN will display on-screen as you enter
it in the PIN text box on the Encode Card or Encode Cards tabs.
If you select Hidden, a series of "X's" will display on-screen as you

enter the PIN in the PIN text box on the Encode Card or Encode
Cards tabs.

1 February 2007
User Guide Setup
Toolbar
Encoder III has a tool bar that displays in the main window and
contains icons representing all the menu items found on the File
and Configure menus. You are able to choose whether you want to
display this tool bar or not.
To display the tool bar the Display Toolbar option on the

Configure menu in the main window must be selected (ticked).
Selecting Configure > Display Toolbar toggles between

displaying and hiding the tool bar. When selected, the tool bar will
display at the top of the main window.
If you do not want to display the tool bar, uncheck Display

Toolbar on the Configure menu in the main window.
Clicking an icon on the tool bar has the same function as selecting
the corresponding menu item from the File or Configure menu.

1 February 2007
Setup User Guide
Add Facility Codes

Encoder III allows you to add to the facility codes you are
authorised to encode.
New facility codes are issued by your Cardax distributor. When you
request new facility codes your distributor will require certain
information. This will include your existing Encoder III serial and
version numbers.
This information is available by selecting Help > About from the

main window.
When you have provided all the necessary information, your

distributor will supply you with an updated licence file. This licence
file contains encrypted information that is only applicable to your
copy of Encoder III.
To add a new facility code, select Add Facility Codes from the
Configure menu in the main window.
Note:
The application will search the floppy drive for your updated
licence file. Make sure the disk is inserted.
The Add Facility Codes window will display.

1 February 2007
User Guide Setup
Select the new licence file and click Open.
Note:
The licence file is called encoder3.ini.
Encoder III will automatically update your encoder licence and the
Assign Names to Facility Codes window will display.
Assign names to the new facility codes as described next in this

chapter.

1 February 2007
Setup User Guide
Assign Names to Facility Codes

The Assign Names To Facility Codes window displays when you
select Assign Names To Facility Codes from the Configure menu
in the main window, or after you click Open in the Add Facility
Codes window.
This window allows you to assign a site name and define the Card
Type, PIN Selection and PIN Size for the facility codes for which
you have a licence.
Note:
Proximity Cards, 125 Proximity Cards, Smart Cards and Dual
Technology Cards cannot be encoded with a 6 digit PIN. This
option will be disabled for these card types.
You will have defined these details for at least one facility code
when you started Encoder III for the first time, as described in
Chapter 3: Getting Started earlier in this User Guide.
Note:
The Assign Names to Facility Codes window will only be
available if you have not yet assigned names and default card
settings to some of the facility codes for which you have a licence.
The New facility codes drop down list box contains only those

1 February 2007
User Guide Setup
facility codes which do not yet have an assigned site name.
Select a facility code from the New facility codes drop down list
and, in the Assigned site name text box, enter a name for the site
that is going to use the facility code.
You should give each site a unique and easily identifiable name.
This makes it easy to select a site when you want to encode cards or
tags.
You must assign a site name and define the Card Type, PIN
Selection and PIN Size for the new facility code.
Note:
If you select SmartCard as the Card Type, the settings you
defined in the SmartCard tab of the Configure Devices window
will be used as the default.
To set the operators you will authorise to perform functions for the
selected site, click the Operators tab.
A list box containing the names of all Encoder III operators will
display.
Select the operators whom you want to authorise for the selected
site from the Operators list.

1 February 2007
Setup User Guide
Note:
Operators can only perform functions for which they have been
given permission on the Functions tab in the Configure Operators
window, as described in Operators earlier in this chapter.
To authorise all operators, check the Select All checkbox.
To select more than one operator, hold down the Ctrl key and click
on each operator whom you wish to select.
To select a block of operators, click on the first operator then hold

down the Shift key and click on the last operator in the block. All
operators between the first and the last will be selected.
When you have defined both the Card Configuration and

Operators for the selected site either:
• click Apply to enter the settings and operators for any other new
facility code, or,
• click OK to close the Assign Names to Facility Codes window
and save the changes made.

1 February 2007
Encoding Cards and Tags User Guide
Chapter 5: Encoding Cards and Tags
Introduction
The main Encoder III window contains buttons that allow you to
encode cards and tags for each of the different card types —
Proximity, Magstripe, Smart Card, Dual Technology and 125
Proximity. However the buttons will only be available if you have
correctly connected and set up the associated encoder as described
in Chapter 2: Installation and Chapter 4: Setup earlier in this
User Guide.
This window also contains Encode Card and Encode Cards tabs
which give you the option of encoding cards either individually or
in batches.
Note:
Magstripe Cards can be encoded with multiple facility codes.
Encoder III cannot encode Proximity, Smart Card, Dual
Technology and 125 Proximity Cards with multiple facility codes.

