DOMESTIC TENDER ENQUIRY

Domestic/ Tender Enquiry No: IISERBPr/S&P/2024-25/58 Date: November 18, 2024

Indian Institute of Science Education and Research (IISER) Berhampur invites online bids (e-
tender) in two bids systems, from OEM/ its Authorized Agents / its System Integrator Partner
having Direct Purchase and Support Agreement with the OEM.

Category of Suppliers invited for this Tender

Class I local Supplier – has local content equal to more than 50%
Class II local Supplier – has local content more than 20% but less than 50%

Brief Details of Tender:

Item Description Qty Tender

Value
Prefabricated chemical synthesis Laboratory (For detailed technical 01 No Rs
specification please refer to Chapter-4) 11,79,868/-

The Tender Document can be downloaded from Central Public Procurement (CPP) Portal
https://eprocure.gov.in/eprocure/app or Institute website www.iiserbpr.ac.in and the bid is to be
submitted online only through the E-procurement portal up to the last date and time of submission
of tender.

Critical Dates of Tender

S. No. Particulars Date Time

1 Date of Online Publication/Download of Tender 18-11-2024 18:00hrs
2 Bid Submission Start Date 18-11-2024 18:00hrs
3 Bid Submission Close Date 02-12-2024 11:00Hrs
4 Opening of Technical Bids 03-12-2024 11:30Hrs

No manual bids will be accepted. All quotations (both Technical and Financial should be submitted
to the E- procurement portal).
Any queries relating to the process of online bid submission or queries relating to CPP Portal, in
general, may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk
is 0120-4200462, 0120-4001002, 91-8826246593.
Note: This is a domestic Tender according to the DPIIT Order dated 15/07/2017 and subsequent
amendments to the order for Public Procurement Preference & PROVISION FOR LOCAL
SUPPLIERS TOWARDS PREFERENCE TO MAKE IN INDIA. The bidder required to declare the
percentage of Local content for the quoted instrument as per Annexure – I and submit with the
Technical Bid. Bidder should also give details of the location(s) at which the local value addition is
made.

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 INDEX

S. No. Description of Contents PAGE No.

1. INSTRUCTIONS FOR ONLINE BID SUBMISSION
2 TENDER INFORMATION SUMMARY
2. CHAPTER -1 : INVITATION FOR TENDER OFFERS
3. CHAPTER -2 : INSTRUCTIONS TO BIDDERS
4. CHAPTER -3 : CONDITIONS OF CONTRACT
5. CHAPTER -4 : SCHEDULE OF REQUIREMENTS,
SPECIFICATIONS ALLIED TECHNICAL DETAILS
6. CHAPTER -5 : PRICE SCHEDULE
7. ANNEXURE – A - FORMAT/QUESTIONNAIRE FOR
COMPLIANCE OF TERMS AND CONDITIONS
8. ANNEXURE – B - FORMAT OF COMPLIANCE STATEMENT OF
SPECIFICATIONS
9. ANNEXURE – C- MANUFACTURER’S AUTHORIZATION FORM
10. ANNEXURE – D- BID SECURING DECLARATION FORM
11. ANNEXURE – E – PREVIOUS SUPPLY ORDER LIST FORMAT
12. ANNEXURE – F - BIDDER INFORMATION FORM
13. ANNEXURE – G - BLACKLIST CERTIFICATE
14. ANNEXURE – H - CERTIFICATE BY BIDDER- DPIIT
REGISTRATION
15. ANNEXURE – I - LOCAL/ NON-LOCAL CONTENT
16. ANNEXURE – J - NO RELATIONSHIP CERTIFICATE
17. ANNEXURE – K – ANNUAL MAINTENANCE CONTRACT
18. ANNEXURE – L- ACCEPTANCE OF TENDER TERMS
19. ANNEXURE – M-INTEGRITY PACT FORMAT

20 ANNEXURE – N- ELIGIBILITY DECLARATION BY BIDDER

21. CHECKLIST FOR BIDDERS
22. IMPORTANT NOTICE

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 INSTRUCTIONS FOR ONLINE BID SUBMISSION

