SCHOOL MANAGEMENT SYSTEM

A COURSE PROJECT REPORT

By
Kshitij Raj (RA2111003010316 )
Ashutosh Mishra (RA2111003010333)
Rushit Patel (RA2111003010349)

Under the guidance of

Dr.R.S.Ponmagal

In partial fulfilment for the Course

of

18CSC303J - Database Management Systems

In
School of Computing

FACULTY OF ENGINEERING AND TECHNOLOGY

SRM INSTITUTE OF SCIENCE AND TECHNOLOGY

Kattankulathur, Chenpalpattu District

APRIL 2024
 COLLEGE OF ENGINEERING & TECHNOLOGY
SRM INSTITUTE OF SCIENCE & TECHNOLOGY
S.R.M. NAGAR, KATTANKULATHUR – 603 203
Chengalpattu District

BONAFIDE CERTIFICATE

Register No. RA2111003010316, RA2111003010333, RA2111003010349,

Certified to be the bonafide work done by Kshitij Raj, Ashutosh Mishra and Rushit

Patel, of III Year/VI Sem B.Tech Degree Course in the 18CSC303J - Database

Management Systems in SRM INSTITUTE OF SCIENCE AND TECHNOLOGY,

Kattankulathur during the academic year 2023 – 2024.

SIGNATURE SIGNUTURE

Dr.R.S.Ponmagal Dr. M. Pushpalatha

GUIDE Head of the Department
Associate Professor Professor and Head
Department of Computing Technologies Department of Computing Technology
SRM IST, Kattankulathur SRMIST – KTR.
 ACKNOWLEDGEMENT

We express our heartfelt thanks to our honorable Vice Chancellor,

Dr. C. Muthamizhchelvan, for being the beacon in all our endeavors.

We would like to express my warmth of gratitude to our Registrar, Dr. S.

Ponnusamy, for his encouragement.

We express our profound gratitude to our Dean of College of Engineering and

Technology, Dr. T. V. Gopal, for bringing out novelty in all executions.

We would like to express my heartfelt thanks to Chairperson, School of

Computing, Dr. Revathi Venkataraman, for imparting confidence to complete

my course project.

We extend my gratitude to our HoD, Dr. M. Pushpalatha, Head and Professor,

Department of CTECH and my Departmental colleagues for their support.

We are highly thankful to our course project faculty, Dr.R.S.Ponmagal,

Associate Professor, Department of CTECH for her assistance, timely

suggestion and guidance throughout the duration of this course project.

Finally, we thank our parents and friends near and dear ones who directly and

indirectly contributed to the successful completion of our project. Above all, I

thank the almighty for showering his blessings on me to complete my Course

project.
 Index

CONTENTS:-
S.no Particulars Page no.
1. Introduction 1-2

2. Project Features and Objectives 3-4

3. Back End Design ,Front End Design and Connectivity 5-7

4. Code 8-9

5. Output 10-14

6. Modules 15-16

7. Applications 17

8. Conclusion 18

9. Bibilography 19
 CHAPTER – 1
1. INTRODUCTION

In today's educational landscape, the effective management of school operations is vital for
ensuring the smooth functioning of educational institutions. A comprehensive School
Management System (SMS) serves as the cornerstone for efficiently handling administrative
tasks, facilitating communication, and enhancing the overall educational experience.
At the heart of any School Management System lies a robust Database Management System
(DBMS), which plays a pivotal role in organizing, storing, and retrieving vast amounts of
school-related data. Through the utilization of a well-designed DBMS, such as MySQL,
educational institutions can streamline their data management processes, ensuring data
integrity, scalability, and efficient access to information.
The implementation of a DBMS within a School Management System allows for the
systematic handling of various types of data, including:

 Student Records: Personal information, academic performance, attendance records,

and disciplinary history can be efficiently managed and accessed.
 Faculty Information: Details about teaching staff, including qualifications, teaching
assignments,
and contact information, can be organized systematically.
 Course Curriculum: Information regarding courses offered, class schedules, syllabi,
and academic resources can be stored and managed efficiently.
 Administrative Tasks: Financial records, inventory management, resource
allocation, and other administrative functions can be streamlined through effective
database management.