1 February 2007
User Guide Encoding Cards and Tags
Encoding a Single Card or Tag

To encode a single card or tag click the Encode Card tab in the
main window.
Note:
Only those sites you are authorised to encode cards for will be
displayed.
From the Site Name list, select the site you want to encode a card
for.
If you are encoding Magstripe cards with facility codes within a

range of 10, you can select multiple sites. To select multiple sites
hold down the Ctrl key and click the button to the left of each site
name. Sites with codes of 25 and 34 are within the range of 10;
those with codes of 20 and 34 are not.
You can sort the order in which Encoder III displays sites by
clicking on either the Site Name or Facility Code heading.
When you select a site, the default settings for that site will display.
These defaults are defined when you set up the site as described in
Sites in Chapter 4: Setup earlier in this User Guide. They can be
changed by selecting Sites from the Configure menu on the main
window.
Enter the number of the card you are encoding in the Card
Number box.

1 February 2007
Note:
For Smart Cards, Proximity Cards and 125 Proximity Cards, the
highest card number is 16,777,215. For Magstripe and Dual
Technology Cards, the highest card number is 65,500.
To set the card or tag's issue number, type a number in the Issue
Number box or select a number from the drop down list.
Note:
All cards default to Issue 1. If a cardholder loses a card, you can re-
issue the same card number with an incremented issue number. A
card can have a maximum of fifteen issue levels.
Select a card type from the options in the Card type group box.
Note:
If you do not have the correct encoder connected to your PC the
associated Card type will be disabled.
Select a PIN generation method from the options in the PIN

Selection group box.
• If you want Encoder III to automatically generate a PIN
whenever a card or tag is encoded for the selected site, click
System.
• If you want the person to whom the card or tag will be issued to
choose their own PIN when the card or tag is encoded, select
User and type the number of digits required for the PIN in the
PIN size box.
Note:
Dual Technology Cards, Proximity Cards, 125 Proximity Cards
and Smart Cards cannot be encoded with 6 digit PINs.
A note about single serial-port connections to the computer

If your computer has only one serial port connection and you use
two or more types of encoder, you will change encoders by
unplugging one and plugging in another. With this arrangement, it
is possible to accidentally encode a card unsuited to a site. Cardax
Encoder III always selects the currently-connected encoder,
regardless of the type of card used by the selected site.

1 February 2007
Before you attempt to encode a card, double-click on the selected

site name. Make sure that the selections in the Card type group
box of both the Configure Sites window and the Encode Cards tab
are the same.
In the example above, the card types do not match. To continue,

you would unplug the Cardax 125 Proximity Encoder and plug in,
and then configure, the magnetic stripe encoder.
When you have defined all the options for the selected site, click
the Encode button.
For more detailed information specific to the card or tag type you
have selected, refer to the following sections in this chapter,
Encoding Magstripe Cards, Encoding Proximity Tags,
Encoding Dual Technology Cards, Encoding New Smart Cards
and Encoding 125 Proximity Cards.

1 February 2007
Encoding Multiple Cards or Tags

Multiple cards or tags can be encoded if:
• Card or tag numbers are consecutive.
• A system PIN is selected.
• The card type is not Dual Technology.
To encode multiple cards or tags, click the Encode Cards tab on
the main window.
Note:
Only sites for which you as an operator are authorised to encode
cards or tags will be displayed.
From the Site Name list on the left of the window, select the name
of the site for which you want to encode the card or tag. To select
multiple sites hold down the Ctrl key and click on the grey button
to the left of each site name.
Note:
You can only select multiple sites if you are encoding Magstripe
cards and the facility codes are within a range of 10. For example
you can select multiple sites with facility codes of 25 and 34, but
not 20 and 34.
You can sort the order in which Encoder III displays the sites by
clicking on either the Site Name or Facility Code heading.

1 February 2007
When you select a site the default settings for that site will display.
These defaults are defined when you first set up the site as
described in Sites in Chapter 4: Setup earlier in this User Guide. If
necessary, these defaults can be changed by selecting Sites from the
Configure menu.
Enter the number of the first card or tag in the range that you want
to encode in the Card numbers... From text box.
Enter the number of the last card or tag in the range that you want
to encode in the Card numbers... To text box. The tags will be
encoded in consecutive number order.
Note:
The highest card number that can be entered for Smart Cards,
Proximity Cards and 125 Proximity Cards is 16,777,215. The
highest card number for Magstripe and Dual Technology Cards is
65,500.
Enter the issue number you want to be encoded on the cards or tags
in the Issue number box or select one from the drop down list.
Note:
All cards or tags default to Issue 1. If a cardholder loses a card or
tag, you can re-issue the same card number but as Issue 2. A card or
tag can have a maximum of fifteen issue numbers.
Select the type of card or tag you want to encode from the options
in the Card type box.
Note:
If you do not have the correct encoder connected to your PC the
associated card or tag type will be disabled.
If you are encoding Dual Technology cards or tags, you can encode
only one at a time. For further information please refer to Encoding
a Single Card or Tag earlier in this chapter.
Select System from the options in the PIN selection box.
Note:
You cannot select User if you are encoding multiple cards or tags
because each person to whom the card or tag is being issued must
enter their PIN before the card or tag is encoded.

1 February 2007
Select the number of digits required for the PIN in the PIN Size
box.
Note:
Proximity Cards, 125 Proximity Cards, Smart Cards and Dual
Technology Cards cannot be encoded with 6 Digit PINs.
When you have defined all the options for the selected site, click
Encode and follow the on-screen instructions.
For more detailed information specific to the card type you have
selected, refer to the following sections in this chapter: Encoding
Magstripe Cards, Encoding Proximity Tags, Encoding Dual
Technology Cards, Encoding New Smart Cards and Encoding
125 Proximity Cards.