This tender document has been published on the Central Public Procurement Portal
(URL: https://eprocure.gov.in/eprocure/app) & Institute website www.iiserbpr.ac.in. The bidders
are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital
Signature Certificates. The instructions given below are meant to assist the bidders in registering
on the CPP Portal, prepare their bids in accordance with the requirements and submitting
their bids online on the CPP Portal. More information useful for submitting online bids on the CPP
Portal may be obtained at: https://eprocure.gov.in/eprocure/app .
REGISTRATION
1. Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: http://eprocure.gov.in/eprocure/app) by clicking on the link “Click
here to Enroll”. Enrolment on the CPP Portal is free of charge.
2. As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / TCS / n Code / e Mudra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSCs to others which may lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / eToken.
7. The CPP Portal also has user manual with detailed guidelines on enrollment and
participation in the online bidding process. Any queries related to process of online bids or
queries related to CPP Portal may be directed to the 24x7 CPP Portal Helpdesk.
8. The Institute will not be responsible for any type of technical issue regarding uploading of
Tender on website.

SEARCHING FOR TENDER DOCUMENTS

9. There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization
name, location, date, value, etc. There is also an option of advanced search for tenders,
wherein the bidders may combine a number of search parameters such as organization,
name, form of contract, location, date, other keywords etc. to search for a tender published
on the CPP Portal.
10. Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-
mail in case there is any corrigendum issued to the tender document.
11. The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS
12. Bidder should consider any corrigendum published on the tender document before
submitting their bids.
13. Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
1. Bidder, in advance, should get ready the bid documents to be submitted as indicated in
the tender document / schedule and generally, they can be in PDF / XLS formats. Bid

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 documents may be scanned with 100 dpi with black and white option.
14. To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been
provided to the bidders. Bidders can use “My Space” area available to them to upload such
documents. These documents may be directly submitted from the “My Space” area while
submitting a bid, and need not be uploaded again and again. This will lead to a reduction in
the time required for bid submission process.

SUBMISSION OF BIDS
15. Bidder should log into the site well in advance for bid submission so that he/she upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
16. The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
17. Financial Bids can be submitted in PDF format (As per Chapter 5). Any additional
components, which the bidder wants to quote and if it’s not available in BoQ, can be quoted
in the PDF format. The bidder may add rows to include the prices of all components &
warranties, installation etc. whichever applicable.
18. Bidders are requested to note that they should necessarily submit their financial bids in the
format provided (as per Chapter-5) and no other format is acceptable. The Financial Bid can
be submitted in PDF format also. If the price bid has been given as a standard BOQ format
with the tender document, then the same is to be downloaded and to be filled by all the
bidders. Bidders are required to download the BOQ file, open it and complete the white
Colored (unprotected) cells with their respective financial quotes and other details (such as
name of the bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the filename. If
the BOQ file is found to be modified by the bidder, the bid will be rejected.
19. The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
20. The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
21. Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time
of submission of the bid with all other relevant details.
22. Kindly add scanned PDF of all relevant documents in a single PDF file of the compliance
sheet.

ASSISTANCE TO BIDDERS
23. Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
24. Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for
the helpdesk is 0120-4200462, 0120-4001002, 91-8826246593.

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 TENDER INFORMATION SUMMARY

Basic Tender Details

Tender Title Goods
Tender Reference No IISERBPR/S&P/2024-25/58
Tender Type Open tender
Bidding System Two Bid
Procuring Organization IISER Berhampur Procuring Entity Ministry of Education
Authority on whose President of India Through Head of Procurement
behalf tender is invited
Tender Inviting Authority IISER Berhampur Address IISER Berhampur,
Transit Campus,
Govt. ITI, Engineering
School Road,
Berhampur, Odisha -
760010
Item Details Prefabricated chemical synthesis Laboratory
Terms of Delivery FOR IISER Berhampur
Critical Dates
Bid publishing Date 18-11-2024 Bid Validity 90 days
Document download 18-11-2024 Clarification Not later than 7 days
start date end date & time before the bid
submission deadline.
Bid submission start date 18-11-2024 Bid submission 02-12-2024
& time closing date &
time
Tender Opening (Techno 03-12-2024 11:30Hrs Tender To be intimated later
commercial Bid ) Date & Opening
time (Financial Bid)
Eligibility to Participate Refer para 2 of chapter 2 of the tender documents
Is this item reserved for exclusive procurement from MSE No
Nature of Bidders eligible- OEM/Dealers authorised by OEMs

