Bizhub 4750 4050 - Quick Guide - en - 4 1 0

bizhub 4750/4050
QUICK GUIDE
.
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-3
1.2 User's Guides .................................................................................................................................. 1-3
Booklet manuals ................................................................................................................................ 1-3
User's guides included in User's Guide CD/DVD-ROM .................................................................... 1-3
1.3 User's Guide CD/DVD-ROM........................................................................................................... 1-4
1.3.1 Operating environment .......................................................................................................................1-4
1.4 Notations and symbols used in this manual................................................................................. 1-5
Procedural instruction........................................................................................................................ 1-5
Symbols used in this manual ............................................................................................................. 1-5
Product and key names ..................................................................................................................... 1-5
Notations of application names ......................................................................................................... 1-5
1.5 Intended use of office MFP devices .............................................................................................. 1-6
Intended use ...................................................................................................................................... 1-6
Impermissible operating conditions................................................................................................... 1-6
Exclusion of liability............................................................................................................................ 1-6
1.6 Target groups .................................................................................................................................. 1-7
2 Overview of This Machine

2.1 About this machine ......................................................................................................................... 2-3
2.1.1 Name of each part ..............................................................................................................................2-3
Front side ........................................................................................................................................... 2-3
Rear side ............................................................................................................................................ 2-4
2.1.2 Option configuration ...........................................................................................................................2-5
2.2 About power supply ........................................................................................................................ 2-7
2.2.1 Power Switch and Power key locations..............................................................................................2-7
2.2.2 Turning the Power Switch ON or OFF ................................................................................................2-8
2.2.3 Using the Power key ...........................................................................................................................2-9
When using the Power key as a Power Save key.............................................................................. 2-9
When using the Power key as a Sub Power OFF key ..................................................................... 2-10
2.3 Control Panel................................................................................................................................. 2-11
2.4 Operating the Touch Panel .......................................................................................................... 2-13
Tap ................................................................................................................................................... 2-13
Flick.................................................................................................................................................. 2-13
Displaying the Keypad ..................................................................................................................... 2-13
Switching to the entry or selection screen....................................................................................... 2-14
Precautions on using the Touch Panel ............................................................................................ 2-14
2.5 Main Menu ..................................................................................................................................... 2-15
2.6 Entering characters ...................................................................................................................... 2-17
3 Loading Paper
3.1 Paper ................................................................................................................................................ 3-3
3.1.1 Checking the available paper types....................................................................................................3-3
3.1.2 Checking the available paper sizes ....................................................................................................3-4
3.1.3 Precautions for correct operations .....................................................................................................3-5
Unavailable paper .............................................................................................................................. 3-5
Storing paper ..................................................................................................................................... 3-5
3.2 Loading paper into the Manual Feed Tray.................................................................................... 3-6
3.3 Loading paper into Tray 1 .............................................................................................................. 3-8
bizhub 4750/4050 Contents-1

4 Initial Settings of This Machine
4.1 Preparation for network connection (for administrators) ........................................................... 4-3
Checking a LAN cable for connection ............................................................................................... 4-3
Assigning an IP address .................................................................................................................... 4-3
4.2 Preparation for fax (for administrators) ........................................................................................ 4-4
Checking the modular cable connection ........................................................................................... 4-4
Specifying the type of telephone line................................................................................................. 4-4
Preparing to use the machine in a Private Branch Exchange (PBX) environment............................. 4-4
Selecting a receiving method............................................................................................................. 4-4
Registering sender information.......................................................................................................... 4-4
Setting the date and time for the machine......................................................................................... 4-4
4.3 Security settings (for administrators)............................................................................................ 4-5
4.3.1 HDD settings.......................................................................................................................................4-5
4.3.2 Configuring Quick Security Setting.....................................................................................................4-5
5 Basic Usage
5.1 Using the print function (Windows environment)......................................................................... 5-3
5.1.1 Printer driver........................................................................................................................................5-3
5.1.2 Preparation for printing (network connection) ....................................................................................5-4
Checking a LAN cable for connection ............................................................................................... 5-4
Checking the network settings .......................................................................................................... 5-4
Installing the printer driver ................................................................................................................. 5-4
5.1.3 Preparation for printing (USB connection) ..........................................................................................5-5
Changing the installation settings
(Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2) ..................................................... 5-5
Installing the printer driver ................................................................................................................. 5-6
5.1.4 Initial settings of the printer driver ......................................................................................................5-7
5.1.5 How to print ........................................................................................................................................5-7
5.2 Using the scan function.................................................................................................................. 5-8
5.2.1 Available operations in the scan function ...........................................................................................5-8
5.2.2 How to send........................................................................................................................................5-9
5.3 Using the fax function................................................................................................................... 5-11
5.3.1 Fax function ......................................................................................................................................5-11
5.3.2 How to send......................................................................................................................................5-11
5.3.3 Introduction of fax transmission function .........................................................................................5-13
5.3.4 Introduction of fax receiving function ...............................................................................................5-13
5.3.5 Introduction of internet fax function..................................................................................................5-14
5.4 Using the copy function ............................................................................................................... 5-15
5.4.1 How to copy......................................................................................................................................5-15
5.4.2 Introduction of copy function............................................................................................................5-17
5.5 Printing a file stored on USB memory......................................................................................... 5-18
Supported USB memory devices .................................................................................................... 5-18
How to print ..................................................................................................................................... 5-18
5.6 Registering a destination ............................................................................................................. 5-20
5.6.1 Address book....................................................................................................................................5-20
5.6.2 Registering one-touch destinations in the address book .................................................................5-20
Registering a destination in Utility ................................................................................................... 5-20
Registering information on the main screen in Scan TX mode or Fax mode .................................. 5-24
6 Index
Contents-2 bizhub 4750/4050

1 Introduction
1.1 Welcome
1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This guide describes basic procedures required to use this machine and how to configure initial settings. For
information on the detailed functions and operation procedures, refer to the User's Guide included in the Us-
er's Guide CD/DVD-ROM.
To use this product securely, be sure to read the [Safety Information Guide] before using this machine.
1.2 User's Guides
Booklet manuals
Manual title Overview

[Safety Information Guide] This guide describes notes and precautions that should be fol-
lowed to use this machine.
Please be sure to read this manual before using this machine.
User's guides included in User's Guide CD/DVD-ROM
Manual title Overview

[Quick Guide] (This guide) This guide describes how to perform basic operations of this
machine and configure initial settings.
[User's Guide Introduction] This guide contains information that is useful to know before be-
ginning to operate this machine, such as the name of each part
and how to turn the power on and off, use the Control Panel,
and load an original or paper.
[User's Guide Print] This guide describes how to install the printer driver as well as
basic usage and applications.
[User's Guide Copy] This guide describes various methods to make copies.
[User's Guide Scan] This guide describes scan transmission operations and neces-
sary preparations.
You can scan a paper document, convert it to digital data, and
send the result to the computer or server.
[User's Guide Fax] This guide describes fax operations and necessary prepara-
tions.
[User's Guide Network Fax] This guide describes fax (Internet fax) operations using the net-
work and necessary preparations.
[User's Guide PC-FAX] This guide describes PC- Fax operations and necessary prepa-
rations.
You can send the original data created on the computer by fax
directly without printing it out to paper.
[User's Guide Advanced Functions] This guide describes how to install optional license kits and
functions that can be used by installing the license kits.
[User's Guide Maintenance/Trouble- This guide describes how to replace consumables, clean this
shooting] machine, and perform troubleshooting.
[User's Guide Description of Utility This guide describes Utility settings such as [User Settings] and
Keys] [Administrator Settings] for this machine.
[User's Guide Applied Functions] This guide describes the special usages of this machine such as
how to use Web Connection, manually install the printer driver,
configure print settings using Linux, and use the authentication
unit.
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1 User's Guide CD/DVD-ROM 1.3
1.3 User's Guide CD/DVD-ROM

User's Guide CD/DVD-ROM is contained in the package of this machine. The CD/DVD-ROM includes the
user's guides required to use this machine.
From the top page, click the button of the desired user's guide. The PDF file of the user's guide opens.
1.3.1 Operating environment
Item Description
Supported operating Microsoft Windows Vista (SP2) / Windows 7 (SP1)/ Windows 8, Windows 8.1
systems Apple Mac OS X 10.4/10.5/10.6/10.7/10.8/10.9
Supported browsers* For Windows
• Internet Explorer 7.x/8.x/9.x/10.x (desktop versions)/11.x (desktop ver-
sions)
• Firefox 3.5 or later/ESR 10.0 or later
For Mac OS
• Safari 2.x/3.x/4.x/5.x/6.x/7.x
Required application For Windows
• Adobe Reader 9.x/10.x/11.x
For Mac OS
• Adobe Reader 8.x/9.x/10.x/11.x
Display resolution 1024 e 768 pixels or more
*
JavaScript must be enabled.
Tips
When Adobe Reader is installed, the plug-in to open PDF files using the browser will be enabled. For Win-
dows, change the setting in Preferences in Adobe Reader to open PDF files directly using Adobe Reader. For
details, refer to Adobe Help.
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1.4 Notations and symbols used in this manual
1
1.4 Notations and symbols used in this manual
Procedural instruction
0 This check mark symbol shows a precondition of a procedure.
1 This format number "1" represents the first step.
2 This format number represents the order of consecutive steps.