1 February 2007
Encoding Magstripe Cards

Note:
Before you can encode Magstripe cards you must check Enabled
on the Mag Stripe tab of the Configure Devices window.
Select Magnetic Stripe as the Card type on the Encode Card or

Encode Cards tab on the main window and enter the other settings
for the selected site.
Click Encode. A message box will display showing the number of

the card being encoded.
If you are using a Magstripe encoder, insert each card into the
encoder in turn.
If you are using a Magstripe printer, stack the cards in the printer
and each card will automatically feed through the printer as it is
encoded.
Note:
The number of cards you can stack will depend on the type of
printer you use.
If a card cannot be encoded, a message box will display detailing

the reason. Click OK and either try again or cancel the encoding.

1 February 2007
Encoding Proximity Tags

Note:
Before you can encode proximity tags, you must check Enabled on
the Proximity tab of the Configure Devices window.
Select Proximity as the Card type on the Encode Card or Encode

Cards tab on the main window and enter the other settings for the
selected site.
Note:
A proximity tag cannot be encoded with a 6 digit PIN.

the tag being encoded.
Present the tag to the Proximity encoder. Ensure the tag is within 50
mm of, and directly above, the read/write head.
If the tag successfully encodes, both the red and green lights will
glow and the encoder's loudspeaker will sound.
The progress window message will also change back to the message
box showing the next tag number.
If a tag cannot be encoded, a dialogue box will display detailing the

reason. Click OK and either try again or cancel the encoding.

1 February 2007
Encoding Dual Technology Cards

To encode Dual Technology Cards you must have two
communications ports on your PC to which you can connect both a
Magstripe encoder and a Proximity encoder at the same time.
If you don't have two communications ports but still want to encode
cards with both Magstripe and proximity data, you will have to
encode them in two separate operations as described in Encoding
Magstripe Cards and Encoding Proximity Cards earlier in this
chapter.
Note:
Before you can encode Dual Technology cards you must check
Enabled on both the Proximity and Mag Stripe tabs of the
Configure Devices window.
Select Dual Technology as the Card type on the Encode Card tab
on the main window and enter the other settings for the selected
site.
Note:
You cannot encode multiple Dual Technology cards. Nor can you
encode a 6 Digit PIN on a Dual Technology card.

the card being encoded.
Insert the card into the Magstripe encoder.
If a card cannot be encoded, a message box will display detailing

the reason.

1 February 2007
Click OK and either try again or cancel the encoding.
When the card has been successfully encoded, the message box will
change and ask you to present the same card or tag to the Proximity
encoder.
Present the card to the Proximity encoder. Ensure the card is within
50 mm of, and directly above, the read/write head.
If the card successfully encodes, both the red and green lights will
glow and the encoder's loudspeaker will sound.
If a card cannot be encoded, a dialogue box will display detailing

the reason.
To encode another Dual Technology Card, click Encode and repeat

the procedure above.

1 February 2007
Encoding New Smart Cards

This section applies to new Smart Cards; that is, cards that have
never previously been encoded. If the Smart Cards you are
encoding have been encoded before please refer to Previously
Encoded Smart Cards later in this Chapter.
Encoder III can encode Philips Mifare cards of either 1 Kbytes or
4 Kbytes capacity. The encoding procedure is the same for both.
Note: Before you can encode new Smart Cards you must check
Enabled on the SmartCard tab in the Configure Devices window.
Select SmartCard as the Card type on the Encode Card or
Encode Cards tab on the main window and enter the other settings
Note: A Smart Card cannot be encoded with a 6 Digit PIN.
Click Encode.
Note:
Two generations of Smart Cards exist and the key authentication
(MAD Key B and Sector Unlock Key) is reversed between the two
generations of cards. An authentication error will occur if you have
incorrectly defined Smart Card settings for the version of Smart
Cards you are encoding. Refer to Cardax Smart Card Encoder in
the Setup chapter earlier in this User Guide for more information.
A message box will display showing the number of the card being
encoded and other associated information.

1 February 2007
Place each card in turn on the read/write area of the Cardax Smart
Card encoder. This is indicated by the icon.
Note:
It is important that the card physically touches the read/write area
on the face of the encoder during the whole of the write process.
If you are encoding a single card, the Encode a SmartCard

window will disappear after the card has been successfully encoded.
If you are encoding multiple cards the Encode a SmartCard

window will update the Last tag encoded and Now encoding card
number boxes after each card has been successfully encoded.
If the card does not encode successfully an error message will

display detailing the reason the card was not encoded.
Error Meaning Action

Authentication The card you are encoding Refer to Previously Encoded
error has been encoded before Smart cards later in this
with different Smart Card chapter.
settings.
The Smart Card Refer to Chapter 4: Smart
authentication keys have Card Settings earlier in this
been incorrectly defined. User Guide.
No tag found A card was not presented to Place the card on the
the smart card encoder or it read/write area of the Smart
did not come in contact with Card Encoder and try
the read/write area of the encoding it again.
encoder.
Couldn't write The card was moved before Place the card in the
card all the information could be read/write area of the Smart
encoded onto it. Card Encoder and try
encoding it again.

