COMPLIANCE REPORT ON OBSERVATIONS MEMO BY TECHNICAL INSPECTION WING OF KIIFB

PROJECT NAME: DEVELOPMENT OF OPTHALMIC OP AND POSTAL NATAL WARD AND ALLIED FACILTIES AT TALUK HOSPTAL KOTHAMANGALAM
LOCATION: - KOTHAMANGALAM

PROJECT CODE: -HFW002-59-01 FILE NO: HFW002-59-01-TIW-INSP-01

SPECIAL PURPOSE VEHICLE: - HLL INFRATECH SERVICES LTD (HITES)

CONTRACTOR NAME: - M/s. Lee builder Pvt Ltd

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(SPV)
Procedural and Transparency
Aspects
1 JMS/ measurement book was As per clause 5.3.4 of CPWD Copy of the recorded measurements
not produced for verification, specification 2019, “In case actual has been attached as Annexure-1 for
hence there is no clarity whether unit weight of the bars is less than reference
the weight of the steel standard unit weight, but within
considered for measurement is variation, in such cases
in accordance with clause weight of reinforcement shall be
5.3.4 of CPWD specification calculated on the basis of actual unit
2019. weight.”
Compliance to the same shall be
ensured.

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2. Some variation were noted with A. SPV shall clarify the classification A. After getting the approval from
respect to the original work of the type of rock item that will be geology department for rock
proposed at site. The details of executed. excavation the same can be clarified.
some of such items are as listed B. SPV shall speed up the
below, process of obtaining the necessary B. Noted and Necessary actions will
a. During KTIMS verification at concurrence from the technical be taken at the earliest.
site by the Resident Engineer, sanction authority for the extra
KIIFB, it came to the notice that items. Same shall be submitted to C. The letter from the Hospital
rock strata noted at a depth of KIIFB at the earliest. Authorities attached as Annexure
1.2m to 1.7m during the no.2 for reference.
excavation for the Sump Tank. As C. The request letter from the client
informed by the SPV for the changes to be made in the D. Design Department
representative, an extra item MGPS room shall be submitted.
needs to be operated as the E. Direction is noted and
item available in the estimate is D. The revised drawing shall be instructions given to contractor.
for Earthwork excavation by submitted for verification.
mechanical means for all kinds of
soil. E. Since the excavation for the sump
was carried out adjacent to the
b. As per the request from the existing hospital building which is
client, the location of the MGPS functioning, adequate safety
room has been changed. measures shall be ensured without
additional cost implications.

3. During the inspection, it was The Annexure 1 action plan seems The revised action plan is submitted
noted that the hospital is fully to be not comprehensive and not to the client, for approval (attached
operational with ongoing covering the entire Civil scope. as Annexure-3). The same shall be
activities. The hospital submitted on obtaining the
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authorities communicated their During this inspection as SPV approval.
prioritized components within the representative had expressed their
current scope. hindrances for executing the work
in the operational building. Hence
the action plan for executing the
work in the existing operational
buildings shall be submitted. The
acceptance of the same by the client
shall be submitted.
4 It is understood that all existing The Annexure 1 action plan seems The revised action plan with the
buildings are currently in use and to be not comprehensive and not concurrence of client is attached for
the existing OT is operational covering the entire Civil scope. reference as Annexure-3
every day. The hospital
authorities have conveyed that During this inspection as SPV
the prolonged closure of the OT is representative had expressed their
highly improbable, and a complete hindrance for executing the work in
evacuation of the building is not the operational building. Hence the
feasible. action plan for executing the
work in the existing operational
buildings shall be submitted.
The acceptance of the same by the
client shall be submitted.

5 Statutory approvals, such as the During the inspection, it was Design Department.
initial building permit and the informed by the SPV
initial fire NOC, have not been representative that the drawings
obtained. for submitting to obtain the Fire
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NOC are yet to be finalized.

