AAES

Conversion and Interface Data Mapping Specifications

Accounts Receivable - Customer

Version 1.0
Purpose of Document: Explains the tables and column formats in Oracle to which data will
be migrated or interfaced from source systems.

Instructions: To populate the source data in the excel template according to the
column formats as indicated.

Revision History
Date Version Description Author
Customer conversion- Data mapping

Interface Fields ORIG_SYSTEM_CUSTOMER_REF

Interface Field Name Unique system customer reference

Unique customer identifier from

Interface Table Field Description foreign system
Required / Optional Required
Data Format VARCHAR2
Data Size
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
 Lookup provided in reference sheet
ORIG_SYSTEM_ADDRESS_REF SITE_USE_CODE

Unique system address reference Site use code

Unique address identifier from Revenue Accounting lookup code

foreign system for SITE_USE_CODE
Optional Optional
VARCHAR2 VARCHAR2
240 30
 PRIMARY_SITE_USE_FLAG BILL_TO_ORIG_ADDRESS_REF

Primary site use flag Bill to original address reference

This column is the original system's

reference to another address
record whose bill to site will be
Y or N indicates whether site is linked to the ship to site for this
primary for this address address
Optional Optional
VARCHAR2 VARCHAR2
1 240
CUSTOMER_NAME CUSTOMER_NUMBER

Customer Name Customer Number

Customer Name Customer number

Required Optional
VARCHAR2 VARCHAR2
360 30
 Lookup provided in reference sheet
CUSTOMER_TYPE CUSTOMER_STATUS

Customer Type Customer Status

Customer status flag. Lookup code

for CODE_STATUS(A or I) Active or
Lookup code for CUSTOMER_TYPE Inactive
Optional Optional
VARCHAR2 VARCHAR2
25 1
 LOCATION ADDRESS1

Location Address line 1

Site use number Address first line

Optional Optional
VARCHAR2 VARCHAR2
40 240
 ADDRESS2 ADDRESS3

Address line 2 Address line 3

Address Second line Address Third line

Optional Optional
VARCHAR2 VARCHAR2
240 240
 Lookup provided in reference sheet
ADDRESS4 COUNTRY

Address line 4 Country

Address Fourth line Address country

Optional Optional
VARCHAR2 VARCHAR2
240 60
 STATE COUNTY

State County

Address State Address County

Optional Optional
VARCHAR2 VARCHAR2
60 60
 CITY POSTAL_CODE

City Postal code

Address City Postal Code

Optional Optional
VARCHAR2 VARCHAR2
60 60
 Lookup provided in reference sheet
PROVINCE CUSTOMER_CLASS_CODE

Province Customer class code

Customer class lookup assigned to

Province the customer
Optional Optional
VARCHAR2 VARCHAR2
60 30

`
Customer conversion- Data mapping

Interface Fields ORIG_SYSTEM_CUSTOMER_REF

Interface Field Name Unique system customer reference

Bank Account name assigned to Customer or

Interface Table Field Description Bill To site
Required / Optional Required
Data Format VARCHAR2
Data Size 240
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
 BANK_ACCOUNT_NAME BANK_ACCOUNT_NUM

Bank account name Bank account number

Unique customer identifier from foreign Account number for the Bank
system Account
Required Optional
VARCHAR2 VARCHAR2
80 30
BANK_ACCOUNT_DESCRIPTION PRIMARY_FLAG

Bank account description Primary flag

Indicates whether this is the primary bank

Description of bank account account. Y for yes, N otherwise.
Required
VARCHAR2 VARCHAR2
240 1
 ORIG_SYSTEM_ADDRESS_REF BANK_ACCOUNT_CURRENCY_CODE

Unique system address reference Bank account currency code

Unique address identifier from Currency code of the currency for

foreign system the bank account
Optional Optional
VARCHAR2 VARCHAR2
240 15
 BANK_NAME BANK_NUM BANK_BRANCH_NAME

Bank name Bank number Bank branch name

Name of bank for the bank Name of bank branch for the
account Number of the bank bank account
Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
60 60 60
BANK_BRANCH_DESCRIPTION BANK_BRANCH_COUNTRY BANK_BRANCH_STATE

Bank branch description Bank branch country Bank branch state

Description of bank branch Address country Address state

Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
240 25 25
BANK_BRANCH_CITY BANK_BRANCH_COUNTY BANK_BRANCH_PROVINCE

Bank branch city Bank branch county Bank branch province

Address city Address county Address province

Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
25 25 25
BANK_BRANCH_AREA_CODE BANK_BRANCH_ZIP BANK_BRANCH_PHONE
Bank branch postal
Bank branch area code code Bank branch phone