% This symbol indicates a supplementary explanation of a procedural instruction.
Symbols used in this manual
7WARNING
- This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7CAUTION
- This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Tips
This symbol indicates supplemental information of a topic as well as options required to use a function.
dReference
This symbol indicates reference functions related to a topic.
Related setting
This shows the settings related to a particular topic for any user.
Related setting (for the administrator)

This shows the settings related to a topic only for administrators.
Product and key names
Notations used Description

in this manual
% This check mark symbol shows a precondition of a procedure.
0 This symbol indicates a supplementary explanation of a procedural instruction.
[] An item enclosed in brackets [ ] indicates a key name on the Touch Panel or com-
puter screen, or the name of a user's guide.
Bold text This presents a key name, part name, product name, or option name on the Control
Panel.
Notations of application names

This manual describes application names as shown below.
Application name Notations used in this manual

PageScope Web Connection Web Connection
bizhub 4750/4050 1-5

1 Intended use of office MFP devices 1.5
1.5 Intended use of office MFP devices
Intended use
This Multi Function Product incorporates the functionality of multiple office devices in one. It is designed to
be used as an office system for the following purposes:
- Print, copy, scan and fax documents.
- Use available finishing functions such as duplexing, stapling if appropriate options are installed.
- Store scanned documents on external USB memory devices; send scanned documents to network
scan destinations such as FTP, WebDAV and Email.
The intended use also requires that:
- The system is used within the limits of device specifications and specifications of optional components,
- All safety instructions in the related user’s guides are observed,
- Legal restrictions on copying (refer to [User's Guide: Introduction]) are observed,
- Inspection and maintenance instructions are adhered to,
- General, national and company safety provisions are observed.
Impermissible operating conditions

The system may not be operated if:
- Errors or damage have been discovered,
- Maintenance intervals have been exceeded,
- Mechanical or electrical functions do not work as they should.
Exclusion of liability
The manufacturer of the system assumes no liability for damages if the system was operated under imper-
missible conditions.
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1.6 Target groups
1
1.6 Target groups
The user’s guides (refer to page 1-3) are intended for the following users of the system:
User Persons using the system for its intended use (refer to page 1-6) as well
as managing system functions and consumables according to the as-
signed user rights.
Administrator Persons managing consumables, system functions, users and access
rights; adjusting system settings, and establishing network connections.
Everyone who uses this system must have read and understood the related user’s guides.
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1 Target groups 1.6
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2.1 About this machine
2
2.1.1 Name of each part
Front side
2-b 2 2-c
2-a
2-d
2-e
1
7
3
4
5
No. Name
1 Control Panel
2 Automatic Document Feeder (ADF)
2-a ADF Feed Cover
2-b Document Guide
2-c Document Feed Tray
2-d Document Output Tray
2-e Document Stopper
3 USB Host Port*
4 Manual Feed Tray
5 Tray 1
6 Output Tray
7 Data Indicator
* A USB hub can be connected to the USB Host Port. Only one USB memory device and one Authentication
Unit (IC card type) can be simultaneously connected to a USB hub.

NOTICE
When using a USB hub, use a self-powered hub. If you use a bus-powered hub, the hub could malfunction.
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2 About this machine 2.1
Rear side
This view shows the machine with the optional Fax Kit FK-512 and Mount Kit MK-P03 installed.
6
5
4
1
No. Name
1 Power Connection
2 Power Switch
3 USB Printer Port (Type B)
4 Ethernet (LAN) Port (1000Base-T/100Base-TX/10Base-T)
5 LINE (telephone line) Jack
6 TEL (telephone) Jack
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2
2.1.2 Option configuration
5 4
No. Name Description

1 Keypad KP-P01 Located on the side of the Control Panel.
Allows you to enter numbers by using the Hardware Keypad.
2 Authentication Unit Performs user authentication by scanning information recorded on
AU-201/AU-201S the IC card or the NFC-compatible mobile terminal (Android terminal).
3 Finisher FS-P02 Staples the printed sheets.
For staples, use Staple Kit SK-501.
4 Paper Feed Unit Allows you to load up to 250 sheets of paper.
PF-P11 There are three slots in which the Paper Feed Unit can be installed.
5 Paper Feed Unit Allows you to load up to 550 sheets of paper.
PF-P12 There are three slots in which the Paper Feed Unit can be installed.
6 DESK DK-P02 Used to install this machine on the floor.
This component may not be able to be used depending on the region
the machine is used in.
The following optional components are built into this machine and are not shown in the figure above.
7 Fax Kit FK-512 Used to operate this machine as a fax machine.
8 Mount Kit MK-P03 This unit is required to install the Fax Kit.
9 Local Interface Kit Used to add an RS-232C port.
EK-P04
10 i-Option LK-101 v3 Supports the web browser function that is one of the advanced func-
tions.
11 i-Option LK-106 Used to add a bar code font, which is one of special fonts.
12 i-Option LK-107 Used to add a unicode font, which is one of special fonts.
13 i-Option LK-108 Used to add an OCR font, which is one of special fonts.
14 i-Option LK-111 Supports the ThinPrint function, which is one of a number of ad-
vanced functions.
15 Network Interface Enables use of this machine in a wireless network environment.
Card NC-P03
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2 About this machine 2.1
dReference
For details on how to register i-Option license kits, refer to [User's Guide Advanced Functions].
NOTICE
When removing and installing an optional device, turn this machine off, then disconnect the power plug from
the outlet.
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2.2 About power supply
2
2.2.1 Power Switch and Power key locations

This machine has two power switches: Power Switch outside the machine and Power key on the Control
Panel.

1 Power Switch Press this switch when turning the main power of this machine on or
off, or when restarting this machine.
2 Power key Press this key to switch this machine to Power Save mode. This func-
tion reduces power consumption and has more significant power sav-
ing effect.
For details, refer to page 2-9.
NOTICE
While printing, do not turn the Power Switch off or press the Power key. Otherwise, it may lead to a paper
jam.
If the Power Switch is turned off or the Power key is pressed while this machine is running, the system de-
letes the currently loaded data or communicating data as well as queued jobs.
bizhub 4750/4050 2-7

2 About power supply 2.2
2.2.2 Turning the Power Switch ON or OFF

1 When turning the main power on, press n of the Power Switch.
A screen appears to show that this machine is in the process of start-up.

When the main menu icon is displayed, this machine is ready to use.
2 When turning the main power off, press o of the Power Switch.
NOTICE
When restarting this machine, turn the Power Switch off and on again after 10 or more seconds have elapsed.
Not doing so may result in an operation failure.
2-8 bizhub 4750/4050

2
2.2.3 Using the Power key
Press the Power key to switch this machine to Power Save mode.
You can select [Power Save] or [Sub Power OFF] as Power Save mode that is activated when the Power key
is pressed.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Power Supply/Power Save Set-
tings] - [Power Save Key] (The default varies depending on the region the machine is used in.)
When using the Power key as a Power Save key

When the Power key is pressed, the status of this machine changes as shown below. Depending on how
long the Power key is pressed, the state of the power saving mode to be activated will differ.
Power key Status of Status of Description

this ma- LED
chine
Short press Low Power Flash: Turns off the display of the Touch Panel to reduce pow-
mode Blue er use.
(Default) This machine returns to Normal mode when it receives
data or faxes or when the user operates the Touch Pan-
el.
Sleep mode Flash: Provides a greater power saving effect than Low Power
Blue mode. The time required to return to Normal mode is
longer than that from Low Power mode.
This machine returns to Normal mode when it receives
data or faxes or when the user operates the Touch Pan-
el.
Hold down Sub Power Light up: Provides a greater power saving effect than Sleep mode.
OFF Orange While the sub power is turned off, this machine can re-
ceive data or faxes, however, it cannot scan or print an
original.
If data or faxes are received while the sub power is
turned off, they are printed when the machine returns to
Normal mode.
To enable the machine to return to Normal mode from
the Sub Power OFF status, press the Power key again.