By structuring this data within a DBMS, educational institutions can ensure data consistency,
eliminate redundancy, and facilitate seamless data retrieval and analysis. Moreover, a well-
designed DBMS allows for the implementation of security measures to safeguard sensitive
information and ensure compliance with data protection regulations.
In summary, the integration of a Database Management System is fundamental to the
development and operation of a robust School Management System. Through the utilization
of technologies like MySQL, educational institutions can enhance administrative efficiency,
improve communication, and ultimately, provide a more enriching educational experience
for students, faculty, and administrative staff alike.
One effective way to develop such a system is by leveraging the power of MySQL for
database management and Object-Oriented Programming (OOP) for system design. Below
are some key points about the backend

1. MySQL for Data Management: MySQL is utilized as the backend relational

database management system for storing, organizing, and retrieving various types of
school-related data. Key aspects include:
 Database Schema Design: A well-structured database schema is designed to
represent entities such as students, teachers, courses, classes, and administrative tasks.
Normalization techniques are employed to minimize redundancy and ensure data
 integrity.
 Data Storage: MySQL is used to store information such as student records (personal
details, academic performance, attendance), faculty information (qualifications,
teaching assignments), course curriculum (course details, schedules), and
administrative tasks (financial records, inventory management).
 Data Retrieval and Querying: SQL (Structured Query Language) queries are
utilized to retrieve specific data from the MySQL database efficiently. Indexing and
optimization techniques are employed to enhance query performance and ensure
timely access to information.

2. Object-Oriented Programming (OOP): OOP principles are applied to design and

implement the various components and functionalities of the School Management
System. Key aspects include:
 Class Modeling: Entities within the educational ecosystem (e.g., students, teachers,
courses) are modeled as classes, each encapsulating data (attributes) and behavior
(methods).
 Encapsulation: Data and behavior are encapsulated within classes, allowing for
better organization, modularity, and reusability of code.
 Inheritance: Inheritance is utilized to establish relationships between classes,
allowing for the reuse of common attributes and methods across related entities (e.g.,
subclasses inheriting from a superclass).
 Polymorphism: Polymorphism enables the use of a single interface to interact with
different types of objects, promoting flexibility and extensibility in the system design.

3. Integration of MySQL and OOP: The integration of MySQL and OOP involves
using MySQL as the backend database to store and retrieve data, while OOP principles
guide the design and implementation of the system's classes, objects, and their
relationships. Key aspects include:
 Object-Relational Mapping (ORM): ORM frameworks (e.g., Hibernate for Java,
SQLAlchemy for Python) are utilized to map database entities to corresponding
objects in the application code, automating the process of data retrieval and
manipulation.
 Data Access Layer: Classes representing entities (e.g., Student, Teacher) have
methods to interact with the MySQL database, such as retrieving student records,
updating teacher information, and querying course details.
 Transaction Management: OOP principles are applied to manage database
transactions effectively, ensuring data consistency and integrity during operations such
as student enrollment, grade submission, and resource allocation.
 CHAPTER – 2
2.1 - About the Project:

The School Management System project is a comprehensive solution designed to streamline

and enhance the administrative processes of educational institutions.
With its array of features, including student and teacher management, course scheduling,
attendance tracking, examination management, library resources management, and finance
and billing, the SMS aims to revolutionize the way schools operate.
By leveraging modern technologies such as PHP for server-side scripting, MySQL for
database management, and intuitive frontend frameworks, the SMS provides a user-friendly
interface accessible to administrators, teachers, students, and parents alike.
The project's objectives center around improving efficiency, transparency, and
communication within educational institutions, ultimately contributing to a more conducive
learning environment and fostering student success.

2.1.1 - Main Features are:

1 Student Management: Facilitates student registration, enrollment, attendance

tracking, and academic performance monitoring.
2 Teacher Management: Manages teacher assignment, scheduling, and performance
tracking.
3 Course Management: Handles course creation, scheduling, curriculum
management, and resource allocation.
4 Attendance Tracking: Tracks student attendance for classes, extracurricular
activities, and events.
5 Examination and Grading: Manages examination scheduling, grading, grade
calculation, and report generation.
6 Library Management: Manages library resources, loan transactions, and inventory.
7 Finance and Billing: Manages fee structures, payments, invoices, and financial
reporting.
8 Communication and Collaboration: Facilitates communication and collaboration
between stakeholders through announcements, messaging, forums, and notifications.