Documents related to Bid Security/Performance Security

Bid Security 2% of Bid Value Rs. 24,000/- (In lieu of bid security, bid securing
declaration is to be submitted by all bidders.
(NEFT/Bank Mandate is attached)
Performance Security 5% of value of the Purchase Order

Pre-bid Conference
Pre-bid conference applicable or Not NA
Place, time and date of pre-bid conference Transit Campus IISER Berhampur
NA

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 Chapter 1
INVITATION FOR TENDER
1. Indian Institute of Science Education and Research (IISER), Berhampur invites e-
Tender for Supply, installation, and commissioning of Prefabricated chemical synthesis
Laboratory. The Bidders are requested to give detailed tender in two Bids i.e.
a. Part - I: Technical Bid.
b. Part - II: Commercial Bid.

2. TIME SCHEDULE

S. No. Particulars Date Time

1 Date of Online Publication/Download of Tender 18-11-2024 18:00 Hrs.
2 Bid Submission Start Date 18-11-2024 18:30 Hrs.
3 Bid Submission Close Date 02-12-2024 11:00 Hrs.
4 Opening of Technical Bids 03-12-2024 11:30 Hrs.
Supply means: “Supply, Installation, Commissioning and satisfactory demonstration of the
whole system and training”. If any charges extra are payable for Installation, Commissioning,
and training, the same should be specified in the commercial offer
3. AVAILABILITY OF TENDERs
The tender document can be downloaded from http://eprocure.gov.in/eprocure/app and be
submitted only through the same website.
4. Technical Bid
The online envelope clearly marked as "Technical Bid - Envelope No. 1” shall contain the all
scanned copies of originals documents in PDF Format.
(a) Compliance statement/ questionnaire of tender terms and conditions as per
Annexure-‘A’.
(b) Compliance statement of specifications as per Annexure- ‘B’.
(c) Manufacturer authorization as per Annexure – ‘C’
(d) Bid Security Declaration as per Annexure- ‘D’
(e) Previous Supply Order List Format as per Annexure – ‘E’.
(f) Bidder Information Form as per Annexure – ‘F’.
(g) Blacklist Certificate as per Annexure – ‘G’.
(h) Certificate by Bidder- DPIIT Registration Annexure – ‘H’.
(i) Self-declaration by the bidder as per annexure –‘G’ that the items offered meet the
local/non local content requirement in pursuance of public procurement preference
to Make in India Order, 2017 (please tick appropriate option Annexure –‘I’)
(j) No Relationship Certificate Annexure – ‘J’.
(k) Annual Maintenance Contract - Annexure-‘K’
(l) Acceptance of tender terms Annexure- ‘L’
(m) Integrity Pact (if the estimated cost of the tender is above ₹1.0 Cr) – Annexure-‘M’
(n) Copy of GST No. and PAN No. allotted by the concerned authorities. If registered
with the National Small Industries Corporation, the registration number, the
purpose of registration and the validity period of registration, and a copy of
DGS&D registration wherever it is applicable should also be provided in
Technical Bid.
(o) A Well-defined and described solution document in adherence to the technical

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 specifications documented in this tender along with technical literature/ leaflets and
complete specifications of quoted model(s) along with commercial terms and
conditions
(p) In case of exemption from submission of Bid security, proof of registration with
NSIC/MSME.
(q) Details of supplies of similar Works, along with photocopies of previous Purchase
orders and details of place of supply along with contact details.
(r) Please quote the specific model number catalog number with a detailed description
of the item quoted.
(s) Also enclose the technical literature brochure of the quoted items.

5. Contact for information:

Stores & Purchase Officer
Indian Institute of Science Education and Research Berhampur
Transit campus, Govt ITI Building
Berhampur, Odisha-760010
Email: purchase@iiserbpr.ac.in
Ph:0680-22277709
Website: http://www.iiserbpr.ac.in

