HEC Needs Based Scholarship Program 2024-2025

Higher
Education
Page 1 of 9
Commission

Education
GUIDELINES FOR SCHOLARSHIP APPLICATION
Commission
Scholarship is based on assessment of need and merit as well as availability of funds. Selection will be
decided on the basis of information provided in this form and investigations for the authentication of
provided information. Candidate may be required to appear for interview (s).

PROVIDING FALSE INFORMATION

Providing false information may result in one or all of the following:
 Cancellation of admission.

 Rustication from the university.

 Initiation of criminal proceedings.

 Disqualification for award of any future loan/scholarship.

 Refund of all the payment received and or a penalty equal to total scholarship amount.

INSTRUCTIONS FOR FILLING OUT THE SCHOLARSHIP APPLICATION FORM:

 Fill in the form using black ball point pen and write in capital letters
 Read the application form carefully.
 Make a photocopy of the application form
 Complete the photocopy form and make sure everything is correct and final
 Copy all information from photocopied form to the original form
 Submit duly completed application form to the admission office or focal person
 Furnish factual, comprehensive and authentic information in the form
 For family financial reporting parents/guardian may be consulted for guidance
 Whenever in doubt or lost, seek help from the Focal Person
 Ensure that you have attached all the required documents by putting a tick mark in checklist
 Answer all questions. Those not applicable should be marked “N/A”

Application Form Check List

 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
S Description Tick the
N Commission relevant
1 Copies of computerized NIC of: (in case of deceased, attached death certificate of only
parents)
Father
Mother
Guardian
Applicant (NIC /Form B)
2 I) Salary Certificate of latest month (if Govt/ Private servant) / (2) Income Affidavit on legal
stamp paper (if self employee) / (3) If Pensioner required bank statement of latest 3 months
Father
Mother
Guardian
3 Copies of last month utility bills
Electricity
Gas
Telephone (if applicable)
Water
4 Attested copy of rent agreement (if applicable)
5 Copies of last & latest fee receipts of applicant and siblings
6 Copies of Medical bills/ expenditure related documents (if applicable)
7 Copies of previous scholarship(s) attained (if applicable)
*Tick the Section When Completed

I Section A: Personal and family information

II Section B: Cumulative information of Self, Parents & Guardian Assets
III Section C: Financial arrangements for current year
IV Section D: Educational Record
DO’s:
 Send your application by post or submit by hand to the student financial aid office or admission office or focal
person.
 Place documents in right order as per above sections (1 to 10)
 Put all amounts in Pak Rs.
 Do consult with parent(s)/guardian(s) for financial data accuracy & reliability
 For the information not present/relevant write in capital letters N/A
DO NOT:
 Provide False/vague/ incomplete information.
 Overwrite/ scratch on the form. Send scholarship application form directly to HEC

Name of the University: _____________________________________________________________

Degree Title / Program: _____________________________________________________________
 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
Semester and Session: ______________________________________________________________
1. Commission
Applicant’s Name: ____________________________________Gender: Male Female
2. Applicant NADRA - -
NIC No.
3. Marital Status Single Married Divorced
4. Age:_________ Domicile__________________________________________
Present Address _________________________________________________________
5. Permanent Address: ______________________________________________________
6. Are you currently working : Yes No
7. If answer is Yes to Section No. 8 complete the sections (8-10)
Designation: ___________________ Name of Employer /Company: _________________
8. Total Monthly Applicant Gross Income in Pak Rs. ________________________________
9. Total Monthly Applicant Take Home Income* in Pak Rs. ___________________________
* Take Home Income: Salary / Pay available after deduction of taxes, provident fund charges etc.
10. Tel (Res.): ______________Mobile: ______________ Email: ________________________
12. Father’s Name: _________________ Computerized N.I.C. No ________________________

13. Status: Alive Deceased Divorced Separated

14. Professional status: Employed Retired Business Owner

15. Name of Company/Employer:__________________________________________________
16. Tel (Off): ______________________________ Mobile: ______________________________
17. Occupation Type: ______________________ NTN_________________________________
18. Designation & Grade ( BPS/ SPS/PTC etc): ________ Gross Monthly Income: ____________
19. Total Net Monthly Take Home Income (Salary/ Pension/ Others): _______________________
20. Total Family Members currently living with you: ___________________________________
S# Name of Family Member (s) Relationship Marital Status Remarks
(studying/employee/jobless/
1
2
3
4
5
6
21. Brothers/Sisters/Children/Family Members studying _____________________________
S# Name Relation with applicant Name & Address of Institute Fee per month
 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
1
2 Commission
3
4
5
6
21 Total Fees & Tuition Charges
22. Details of Family Members Earning (Take extra sheet if required):
Family Member Monthly
S Family Organization
Relationship occupation Designation Gross Remarks
# Member Name Name
(Specify) Pay/Earning
1 Father
2 Mother
3 Guardian
4 Self
22 Total Monthly Family Income (add self income, if applicable) Pak Rupees
23. Asset Income (on monthly basis)
S# Total
Income Source Father Mother Spouse Self Other
Amount
1 Property Rent
2 Land Lease
3 Bank Deposits*
4 Shares / Securities*
5 Other (Specify)