- Press the Power key to select whether to switch to Low Power or Sleep mode.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Power Supply/Power Save
Settings] - [Power Save Settings] (Default: [Low Power])
- You can select whether Deep Sleep mode is activated to further reduce power use when this machine
is in Sleep mode. When the machine is in Deep Sleep mode, it will not return to Normal mode when the
user operates the Touch Panel. To return to Normal mode, press the Power key.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Power Supply/Power Save
Settings] - [Power Consumption in Sleep Mode] (Default: [Enabled])
bizhub 4750/4050 2-9

2 About power supply 2.2
When using the Power key as a Sub Power OFF key

When the Power key is pressed, the status of this machine changes as shown below. Depending on how
long the Power key is pressed, the state of the power saving mode to be activated will differ.
Power key Status of Status of Description

this ma- LED
chine
Short press Sub Power Light up: Provides a greater power saving effect than Sleep mode.
OFF Orange While the sub power is turned off, this machine can re-
ceive data or faxes, however, it cannot scan or print an
original.
If data or faxes are received while the sub power is
turned off, they are printed when the machine returns to
Normal mode.
the Sub Power OFF status, press the Power key again.
Hold down ErP Auto Flash: This function provides a more significant power saving
Power OFF Orange effect than the Sub Power OFF mode, which is close to
the state where the main power is turned off.
In ErP Auto Power OFF mode, this machine cannot re-
ceive data or faxes, and also it cannot scan or print an
original.
the ErP Auto Power OFF status, press the Power key
again.
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2.3 Control Panel
2
2.3 Control Panel
Tips
This figure shows the Control Panel with an optional Keypad installed.

1 Touch Panel Displays setting screens and messages.
Directly press this panel to carry out operations.
2 [Menu] Tap this key to display the Main Menu. The [Menu] lights up in blue
when the Main Menu is displayed.
For details on the Main Menu, refer to page 2-15.
[Guidance] Tap this key to display the help screen. The [Guidance] lights up in
blue when the Help Menu is displayed.
This function displays the explanation and operation procedure of a
function on the Touch Panel, enabling you to view them.
[Access] Tap this key to perform authentication on the Login screen if user au-
thentication or account track is employed on this machine.
Tap [Access] under the login condition to log out.
[Interrupt] Tap this key to interrupt active jobs on this machine and deal with a
quick copy job.
[Interrupt] lights up in blue during interrupt processing.
3 Register Key 1 to Reg- Press each key to switch the display of the Touch Panel to a function
ister Key 3 assigned to a Register key.
• The default function assigned to the Register key varies depend-
ing on the region the machine is used in.
• A function to be assigned to a Register key can be changed to suit
your environment. For details, refer to [User's Guide Introduction].
4 Power key Press this key to switch this machine to Power Save mode.
For details, refer to page 2-9.
5 Keypad Use this keypad to enter numeric values such as the number of copies
or zoom ratio. This keypad is also used to select a numbered setting
key.
C (Clear) All the numeric values (number of copies, magnification, size, etc),
which have been entered by keypad, are canceled.
6 Reset Press this key to reset the settings you entered or changed on the
Control Panel.
7 Stop Press this key to temporarily stop an active copy, scan, or print job.
To restart, press the Start key.
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2 Control Panel 2.3

8 Start Press this key to start an operation such as copying, scanning, faxing,
or printing.
• Lights up blue: This machine is ready to start operating.
• Lights up orange: This machine is not ready to start operating.
Note
If this indicator lamp lights up orange, check whether any warning or
message is displayed on the Touch Panel.
9 Warning Indicator Indicates the status of this machine by the lamp color, flashing, or a
lamp lighting up.
• Flash in orange: Warning
• Lights up orange: The machine has stopped.
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2.4 Operating the Touch Panel
2
2.4 Operating the Touch Panel
Tap
Lightly touch the screen with your finger, then take your finger off the screen immediately. This action is avail-
able when selecting or determining a menu.
Flick
Make a slight fillip while sliding your finger on the screen.
Displaying the Keypad

Tap a number or input area on the screen to display the Keypad.
Used to enter numerals.
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2 Operating the Touch Panel 2.4
Switching to the entry or selection screen

Tap a target input area or icon to switch to the entry or selection screen.
Used to switch to the Select screen to enter text or select a registered item.
Precautions on using the Touch Panel

This machine features a capacitance-base touch panel. Note the following points when operating the Touch
Panel.
- Use your finger or the Stylus Pen. Note that the Touch Panel will not respond appropriately if you op-
erate it using your nail or a pen tip instead of your finger or the Stylus Pen.
- Applying a strong force to the Touch Panel will damage the Touch Panel, and potentially cause a
breakage.
- When operating the Touch Panel, do not press on it using excessive force or with a pointed object such
as a mechanical pencil.
- Be careful not to operate Touch Panel with wet fingers. It may cause Touch Panel to operate in unex-
pected ways.
- If you operate the Touch Panel with a gloved finger, the Touch Panel will not respond normally. You
should operate it with a bare finger or using the Stylus Pen.
- Note that the Touch Panel may not respond normally if the distance between the user and fluorescent
light is 19-11/16 inches (500 mm) or less when you operate the Touch Panel.
- You must not use the Touch Panel beside equipment that generates electrical noises such as an electric
generator or air conditioner. Otherwise a malfunction may be caused by an influence of electrical nois-
es.
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2.5 Main Menu
2
2.5 Main Menu
Tap [Menu] on the Control Panel to display the Main Menu.
The Main Menu is a basic screen to perform operations of this machine. Switch from the Main Menu to each
function mode.
Item Description
[Job List] Tap this button to check active jobs or job logs. If necessary, you can perform
job operations such as deleting a standby job.
Note
A job refers to an individual operation unit such as printing, sending, receiving,
or saving.
[Counter] Tap this button to display the total number of pages printed on this machine
on a function basis.
This information will help you gain an understanding of the usage status of this
machine.
[Copy] Tap this button to display the main screen in copy mode.
For details on the copy mode, refer to page 5-15.
[Scan to E-mail] Tap this button to display the main screen in Scan to E-mail mode.
For details on the Scan to E-mail mode, refer to page 5-8.
[Scan to Folder] Tap this button to display the main screen in Scan to Folder mode.
For details on the Scan to Folder mode, refer to page 5-8.
[Fax] Tap this button to display the main screen in Fax mode.
For details on the Fax mode, refer to page 5-11.
[Document Print/De- Tap this button to operate files on this machine's HDD or on the USB memory
lete] device connected to this machine.
For details on how to print a file on the USB memory device, refer to page 5-18.
[Utility] Tap this button to configure settings of this machine, register destinations, and
check the status of consumables.
For details on Utility, refer to [User's Guide Description of Utility Keys].
[APP] Displayed when an application that is supported by OpenAPI is registered on
this machine.
[Web Browser] Tap this button to display the main Web browser screen.
This function is available when the optional i-Option LK-101 v3 is installed
while the Web browser is enabled.
For details on the Web browser function, refer to [User's Guide: Advanced
Functions].
[Quick Security] Tap this button to display [Quick Security Setting].
This function is available when a setting is configured to display the [Quick Se-
curity Setting] shortcut key on the main menu.
For details on settings, refer to [Quick Security Setting] in [User's Guide: De-
scription of Utility Keys].
[QR Code Display] Tap this button to display the QR code in which the network information of this
machine is recorded.
This function is available when a setting is configured to display the [QR Code
Display] shortcut key on the main menu.
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2 Main Menu 2.5

The copy program, fax program, scan program, [Quick Security Setting] and [QR Code Display] shortcut keys
can be arranged on the main menu.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Main Menu Default Settings]
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2.6 Entering characters
2
2.6 Entering characters
When entering characters to register an address or program, use the keyboard screen displayed on the
Touch Panel.
Item Description
Keyboard Tap the keys of characters you want to enter.
[C] Tap this key to delete a character or value you entered.
[ ]/[ ] Tap this key to move the cursor.
[e] Tap this key to delete characters you entered one by one.
[Cancel] Text entry is interrupted and the page returns to the previous screen.
The character or value you entered is deleted.
[OK] Define the entered character or numeric values.
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2 Entering characters 2.6
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3 Loading Paper
3.1 Paper
3
3 Loading Paper
3.1 Paper
3.1.1 Checking the available paper types
Paper type Paper weight Paper capacity

