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SOUTHERN POWER DISTRIBUTION COMPANY OF TELANGANA LIMITED

6-1-50, Corporate Office, Mint Compound, Hyderabad – 63

TGPCC PRE-AUDIT / INTERNAL AUDIT NOTIFICATION DATED 26.06.2024

Consequent to bifurcation of erstwhile Andhra Pradesh State, TGPCC


(Telangana State Power Co-ordination Committee) was formed vide G.O.Ms.No.21
Dt.12.05.2014 to co-ordinate the power purchase and Inter-State sales activities on behalf
of TGDISCOMs, i.e., TGSPDCL and TGNPDCL with its headquarters at Vidyut Soudha,
Hyderabad comprising of the following members -
1. CMD / TGTransco – Chairperson and Convenor
2. Director (Finance) / TGTransco – Member
3. Director ( Commercial ) / TGTransco – Member
4. CMDs of TSSPDCL and TGNPDCL – Members

The following are the major functions of TGPCC -


1. TGPCC is responsible in the matters related to power procurement from all
generators, scheduling load relief, if any, and issues related to SRLDC at the
regional level.
2. It is also responsible for inter-regional sales.
3. It shall direct TGTRANSCO and distribution licensees to provide necessary
information, requisite support and depute its staff for efficient discharge of its
functions. TGTRANSCO and distribution licensees shall extend all co-operation
to TGPCC in the matter.
4. Processing and Payment of Power purchase Bills.
5. Drawal of Loans for working capital requirements on behalf of TGDISCOMs.
6. Debt servicing of Loans availed by TGPCC on behalf of TGDISCOMs.
7. Discounting of Bills.
8. Opening of ‘Letter of Credit’ in favour of Generators.
9. Pooling up of Revenue collections of TGDISCOMs.
10. Finalisation of Power Purchase Accounts.

Applications (on Firm’s letterhead) are invited from experienced local


Professional Firms for conducting Pre-Audit/Internal Audit Functions in TGPCC. All the
power purchase Invoices / Bills shall be pre-audited and certified by the independent
qualified auditor before making payment.

Contd…
:2:

1. Qualification Criteria – The local Professional Firm should have atleast 3 Partners, of
which atleast 1 Partner should have CISA/DISA qualification.
Copy of the latest “Firm Constitution Certificate” issued by the concerned
Professional Institute should be enclosed with the Application.

2. Experience – The Professional Firm should have minimum experience of 5 years in


Internal Audit/Statutory Audit of Public Sector Undertakings/Private Companies. Those
having experience in Power Sector with proven track record will be preferred.

3. Scope - An indicative Scope of Audit is stated in Annexure – A for reference.

4. Terms and Conditions –


i. The tenure of the contractual assignment shall initially be for the period 1st August,
2024 to 31st July, 2026. The contractual period is further extendable on year to year
basis, on satisfactory performance.

ii. The Firm shall carry out the Pre-Audit / Internal Audit Work for all power purchase
transactions pertaining to TGSPDCL and TGNPDCL stationed at Office of ‘The
FA&CCA / TGPCC / Vidyut Soudha/ Hyderabad’ on a full-time basis on all working
days.

iii. Audit Team shall have 1 Qualified Chartered Accountant employee and 2 Audit
Assistants (not Articled Assistants / Trainees). The Partner shall monitor the
Audit assignment atleast twice a month, at the place of Audit.

iv. The Firm shall not assign or transfer the work to other Firms, etc.

v. TGSPDCL reserves the right to accept the application or not, even if the Firm
meets all conditions.

vi. Any legal dispute shall be settled within the jurisdiction of any Court in Hyderabad.

vii. Firm shall ensure strict compliance of EPF & ESI provisions in respect of it’s
employees and give monthly proof of compliance.

Interested local Professional Firms shall indicate their expected monthly


remuneration. The remuneration quoted should be all-inclusive, i.e., including Travelling
and Out of Pocket Expenses, etc. GST should be stated separately. The remuneration
quoted will be valid for the entire contract period and no enhancement will be
considered during the contract period.