1 February 2007
Previously Encoded Smart Cards

• If a Smart Card is already encoded for a site, you cannot re-
encode it for a different site. If you try, an Authentication
error message will display.
• You will not be able to read a card previously encoded using a
program other than Encoder III. Refer to your Smart Card issuer
for more information.
To re-encode a card previously encoded using Encoder III, you
must first determine the original settings. To do this, read the card
as described in Chapter 6 under Reading Smart Cards. The
Read A SmartCard window shows the settings for the card.
In the main window select from the Site Names list the site whose
associated settings are the same as those displayed in the Read a
SmartCard window.
From the Configure menu on the main window select Sites.
Select the SmartCard Settings tab and copy the information from
the MAD Key B Value text box.

1 February 2007
Select the General tab.
Select the site for which you want to encode the card and select the
Smart Card Settings tab.
Uncheck Cardax Issued.
Note: If Cardax Issued is checked all other Smart Card Settings

will be greyed out and you will not be able to paste the MAD Key
B Value. Cardax Issued can only be checked if the card has never
been encoded before.
Paste the copied information into the MAD Key B Value text box.
Click OK. Return to the main window and try encoding the card
again.

1 February 2007
Encoding 125 Proximity Cards

Note:
Before you can encode 125 Proximity cards you must check
Enabled on the 125 Proximity tab in the Configure Devices
window.
Select the site from the Site Name list in the main window.
Select 125 Proximity as the Card type on the Encode Card or

Encode Cards tab in the main window and enter the other settings
Note: A 125 Proximity Card cannot be encoded with a 6 Digit PIN.
At this stage, if you want to make 125 proximity card settings for
this site different from the default, follow these steps.
1. In the main window, double-click on the site name.
2. In the Configure Sites window, click on the 125 Prox Settings
tab.
3. Pick one of the three options.
What the three options do is covered under Cardax 125
Proximity Encoder (page 4-15).
Click Encode. The CARD TYPE WARNING window will
display.
If you click No, the Configure Devices window will display at the
125 Proximity tab. This gives you the opportunity to change the
card type.
If you click Yes, the Encode a Cardax 125 Prox Card window
will display showing the number of the card being encoded.
Note:
The Card Type Setting also appears in the title bar of this window.
In the following example, 5555/Q5 is the card type setting.

1 February 2007
Present the card to the 125 Series Cardax Encoder. Ensure the card
is within 50 mm (2 inches) of and directly above the "Place card
here to encode" label.
If the card successfully encodes, the encoder light will change

colour from orange to green and back to orange again.
The progress window message will also change to show the next
card number.
If the card does not encode successfully an error message will

display explaining the reason.
When the card or cards have been successfully encoded, the

Encode a Cardax 125 Proximity Card window will close.

1 February 2007
Encoding Initialisation Cards

Some Cardax door readers require an initialisation card to initialise
the door reader.
To encode an initialisation card, select the site name from the Site
Name list in the main window.
Select Encode Initialisation Cards from the File menu.
A dialogue box will display.
If you are encoding an initialisation card for a Cardax Basic reader,

enter the correct polling address (unit number) for the door reader
in the Polling address text box. (This must be a number between 1
and 99.)
Note:
If you write the unit number on the card, it can be easily identified
when needed.
If you are not encoding a card for a Cardax Basic reader, enter 1 in
the Polling address text box.
Click the Encode button.
The Encode A Magstripe Card dialogue box will display. Refer to

Encoding Magstripe Cards earlier in this chapter.

1 February 2007
Encoding Lift Override Cards

Just like doors, lifts can be set up to require a card to operate
(secure access) or to be used without a card (free access). However
you can encode special cards (called lift override cards) that allow
the user to override the existing access mode.
To encode a lift override card, select the site name from the Site
Name list in the main window.
Select Encode Lift Override Cards from the File menu.
The Encode Lift Override Cards window displays.
In the Card number text box, type a card number.
In the Issue number box, either type a number or select one from
the drop down list. A card can have a maximum of fifteen issue
numbers.
Note:
By default all cards are encoded with an issue number of 1.
Different issue numbers are used when, for example, an employee
is issued with card number 345, issue 1 and then loses it. They can
be re-issued with the same card number by incrementing the issue
number.
In the Override to group box, select either Secure or Free.

• Secure allows the user of the card to override the lift access
mode from free access to secure access. If you select Secure,
type the lift level that the user can override in the Access to level
text box. The lift level must be a number between 1 and 99.

1 February 2007
• Free allows the user of the card to override the lift access mode
from secure access to free access.
In the PIN selection group box, select either System or User.
• System means Encoder III will generate a PIN automatically
when the card is encoded.
• User allows the card owner to type their own PIN in the text box
provided. The PIN is restricted to either 4 or 6 digits, depending
on the PIN Size selected.
Note:
If you select User, ensure the user has entered a PIN before
proceeding.
Click the Encode button.
The Encode A Magstripe Card dialogue box will display.
Refer to Encoding Magstripe Cards earlier in this chapter.