6. The technical offer should not contain any price information.

7. Technical Specifications:
(a) Time & Specifications are the basic essence of the contract. It must be ensured that
the offers must be strictly as per the tender specifications and must strictly adhere to
the project/delivery timelines. At the same time, it must be kept in mind that merely
copying our specifications in the quotation shall not make the parties eligible for
consideration of the quotation.
(b) A quotation has to be supported with the printed technical leaflet/literature of the
quoted model of the item by the quoting party/manufacturer and the specifications
mentioned in the quotation must be reflected /supported by the printed technical
leaflet/literature. Therefore, the model quoted invariably be highlighted in the
leaflet/literature enclosed with the quotation.
(c) The Technical bid should not contain any price information (or) anything related to
Financial Bid. Any mention of commercials/prices in the technical bid shall lead to
disqualification of the tender and shall not be considered for further evaluation process.
(d) Non-compliance of the above shall be treated as incomplete/ambiguous bid and the
bid will be ignored/rejected without giving an opportunity for clarification/negotiation
etc. to the bidder.

8. Compliance Statements:
(a) Bidders must furnish a Compliance Statement of each and every required
Specification of our tender in the format at ANNEXURE– ‘B’. The deviations, if any,
from the tendered specifications should be clearly brought out in the statement.
Technical literature/leaflet showing the compliance of the specification may also be
attached with the quotation.
(b) Similarly, the Compliance Statement/questionnaire for Terms & Conditions of the
tender may be furnished, as per the enclosed format at Annexure – ‘A’, along with
quotation (with techno- commercial bid in case of two bid tender system).
(c) The firms are advised to submit both the compliance statements essentially along with
their quotation failing which their offer may not be considered

9. Envelope 2: “Commercial Bid” shall contain:

(a) Cost of all the items should be mentioned clearly and individually in the

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 Commercial Offer (Part-II) only.
(b) The BIDDERs are requested to quote for Educational Institutional Price for
Equipment and software, since we are eligible for the same.
(c) The prices should be shown against each item for the purpose of Insurance
claims / replacements if any.
(d) List of deliverables / Bill of materials and services.
(e) In case of foreign quote, the address of Principal’s / Manufacturer’s and their
Banker’s details should be furnished.
Note:
 No request for extension of due date will be considered under any circumstances.
 No sub-contracting is allowed with regard to installation, commissioning, training,
warranty maintenance and after sales service. This is the sole responsibility of the
Principals’/their authorized agents.

10. IISER Berhampur may issue corrigendum to tender documents before due date of
Submission of bid. The bidder is required to read the tender documents in conjunction
with the corrigendum, if any, issued by IISER Berhampur. The bidder is not supposed to
incorporate the amendment in the body of the tender document
11. Terms of the Technical Committee
(a) On the due date the Technical bids will be opened and referred to the Technical
Committee which is duly constituted by the Director, IISER Berhampur. The committee
will go through the technical aspects of the tender and recommend short listed firms.
The recommendation of the technical committee is the final and binding on all the
parties.
(b) The technical evaluation will be an assessment of the Technical Bid. IISER,
Berhampur representatives will proceed through a detailed evaluation of the Technical
Bids as defined in Chapter IV (Schedule of requirements, specifications and allied
technical details), in order to determine whether they are substantially responsive to
the requirements set forth in the tender. In order to reach such a determination, IISER,
Berhampur will examine the information supplied by the BIDDERs, and shall evaluate
the same as per the specifications mentioned in this tender.
(c) The technical committee may formulate evaluation criteria in addition to the
specifications and requirements indicated in the tender, in the interest of IISER
Berhampur and these criteria/ recommendations will also form as a part of short-listing
of the firms.
(d) The Technical Committee will examine all the Technical aspects of the bids
received. Further, the Technical Committee may seek additional information from the
existing users at IISER, Berhampur or from other Institutes and also call for Technical
presentations from the BIDDERs if it is required so.
(e) The information received and the bids already submitted together will be
examined with reference to the tendered specifications and evaluation is made by the
Technical Committee.
(f) After the technical evaluation is completed and approved, IISER, Berhampur
shall inform to the BIDDERs whose bids have been rejected technically with the
reasons for rejection on e-Procurement Portal (https://eprocure.gov.in/eprocure/app).
(g) The successful BIDDERs will be informed regarding the date and time of
Commercial bid opening.
(h) the event of seeking any clarification from various BIDDERs by IISER,
Berhampur, the BIDDERs are required to furnish only technical clarifications that
are asked for. No amendment to commercial bid will be entertained at that stage. In
case if a BIDDER fails to quote for a particular item it amounts to non-compliance and
hence such bid will not be considered for further evaluation. Further during this process
if any BIDDER indicates the price during the clarification such bids also will not be

