Week 4 Advanced Spreadsheet Skills 2

Empowerment Technology_Week 4
Module/Week 4:
DESCRIPTIVE TITLE: Advanced Spreadsheet Skills
Sub-topics:
1. Commonly used Microsoft Excel functions
2. Conditional functions
3. Use of Microsoft Excel in market research
Learning Objectives:
At the end of the lesson, the students should be able to:
a. Familiarize the most commonly used functions in Microsoft Excel;
b. Use several conditional functions available in Microsoft Excel; and
c. Use Microsoft Excel as a viable tool in market research and product development.
Discussion
What is a Spreadsheet Software?

 allows users to organize data in rows and columns and perform calculations on the data
 These rows and columns collectively are called worksheet.
Examples of Spreadsheet Software:
• LibreOffice Calc
• OpenOffice.org Calc
• Google Sheets
• Apple iWork Numbers
• Kingsoft Office Spreadsheets
• StarOffice Calc
• Microsoft Excel
MICROSOFT EXCEL
 provides an automated way of displaying any statistical data. It can be used to automatically compute for
several factors that are not easy to notice especially when faced by a large data. Microsoft Excel
includes several arithmetic and basic functions that help you compute faster.
 Addition (+)
 Subtraction (-)
 Multiplication (*)
 Division (/)
 type <=> before the formula, thus: =a1+a2 <then, hit the ENTER key>
To open Microsoft Excel, Press “Windows Logo” + R then type “excel” then enter.
Key Terms in MS Excel:
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• Row – horizontal line of entries in a table

• Column – vertical line of entries in a table
• Cell – the place where info. is held in a spreadsheet
• Active Cell – the selected cell
• Column Heading – the box at the top of each column containing a letter
• Row Heading – the row number
• Cell Reference – the cell address of the cell usually combine letter and number (ex. A1, B4, C2)
• Merge – combining or joining two or more cells
• Formula – is an expression which calculates the value of a cell.
• Functions – are predefined formulas and are already available in Excel
• Formula Bar – the bar that displays the contents of a cell
FUNCTIONS
BASIC MATH OPERATIONS:
• =SUM(x,y) or =SUM(range) – returns the sum of x and y or (all the numbers within the range)
• =PRODUCT(x,y) – returns the product of x and y
• =QUOTIENT(x,y) – returns the quotient of x divided by y
• =x-y – returns the difference of x subtracted by y
• =x+y – returns the sum of x and y
• =x*y – returns the product of x and y
• =x/y – returns the quotient of x divided by y
• =x-y – returns the difference of x subtracted by y
OTHER FUNCTIONS:
• =ABS(x) – returns the absolute value of x
• =AVERAGE(x,y) – returns the average of x and y
• =CONCATENATE(x,y) – joins x and y
• =IF(Condition, x, y) – returns x if the condition is true, else it returns y
• =ISEVEN(x) – returns true if x is an even number
• =ISODD(x) – returns true if x is an odd number
• =COUNT(range) – counts the number of cell containing a number within a range
• =COUNTIF(range, criteria) – count the number of cell that fits with the criteria within the range
• =ISNUMBER(x) – returns true if x is a number
• =ISTEXT(x) – returns true if x is a text
• =LEN(x) – returns the length of characters in x
• =PROPER(x) – returns the proper casing of x
• =LEFT(x,y) – returns the characters of x specified by y (from the left)
• =RIGHT(x,y) – returns the characters of x specified by y (from the right)
• =PI() – returns the value of pi
• =MIN(x,y) – returns the smallest number between x and y
• =MAX(x,y) – returns the largest number between x and y
• =MIN(range) – returns the smallest number within the range
• =MAX(range) – returns the largest number within the range
• =POWER(x,y) – returns the value of x raised to the power of y
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• =ROUND(x,y) – rounds x to a specified number of digits (y)

• =COLUMN(x) – returns the column number of x
• =ROW(x) – returns the row number of x
• =SQRT(x) – returns the square root of x
• =TRIM(x) – removes extra spaces in x
• =UPPER(x) – returns x in all capital form
• =LOWER(x) – returns x in non- capital form
• =TODAY() – returns the current date
• =NOW() – returns the current date and time
Exploration #1
Consider this data:
Give the formulas to get :

• Mark’s, Pete’s, Ana’s, and Rea’s averages
• The highest grade that Ana got
• The lowest grade that Mark got?
• Sum of all Math Grade? Science? A.P.?
• Sum of all Rea’s Grades
• The Lowest Number among all grades
• The remarks (Passed or Failed)
USE MICROSOFT EXCEL TO CHECK YOUR ANSWER
Exploration #2
Now, consider this data:
Give the formulas to get :

• Mark’s Full Name
• Ana’s Full Name in Proper Case
• Count the number of letters that Pete’s Last Name has
• “COLL” from Rea’s Last Name
• “LOEY” from Pete’s Middle Name
• Combining “WILL” and “LINS” from Mark and Rea’s Last Names respectively
USE MICROSOFT EXCEL TO CHECK YOUR ANSWER
Exploration #3
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Try to come up with a product or service that you can sell or offer around your place. It can be sweets
like polvoron or yema, small souvenirs like keychains or bag tags, or services like foot spa or harana (serenade)
for hire.
Add a personal twist to your product. If it is a food product, add something that you think could be
marketable. You may add malunggay to polvoron. The keychain may contain a caricature of the buyer. You can
also create artworks and sell them as a product or service.
On a sheet of paper, fill out the information of your product. A sample is shown below.
Example:
Estimating the Product Cost using Microsoft Excel

We will use Microsoft Excel to find out If our estimated sale price in reasonable considering the actual
price of the ingredients.
1. 2.
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3. The result is PHP (2.20)/ PHP -2.20. Our estimated price is not profitable. Let us make an adjustment.
Include the information below and deduct the Total from the New Sale Price.
4. the result is PHP 7.80. this is definitely profitable at this price. However, this is not guarantee of our
product’s success.
5. Save your file as “Cost of Ingredients.xlsx”.
Now its your turn to do this for your product. Remember to research on the ingredient’s price and if
applicable, divide the quantity of a certain ingredient so that its cost will only cover one serving. For
instance, a 300 ml condensed milk will cover about three servings of milk tea, so you have to divide its price
by three.
Thinking Exercise
1. How does excel help analyze statistical data?

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2. List down other functions you were able to realize that are not part of this lesson then briefly describe each
of them.
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Empowerment Technology_Week 4

What is a Spreadsheet Software?

• Row – horizontal line of entries in a table

• =ROUND(x,y) – rounds x to a specified number of digits (y)

Consider this data:

Give the formulas to get :

USE MICROSOFT EXCEL TO CHECK YOUR ANSWER

Now, consider this data:

Give the formulas to get :

USE MICROSOFT EXCEL TO CHECK YOUR ANSWER

Estimating the Product Cost using Microsoft Excel

1. How does excel help analyze statistical data?

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