1 February 2007
Reading Cards and Tags User Guide
Chapter 6: Reading Cards and Tags
Reading Magstripe Cards

To read information from a Magstripe Card check Enabled on the
Mag Stripe tab in the Configure Devices window.
Click the Read Mag button in the main window.
The Read a Magstripe Card dialogue box will display.

1 February 2007
User Guide Reading Cards and Tags
Insert the card into the Magstripe encoder.
If the read is successful the Read a Magstripe Card window will

update with the following details:
• Card number and issue number
• Facility codes assigned to the card
If the card cannot be read, a dialogue box will display explaining

the reason the read was not successful.
Click OK and try reading the card again or cancel the card reading.

1 February 2007
Reading Proximity Tags

To read information from a Proximity Tag you must check Enabled
on the Proximity tab in the Configure Devices window.
Click the Read Prox button in the main window.
The Read A Proximity Card dialogue box will display.

1 February 2007
Pass the tag over the read/write head of the Cardax Proximity
encoder. The tag needs to be within 50 mm (2 inches) of, and
directly above, the read/write head.
If the read is successful the Cardax Proximity encoder will beep and
the Read a Proximity Card window will update with the following
details.
• Tag number and issue number.
• Facility codes assigned to the card.
If the tag cannot be read, a dialogue box will display explaining the
reason.
Click OK and try reading the card again or cancel the encoding.

1 February 2007
Reading 125 Proximity Cards

To read information from a 125 Proximity card you must check
Enabled on the 125 Proximity tab of the Configure Devices
window.
Click the Read 125 button in the main window.
The Read A Cardax 125 Proximity Card dialogue box will

display.

1 February 2007
Pass the card over the "Place card here to encode" label on the 125
Series Cardax Encoder. The card needs to be within 50 mm
(2 inches) of and directly above the label.
If the read is successful the encoder will beep and the Read a
Cardax 125 Proximity Card window will update with the
following details.
• Card number and issue number.
• Facility code assigned to the card.

the reason.
Click OK and try reading the card again or click Cancel to return to
the main window.

1 February 2007
Reading Smart Cards

To read information from a Smart Card, check Enabled on the
Click the Read Smart button in the main window.
The Read A SmartCard window will display.

1 February 2007
Place each Smart Card in turn on the read/write area of the Cardax
Smart Card encoder indicated by the icon.
Note:
It is important that the card physically touches the read/write area
on the face of the Cardax Smart Card encoder during the whole of
the read process.
If the read is successful, the Read a SmartCard window will list

the following details.
• Card type, number and issue number.
• Encoding settings used.
• Facility codes assigned to the card.
The Read a SmartCard window differentiates between Mifare
1 Kbytes and 4 Kbytes cards.
A 1 Kbytes card is listed as shown in the screen shot above.

1 February 2007
A 4 Kbytes card is listed as shown in the screen shot above. 4K is

added to the line containing the card type, card number and issue
number.

the reason.
Error Meaning Action

No card The card was not in contact Place the card on the
presented with the read/write area of the read/write area of the
encoder. encoder and try reading it
again.
Tag error The encoder was prevented Place the card on the
encountered from correctly reading read/write area of the
information on the card, encoder and try reading it
possibly because the card was again.
moved from the read/write
area during the read.
Cannot display You do not have a valid To reads this card, you will
this card licence for the facility code need to locate the user who
associated with the card. The has the valid licence.
card has been encoded by
another user with a different
licence.

1 February 2007
Reports User Guide
Chapter 7: Reports
Reporting Facilities
There are two main types of reports available in Encoder III.
Audit trail allows you to view all the activities that have been
performed in Encoder III.
View PINs allows you to view and print PINs for each facility
code.
Both report types are selected using tabs in the main window.
Audit Trail
Select the Audit trail tab in the main window to view a record of
all activities in Encoder III.
Double-click on any of the activities to expand the view and read

the full information.
The View audit trail window will display.

1 February 2007
User Guide Reports
Sorting Activities
To sort the Audit trail activity listing, click on the header text of
the column you want the listing sorted by. This function works for
the following column headers:
• Site The site number is the facility code allocated to the site
name.
• Date
• Time
• Operator The operator number is automatically entered by
Encoder III when you create a new operator. Each operator has a
unique number.
Selecting Activities
You can select one or more activities in the list of activities and
archive, copy or delete the selection.
You can double-click on an activity to expand the text so you can

read all the information about that activity.
To select a single activity click on the action in the activity list.
To select all the activities check Select All.
To clear all selections un-check Select All.
Continuous List
To select a continuous list of activities click on the first action you
want to select.

1 February 2007
Reports User Guide
Scroll to the last activity you want in the list.
Press the Shift key and click on the last action.
All the actions between the first and last selection will be added to
your list.
Non-Continuous List
To select a non-continuous list of activities, follow these steps.
• Click on the first activity you want to select.
• Press the Ctrl key and click on each activity you want to add.
Copying Activities
Once you have selected a list of actions you can copy the list to the
Windows clipboard. This allows you to paste the list into another
Windows program such as a spreadsheet or text file.
To copy the selection to the clipboard select either a continuous or

non-continuous list as described in the previous section.
Click the Copy audit trail item/s icon.
The list will be copied to the clipboard and is available to be pasted

into another program.
Note:
If you copy a second list to the clipboard your first list will be
overwritten.
Archiving Activities
Once you have selected a list of activities you can archive the list to
a text file.
Note:
You must archive activities before you can delete them.
First, select the activities you wish to archive as described in the

previous section, Selecting Activities.
Click the Archive audit trail item/s icon.
A standard Windows Save dialogue box will display allowing you

to select the folder and file name for the archive.