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 considered for further evaluation.
(i) The purpose of obtaining two bids (technical and commercial) is to evaluate all
the firms on technical basis with reference to the tendered specifications, performance
of similar Solutions/Applications elsewhere, obtaining users views with reference to
the earlier supplies. This will enable the technical committee to arrive at a fair
recommendation in the interest of the organization.
(j) The Institute may call for Technical Presentation/mock-up/demo of the product
as a part of the technical evaluation by giving sufficient time for the bidders to decide
for the same.

12. Commercial Bid Evaluation:

Based on results of the Technical evaluation IISER Berhampur evaluates the Commercial
Bid of those Bidders who qualify in the Technical evaluation.
(a) IISER Berhampur shall correct arithmetical errors on the following basis:
i. If there is a discrepancy between the unit price and the line item total that is
obtained by multiplying the unit price by the quantity, the unit price shall prevail
and the line item total shall be corrected, unless in the opinion of the Purchaser
there is an obvious misplacement of the decimal point in the unit price, in
which case the line item total as quoted shall govern and the unit price
shall be corrected.
ii. If there is an error in a total corresponding to the addition or subtraction of
subtotals, the subtotals shall prevail and the total shall be corrected; and
iii. If there is a discrepancy between words & figures, the amount in words shall
prevail, unless the amount expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to (i) and (ii) above.

(b) After arriving at final pricing of individual offers of all the short-listed firms, the lowest
firm will be awarded with Contract/Purchase Order.
(c) If there are any discrepancies in price schedule and tender document please refer to
the BOQ in the Central Public Procurement Portal, the BOQ item/words/conditions
mentioned in BOQ prevails
13. The Director, IISER Berhampur reserves the right to accept the offer in full or in parts
or reject summarily or partly.
14. The relatives / near relatives of employees of the client are prohibited from
participation in this bid. The near relatives for this purpose are defined as:
(a) Members of a Hindu Undivided Family.
(b) Their husband or wife.
(c) The one is related to the other in the manner as father, mother, son(s), son's wife
(daughter-in-law), daughter(s) & daughter's husband (son-in-law), brother(s) &
brother's wife, sister(s) and sister's husband (brother-in-law).

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 CHAPTER-2: INSTRUCTIONS TO BIDDERS

1. PREPARATION AND SUBMISSION OF OFFERS:

(a) Quotation should be submitted directly by the original manufacturer/supplier or its sole
authorized distributor/dealer/Indian Agent. In case of bid by authorized
dealer/distributor/Indian Agent, the manufacturer authorization should be attached
with the technical bid as per Annexure-‘C’.
One Indian Agent can participate in a tender on behalf of one manufacturer only.
No offer will be entertained if the same Indian Agent is representing another
manufacturer for the same item. Bids from only one authorized distributor/
retailer/ reseller will be entertained, who has authorization from the company to
quote for this tender. Multiple bids from various distributors from the same
manufacturer will not be entertained & the Company/ Principal providing
multiple authorizations will be rejected from the tender.
(b) In case a bidder is not doing business within India, it shall furnish the certificate to the
effect that the bidder is or will be represented by an agent in India equipped and able
to carry out the supply, maintenance, repair obligations etc. during the warranty and
post- warranty period or ensure a mechanism at place for carrying out the supply,
maintenance, repair obligations etc. during the warranty and post-warranty period.
(c) The bidder shall bear all costs associated with the preparation and submission of its
bid irrespective of the conduct or outcome of the bidding process.
(d) The bidder should not indulge in any corrupt, fraudulent, collusive, coercive practices
during the entire process of procurement and execution of contract/order. Before the
deadline for submission of the bid, IISER Berhampur reserves the right to modify the
bidding document and to extend or not to extend the date of submission. Such
amendment/modification will be hosted on e-Procurement portal
(https://eprocure.gov.in/eprocure/app) or on IISER Berhampur website.
(e) Conditional tenders will be summarily rejected.
(f) The Authorization Certificate from the OEM on their letter head must be given clearly
authorizing the bidder as their representative for this tender. The details of the tender
like the tender number, date and name of the Institute must be clearly mentioned by
the OEM in its authorization letter given for submission to the bidder. Failure to
submission of this document (or) improper/incomplete/any generic (or) vague
documents shall lead to rejection of the bid.

