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Cambridge Assessment International Education

Cambridge International General Certificate of Secondary Education
* 8 3 4 2 4 4 9 4 0 0 *

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/22

Paper 2 Document Production, Data Manipulation and Presentations May/June 2019
2 hours 30 minutes
Additional Materials: Candidate Source Files.

READ THESE INSTRUCTIONS FIRST

Write your name, centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.
You must not have access to either the internet or any email system during this examination.

Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.

Any businesses described in this paper are entirely fictitious.

The number of marks is given in brackets [ ] at the end of each question or part question.

Write today’s date in the box below.

This syllabus is regulated for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 12 printed pages.

DC (JC) 174234/3
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Task 1 – Evidence Document

• Open the file J229EVIDENCE.rtf

• Make sure that your name, centre number and candidate number will appear on every page
of this document.
• Save this Evidence Document in your work area as J229EVIDENCE followed by your
candidate number. For example: J229EVIDENCE9999

You will need to place screenshots and answers to questions in this Evidence Document.

Task 2 – Document

You are going to edit a report for Tawara Cruises. The company uses a corporate house style for all
their documents. Paragraph styles must be created, edited and applied to the report as instructed.

1 • Open the file J229CRUISES.rtf

• The page setup is set to A4, landscape orientation with 2 centimetre margins. Do not make
any changes to these settings.
• Save the document in your work area, in the format of the software you are using, with the file
name TCREPORT

EVIDENCE 1
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.
[1]

2 • Place in the header:

automated page numbers left aligned
a right aligned automated date field to display today’s date in the format dd-MMM-yy
• Place in the footer your name, centre number and candidate number, centre aligned.
• Make sure that:
all the alignments match the page margins
no other text or placeholders are included in the header and footer areas
headers and footers are displayed on all pages.

EVIDENCE 2
Take screenshot evidence of the date field code showing the format used. Place this
screenshot in your Evidence Document.
[3]

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3 • Create and store the following styles, basing each on the default paragraph style:

House style specifications

Font size (points)

Enhancement

Space Before
Line spacing

Space After
Style name

Alignment
Font style

(points)

(points)
TC-subtitle sans-serif 18 right underline single 0 0
TC-subhead sans-serif 16 centre bold, italic single 0 6
TC-body serif 10 justified none single 0 6
TC-table serif 11 centre italic single 0 0

EVIDENCE 3
Take a screenshot to show that the style settings have been defined for TC-subhead
style. Make sure there is evidence that this is based on the default paragraph style.
Place this in your Evidence Document.
[3]

4 • The style name TC-title has already been created, stored and applied to the title text.
• Modify the TC-title style so only the following formatting is applied:
Font size (points)

Enhancement

Space Before
Line spacing

Space After
Style name

Alignment
Font style

(points)

(points)

TC-title sans-serif 32 centre bold, italic single 0 0

EVIDENCE 4
Take a screenshot of the style settings for TC-title style to show that these have been
changed. Place this in your Evidence Document.
[2]

5 • Display these custom style names as a list in the style manager/organiser. Provide screenshot
evidence of this list.

EVIDENCE 5
Place this screenshot in your Evidence Document.
[1]

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6 • Below the title add the subtitle:

Produced by: and add your name. [1]

7 • Apply the TC-subtitle style to this text. [1]

8 • Apply the TC-body style to the rest of the document. [1]

9 • Change the page layout so that the subheading Overview and all following text is displayed in
three columns of equal width with a 1 centimetre space between the columns. [2]

10 • Apply bullets to the list of items from:

Shore excursions…
to
… Specialty restaurants
• Make sure that:
the bullets are aligned at the left margin
the list is in single line spacing with no space before or after each line
there is a 6 point space after the last item in the list.
[2]

11 • Identify the 7 subheadings in the document and apply the TC-subhead style to each one. [1]

12 • Using the data in the file J229STATS.csv create a vertical bar chart to show the number of
cruise passengers for the years 2014 to 2018 only. [1]

13 • Label the chart with the following:

title Annual Growth
value axis title Passengers
[1]

14 • Display the values as data labels on top of each bar.