1 February 2007
User Guide Reports
A default file name containing the date of the archive will be

inserted. Accept the default, or change the file name if desired.
The list is saved to the file and you can now paste it into another
program or read the archive file with any text editing or word
processing program.
Adding Comments
You can add a comment to any site activity.
For example, if you have encoded all the cards or tags for a site
except one, you can add a comment to the site activity saying "Tag
23 not encoded" as a reminder.
You can also add a general comment that does not apply to any
particular site such as "Logged off to replenish card stock".
When you select the Add audit trail comment icon, the Add
comment to audit trail window displays.
Adding a Site Comment

To add a comment to the audit trail, select the site name from the
Site Name list in the main window.
Click the Add audit trail comment icon.
Enter the comment into the Comment text field.
Click OK.
The comment will be added to the Audit Trail. The site number or
facility code will be inserted under the Site column.

1 February 2007
Reports User Guide
The comment, inserted under the Action column, will be preceded

by "NB" indicating that this is a comment and not a general activity.
Adding a General Comment

To add a general comment click the Add audit trail comment
icon.
From the Site drop down list select No Site.
The Site number will change to 0 and the site name will change to
No site.
Enter the comment into the Comment text field.
Click OK.
The comment will be added to the Audit trail. The Site number
00000 will be inserted under the Site column, indicating that this
is a general comment.
The comment, inserted under the Action column, will be preceded

by NB indicating this is a comment and not a general activity.
Deleting Activities
Once you have selected a list of activities you can delete the list
from the Audit trail.
Note:
You must archive the selected activities before you can delete them.
To delete activities, make your selection as described in Selecting

Activities earlier in this chapter.
Click the Delete icon.
The list will be deleted.
Note:
If you have not archived any of the selected activities they will not
be deleted. A dialogue box will display the number of activities that
have not been deleted.

1 February 2007
User Guide Reports
View PINs
You can view, save and print information about the PIN associated
with cards or tags. Depending on how the card or tag was encoded,
PINs will be either revealed or hidden.
To view, save or print the PINs, follow these steps.
1. In the main window, select the Site Name.

2. In the main window, click on the View Pins tab.
3. In the Card numbers group box, in the From text box, type the
number of the first card or tag you want to view.
4. If you want to list more than one card or tag, type the number of
the last card or tag in the To text box.
Note:
It is recommended that you select a maximum of 50 numbers. If
you exceed 50, Encoder III may take a long time to process the
list.
5. To display the PIN(s) associated with the selected cards or tags,
click on the Print Preview PINs icon. A list of the PINs
will display.

1 February 2007
Reports User Guide
If the card was encoded with the System option button set (refer
to Encoding a Single Card or Tag on page 5-1), the PIN will
show against the card number in the list.
If the card was encoded with the User option button set, the list
will display USER against the card number in place of the PIN.
6. To save the list of PINs, select File in the Print PINs to group
box. A standard Windows Save dialogue box will display. Use
it to save the list of PINs to a text file.
7. You can print the PINs to any printer that is supported by
Windows.

1 February 2007
User Guide Reports
• Ensure your printer is installed as the default printer in

Windows.
• Click the Print PINs icon.
8. To print the list of PINs on a plain paper printer, select Plain
paper in the Print PINs to box. Click on the Print button.
9. To print the PINs on special PIN forms, you must use an impact
or dot matrix printer with a tractor or continuous feed.
• Select PIN forms in the Print PINs to box.
• Click on the Print button.
Each PIN will print on a separate PIN form. The form ensures
the PIN is not visible to anyone.