Contd…
:3:

The following details have to be furnished along with the Application –


a) Details of Partners (in the following format) –
Date of
Sl. Membership CISA/
Name Qualification joining the
No. No. DISA
Firm

b) Details of Qualified Employee and 2 Audit Assistants (not Articled Assistants


/Trainees) who would be deployed full- time for the assignment (in the
following format) –
Sl. Experience Date of joining
Name Qualification
No. (years) the Firm

Applications in sealed cover superscribing “Application for TGPCC Pre-Audit /


Internal Audit Notification” thereon should be –
i) sent by Registered Post AD/Speed Post/Courier to the Office of the Chief
General Manager (Finance), TGSPDCL, 6-1-50, Corporate Office, A-Block, 3rd
floor, Mint Compound, Hyderabad – 500 063 (Ph. 2343 1036);
OR
ii) dropped in “Drop Box” placed on the 3rd Floor, A-block, in the Office of the
Chief General Manager (Finance)/TGSPDCL.

The last date for receipt of Applications is 10.07.2024 by 5.00 p.m.

Place : Hyderabad sd/-


Date : 26.06.2024 CHAIRMAN & MANAGING DIRECTOR
ANNEXURE – A

AN INDICATIVE SCOPE OF WORK


The Scope would extend to cover a full-fledged Pre-Audit / Internal Audit covering all
processes by study/ checking and review of all important documents/ records for all the
Generators and Energy Suppliers being maintained by the Telangana State Power Co-
Ordination Committee on behalf of TGSPDCL and TGNPDCL and allied correspondence on
power purchase activities being dealt by respective Corporate Office of concerned DISCOM

An Illustrative (not exhaustive) Scope of Work is indicated below –

GENERAL PARAMETERS: –
 100% coverage of all transactions is expected. However, where due to large
volumes, 100% coverage is not possible, the quantum of coverage vis-à-vis the
total volume should be optimum. Proper sampling techniques may be adopted in
these circumstances and reported accordingly.
 Verify documentary evidence (both internal and external)
 Verify that there is a proper authority for all expenditure and transactions.
 Critically review every aspect relevant to the Internal Audit area, with a view to
achieving cost savings and improved revenue earnings.
 Review adequacy of MIS reports.
 Verify the accuracy and authenticity of the financial accounting and statistical
records.
 Endeavour for prevention and quick detection of frauds.
 Check validity of transactions with reference to provisions of laws & Statutes.
 Ascertain that the standard accounting practices, internal policies & control
procedures are being adhered to.
 Analyse and improve the system of internal checks, in particular, see that it is
functional, sound and economical.
 Review the overall internal control system and bring material departures and non-
compliance to the notice of the Management and report thereon. This review also
generally aims at locating unnecessary and weak controls and to suggest effective
and economical controls.
 Review the adequacy of documentation, filing system & record keeping.
 Report on shortcomings and improvements possible in the systems & procedures.
 Report adequacy of existing Information Technology Support System and suggest
for improvement, wherever required.

GENERAL ITEMS: –
1. The Scope of the Audit includes verification and scrutiny of all the power purchase
transactions / dealings of TGDISCOMs.
2. The Auditor shall certify all the Energy bills, Transmission Bills, Open Access charges,
UI charges Bills, Exchange Transactions, LPS claims etc., which are being dealt by
FA&CCA/ TGPCC.

Contd…
:2:

3. The Auditor shall also scrutiny and certify the payments made to PP Vendors, Loan
drawal and Repayment including Interest.
4. The auditor shall certify the Trial Balance of TGPCC on annual basis.
5. The Accounts uploaded in the SAP system of DISCOMs shall be verified and a
reconciliation statement shall be furnished every month duly certified.
6. Generator wise Power Purchase cost and Energy units shall be certified on monthly
basis for filing of Fuel surcharge Adjustment / Fuel Cost Adjustment with TGERC.
7. The pre audit / internal audit of all the power purchase transactions of the DISCOMs /
TGPCC shall be carried out on regular basis and report shall be submitted every
month with the specific remarks / recommendations.
8. The Audit Team shall include a minimum of One (1) qualified Chartered Accountant
and two (2) other experienced staff. It should be ensured that the personnel deployed
to carry out the Pre-Audit / Internal Audit functions of TGPCC shall be available for
consultation on day to day accounts related issues and advise the staff on
implementation of IND-AS.

Audit fees:
The Audit Fees will be paid on monthly basis after certification and furnishing of
monthly report. The Audit fees bill shall be submitted to the FA&CCA/TGPCC on monthly
basis. The FA&CCA/TGPCC shall forward the bill to the CGM / Finance / for arranging
payment.

Due date of Payment of Audit Fees / Remuneration: The Audit Fees / Remuneration will
be paid within a period of (30) thirty days from the date of receipt of claim.

Confidentiality:
The Audit team shall maintain absolute confidentiality of all information, data obtained /
processes and reported and they will be held responsible for leakage of any information
pertaining to DISCOMs / TGPCC either during or after the audit.

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