8.1.1 Objectives:

1 Efficiency: Streamline administrative processes and operations to improve

efficiency and reduce manual workload.
2 Accuracy: Ensure accurate recording, tracking, and reporting of student and
institutional data.
3 Transparency: Provide stakeholders with transparent access to relevant information
and data.
4 Communication: Facilitate effective communication and collaboration between
students, teachers, parents, and administrators.
5 Performance Analysis: Enable analysis of student performance metrics,
attendance patterns, and academic trends.
6 Resource Management: Optimize resource allocation, including faculty, courses,
classrooms, and library materials.
7 Financial Management: Manage financial transactions, fee collection, budgeting,
and reporting effectively.
8 Student Support: Enhance student support services, including academic advising,
counseling, and extracurricular activities.
9 Parent Engagement: Foster parent involvement and engagement in their child's
education through transparent communication and access to student information.
10 Adaptability: Provide a flexible and adaptable system that can accommodate
changing educational needs and requirements.
 CHAPTER-3
3.1 - BACK-END DESIGN

3.1.1 Conceptual Database Design(ER-Diagram)

 3.2 FRONT END DESIGN:

1. Homepage:
Clean and professional design with a school logo and welcoming message.
Clear navigation menu with options for accessing different modules such as student
management, teacher management, course management, etc.
Prominent search bar for quick access to specific functionalities or information within the
system.

2. Student Management Dashboard:

Dashboard for administrators and teachers to manage student-related tasks.
Tabs or sections for student registration, enrollment, attendance tracking, academic
performance monitoring, and generating student reports.
Interactive charts or graphs displaying student performance metrics, attendance statistics, and
other relevant data.

3. Teacher Management Dashboard:

Dashboard for administrators to manage teacher-related tasks.
Sections for adding new teachers, assigning courses, managing schedules, and tracking
teacher performance.
Tools for scheduling meetings, sending announcements, and facilitating communication
between administrators and teachers.

4. Course Management Dashboard:

Dashboard for administrators to manage course-related tasks.
Tabs or sections for creating new courses, setting schedules, defining curricula, and
allocating resources.
Tools for uploading course materials, tracking course enrollments, and generating course
reports.

5. Attendance Tracking Module:

User-friendly interface for teachers to take attendance, mark absences, and track student
attendance records.
Visual representations of attendance data, such as charts or graphs, to identify trends and
patterns.
Automated notifications for students with excessive absences or tardiness.

6. Examination and Grading Module:

Interface for administrators and teachers to schedule examinations, input assessment results,
calculate grades, and generate reports.
Tools for creating exam schedules, uploading exam papers, and recording assessment scores.
Graphical representations of student grades and performance metrics for easy analysis.

7. Library Management Module:

Dashboard for librarians to manage library resources, loan transactions, and inventory.
Sections for cataloging books, managing borrower information, and tracking loan statuses.
Search functionality for users to find and reserve library materials online.

8. Finance and Billing Module:

Interface for administrators to manage fee structures, process payments, and generate
invoices.
Tools for tracking fee payments, managing outstanding balances, and generating financial
reports.
Secure payment gateway integration for online fee payments.

9. Communication and Collaboration Module:

Platform for facilitating communication and collaboration between students, teachers,
parents, and administrators.
Sections for announcements, messaging, forums, and notifications.
Options for users to customize notification preferences and subscribe to SMS updates.

10. Responsive Design:

Ensured frontend is responsive and optimized for various devices including desktops, tablets,
and smartphones.
Mobile-friendly layout with collapsible menus, touch-friendly controls, and adaptive design
elements.

11. Accessibility and Localization:

Designed with accessibility features such as keyboard navigation and screen reader
compatibility.
Support for multiple languages and currencies to cater to a diverse user base.
 CHAPTER – 4

4.1 – CODE
 CHAPTER – 5

OUTPUT

5.1 - Login Page:

Page one:
5.2 – Main Panel:

5.3 – Time Schedule:

5.4– Student list:

5.5- Subject Information:

 5.6- Paper Details:

5.7-Marks Details:
5.8- Log Out:
6. MODULES

1. Student Management Module:

 Handles student registration, enrollment, attendance tracking, academic performance

monitoring, and generating student reports.
 Utilizes PHP with a chosen framework (e.g., Laravel, Symfony, CodeIgniter) for
server-side scripting and interacts with the MySQL database using ORM (Object-
Relational Mapping) libraries.
 Manages student data in the MySQL database, including personal details, academic
records, attendance, and grades.

2. Teacher Management Module:

 Manages teacher registration, course assignment, scheduling, and performance

tracking.
 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores teacher information in the MySQL database, including qualifications, courses
taught, and schedules.

3. Course Management Module:

 Handles course creation, scheduling, curriculum management, and resource allocation.

 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores course details in the MySQL database, including course codes, titles,
descriptions, and schedules.