2. Delivery Period / Timeliness:

The deliveries & installation must be completed within 45 days after placement of
purchase order. The time is the essence of the contract. It is mandatory for the BIDDERs
who respond to this bid to meet these expectations, as are tightly linked to IISER
Berhampur’s plans of completing the project within the time frame.
3. Amalgamation/Acquisition etc.:
In the event the Manufacturer/Supplier proposes for amalgamation, acquisition or sale of
its business to any firm during the contract period, the BUYER/Successor of the Principal
Company are liable for execution of the contract and also fulfillment of contractual
obligations i.e. supply, installation, commissioning, warranty, maintenance/replacement of
spares accessories etc. while submitting your bid, you may confirm this condition.
4. Bid Validity Period:
(a) The prices must be valid at least for a period of 180 days from the date of opening of

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 the Tender. No changes in prices will be acceptable in any condition after opening of
tender till the validity of the offer or execution of the order whichever is later
(b) Bid evaluation will be based on the bid prices without taking into consideration the above
corrections.

5. AWARD OF CONTRACT:
(a) IISER, BERHAMPUR shall award the contract to the technically qualified eligible
BIDDER whose bid has been determined as the lowest evaluated commercial bid.
(b) If more than one BIDDER happens to quote the same lowest price, IISER,
BERHAMPUR reserves the right to award the contract to more than one BIDDER or
any BIDDER.

6. IISER Berhampur Right to vary Quantities at the time of Award:

(a) The IISER Berhampur reserves the right at the time of Contract award to increase or
decrease the quantity of goods and services originally specified in the tender
document without any change in unit price or other terms and conditions. Further, at the
discretion of the IISER Berhampur, the quantities in the contract may be enhanced by
25% within the delivery period.
(b) Firms which have already supplied similar equipment to IISER Berhampur and have
not completed required installation/commissioning/after sales service/warranty
replacements etc. such firms offer will not be considered for further evaluation and no
enquiries thereafter will be entertained.

7. Cargo Consolidation and Customs Clearance:

IISER Berhampur has appointed its own Freight Forwarder and Custom House Agent for
all IISER, imports. Please note that all the consignments have to be routed through their
associates only. The address and contact details will be provided at the time of placing the
Purchase Order. While submitting your bid, you may confirm this condition.

8. Fraud and Corruption:

IISER Berhampur requires the bidders, suppliers, contractors and consultants, if any,
observe the highest standard of ethics during the procurement and execution of such
contracts. In pursuit of this policy,
(a) The terms set forth below are defined as follows
i. “Corrupt practice” means the offering, giving, receiving, or soliciting, directly
or in directly, of anything of value to influence the action of a public
official in the procurement process or in contract execution;
ii. “Fraudulent practice” means a misrepresentation or omission of facts in order
to influence a procurement process or the execution of a contract;
iii. “Collusive practice” means a scheme or arrangement between two or more
bidders, designed to establish bid prices at artificial, noncompetitive levels; and
iv. “Coercive practice” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in the
procurement process or affect the execution of a contract;
(b) IISER Berhampur will reject a proposal for award if it determines that Bidder
recommended for award has, directly or through an agent, engaged in corrupt,
fraudulent collusive or coercive practices in competing for the Contract in question

9. Interpretation of the clauses in the Tender Document / Contract Document

In case of any ambiguity / dispute in the interpretation of any of the clauses in this Tender
Document, Director, IISER Berhampur’s interpretation of the clauses shall be final
and binding on all parties.