Plain paper 15-15/16 lb to 23-15/16 lb Manual Feed Tray: 100 sheets
Recycled paper (60 g/m2 to 90 g/m2) Tray 1: 550 sheets*6
Single Side Only*1
Special Paper*2
Colored Paper*4
User Paper 1*5
User Paper 2*5
Letterhead*3 15-15/16 lb to 23-15/16 lb Manual Feed Tray: 100 sheets
(60 g/m2 to 90 g/m2) Tray 1: 550 sheets
Thick 1 24-3/16 lb to 31-15/16 lb Manual Feed Tray: 20 sheets
User Paper 3*5 (91 g/m2 to 120 g/m2) Tray 1: 550 sheets*6
Thick 1+ 32-3/16 lb to 41-3/4 lb Manual Feed Tray: 20 sheets
User Paper 4*5 (121 g/m2 to 157 g/m2)
Thick 2 42 lb to 43-3/8 lb Manual Feed Tray: 20 sheets
User Paper 5*5 (158 g/m2 to 163 g/m2)
Postcards*7 - Manual Feed Tray: 20 sheets
Envelopes - Manual Feed Tray: 10 sheets
Label sheets - Manual Feed Tray: 30 sheets
Tray 1: 550 sheets*6
*1 Paper on which you will not print on both sides (for example, when something is already printed on the front
side).
*2
Fine and other special paper.
*3
Paper where company names, preset text, and other text are already printed.
*4 Colored paper.
*5 Paper that is registered as a frequently used paper type.
*6 Standard capacity when the paper weight is 20 lb (75 g/m2).
*7 General postcards.
NOTICE
Paper other than plain paper is referred to as special paper. When loading special paper into the paper tray,
specify the correct paper type. Otherwise, it may result in a paper jam or image error.
Tips
You can select whether or not to allow printing on both sides of letterhead paper in [Letterhead duplex print
permission settings] on this machine (default: [Restrict]). To allow printing on both sides of letterhead paper,
use plain paper as the letterhead paper type. For details on how to load letterheads, refer to [User's Guide:
Introduction].
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3 Paper 3.1
3.1.2 Checking the available paper sizes
Paper feed port Allowable sizes

Manual Feed Tray A4, A5, A6, B5 (JIS), B6
Legal (8-1/2 e 14), Letter (8-1/2 e 11), SP Folio (8-1/2 e 12-11/16), Executive
(7-1/4 e 10-1/2), Statement/Invoice (5-1/2 e 8-1/2)
Foolscap (8 e 13), 8-1/8 e 13-1/4, F4:Folio (8-1/4 e 13), Government Legal
(8-1/2 e 13), 8-1/2 e 13-1/2, 16K, Kai 16, Kai 32
Photo size 4 e 6/Photo size 10 e 15 (100 e 150 mm)
Envelope C10, Western-style envelope #6, Envelope DL, Western-style enve-
lope #2, End-opening envelope #3, End-opening envelope #4
B5 (ISO), UK Quarto (8 e 10), Government letter (8 e 10-1/2)
Width: 3 inches to 8-1/2 inches (76.2 mm to 215.9 mm), Length: 5 inches to
14 inches (127 mm to 355.6 mm)
Tray 1 A4, A5, A6, B5 (JIS), B6
Legal (8-1/2 e 14), Letter (8-1/2 e 11), SP Folio (8-1/2 e 12-11/16), Executive
(7-1/4 e 10-1/2), Statement/Invoice (5-1/2 e 8-1/2)
Foolscap (8 e 13), 8-1/8 e 13-1/4, F4:Folio (8-1/4 e 13), Government Legal
(8-1/2 e 13), 8-1/2 e 13-1/2
Government letter (8 e 10-1/2)
Tips
- For all paper sizes, the printable area for printing is the area excluding 3/16 inch +/- 1/16 inch (4.2 mm
+/- 2 mm) from the paper edge and the printable area for copying is the area excluding 3/16 inch +/-
1/16 inch (4 mm +/- 2 mm) from the paper edge. When configuring a user setting of the page size using
the application, specify the paper size within the printable area so that the optimal result is obtained.
- On an envelope, it is only possible to print on the front (address) side. Also, the result of printing on the
seal overlapping part on the front side cannot be assured. The area that cannot be assured varies de-
pending on envelope types.
- The page margin setting is determined depending on your application. If the default paper size or mar-
gin is selected, there may be some part of the paper that is not able to be printed on. To obtain the
optimal result, configure the custom setting so that an image is included in the printable area of this
machine.
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3.1 Paper
3
3.1.3 Precautions for correct operations
Unavailable paper
Do not load the following types of paper into the tray. Not observing these precautions may lead to reduced
print quality, a paper jam, or machine damage.
- Paper that has been printed on using a heat-transfer printer or an inkjet printer
- Folded, curled, wrinkled, or torn paper
- Paper that has been left unwrapped for a long period of time
- Paper that is damp, perforated, or that has been hole punched
- Extremely smooth or extremely rough paper, or paper with an uneven surface
- Treated paper such as carbon-backed paper, thermal paper, pressure-sensitive paper, or iron-on
transfer paper
- Paper that has been decorated with foil or embossing
- Paper of a non-standard shape (paper that is not rectangular)
- Paper that is bound with glue, staples or paper clips
- Paper with labels attached
- Paper with ribbons, hooks, buttons, etc., attached
- Paper with different paper quality (roughness) on the front and back sides
- Paper that is too thin or too thick
- Paper containing static electricity
- Acidic paper
- Other types of unavailable paper
Storing paper
To store paper, be sure to note the following points.
- Store paper on an even, horizontal surface, and do not take the paper out of its packaging until it is
loaded into a tray. If paper is left for a long period of time outside its package, it may cause a paper jam.
- When not using paper that has been taken out of its package once, return it to the original package and
store it in a horizontal, cool, dark place.
- Do not store paper in locations or in environments that are:
- Too humid
- Exposed to direct sunlight
- Subject to high temperatures (95°F (35°C) or more)
- Too dusty
- Do not set paper against the other or store it vertically.
Tips
When purchasing a large quantity of paper or special paper, carry out a trial print to check the printing quality
in advance.
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3 Loading paper into the Manual Feed Tray 3.2
3.2 Loading paper into the Manual Feed Tray

When selecting a paper size other than for paper trays, use the Manual Feed Tray.
To use the Manual Feed Tray, load paper and specify the paper size and paper type.
0 For details on the available paper types, refer to page 3-3.
0 For details on the available paper sizes, refer to page 3-4.
1 Open the Manual Feed Tray.
2 Pull out the extension guide of the Manual Feed Tray.
3 Fully pull out the extension guide of the Manual Feed Tray.
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3.2 Loading paper into the Manual Feed Tray
3
4 Hold the paper guide tab located at the left end, then move the paper guide to match the width of the
paper to be loaded.
5 With the side to be printed on facing up, insert the paper as far as possible into the feed slot.
% If paper is curled, flatten it before loading.
NOTICE
Load paper within the guide indicating the upper limit.
6 Align the paper guide to the paper size.
7 Change the paper type and paper size on the Control Panel. When loading custom sized paper, also
specify the paper size.
% To configure settings: [Utility] - [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Tray] -
[Manual Feed]
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3 Loading paper into Tray 1 3.3
3.3 Loading paper into Tray 1

NOTICE
Individually feed paper into each tray to maintain balance of this machine. While loading paper into one tray,
close all other trays.
0 For details on the available paper types and sizes, refer to page 3-3.
0 Tray 2/3/4 is available when the optional Paper Feed Unit is installed. The method for loading paper
into Tray 2/3/4 is the same as for Tray 1.
1 Fully pull out Tray 1.
2 Hold the crosswise paper guide tab, then move the paper guide to match the size of the paper to be
loaded.
3 Hold the lengthwise paper guide tab, then move the paper guide to match the size of the paper to be
loaded.
% After moving the paper guide, slide the lock tab (3) to lock the paper guide. You can use the lock/un-
lock mark to check whether or not the paper guide is locked.
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3.3 Loading paper into Tray 1
3
4 Load paper into the tray with the print side facing down.
% If paper is curled, flatten it before loading.
% To load long paper such as A4, letter size, or legal size, hold the lengthwise paper guide tab, then
slide the paper guide backward to match the paper length.
% If legal-size paper is loaded, the lengthwise paper guide tab is beyond the length of the tray base,
and it may cause paper to become dusty. To protect paper against dust, purchase and mount a
dust cover. For details, contact your service representative.
% To load A6 paper, hold the lengthwise paper guide tab and slide it up to the A6-size position in the
center of the tray.
% Check that the crosswise and lengthwise paper guides match the paper size indicators on the bot-
tom of the tray.
NOTICE
Do not load paper above the upper-limit indicator mark.
5 Align the paper guide to the paper size.
6 Close Tray 1.
7 Change the paper type and paper size on the Control Panel.
% To configure settings: [Utility] - [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Tray] -
[Tray 1]
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3 Loading paper into Tray 1 3.3
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4 Initial Settings of This
Machine
4.1 Preparation for network connection (for administrators)
4
4 Initial Settings of This Machine
4.1 Preparation for network connection (for administrators)
Checking a LAN cable for connection