4. Attendance Management Module:

 Tracks student attendance for classes, extracurricular activities, and events.

 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores attendance records in the MySQL database, including dates, student IDs, and
attendance status.

5. Examination and Grading Module:

 Manages examination scheduling, grading, grade calculation, and report generation.

 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.

 Stores examination and grading data in the MySQL database, including exam details,
 assessment results, and student grades.

6. Library Management Module:

 Handles library resource cataloging, circulation, reservation, and inventory

management.
 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores library-related data in the MySQL database, including book details, borrower
information, loan transactions, and inventory status.

7. Finance and Billing Module:

 Manages financial transactions, fee collection, billing, invoicing, and financial

reporting.
 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores financial data in the MySQL database, including fee structures, payment
transactions, and financial reports.

8. Communication and Collaboration Module:

 Facilitates communication between students, teachers, parents, and administrators

through announcements, notifications, messaging, and discussion forums.
 Utilizes PHP with a chosen framework and ORM libraries for server-side scripting and
database interaction.
 Stores communication data in the MySQL database, including message logs, user
preferences, and notification settings.

Each module interacts with the MySQL database using PHP scripts implemented within a
chosen framework, ensuring efficient data management and manipulation within the School
Management System.
7. APPLICATIONS

Student Registration and Enrollment:

Application allows new students to register online, providing personal information and
selecting courses.
Administrators can review and approve registrations, assign courses, and generate student
IDs.
Attendance Tracking:
Teachers can use a mobile application to take attendance in real-time during classes.
Students and parents receive automated notifications for absences or tardiness.
Course Management:
Teachers can use an application to create course schedules, upload course materials, and
manage assignments.
Students can access course materials, submit assignments, and track their progress.
Examination Management:
Administrators can use an application to schedule examinations, assign exam rooms, and
generate seating arrangements.
Teachers can input exam results, calculate grades, and generate individual and class-level
reports.
Library Management:
Librarians can use an application to catalog books, manage loan transactions, and track
inventory.
Students can search for books, reserve materials, and check due dates online.
Finance and Billing:
Parents can use a mobile application to view fee statements, make online payments, and
track payment history.
Administrators can generate invoices, track fee collections, and manage outstanding
balances.
Communication and Collaboration:
A web application provides a platform for announcements, messaging, forums, and
notifications.
Teachers and students can collaborate on projects, share resources, and participate in online
discussions.
Administrative Dashboard:
Administrators have access to a centralized dashboard for managing all aspects of the SMS,
including user accounts, system settings, and data analytics.
Customizable reports provide insights into student performance, attendance trends, and
financial metrics.

These applications collectively form a comprehensive School Management System (SMS)

that enhances administrative efficiency, improves communication and collaboration, and
fosters a conducive learning environment for students, teachers, parents, and administrators
alike
8.
CONCLUSION

In conclusion, a School Management System (SMS) serves as a comprehensive solution for

efficiently managing various aspects of school operations, including student management,
teacher management, course management, attendance tracking, examination and grading,
library management, finance and billing, and communication and collaboration. By
leveraging technologies such as PHP for server-side scripting, MySQL for database
management, and Object-Oriented Programming (OOP) principles, educational institutions
can develop robust and user-friendly SMS applications.

The modular design of an SMS facilitates scalability, flexibility, and ease of maintenance,
allowing for seamless integration of new functionalities and adaptation to changing
requirements. With features such as user authentication, payment gateway integration, email
services, and responsive frontend interfaces, SMS applications provide a modern and
efficient platform for stakeholders to interact, collaborate, and access relevant information.

Furthermore, the use of version control systems like Git and testing frameworks like
PHPUnit ensures code quality, reliability, and continuous improvement of the SMS
application. Deployment on web hosting services like AWS, DigitalOcean, or shared hosting
providers enables widespread accessibility and scalability of the SMS, catering to the needs
of educational institutions of all sizes.

In essence, a well-designed and implemented School Management System enhances

administrative efficiency, improves communication and collaboration, and ultimately
contributes to the overall success and excellence of educational institutions in providing
quality education and student services.
 BIBLOGRAPHY

It has been a matter of immense pleasure, honor and challenge to have this
opportunity to take up this project and complete it successfully.

We have obtained information from various resources to design and

implement our project. We have acquired most of the knowledge from the
Internet.

The following are some of the resources:

 www.w3schools.com
 www.tutorialspoint.com
 Google and Youtube Tutorials.