Telephone number area code Address postal code Telephone number

Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
10 20 15
BANK_BRANCH_ADDRESS
1 BANK_BRANCH_ADDRESS2 BANK_BRANCH_ADDRESS3
Bank branch address line
1 Bank branch address line 2 Bank branch address line 3

Address of bank branch, Address of bank branch,

Line 1 Line 2 Address of bank branch, Line 3
Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
35 35 35
 BANK_BRANCH_EFT_USER_NUM BANK_ACCOUNT_CHECK_DI
BANK_BRANCH_ADDRESS4 BER GITS

Bank branch address line 4 Bank branch EFT user number Bank account check digit

Number used for bank

Address of bank branch, Line 4 Electronic funds transfer number account validation
Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
35 30 30

`
Customer conversion- Data mapping

Interface Fields
ORIG_SYSTEM_CUSTOMER_REF
Interface field Name
Unique system customer reference

Interface Table Field Description

Unique customer identifier from
foreign system

Required / Optional Required

Data Format VARCHAR2
Data Size 240
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
 Lookup values provided in reference sheet Lookup values provided in reference sheet

CUSTOMER_PROFILE_CLASS_NAME STANDARD_TERM_NAME

Customer profile class name Standard term name

Name of customer profile class assigned to

Standard Payment Terms for this customer
customer or business purpose

Optional Optional
VARCHAR2 VARCHAR2
30 15
 CREDIT_HOLD COLLECTOR_NAME

Credit hold Collector name

Indicates whether to put a hold on a customer's Collector assigned to this

credit. Y to put a hold, N not to put a hold. customer profile

Required Optional
VARCHAR2 VARCHAR2
1 30
 STATEMENTS CREDIT_BALANCE_STATEMENTS

Statements Credit balance statements

Indicates whether to send
Indicates whether to send statements
statements to this customer. Y to
to customer with credit balances. Y for
send statements, N not to send
Yes, N otherwise.
statements.
Optional Optional
VARCHAR2 VARCHAR2
1 1
 Lookup values provided in reference sheet

STATEMENT_CYCLE_NAME DUNNING_LETTERS

Statement cycle name Dunning letters

Indicates whether to send
dunning letters to this
Statement cycle assigned to this customer customer. Y to send dunning
letters, No not to send dunning
letters.
Optional Optional
VARCHAR2 VARCHAR2
15 1
 Lookup values provided in reference sheet

CURRENCY_CODE OVERALL_CREDIT_LIMIT
Currency code to define customer profile
amount for this customer Overall Credit Limit

Currency code to define customer profile Total amount of credit for customer in
amount for this customer this currency

Optional Optional
VARCHAR2 NUMBER
15
 INSERT_UPDATE_FLAG TRX_CREDIT_LIMIT

Insert update flag Transaction credit limit

Indicates whether the record is for insert or for Amount of credit allowed per order for
update this customer

Required Optional
VARCHAR2 NUMBER
1 ###

`
Customer conversion- Data mapping

Interface Fields ORIG_SYSTEM_CUSTOMER_REF

Interface Field Name Unique system customer reference

Unique customer identifier from

Interface Table Field Description foreign system
Required / Optional Required
Data Format VARCHAR2
Data Size 240
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
CONTACT_FIRST_NAME CONTACT_LAST_NAME

Contact first name Contact last name

Contact's first name Contact's last name

Optional Optional
VARCHAR2 VARCHAR2
40 50
 ORIG_SYSTEM_TELEPHONE_R
CONTACT_TITLE EF PHONE_COUNTRY_CODE
Unique system telephone
Contact title reference Phone- Country code

Revenue accounting lookup

code for CONTACT_TITLE. Unique telephone identifier International country code for a
(Miss/ Mr./Mrs./Ms.) from foreign system telephone number
Optional Optional Optional
VARCHAR2 VARCHAR2 VARCHAR2
30 240 10
TELEPHONE_AREA_CODE TELEPHONE

Telephone area code Telephone

Telephone area code Contact's telephone number

Optional Optional
VARCHAR2 VARCHAR2
10 25
 Lookup values provided in reference
sheet

TELEPHONE_TYPE

Telephone type

Revenue accounting lookup code for

COMMUNICATION_TYPE
Optional
VARCHAR2
30
Customer conversion- Data mapping

Interface Fields ORIG_SYSTEM_CUSTOMER_REF

Interface Field Name Unique system customer reference

Unique customer identifier from

Interface Table Field Description foreign system
Required / Optional Required
Data Format VARCHAR2
Data Size 240
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Sample Data
Lookup values provided in reference sheet
PAYMENT_METHOD_NAME PRIMARY_FLAG
Payment method name Primary flag