Check that a LAN cable connected to the network is connected to the LAN port of this machine.
For details on the cable connection port, refer to page 2-4.
Assigning an IP address
If this machine has a fixed IP address, manually enter the IP address, subnet mask, and default gateway ad-
dress.
In the Control Panel, select [Utility] - [Administrator Settings] - [Network Settings] - [TCP/IP Settings] - [IPv4
Settings], then configure the following settings.
Settings Description
[IP Address] When manually specifying the IP address, enter the fixed IP address assigned
to the machine.
[Subnet Mask] When manually specifying the IP address, enter the subnet mask.
[Default Gateway] When manually specifying the IP address, enter the default gateway.
[IP Application Method When automatically specifying the IP address, select the method for automatic
Auto Setting] retrieval.
• [DHCP Settings]: [ON] is specified by default.
• [BOOTP Settings]: [OFF] is specified by default.
• [ARP/PING Settings]: [OFF] is specified by default.
• [AUTO IP Settings]: Fixed to [Enable].
Tips
- To check the IP address assigned to this machine, print out the Configuration Page. To print out the
Configuration Page, select [Utility] - [User Settings] - [Printer Settings] - [Print Reports] - [Configuration
Page].
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4 Preparation for fax (for administrators) 4.2
4.2 Preparation for fax (for administrators)

Tips
To use the fax function, the optional Fax Kit FK-512 and Mount Kit MK-P03 are required.
Checking the modular cable connection

Check that a modular cable is connected between the LINE port and the relevant telephone line.
Specifying the type of telephone line

Specify the type (dialing method) of telephone line to which this machine is to be connected. The dialing
method must be correctly specified to ensure communication can take place.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Line Parameter Setting] - [Dialing
Method]
Preparing to use the machine in a Private Branch Exchange (PBX) environ-

ment
When you use this machine in a PBX environment, register an outside line number.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [PBX Connection Settings]
Selecting a receiving method

Methods of receiving faxes include the following: This machine receives faxes automatically, and the user
receives faxes manually. Set the receiving method to suit your environment.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Line Parameter Setting] - [RX Mode]
Registering sender information

Register the name of this machine and the company name (sender name) as well as the fax number of the
machine.
The information you registered is added to faxes to be sent and output to faxes as a sender record when
being printed on receiving machines.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Header Information]
Setting the date and time for the machine

Set the date and time in this machine to have them printed on sent and received faxes. The date and time
you set will be the reference time for the Timer TX that enables communication to take place at a preset time.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Date & Time Settings]
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4.3 Security settings (for administrators)
4
4.3 Security settings (for administrators)
4.3.1 HDD settings

To encrypt data on this machine's HDD for protection, configure an HDD encryption setting.
If an HDD encryption setting is configured, the HDD is formatted, and data saved on the HDD is erased.
Therefore, we recommend that you finish an HDD encryption setting before using this machine.
To configure settings: [Utility] - [Administrator Settings] - [Security Settings] - [HDD Settings] - [HDD Encryp-
tion Setting]

When enabling the enhanced security mode to use this machine, you need to configure an HDD encryption
setting. For details on the enhanced security mode, refer to [User's Guide Description of Utility Keys].
4.3.2 Configuring Quick Security Setting

[Quick Security Setting] provides a collection of settings to enhance security performance of this machine.
To use this function with a greater degree of security, we recommend that you change to an administrator
password that satisfies password rules, and configure [Quick Security Setting] in advance.
To configure settings: [Utility] - [Administrator Settings] - [Security Settings] - [Quick Security Setting]

The program and [Quick Security Setting] shortcut keys can be placed on the main menu.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Main Menu Default Settings]
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4 Security settings (for administrators) 4.3
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5 Basic Usage
5.1 Using the print function (Windows environment)
5
5 Basic Usage

This section describes how to configure print settings in Windows environment.
dReference
For details on how to configure print settings in Mac OS environment, refer to [User's Guide Print].
For details on how to configure print settings in Linux environment, refer to [User's Guide Applied Functions].
5.1.1 Printer driver

Before using this machine as a printer, you need to install the printer driver on your computer.
The following types of printer drivers are available. Select the printer driver that meets your printing aims.
Printer driver Page description lan- Description

guage
PCL driver PCL6 This is a standard driver for printing general office
originals.
Among the three drivers, this driver provides the
fastest printing speed.
PS driver PostScript 3 Emulation This driver is effective for high-definition printing of
data created in PostScript-supporting application
software from Adobe or other vendors.
This driver is often used in graphics and light print-
ing applications where good color reproducibility is
important.
XPS driver XPS Developed after Windows Vista, this driver sup-
ports XML Paper Specification (XPS).
This driver has several advantages, including high-
quality reproduction of translucence.
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5 Using the print function (Windows environment) 5.1
5.1.2 Preparation for printing (network connection)
Checking a LAN cable for connection

Check that a LAN cable is connected to the LAN port of this machine.
Checking the network settings

Print out the Configuration Page, then check that an IP address is assigned to this machine.
To print out the Configuration Page, select [Utility] - [User Settings] - [Printer Settings] - [Print Reports] - [Con-
figuration Page].
dReference
If no IP address is displayed, you need to set up the network. For details, refer to page 4-3.
Installing the printer driver

Use the installer to install the printer driver on your computer.
0 Administrator privileges are required to perform this task.
0 Use the Driver & Utilities CD/DVD-ROM.
1 Insert the printer driver CD/DVD-ROM into the CD/DVD-ROM drive of the computer.
% Make sure that the installer starts, then proceed to Step 2.
% If the installer does not start, open the printer driver folder on the CD/DVD-ROM, double-click [Set-
up.exe], then go to Step 3.
% If the [User Account Control] window appears, click [Continue] or [Yes].
2 Click [Printer/FAX].
3 Read the license agreement, then click [AGREE].
4 Check the contents of the [Readme] window, then click [Next].
5 Select [Install printers/MFPs], then click [Next].

Connected printers are detected.
% For Windows Vista/7/8/8.1/Server 2008/Server 2008 R2/Server 2012/Server 2012 R2, you can se-
lect [Preference for IPv4] or [Preference for IPv6]. The address has the preference when detected in
both IPv4 and IPv6.
6 Select this machine, then click [Next].

% If this machine is not detected, restart it.
% You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise
specified by the administrator. This guide describes how to configure the [Normal Printing] (Port
9100) setting.
% As the printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing]
(IPPS). For details on the printing method, refer to [User's Guide Print].
% Among the connected printers, only the target model is automatically detected and displayed. If
multiple target models are displayed, check the IP addresses.
% If the connection to this machine cannot be recognized, it is not displayed in the list. In such a case,
select [Specify the Printer/MFP Except for the Above. Select (IP Address, Host Name...)], then man-
ually specify the IP address and host name of this machine.
7 Select the check box of the printer driver you want to install, then click [Next].
% For features of each printer driver, refer to page 5-3.
8 Check the components to be installed, then click [Install].
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5
9 If necessary, change the printer name or print a test page, then click [Finish].
Installation of the printer driver is then completed.
[Review] Displays the installed components for checking.
[Rename Printer] Changes this machine name, if necessary.
[Property] Sets the optional operating environment of this
machine.
[Print Setting] Changes the default print settings of this ma-
chine, if necessary.
[Print Test page] If necessary, print a test page to check that
printing process works correctly.
dReference
When you finish installing the printer driver, configure the default settings of the printer driver. For details, refer
to page 5-7.
5.1.3 Preparation for printing (USB connection)
Changing the installation settings (Windows 7/8/8.1/Server 2008 R2/Server

2012/Server 2012 R2)
If you are using Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, change the PC settings be-
fore installing the printer driver.
1 Open the [Control Panel] window.

% In Windows 8.1, click [ ] in the Start window, then click [Control Panel] - [Hardware and Sound] -
[View devices and printers].
% In Windows 8, right-click the Start window, then click [All apps] - [Control Panel].
% In Windows Server 2012/Server 2012 R2, click [Control Panel] in the Start window.
% In Windows 7/Server 2008 R2, open the Start menu, then click [Control Panel].
2 Click [System and Security] - [System].
3 Click [Advanced system settings] on the menu in the left-hand pane.

The [System Properties] window appears.
4 In the [Hardware] tab, click [Device Installation Settings].
5 Select [No, let me choose what to do], select [Never install driver software from Windows Update.], then
click [Save Changes].
% After you have installed the printer driver, change the setting back to [Yes, do this automatically (rec-
ommended)].
6 Click [OK] to close the [System Properties] window.
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5 Using the print function (Windows environment) 5.1
Installing the printer driver

Use the installer to install the printer driver on your computer.
0 Administrator privileges are required to perform this task.
0 Use the Driver & Utilities CD/DVD-ROM.
1 Connect a USB cable to the USB port of this machine.