• Do not display a legend.
[1]

15 • Format the value axis scale to display:

a minimum value of 5000
a maximum value of 13000
increments of 2000
[2]

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16 • Insert the chart after the paragraph ending …over the past five years:
• Make sure that:
the chart and all data fits within the column width
all data labels are displayed in full.
[1]

17 • Import the image J229SHIP.png and place this below the subheading Our Fleet [1]

18 • Format the image so that:

it is re-sized to a width of 2.5 centimetres with the aspect ratio maintained
it is aligned to the left margin and the top of the paragraph starting We currently operate…
the text wraps round the image.
• Save the document with the same file name and format used in Step 1.
• Make sure that today’s date and not the date field code displays in the header.
• Print the document.

PRINTOUT 1
Make sure that you have entered your name, centre number and candidate
number on your document.
[2]

19 • Tawara Cruises is planning to publish the annual report data on its company wiki. Evaluate
the suitability of a wiki to share this type of data.

EVIDENCE 6
Type your evaluation and recommendations, with reasons, into your Evidence
Document using no more than 100 words.
[3]

[Total: 30]

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Task 3 – Database

You are now going to prepare some reports.

20 • Using a suitable database package, import the file J229CRUISES.csv

• Use these field names and data types:

Field Name Data Type Format

Ship_Ref Text
Sail_Date Date/Time dd-MMM-yy eg 26-Jan-19
Cruise_Ref Text
Departure_Port Text
Destination Text
Duration Number Integer
Passengers Number Integer
Board Text
Theme Text

• Set the Cruise_Ref field as a primary key.

• Save the data.

EVIDENCE 7
Place in your Evidence Document screenshot evidence showing the field names and
data types used in the table.
[3]

21 • Import the file J229SHIPS.csv as a new table in your database.

• Set the Ship_Code field as a primary key.
• Create a one-to-many relationship between Ship_Code in the ships table and the Ship_Ref
field in the cruises table.

EVIDENCE 8
Place in your Evidence Document screenshot(s) showing the relationship between
the two tables.
[1]

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22 • Add the following as a new record in the cruises table:

Ship_Ref SE06
Sail_Date 19-May-18
Cruise_Ref SE042SE
Departure_Port Seattle
Destination Alaska
Duration 21
Passengers 2100
Board Full
Theme None
[1]

23 • Using fields from the cruises table, produce a tabular report that:
selects only the records where:
– Theme is Art or Music
– Departure_Port is Miami
shows only the fields Departure_Port, Destination, Sail_Date, Theme, Duration and
Passengers in this order with data and labels displayed in full. Do not group the data
sorts the data into ascending order of Sail_Date
has a page orientation of portrait
fits on a single page wide
includes only the text Miami Cruises as a title displayed in a larger font size at the top
of the page
calculates the total number of passengers in this selection and positions this number
under the Passengers column at the end of the report
has a label Total passengers to the left of this value
has your name, centre number and candidate number in the header so it displays on
every page.
• Save and print your report.

PRINTOUT 2
Make sure that you have entered your name, centre number and candidate
number on your report.

EVIDENCE 9
Place in your Evidence Document a screenshot showing the database formula used
to calculate the number of passengers.
[11]

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24 • Using fields from both tables produce a tabular report that:

selects the records where:
– Ship_Name includes the text sea
– Duration is 14 or more
– Board is Full
contains a new field called Passenger_Nights which is calculated at run-time. This field
will multiply the Duration field by the Passengers field
shows only the fields Sail_Date, Cruise_Ref, Ship_Name, Departure_Port, Destination,
Duration, Passengers, Board and Passenger_Nights in this order with data and labels
displayed in full. Do not group the data
sorts the data into ascending order of Destination then descending order of Duration
has a page orientation of landscape
fits on a single page
includes only the text Extended Cruise Sailings as a title displayed in a larger font at
the top of the page
has your name, centre number and candidate number on the report.
• Save and print your report.

PRINTOUT 3
Make sure that you have entered your name, centre number and candidate
number on your report.
[9]

25 • Using fields from both tables produce an extract which:

selects only the records where:
– Theme is Taster
– Duration is less than 4
Shows only the fields Cruise_Ref, Ship_Name and Duration in this order with data and
labels displayed in full.
• Save the extract.
[3]

26 • Export the extract created in Step 25 in rich text format.