23 A Total amount

24. Total Family Monthly Income from All sources

S# Family Relationship Monthly Income Monthly Gross Monthly Net
 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
Member from Assets Pay/Earning
Commission (Take home)
Name (total of 23 A)
Pay/Earning
1 Father

2 Mother

3 Guardian

4 Applicant Monthly Gross Pay/Earning if

applicable (section no 9)
5 Applicant Monthly Net (Take home) Pay if
applicable (section no 10)

24-A Total Monthly Income in Pak Rupees

Total Annual Income in Pak Rupees

24-B

25 . Accommodation Expenditures
Type: Bungalow Apartment /Flat Town House Village House
Status: Rented Self Family owned Employer / Govt Owned
Rent Payment: Self Employer/Govt Others
If Self or Family owned House / Plot Size in Marla._________________

Number Of
Accommodation Number Of Accommodation Accommodation
S# Air
Location /Address Bed Rooms Monthly Rent Annual Rent
conditioners
1-2 1-2

2-4 2-4

4-6 4-6
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Higher
Education
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Commission

Education
Above 6 Above 6

Commission

25 A Total Accommodation Rental Expenditure

Any other house/flat owned by the Parents/Guardian (if yes please specify with location
and size)_______________________________________________________________

27. Utilities Expenditures

Average of Last 6 months Bills Paid (as total amount of 6 months bill divided by 6)

Tel / Cell + Net Electricity Gas Water/ Tanker Total Utilities Expenditure

28. Total Family Expenditures

Per month
Family
Education Family Family Food Total Family
Accommodatio Total Utilities Miscellaneous Total Annual
Expenditure Medical (kitchen) Monthly
S# n Expenditure Expenditure (Traveling, Expenditure
(including Expense Expense per Expenditure
(total of 25 A) (total of 27 A) books, pocket (B)
candidate) month (A)
money etc)
(total of 21A)

29

S# Description Amounts in Pak Rupees

(Sec.24A) Total Monthly Income
(Sec. 29 A) Total Monthly Expenditure
30
Net Monthly Disposable Income*
(24.A – 29 A)

S# Description Amounts in Pak Rupees

(Sec.24B) Total Annual Income
(Sec. 29 B) Total Annual Expenditure
31
Net Annual Disposable Income*
(24.B – 29 B)

* If the monthly / Annual Disposable Income is negative, kindly explain the reasons for the gap, and
the arrangements through which the differential gap is met by the family
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Higher
Education
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Commission

Education
Assets (with current market value)
Commission
36. Does the family own any Transport? Yes No

Transport Type Make Ownership

S Engine Capacity (CC) Registration No.
(Car/ Motor cycle/ Others*) /Model Period
#
1
2
* Others: include tractor, rickshaw, bi-cycle, motorcycle rickshaw, carriage pick, truck etc. If yes
kindly fill the relevant details: ___________________________________________________
32. Number of Cattle(s) (with kind) ____________________________________________
33. Area and location of Land(s)/Plot(s) owned _______________________________________
Cultivable Agricultural
Assets Title Qty Size Location (Address) Area Yield per
Acre
Residential
Commercial

Agricultural
Employer/Govt Scheme
34. Assets worth (Current Market Value in Pak. Rs.)
S# Assets Title Father Mother Spouse Self Guardian Total
1 House
2 Business
3 Land & Building
4 Bank Balance
5 Stocks/Prize bond
6 Others/ Cattle(s)
35. Total

36. How were the admission / semester charges paid?

_____________________________________________________________________
_____________________________________________________________________
37. If fee paid through loan (specify details of loan taken and relationship with the relative /
friend)

__________________________________________________________________________________
 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
_________________________________________________________________________________
Commission
38. Any source of financing other than loan (Please specify)__________ ____________
__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

39. Applicants educational record:

Level of Name and Location of Per Month To- From Division/ %age /
Study Institute Fee month/ yr. GPA/ CGPA
Bachelors Grade
Intermediate
Secondary

40. Have you ever got any other Scholarships: Yes ______ No __________
(If yes fill the details of scholarships & attach documentary proof of the scholarships)

Total Total Class / Level at which

Scholarship Scholarship was
S# Name of Institute Scholarship Scholarship
Name granted
Amount Period
1
2

41. Statement of Purpose (Explain your suitability for this scholarship)

42. ______________________________________________________________________________
____________________________________________________________________________

42. UNDERTAKING
1. The information given in this application are true to the best of my knowledge and I understand that any incorrect
information will result in the cancellation of this application. If any information given in this application is found
incorrect or false after grant of financial assistance, the institute will stop further assistance and the student will have
to refund all payment received and or penalty equal to total scholarship amount.
2. HEC reserves the right to use information given in this form for verification and other purposes.
Date: Parents / Guardian Signature ___________________ Applicant Signature: ______________________________

For Official use only

Are the applicant documents in order? Yes No
 HEC Needs Based Scholarship Program 2024-2025
Higher
Education
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Commission

Education
Application Case Review Dates (i) _________________(ii) _________________________________
Commission
Additional Remarks__________________________________________________________________
______________ _______________ ___________________________________
Date Department Name Signature Head of Department / Focal
Person