1 February 2007
Index User Guide
Index
Cardax Proximity Encoder • 2-2, 4-9
1 Cardax Smart Card Encoder • 2-3, 4-12
125 Prox Settings • 4-22 Change Password • 3-11
125 Proximity Cards Changing Passwords • 3-11
Encoding • 5-16 Closing the Program • 3-10
Reading • 6-5 Configure Menu
125 Proximity Encoder Add Facility Codes • 4-25
Configuring • 4-15 Assign Names to Facility Codes • 4-27
Connecting • 2-2 Devices • 4-8
Display Toolbar • 4-24
A Operators • 4-3
Activation Key • 3-1 PIN Entry • 4-23
Activation Password • 3-1 Sites • 4-17
Activities Configuring
Archiving • 7-3 Cardax 125 Proximity Encoder • 4-15
Copying • 7-3 Cardax Proximity Encoder • 4-9
Deleting • 7-5 Cardax Smart Card Encoder • 4-12
Selecting • 7-2 Devices • 4-8
Sorting • 7-2 Magstripe Encoder • 4-10
Add Facility Codes • 4-25 Operators • 4-3
Adding Site Permissions • 4-6
Facility Codes • 4-25 Continuous List • 7-2
Operators • 4-3 Copying
Adding a General Comment • 7-5 Activities • 7-3
Adding a Site Comment • 7-4 Copying Activities • 7-3
Adding Comments • 7-4 Couldn't Write Card • 5-12
Audit Trail • 7-4 Creating a New Operator • 4-3
Archiving Activities • 7-3
D
Assign Names to Facility Codes • 4-27
Assigning Default Smart Card Settings • 4-13
Card Type • 4-27 Definitions • 1-2
Names to Facility Codes • 4-27 Deleting
PIN Selection • 4-27 Activities • 7-5
PIN Size • 4-27 Operators • 4-4
Assigning Facility Codes • 3-2 Deleting Activities • 7-5
Audit Trail • 7-1 Deleting an Operator • 4-4
Authentication Error • 5-12 Destination Directory • 2-8
Automatic Logoff • 4-5 Devices • 4-8
Configuring • 4-8
B Installing • 2-2
Before You Start • 2-6 Dongle • 2-1
Connecting • 2-1
C Dual Technology Cards
Cannot Display this Card • 6-7 Encoding • 5-10
Card Configuration • 3-3 E
Card Type • 4-18
Assigning • 4-27 Encode Card Tab • 5-2
Cardax 125 Proximity Encoder • 2-2, 4-15, Encode Cards Tab • 5-5
4-22, 5-16 Encoder III
Cardax Issued Smart Cards • 4-13, 4-20 Closing • 3-10
Part number C41307 Page I-1

1 February 2007
User Guide Index
Hardware • 1-1 Getting Started for the First Time • 3-1

Logging Off • 3-10
Logging On • 3-7
H
Operating System • 2-1 Hardware • 1-1
Software • 1-1
Encoder Settings • 4-12 I
Encoding Impact Printer • 2-4
125 Proximity Cards • 5-16 Initialisation Cards
Dual Technology Cards • 5-10 Encoding • 5-18
Error Messages • 5-12 Installation • 2-1
Initialisation Cards • 5-18 Installation Complete • 2-11
Lift Override Cards • 5-19 Installing
Magstripe Cards • 5-8 125 Proximity Encoder • 2-2
Multiple Tags • 5-5 Cardax Proximity Encoder • 2-2
New Smart Cards • 5-12 Encoder III Software • 2-6
Previously Encoded Smart Cards • 5-14 Magstripe Encoders • 2-3
Proximity Tags • 5-9 Magstripe Printer • 2-4
Single Tag • 5-2 Smart Card Encoder • 2-3
Encoding 125 Proximity Cards • 5-16 Installing Adobe Acrobat Reader • 3-9
Encoding a Single Card or Tag • 5-2, 7-7 Installing the Hardware • 2-1
Encoding Cards and Tags • 5-1 Installing the Software • 2-6
Encoding Dual Technology Cards • 5-10 Introduction • 1-1, 4-1, 5-1
Encoding Initialisation Cards • 5-18
Encoding Lift Override Cards • 5-19 L
Encoding Magstripe Cards • 5-8 Licence • 1-2
Encoding Multiple Cards or Tags • 5-5 New • 1-2
Encoding New Smart Cards • 5-12 Updating • 4-25
Encoding Proximity Tags • 5-9 Licence File • 2-10
Error Messages Lift Override Cards
Authentication Error • 5-13 Encoding • 5-19
Cannot Display this Card • 6-7 Logging Off • 3-10
Couldn't Write Card • 5-13 Automatic • 4-5
No Card Presented • 6-7 Logging On • 3-7
Tag Error encountered • 6-7 Logging on for the First Time • 3-4
Tag Not Found • 5-13
M
F
Magstripe Cards
Facility Codes Encoding • 5-8
Adding • 4-25 Reading • 6-1
Getting Started • 3-1 Magstripe Encoder
File Menu Configuring • 4-10
Change Password • 3-11 Connecting • 2-3
Encode Initialisation Cards • 5-18 Magstripe Encoders • 2-3
Encode Lift Override Cards • 5-19 Magstripe Encoders/Printers • 4-10
Exit • 3-10 Magstripe Printer • 2-4
Functions Multiple Encoders
Setting • 4-5 Using • 2-5
G Multiple Tags
Encoding • 5-5
General Settings • 4-18
Getting Started • 3-1 N
Activation Password • 3-1 No Card Presented • 6-7
Facility Codes • 3-1 Non-Cardax Issued Smart Cards • 4-14, 4-
Logging On • 3-4 21
Page I-2 Part number C41307