• Save the exported file in your work area.

EVIDENCE 10
Place in your Evidence Document a screenshot to show the exported file saved in
your work area. Make sure there is evidence of the file type.
[1]

[Total: 29]

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Task 4 – Document 2

27 • Import the extract you saved in Step 26 into your document as a table after the paragraph
which ends …cruises operating last year were:
• Make sure that:
the table fits within the column width
the extract does not contain a title
all required fields and their labels are fully visible
no text is wrapped within the extract
the TC-table style is applied to the extract
there is a 6 point space after the table.
[3]

28 • Spell check and proofread the document.

• Make sure that:
tables, charts and lists are not split over columns or pages
there are no widows or orphans
there are no blank pages
the house style specification has been followed and the correct styles applied as
instructed
spacing between all items is consistent.
• Save the document using the same file name and format used in Step 18.
• Make sure that today’s date and not the date field code displays in the header.
• Print the document.

PRINTOUT 4
Make sure that you have entered your name, centre number and candidate
number on your document.
[1]

29 • Answer the following questions and record your answers in your Evidence Document:

(a) Explain why styles are used. [1]

(b) State the purpose of spell check software and identify two limitations of its use. [3]

EVIDENCE 11
Type your answers into your Evidence Document using no more than 50 words.

[Total: 8]

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Task 5 – Mail merge

You are required to carry out a mail merge.

30 • Create a mail merge letter using the file J229LETTER.rtf as the master document and
J229GUESTS.csv as your data source file.
• Replace the text and chevrons in the master document with the merge fields from the data
source file as follows:

Text and chevrons to replace: Replace with merge field

<TLE> Title
<FIRST> First_name
<FAMILY> Family_name
<ADD1> Road
<ADD2> Area
<ADD3> County
<POST> Postcode
<CODE> Memb_code
<LENGTH> Duration
<THE> Theme
<MTH> Month
<DISC> Discount

• Make sure the spacing, punctuation, alignment and enhancements in the original master
document are maintained.
[3]

31 • Replace the text Candidate Name with your name.

• Include your name, centre number and candidate number in the footer of the document.
• Print the master document.

PRINTOUT 5
Make sure you have entered your name, centre number and candidate number on
your master document.
[1]

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32 • Set an automated filter to select members where:

Theme is Taster

EVIDENCE 12
Place in your Evidence Document a screenshot to show the use of an automated
selection method.
[2]

33 • Merge and print the letters for the selected members only.
• Save and close the files.

PRINTOUT 6
Print the result of the merge. Make sure you have entered your name, centre
number and candidate number on your letters.
[1]

[Total: 7]

Task 6 – Printing the Evidence Document

34 • Print your Evidence Document.

PRINTOUT 7
Make sure that you have entered your name, centre number and candidate
number on your Evidence Document.

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Task 7 – Presentation

You are going to create a short presentation.

All slides must have a consistent layout and formatting. Unless otherwise instructed, slides should be
formatted to display a title and bulleted list.

35 • Create a presentation of 5 slides using the file J229SWOT.rtf

• On slide 1 enter your name after the text Presented by:
[1]

36 • Use a master slide to display only the following features on all slides:
your name, centre number and candidate number
automatic slide numbers.
[1]

37 • Format the first slide so that:

a title slide layout is applied
the title and subtitle text are centred in the middle of the slide.
[1]

38 • Add the following text as presenter/speaker notes for the slide with the title Threats:
Can negatively affect perceptions of cruising.
• Print only this slide as presenter/speaker notes.

PRINTOUT 8
Make sure your name, centre number and candidate number are on this slide.
[2]

39 • Save the presentation.

• Print the presentation as a handout using a layout of 6 slides to the page.

PRINTOUT 9
Print this handout. Make sure your name, centre number and candidate number
are on all slides.
[1]

[Total: 6]

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every
reasonable effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the
publisher will be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge
Assessment International Education Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download
at www.cambridgeinternational.org after the live examination series.

Cambridge Assessment International Education is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of the University of
Cambridge Local Examinations Syndicate (UCLES), which itself is a department of the University of Cambridge.

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