Y or N indicates whether
this is the primary payment
Payment method name defined in the method for this customer
AR_RECEIPT_METHODS table or bill-to site
Required Required
VARCHAR2 VARCHAR2
30 1
 ORIG_SYSTEM_ADDRESS_REF START_DATE
Unique system address reference Start date

Unique address identifier from foreign Date payment method

system becomes active
Optional Required
VARCHAR2 DATE
240
 END_DATE
End date

Date payment method becomes

inactive
Optional
DATE
`
Lookup Code List of Values
Site Use Bill To
Site Use Dunning
Site Use Ship To
Site Use Statements
Customer Type Organization
Customer Type Employee
Customer Classification BANKING INDUSTRY
Customer Classification BANKING INSTITUTION
Customer Classification BUSINESS SUPPORT SERVICES
Customer Classification COMMERCIAL AND TRADE PRINTERS
Customer Classification DEALER
Customer Classification DISTRIBUTION - WHOLESALE / RETAIL
Customer Classification DISTRIBUTOR
Customer Classification DITRIBUTION - WHOLESALE/RETAIL
Customer Classification DOMESTIC
Customer Classification EDUCATION
Customer Classification ENGINEERING / ARCHITECTURAL FIRMS
Customer Classification EXPORT
Customer Classification FARMING / FORESTRY / FISHERIES / MINING
Customer Classification Federal
Customer Classification FINANCIAL SERVICES
Customer Classification FOOD / TEMP DWELLING / RECREATION
Customer Classification GOVERNMENT
Customer Classification GRAPHIC IND / MARKETING / ADVERTISING
Customer Classification HEALTH AND WELFARE
Customer Classification INFORMATION TECHNOLOGY
Customer Classification INFRASTRUCTURE / UTILITIES
Customer Classification INFRASTRUCTURE UTILITIES
Customer Classification LARGE COPY BUREAU
Customer Classification LEGAL ACCT/REAL ESTATE BUS.
Customer Classification LEGAL, ACCT/REAL ESTATE, BUS. CONSULTANCY
Customer Classification LEGAL, ACCTG / BUS. CONSULTANCY, REAL ESTATE
Customer Classification LOCAL GOVERNMENRT
Customer Classification LOCAL GOVERNMENT
Customer Classification MANUFACTURING / ASSEMBLY
Customer Classification NATIONAL GOVERNMENT
Customer Classification ONP DISTRIBUTOR
Customer Classification OTHER PRINTING INDUSTRIES
Customer Classification PHARMACEUTICALS
Customer Classification PRINT / COPY "FOR PAY " BUSINESS
Customer Classification PRINT SERVICES BUREAU
Customer Classification PRINT SEVICES BUREAU
Customer Classification Public Sector Companies
Customer Classification REPRESENTATION ASSOCIATION
Customer Classification SECONDARY EDUCATION
Customer Classification SERVICE PROVIDER
Customer Classification SMALL COPY BUREAU
Customer Classification TERTIARY EDUCATION
Customer Classification TERTIARY EDUCATION/TRAINING CTR.
Customer Classification TRANSPORT SERVICES / CUSTOMS WAREHOUSES
Payment Terms NET 7
Payment Terms NET 10
Payment Terms NET 14
Payment Terms NET 30
Payment Terms NET 45
Payment Terms NET 60
Currency NZD
Currency JPY
Currency USD
Currency EUR
Currency IDR
Currency SGD
Currency AUD
Country Australia
Country China
Country Hong Kong
Country Korea
Country Malaysia
Country Philippines
Country Singapore
Country Taiwan
Country Thailand
Country Vietnam
Country New Zealand
Pay method CASH
Pay method CHECK
Pay method CREDIT CARDS
Pay method INTER-BANK GIRO
Communication Type EDI
Communication Type Electronic File Transfer Format Communications
Communication Type E-mail
Communication Type Pager
Communication Type Phone
Communication Type SMS
Communication Type Web
Customer Profile FXNZ-DEALERS
Customer Profile FXNZ-KEY ACCOUNT
Customer Profile FXNZ-NON KEY ACCOUNT
Customer Profile FXNZ-SUPPLIES
Customer Profile FXNZ-LEASING
Customer Profile FXNZ-GOVERNMENT
Customer Profile FXNZ-DEFAULT
Statement Cycle DAILY
Statement Cycle WEEKLY
Statement Cycle BI-WEEKLY
Statement Cycle MONTHLY
Statement Cycle QUARTERLY
Statement Cycle BI-YEARLY
Statement Cycle YEARLY