1 February 2007
Index User Guide
Non-Continuous List • 7-3 View PINS • 7-6

Resetting an Operator's Password • 4-4
O Resetting Passwords • 4-4
Operating System • 2-1, 2-4 Running the Setup Program • 2-7
Operators • 4-3
S
Configuring • 4-3
Deleting • 4-4 Saving the Settings • 4-19
Permissions • 4-5 Selecting Activities • 7-2
Other Printers • 2-4 Continuous List • 7-2
Non-Continuous List • 7-3
P Setting Operator Functions • 4-5
Passwords Setup • 4-1
Changing • 3-11 Single Tag
Resetting • 4-4 Encoding • 5-2
PIN Entry • 4-23 Site Permissions • 4-6
Selecting • 4-23 Sites • 4-17
PIN Selection • 4-19 Authorisation • 4-6
Assigning • 4-27 Default Card Type • 4-18
PIN Size • 4-19 Default PIN selection • 4-19
Assigning • 4-27 Default PIN size • 4-19
Plain Paper Printer • 2-4 PIN Entry • 4-23
Previously Encoded Smart Cards • 5-14 Setting Defaults • 4-17
Printers Smart Card Settings • 4-20
Impact • 2-4 Smart Card Encoder
Magstripe • 2-4 Configuring • 4-12
Plain Paper • 2-4 Connecting • 2-3
Program Folder • 2-9 Using • 5-12
Proximity Encoder Smart Card Settings • 4-20
Configuring • 4-9 Smart Cards
Connecting • 2-2 Authentication Error • 5-12
Proximity Tags Cannot Display this Card • 6-7
Encoding • 5-9 Couldn't Write Card • 5-12
Reading • 6-3 Default Settings • 4-13
Encoding New Cards • 5-12
R No Card Presented • 6-7
Reading 125 Proximity Cards • 6-5 Previously Encoded • 5-14
Reading Cards and Tags • 6-1 Reading • 6-7
Reading Magstripe Cards • 6-1 Tag Error Encountered • 6-7
Reading Proximity Tags • 6-3 Tag Not Found • 5-12
Reading Smart Cards • 6-7 Software • 1-1
Reading Tags Software Licence Agreement • 2-7
125 Proximity Cards • 6-5 Sorting
Magstripe Cards • 6-1 Activities • 7-2
Proximity Tags • 6-3 Sorting Activities • 7-2
Smart Cards • 6-7 Starting the Program • 3-1
Reporting Facilities • 7-1 Starting Up • 3-6
Reports • 7-1
T
Audit Trail • 7-1
Adding Comments • 7-4 Tag Error Encountered • 6-7
Archiving Activities • 7-3 Tag Not Found • 5-12
Copying Activities • 7-3 Tags
Deleting Activities • 7-5 Encoding • 5-1
Selecting Activities • 7-2 Toolbar • 4-24
Sorting Activities • 7-2
Part number C41307 Page I-3

1 February 2007
User Guide Index
U
Using Multiple Encoders • 2-5
Using the Online Help • 3-9
Using two encoders • 2-5
V
View PINs • 7-6
View PINS • 7-6
W
What is Encoder III • 1-1
Page I-4 Part number C41307

1 February 2007

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Encoder III

Part number 2A0706 Page i

About this User Guide

Copyright © Gallagher Group Ltd

Part number 2A0706 Page iii

Chapter 1: Introduction ............................................................................... 1-1

Chapter 2: Installation ................................................................................. 2-1

Chapter 3: Getting Started .......................................................................... 3-1

Chapter 4: Setup .......................................................................................... 4-1

Part number 2A0706 Page v

Operators ............................................................................................................... 4-3

Chapter 5: Encoding Cards and Tags........................................................ 5-1

Chapter 6: Reading Cards and Tags.......................................................... 6-1

Page vi Part number 2A0706

Chapter 7: Reports ...................................................................................... 7-1

Part number 2A0706 Page vii

What is Encoder III

For more information on installing the software please refer to

To encode Magstripe cards you can use either a card printer or an

Part number 2A0706 Page 1-1

For more information on installing encoders please refer to

The licence is further restricted to your copy of Encoder III by the

For more information on adding facility codes please refer to

Card refers to 125, Magstripe, Dual Technology or Smart Cards.

Magstripe Card refers to any card which stores information on a

Page 1-2 Part number 2A0706

Tiris Proximity Card refers to any card which uses Tiris RF

Smart Card refers to any card which uses Philips Semiconductors

Dual Technology Card refers to any card which uses a proximity

Part number 2A0706 Page 1-3

Installing the Hardware

Part number 2A0706 Page 2-1

Cardax Proximity Encoder

The Cardax Proximity Encoder connects to your PC using the

The Cardax Proximity Encoder requires an external DC power

Note: A DC power supply is not supplied with your order.

Cardax 125 Proximity Encoder

The Cardax 125 Encoder connects to your PC using the standard

The Cardax 125 Encoder requires an external DC power supply.

Page 2-2 Part number 2A0706

Cardax Smart Card Encoder

The Cardax Smart Card Encoder connects to your PC by USB.

Note: There are two models of Neuron CT-891-3A encoder. The

Neuron encoders are installed as follows.

The Neuron Encoder connects to your PC using the null modem

The encoder requires a 230 V AC power supply.

Part number 2A0706 Page 2-3

Plain Paper Printer

Page 2-4 Part number 2A0706

Using Multiple Encoders

If you require additional communications ports you can:

Part number 2A0706 Page 2-5

Installing the Software

Uninstalling Encoder II will not remove the Encoder II program

Before you begin the software installation, close all applications

Page 2-6 Part number 2A0706

Running the Setup Program

Select Run from the Windows Start menu.

Software Licence Agreement