SPV shall expedite the

procurement of the necessary
initial statutory approvals from the
departments concerned.
Execution and Quality Management Aspects

1 Some anomalies were noted Based on the confirmation by SPV, The direction is noted
regarding the RCC the observation may be closed
Works being executed at site. subject to the condition that SPV
shall have the sole responsibility for
Some of the anomalies are as
any adverse effects due to these
follows, observations. Also, SPV shall take
a. Sufficient cover is not adequate proactive steps to avoid
maintained at all the sides of the recurrence of such observations in
columns. the further works.
b. There is no clarity on the mix of
the covering blocks being used at
site. Hence there is no clarity
whether the mix of the covering
block matches with the mix of the
column concrete.
c. The stirrups do not have 135-
degree hooks. The columns such
as the C2- C9, A5 are found to be

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ready for casting.
Compliance with the codal
recommendations as per IS13920
or any other relevant IS codes
regarding the angles for the hooks
of the stirrups shall be complied
with. Documental proof of the
compliance of the same shall be
submitted.
d. The repair of the RCC works
already casted were not with an
approved methodology.
Reply from SPV:
a. Proper covering blocks are
attached on the four sides of
columns with proper tie and
alignment with (40mm) cover
from the main reinforcement is
provided as per the instructions
and photographs are attached.
b. Astron make cover blocks are
provided with M30 grade. Test
results from the company are
attached for reference.
c. The form works of the above
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said columns were removed and
the hooks were modified to 135
degrees to achieve as per IS codes.
d. The loose cement repairing
material was chipped off and
repaired using FosrocRenderoc S2.
The methodology and material
data sheet of the repairing works
is submitted.
Annexure - 1,2,3
2 Safety related concerns were Based on the confirmation by SPV, The direction is noted
noted at site are as listed below, the observation may be closed
a. Unguarded openings at height subject to the condition that SPV
were noted. shall have the sole responsibility for
b. Proper and safe scaffoldings are any adverse effects due to these
not provided at site for working at observations. Also, SPV shall take
height. adequate proactive steps to avoid
c. No proper access to the first- recurrence of such observations in
floor vertical expansion portion is the further works.
provided.
d. No proper safety signages are
provided.
Reply from SPV:
a. Unguarded openings at heights
were closed and proper
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barrications provided.
b. Scaffolding materials with good
quality are provided as per the
instructions.
c. Door opening is provided at the
first floor corridor area as per the
architectural drawings for
emergency situations and a door
will be provided to prevent public
entry.
d. Sufficient signages are provided
at all working spaces regarding the
works on going for public
awareness upon instruction.
Annexure -4.
3 The documents such as the HSE Approved documents shall be Noted. (Documents attached as
manual, Quality Assurance Plan, maintained at site for verification. Annexure-4)
method statements etc. are yet to
be approved by the SPV officials.
4 Cracks were noted on the masonry The cracks shall be analyzed by the Cracks observed in the masonry
walls of the existing buildings for competent official of SPV and a walls have been studied and they
which, the vertical and horizontal technical note regarding the safety found to be cracks formed in the
expansion is being carried out at and durability shall be submitted joint of RCC and masonry work
site. along with. which are not structural cracks.
However the same is observing at
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site by monitoring the width of the
cracks and if any increase in the
crack width is observed necessary
action will be taken. Image attached
as Annexure-05
5 Mismatches were noted between SPV shall clarify with documental Approved mix Design and Batch
the quantity of various materials proof. report is attached as Annexure-6
used for the trail mix with respect
to the mixed design prepared for
the site.
Also, the mix design was not
approved by the competent official
of SPV.
6 The project involves the vertical a. A technical note by the competent Proper cleaning of rebar’s by using
expansion of the OT block and the official of SPV duly concurred shall wire brush was done and after
Postnatal ward. Dummy columns be submitted. cleaning, Rebar’s has been inspected
are provided in the OT block, b. and c. Based on the confirmation to ensure proper surface condition
while in the Postnatal ward by according to IS 456:2000 for
location, the steel reinforcement is SPV, this observation may be closed. bonding with concrete and found fit
exposed to atmospheric for the same.
conditions.
7 The current scope of the project The Annexure 1 action plan seems The revised action plan with the
includes services within the to be not comprehensive and not concurrence of client is attached for
existing operational buildings. covering the entire Civil scope. reference as Annexure-3
During this inspection as SPV
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(SPV)
representative had expressed their
hindrances for executing the work
in the operational building. Hence
the action plan for executing the
work in the existing operational
buildings shall be submitted. The
acceptance of the same by the client
shall be submitted.
8 SPV planned to connect the waste The observation may be closed The direction is noted.
line of the proposed building to subject to the condition that SPV
the existing septic tank shall submit the PCB clearance along
with the final bill.
Engineer-in –Charge

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