% For details on the cable connection port, refer to page 2-4.
% If a wizard window for adding new hardware opens, click [Cancel].
2 Insert the printer driver CD/DVD-ROM into the CD/DVD-ROM drive of the computer.
% Make sure that the installer starts, then go to Step 3.
% If the installer does not start, open the printer driver folder on the CD/DVD-ROM, double-click [Set-
up.exe], then go to Step 4.
% If the [User Account Control] window appears, click [Continue] or [Yes].
3 Click [Printer/FAX].
4 Read the license agreement, then click [AGREE].
5 Check the contents of the [Readme] window, then click [Next].
6 Select [Install printers/MFPs], then click [Next].

USB-connected printers are detected.
7 Select this machine, then click [Next].
8 Select the check box of the printer driver you want to install, then click [Next].
% For features of each printer driver, refer to page 5-3.
9 Check the components to be installed, then click [Install].
10 If necessary, change the printer name or print a test page, then click [Finish].
Installation of the printer driver is then completed.
[Review] Displays the installed components for checking.
[Rename Printer] Changes this machine name, if necessary.
[Property] Sets the optional operating environment of this
machine.
[Print Setting] Changes the default print settings of this ma-
chine, if necessary.
[Print Test page] If necessary, print a test page to check that
printing process works correctly.
dReference
When you finish installing the printer driver, configure the default settings of the printer driver. For details, refer
to page 5-7.
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5
5.1.4 Initial settings of the printer driver
When you use this machine for the first time, configure the printer driver so that it contains information such
as what options are installed on this machine and whether or not authentication settings have been config-
ured.
1 Display the printer window.

% In Windows 8.1, click [ ] in the Start window, then click [Control Panel] - [Hardware and Sound] -
[View devices and printers].
% In Windows 8, right-click the Start window, then click [All apps] - [Control Panel] - [Hardware and
Sound] - [View devices and printers].
% In Windows Server 2012/Server 2012 R2, open the Start window, then click [Control Panel] - [Hard-
ware] - [View devices and printers].
% In Windows 7/Server 2008 R2, open the Start menu, then click [Devices and Printers].
% In Windows Vista/Server 2008, click the Start menu, and select [Control Panel] - [Hardware and
Sound] - [Printers].
% In Windows XP/Server 2003, click the Start menu, then select [Printers and Faxes].
2 Open the printer properties.

% In Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, right-click the icon of the installed
printer, and from [Printer properties], click the displayed printer name.
% In Windows XP/Vista/Server 2003/Server 2008, right-click the icon of the installed printer, then click
[Properties].
The [Properties] window appears.
3 In the [Configure] tab, configure the information such as what options are installed on this machine and
whether or not authentication settings have been configured.
% By default, [Auto] in [Acquire Settings...] is enabled. The information on this machine is automatically
obtained and reflected to [Device Option].
% When [Auto] in [Acquire Settings...] is disabled, clicking [Acquire Device Information], obtains and
reflects the information on this machine to [Device Option].
% If you cannot communicate with this machine or you are using a USB connection in Windows Server
2003 environment, manually configure a setting in [Device Option]. Select the item to change from
the list, and set a value in [Setting].
4 Click [OK].
5.1.5 How to print

1 Open data of the original using the application software. From the [File] menu, select [Print].
2 In [Printer Name] (or [Select Printer]), make sure that the desired printer has been selected.
% The [Print] dialog box varies depending on the application software.
3 Specify the print range and the number of copies to print.
4 Click [Properties] (or [Preferences]) to change the print settings of the printer driver, if necessary.
% The print settings you have changed here return to the default values when you exit the application
software.
% For details on the print settings of the printer driver, refer to [User's Guide Print].
5 Click [Print].
Printing is executed.
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5 Using the scan function 5.2
5.2 Using the scan function
5.2.1 Available operations in the scan function

The original data scanned by this machine can be sent to a computer or server, or saved on the HDD of this
machine.
The Scan Function provides the following sub-functions.
Function Description
Scan to E-mail Sends a converted file to any E-mail address as an E-mail attachment.
SMB Send Sends a converted file to a shared folder of a computer. To use this function,
specify your computer or file server as a destination.
FTP TX Sends a converted file to the FTP server. This function is useful when transfer-
ring a file through the FTP server.
WebDAV Send Sends a converted file to the WebDAV server. This function is useful when
transferring a file through the WebDAV server.
Save to HDD Saves the original data scanned by this machine in the built-in HDD.
The original data saved in the HDD can be downloaded via the Web browser
on your computer.
Save to USB Memory Saves the original data scanned by this machine in the USB memory device
connected to the machine.
WS Scan Imports original data by issuing a scan instruction from a computer without
configuring complicated system settings, or sends original data scanned by
this machine to a computer.
This function is supported by Windows of Vista or later.
TWAIN/WIA Scan Converts the original data scanned by this machine into a file, and imports it
from a computer on the network using TWAIN/WIA-compatible applications.
dReference
It may be necessary to make the following settings prior to use the Scan Function. For details on how to use
each function, refer to [User's Guide Scan].
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5.2 Using the scan function
5
5.2.2 How to send
1 Load the original.
2 Tap the key of the desired function.

% To use Scan to E-mail, tap [Scan to E-mail].
% To use SMB Send, FTP Send, WebDAV Send, Save to HDD, Save to USB Memory, or WS Scan,
tap [Scan to Folder].
3 Specify the destination.

% You can select the desired destination from the pre-registered destination list, or directly enter des-
tination information. For details on how to register a destination, refer to page 5-20.
% You can specify multiple destinations.
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5 Using the scan function 5.2
4 Tap [Application], then configure scan option settings.
% Before scanning the original on this machine, you need to specify the size of the original to be
scanned. Before scanning the original, select [Application] - [Basic] - [Scan Size], then specify the
original size. If you fail to set the original size correctly, the image may be cut off.
5 Press the Start key.

% Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
% To redo operations for specifying destinations or option settings, press the Reset key.
% If you press the Stop key while scanning the original, scanning stops. To cancel scanning the orig-
inal, delete inactive jobs from the Job screen.
Sending starts.
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5.3 Using the fax function
5
5.3.1 Fax function

The Fax is a communication function that uses a telephone line to send scanned originals (paper) or to receive
data sent from remote machines. This machine has various features for fax operations, including those ena-
bling the user to change scan settings according to the original and to save incoming faxes in memory.
The following describes precautions that should be observed when using fax functions.
- To use the fax function, the optional Fax Kit FK-512 and Mount Kit MK-P03 are required.
- This machine can be connected to the following types of telephone lines.
- Public switch telephone network (including fax communication line)
- PBX (Private Branch Exchange, 2-wire)
- Fax data cannot be sent or received in color.
- You cannot connect a business phone as an external telephone.
- The call waiting function cannot be used simultaneously.
- If a dedicated digital line is multiplexed in an enterprise network, fax transmission speed may be limited,
or the Super G3 fax may not be available.
- Communication errors may occur on rare occasions due to factory default settings. This is because the
multiplex device limits the frequency band of the line to the utmost limit based on the assumption that
the line is intended for voice communication. Also, these restrictions differ depending on the devices
that are connected to the network. For details, contact your network administrator.
dReference
To use the fax function, the operating environment must be configured on this machine in advance. For de-
tails, refer to page 4-4.
5.3.2 How to send

2 Tap [Fax].
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5 Using the fax function 5.3
3 Enter a fax number.

% You can select the desired destination from the pre-registered destination list, or directly enter des-
tination information. For details on how to register a destination, refer to page 5-20.
% Fax broadcasting can be performed by specifying multiple destinations.
4 Tap [Application], then configure fax option settings.
scanned. Before scanning the original, select [Application] - [Basic] - [Scan Size], then specify the
original size. If you fail to set the original size correctly, the image may be cut off.

% Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
% To redo operations for specifying destinations or option settings, press the Reset key.
Sending starts.
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5
5.3.3 Introduction of fax transmission function
This section describes convenient fax transmission functions. For details on how to use each function, refer
to [User's Guide Fax].
Function Overview
Timer TX Timer TX automatically starts sending at a specified time if the time is pre-
specified.
Check Dest. & Send Check Dest. & Send checks the fax number specified for the fax transmission
against the destination fax number (CSI) and sends the fax only when they
match.
F-Code TX F-Code TX specifies the F code (SUB address and sending ID) to send a fax.
Confidential communication and relay distribution request are available.
• The confidential communication function is designed to communicate with
specific people using a Confidential RX User Box that requires a registered
number and a password.
• Relay distribution request is a function that the relay station, which has re-
ceived a fax, distributes the received fax to a pre-registered group.
Quick Memory TX Fax transmission starts concurrently with scanning one page. The total num-
ber of pages transmitted can be entered in the sender record.
Password TX Password TX sends a fax with a password. It is used to send faxes to a device
on which fax peers are restricted by passwords (a device with Closed Network
RX enabled).
Polling TX Polling TX stores a file beforehand on the internal hard disk and sends it out
upon a request for reception (polling request) from the recipient.
5.3.4 Introduction of fax receiving function

This section describes the convenient fax receiving functions. For details on how to use each function, refer
to [User's Guide Fax].
Function Overview
In-memory proxy re- When the machine cannot print a received fax due to paper jam or exhaustion
ception of consumables, this function stores the received fax in memory until this ma-
chine is ready to print.
TSI Routing TSI (Transmitting Subscriber Identification) Routing automatically forwards a
received fax to the pre-specified destination (SMB, FTP, or E-mail (Internet fax)
destination) based on the sender's fax number (TSI).
Forward TX Forward TX transfers a received fax to a pre-specified destination (fax, E-mail,
or Internet fax destination).
Memory RX Memory RX saves a received fax in this machine's memory without printing it.
You can check the contents of the received fax and print out only the required
one.
Confidential RX Confidential RX is designed to communicate with specific people using a Con-
fidential RX User Box that requires the registration number and password.
Closed Network RX Closed Network RX restricts the peers by passwords.
Polling RX Polling RX receives a polling file saved in a sending machine as instructed from
this machine.
PC-Fax RX PC-Fax RX saves the received fax in memory. The saved fax can be printed or
downloaded, if necessary.
Night RX Night RX prohibits printing of faxes received in the pre-specified nighttime
zone.
bizhub 4750/4050 5-13

5 Using the fax function 5.3
5.3.5 Introduction of internet fax function

Internet fax is a function used to send and receive fax via enterprise network and Internet.
The same network as the one used by the computers is used to transmit faxes. Therefore, you can send and
receive faxes to/from distant locations without having to worry about high communication costs or sending
a large number of pages.
For details on the Internet fax function, refer to [User's Guide Network Fax].
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5.4 Using the copy function
5
5.4.1 How to copy

2 Tap [Copy].
3 If necessary, configure copy settings.

scanned. Before scanning the original, specify the original size in [Original Size]. If you fail to set the
original size correctly, the image may be cut off.
% For details on various copy settings, refer to page 5-17.
% The setting change is reflected on the image of [Output]. Therefore, you can configure the settings
while checking the output image.
bizhub 4750/4050 5-15

5 Using the copy function 5.4
4 If necessary, specify the number of copies using the Keypad.

% Tapping [No. of Sets] displays the Keypad.
% If [Keypad] is assigned to a Register key, you can press the Register key to display the Keypad on
the Touch Panel and enter data.
% To re-enter the number of copies, tap [C].

% If necessary, before starting a copy, tap [Check Settings] to check the settings.
The original is scanned, and copying starts.
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5
5.4.2 Introduction of copy function
This section describes the convenient copy functions. For details on how to use each function, refer to [User's
Guide Copy].
Function Overview
[Interrupt] If you urgently want to make a copy, even if the machine is printing an original,
you can interrupt the active job and make an intruder copy.
[Proof Copy] Before beginning actual copying, do a single test copy and check it is accept-
able.
When making a large number of copies, use the proof copy function to prevent
a large number of copy errors from occurring.
[ID Copy] When you want to copy cards, such as an insurance card, a driver license card
and a business card, you can arrange the front and back sides of the card on
a single page and copy the images on to the same side of one sheet. This can
reduce the number of sheets used.
[Density] Adjust the density of a copy image.
[Original Type] Select the optimum settings for the original to copy it at the optimum image
quality level.
[Original Size] Select the size of the original to be scanned.
[Paper] Select the size and type of the paper for copying. You can also change the size
and type settings of the paper loaded in paper trays.
[Zoom] You can copy an original image enlarged or reduced by an arbitrary zoom ratio.
[Duplex/Combine] Copy an original onto both sides of paper. A multi-page original can be re-
duced and copied on the same side of a single sheet of paper.
[Finishing] you can select whether to sort the output sheets or group them when printing
multiple sets of copies.
When the optional Finisher is installed, you can staple printed sheets of paper.
[Separate Scan] If the number of original sheets is so large that they cannot be loaded into the
ADF at the same time, you can load them in several batches and handle them
as one job.
[Background Removal] You can adjust the background density of an original with the colored back-
ground such as newspaper or an original made with recycled paper.
[Image Adjust] You can adjust the color quality level of the original for copying.
[Page Margin] If you want to add a binding margin to bind copied sheets, you can adjust the
margin size.
[Frame Erase] Erases the four sides of the original to the same width. You can also specify
the width to be erased for each side.
[Date/Time] Add a date and time to make a copy.
[Page Number] Add page numbers to make a copy.
[Stamp] Add text such as "Circular Notice" or "All rights reserved" to make a copy.
[Watermark] Add text such as "COPY" or "Confidential" in the center of each page in a tint
color to make a copy.
[Distribution Control When printing multiple sets of copies, add copy numbers to make a copy.
Number]
bizhub 4750/4050 5-17

5 Printing a file stored on USB memory 5.5
5.5 Printing a file stored on USB memory
Supported USB memory devices

USB memory devices that have the following specifications can be connected to this machine.
Item Specifications
Supported media USB memory device (USB 2.0 supported)
File system FAT32
File Type PDF, Compact PDF, JPEG, TIFF, XPS, Compact XPS, OOXML
(.docx/.xlsx/.pptx), and PPML (.ppml/.vdx/.zip)
Tips
Note the following points when connecting a USB memory device to this machine.
- Use the USB connector on the front of the machine that is near the Control Panel.
- Do not disconnect the USB memory device while saving a file to the USB memory or printing a file in
the USB memory.
- Do not use any other USB devices (such as a hard disk) except a USB memory device or USB hub.
- Do not connect or disconnect the USB memory device when the hourglass is displayed in the Control
Panel while this machine is active.
- Do not disconnect the USB memory device directly after connecting it.
- When a USB memory device is installed, do not change the angle of the Control Panel. Depending on
the size or shape of the USB memory device, it may contact with the Control Panel and damage to the
USB device may result.
How to print
1 Connect a USB memory device to the USB port of this machine.
2 Tap [Document Print/Delete].
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5.5 Printing a file stored on USB memory
5
3 Tap [External Memory].
4 Select a file to print, then tap [Print].

% Tap [Up] to move upward.
% Tap [Open] to open the folder and move downward.
5 If necessary, change print settings, then tap [Print].
[Paper Size] Select the size of paper for printing. The paper size can be specified when
the selected file type is TIFF or JPEG.
[Duplex] Select whether or not to print data on one side or both sides of sheets of
paper. To print data on both sides, select the binding position.
[Finishing] - [Collate] When printing data by multiple copies, select whether or not to feed out
copies separately one by one like "12345", "12345", and "12345".
[Finishing] - [Staple] Staple each set of printed sheets of paper in a corner before feeding them
out. This function is useful when preparing a project proposal or other
booklet materials.
This function is available when the optional Finisher is installed.
bizhub 4750/4050 5-19

5 Registering a destination 5.6
5.6 Registering a destination
5.6.1 Address book

Registering a frequently used destination on this machine will save you the trouble of having to enter it each
time you send data. A destination registered on this machine is called an Address Book.
Up to 2,000 address books can be registered. The destination types that can be registered are E-mail ad-
dress, computer name, etc. depending on the transmission mode.
dReference
Address books can also be registered using Web Connection. For details on the registration procedure, refer
to [User's Guide Applied Functions].
5.6.2 Registering one-touch destinations in the address book
Registering a destination in Utility

1 Tap [Utility] - [One-Touch/User Box Registration].
2 Select the type of destinations you want to register.
3 Enter destination information, then tap [OK].

[Fax]
[No.] Destination registration number. The smallest available number that is not
used is automatically assigned.
[Name] Enter the destination name (using up to 72 characters).
[Favorite] Select this option to register a frequently used destination. The registered des-
tination is displayed in [Favorite], enabling you to easily specify a destination.
[Index] Select a corresponding character so that the destination can be index
searched by name.
[Fax number] Enter a destination fax number.
• When you use this machine in a PBX environment, tap [Outside] ([E] ap-
pears). A registered outside line number is automatically inserted.
• When you use this machine in a PBX environment, tap [Pause] following the
outside line number ([P] appears) to ensure dialing is successful.
• If you want to send out a push signal over the dial line, tap [Tone] ([T] ap-
pears).
• Enter [-] to separate a dial number. It does not affect the dialing of the num-
ber.
[Line Settings] If necessary, specify how to send a fax to a destination you want to register.
You may change the settings you made here before sending a fax.
• [ECM]: ECM is an error correction mode defined by ITU-T (International Tel-
ecommunication Union - Telecommunication Standardization Sector). Fax
machines equipped with the ECM feature communicate with each other,
confirming that the sent data is free of errors. This prevents image blurring
caused by telephone line noise.
If you send a fax using a telephone line in an environment containing static,
it may take a longer time to communicate. In this case, the communication
time can be reduced by setting ECM to OFF for transmission. However, im-
age or communication errors may occur depending on the specified com-
munication time value, so change the value to suit conditions.
• [V34]: V34 is a communication mode used for super G3 fax communication.
However, when the remote machine or this machine is connected to a tele-
phone line via PBX, you may not establish a communication in super G3
mode depending on telephone line conditions. In this case, it is recom-
mended that you set the V34 mode to off to send data.
• [Check Dest. & Send]: Set this option to ON when the Check Dest. & Send
function is used. The fax number specified for fax is checked against the
destination fax number (CSI), and the fax is sent only when they match.
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5
[E-mail]
searched by name.
[E-mail] Enter the E-mail address as a destination (using ASCII characters of up to 320
bytes).
[SMB]
searched by name.
[Connection] Register information of the destination computer.
[Host Name] Enter the host name or IP address of a destination computer.
• Example of computer name (host name) entry: "HOME-PC"
• Example of IP address (IPv4) entry: "192.168.1.1"
• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"
[File Path] Enter the shared folder name of the computer specified in [Host Name] (using
up to 255 bytes).
• Entry example: "scan"
When specifying a folder in the shared folder, insert a symbol, "\", between
folder names.
• Entry example: "scan\document"
[User ID] Enter the name of a user who has privileges to access the folder specified in
[File Path] (using up to 255 bytes).
• For workgroup user, only type in the user name. Entry example: "User01"
• For domain user, type in user-name@domain-name. Entry example: "Us-
er01@abc.local"
[Password] Enter the password (using up to 127 bytes).
[Reference] Detect the target computer on the network, then select the shared folder.
Information of the selected folder is registered.
bizhub 4750/4050 5-21

[FTP]
searched by name.
[Connection] Register information of the destination FTP server.
[Host Name] Enter the host name or IP address of the destination FTP server (using up to
253 bytes).
• Example of host name entry: "host.example.com"
[File Path] Enter the name of the storage folder in the FTP server specified in [Host Name]
(using up to 127 bytes).
When specifying a folder in the FTP folder, insert a symbol, "/", between the
folder names.
When the file path is not specified, only enter the "/".
• Entry example: "/"
[User ID] If authentication is required in the destination FTP server, enter the available
user name to log in (using up to 63 bytes).
[Detail Setting] Configure settings to establish communications with the FTP server.
• [Port No.]: If necessary, change the port number. Normally, you can use the
original port number. [21] is specified by default.
• [Pasv]: If the PASV mode is used in your environment, select [ON]. [ON] is
specified by default.
• [Proxy]: If a proxy server is used in your environment, select [ON]. [OFF] is
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5
[WebDAV]
searched by name.
[Connection] Register information of the destination WebDAV server.
[Host Name] Enter the host name or IP address of the destination WebDAV server (using up
to 253 bytes).
• Example of host name entry: "host.example.com"
[File Path] Enter the name of the storage folder in the WebDAV server specified in [Host
Name] (using up to 96 bytes).
When specifying a folder in the WebDAV folder, insert a symbol, "/", between
the folder names.
[User ID] Enter the name of a user who has privileges to access the folder specified in
[File Path] (using up to 63 bytes).
[Detail Setting] Configure settings to establish communications with the WebDAV server.
• [Port No.]: If necessary, change the port number. Normally, you can use the
original port number. [80] is specified by default.
• [Proxy]: If a proxy server is used in your environment, select [ON]. [OFF] is
• [SSL Setting]: If SSL is used in your environment, select [ON]. [OFF] is
[Internet Fax]
searched by name.
[E-mail] Enter the E-mail address as a destination (using ASCII characters of up to 320
bytes).
[Details] Enables you to check the E-mail address you entered in [E-mail].
[Receiver RX Ability] Select [Compression Method] and [Resolution] respectively as the specifica-
tions of the original data that can be received on the destination device.
Tips
- To check the settings for a registered destination, select its registered name, then tap [Check Settings].
- To change the settings for a registered destination, select the registered name, then tap [Edit].
- To delete a registered destination, select the registered name, then tap [Delete].
bizhub 4750/4050 5-23

Registering information on the main screen in Scan TX mode or Fax mode

1 Depending on the type of destination you want to register, tap [Scan to E-mail], [Scan to Folder], or
[Fax].
2 Tap [Address Reg.].
3 Tap [Input New Address], then tap the type of the destination you want to register.
4 Enter destination information, then tap [Register].

% The registered information is the same as that to be registered from the Utility. For details, refer to
page 5-20.
5-24 bizhub 4750/4050

6 Index
6
6 Index
A Preparation
Fax 4-4
Address Book 5-20
Network Setting 4-3
How to Register 5-20
Print (Network Connection) 5-4
C Print (USB Connection) 5-5
Control Panel 2-11 Print Function 5-3
How to Print 5-7
Copy Function 5-15
How to Copy 5-15 Printer Driver 5-3
Introduction of Copy Function 5-17 Initial Settings 5-7
Install (Network Connection) 5-4
D Install (USB Connection) 5-5
Destination Registration 5-20 S
E Scan Function 5-8
How to Send 5-9
Entering Characters 2-17
Overview 5-8
F T
Fax Function 5-11
Text Entry 2-14
How to Send 5-11
Introduction of Receiving Function 5-13 Touch Panel
Introduction of Transmission Function 5-13 Operation 2-13
Overview 5-11 Precautions for Correct Operations 2-14
Preparation 4-4 Tray 1 3-8
I U
Internet Fax Function 5-14 USB Memory 5-18
How to Print 5-18
K User's Guide 1-3
Keypad 2-13
L
Loading Paper
Manual Feed Tray 3-6
Tray 1 3-8
M
Main Menu 2-15
Manual Feed Tray 3-6
N
Name of each Part 2-3
Front Side 2-3
Rear Side 2-4
Network Setting 4-3
O
Option Configuration 2-5
P
Paper
Available Paper Sizes 3-4
Available Paper Types 3-3
Storing Paper 3-5
Unavailable Paper 3-5
Power Supply 2-7
Power Key 2-9
Power Switch 2-8
bizhub 4750/4050 6-3

6
6-4 bizhub 4750/4050

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bizhub 4750/4050

2 Overview of This Machine

bizhub 4750/4050 Contents-1

Contents-2 bizhub 4750/4050

1.2 User's Guides

Manual title Overview

User's guides included in User's Guide CD/DVD-ROM

Manual title Overview

bizhub 4750/4050 1-3

1.3 User's Guide CD/DVD-ROM

1.3.1 Operating environment

1-4 bizhub 4750/4050

1 This format number "1" represents the first step.

2 This format number represents the order of consecutive steps.

Symbols used in this manual

Related setting (for the administrator)

Product and key names

Notations used Description

Notations of application names

Application name Notations used in this manual

bizhub 4750/4050 1-5

1.5 Intended use of office MFP devices

Impermissible operating conditions

1-6 bizhub 4750/4050

bizhub 4750/4050 1-7

1-8 bizhub 4750/4050

2 Overview of This Machine

2.1 About this machine

2.1.1 Name of each part

Unit (IC card type) can be simultaneously connected to a USB hub.

bizhub 4750/4050 2-3

2-4 bizhub 4750/4050

No. Name Description

bizhub 4750/4050 2-5

2-6 bizhub 4750/4050

2.2.1 Power Switch and Power key locations

No. Name Description

bizhub 4750/4050 2-7

2.2.2 Turning the Power Switch ON or OFF

A screen appears to show that this machine is in the process of start-up.

2-8 bizhub 4750/4050

When using the Power key as a Power Save key

Power key Status of Status of Description

Related setting (for the administrator)

bizhub 4750/4050 2-9

When using the Power key as a Sub Power OFF key

Power key Status of Status of Description

2-10 bizhub 4750/4050

No. Name Description

bizhub 4750/4050 2-11

No. Name Description

2-12 bizhub 4750/4050

Displaying the Keypad

bizhub 4750/4050 2-13

Switching to the entry or selection screen

Precautions on using the Touch Panel

2-14 bizhub 4750/4050

bizhub 4750/4050 2-15

Related setting (for the administrator)