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 CHAPTER - 3: CONDITIONS OF CONTRACT
1. Prices:
Bid prices should be filled in the appropriate format as mentioned in Price Schedule.
ALL THE BIDDERS SHOULD QUOTE PRICES FOR EACH AND EVERY ITEM
SEPERATELY ALONG WITH THE CONSOLIDATED PRICES APPLICABLE FOR
BOTH INDIGENOUS AND IMPORTED ITEMS (if any).
2. For Goods manufactured in India:
(a) The price of the goods must be as per the BoQ.
(b) In case of BoQ requesting for prices without GST. GST will be paid as per the norms.
In the case of BoQ requesting for prices with GST and the bidder quoting without GST,
the price quoted by the bidder shall be considered as with GST as per the BoQ and
the bidder must be able to supply at the same rate mentioned in the BoQ. No request
for additional charges apart from those mentioned in BoQ shall be entertained.
(c) The price mentioned in BoQ must be inclusive of transportation, Insurance, loading
and unloading and any other local service required for delivering the goods for the
desired destination as decided by the IISER Berhampur. Loading and unloading is
strictly in the scope of the bidder. IISER Berhampur will not provide any
manpower/equipment support towards the same. The bidder must ensure all logistics,
manpower support, machine and equipment’s required (if any) for delivering and
installing the equipment at the determined location as informed by the Institute.
(d) The installation, commissioning and training charges (If any) must be mentioned as
per the BoQ (if requested separately in BoQ) else the price quoted will be taken as
inclusive of installation, commissioning and training.
(e) The institute will not be responsible in case of the bidders failing to include any of the
above-mentioned prices in their bid. The price mentioned in the BoQ will be final and the
bidder has to comply with that, if awarded the tender.
(f) UNLOADING OF THE GOODS AT IISER BERHAMPUR IS STRICTLY IN THE
SCOPE OF THE BIDDER. NO MANPOWER WILL BE PROVIDED BY IISER
BERHAMPUR.
(g) The goods must be disinfected properly before dispatching.
(h) A representative of the successful bidder must be available during the delivery at the
Institute & must disinfectant the boxes before delivering again. In case the travel time
from dispatch to reach IISER more than 48 hours.
(i) Any financial implication leading to any change deviation from the bid submitted shall
be borne by the bidder, of accepting by the Institute.

3. Agency Commission & Services:

(a) The Indian Agency commission payable in Indian currency only after the receipt of
consignment in good condition at our Stores and satisfactory installation and
commissioning of the ordered equipment.
(b) Details of services rendered by you as well as after-sales services offered by you are
to be made clear in the tender.
4. Performance Benchmarks:
The technical evaluation committee needs to be provided with an evaluation system to
carry out performance benchmarks.

Page 12 of 47
5. Pre-installation:
The BIDDER has to state in detail the Electrical Power/UPS requirements, floor Space,
head room, foundation needed and also to state whether Air-conditioned environment is
needed to house the system and to run the tests. i.e. pre-installation facilities required for
installation may please be intimated in the technical bid. Subsequently, before the
consignment lands in IISER, Berhampur the BIDDER shall confirm that the pre-installation
requirements are sufficient for installation of the equipment. In other words, the BIDDER
should continuously monitor the pre-installation requirements and see that everything is
ready before the consignment is taken to the site for installation. Bidders should also bring
sufficient technical manpower for verification of pre-installation pre-requisites any
requirement mentioned after the arrival of equipment to IISER Berhampur which may lead
to delay in installation may lead to levy of penalty as decided by the institute.
6. Installation:
(a) BIDDER shall be responsible for installation / demonstration wherever applicable and
for after sales service during the warranty and thereafter.
(b) Installation demonstration to be arranged by the supplier free of cost and the same is
to be done within 15 days of the arrival of the equipment at site, unless otherwise
instructed by the Institute, failing which a penalty of INR 500 per day from the day of
actual installation requested by the Institute till the date of installation done by the
bidder shall be levied.
(c) After successful installation what will be the minimum down time of
equipment/instrument in case of breakdown. If the identified firm or person fails to put
the system into working condition what is the further alternative course of action
suggested by you to adhere to minimum down time.
(d) Sufficient technical manpower and housekeeping manpower must be arranged by the
bidder at the time of installation and unloading of the equipment/goods.
7. Inspection:
(a) The inspection of the system will be done by our technical expert /Scientist in the
presence of firm’s representative.
(b) In case of receipt of the material in short supply or damaged condition, the supplier
will have to arrange the supplies/ replacement of goods free of cost pending the
settlement of the insurance case wherever applicable on FOR at the IISER
Berhampur, the institute till satisfactory installation of the system, with in the stipulated
time as decided by the Institute failing which penalty 1% of the total order value per
week will be levied
8. Training:
Wherever needed, our Scientist/Technical persons should be trained by the supplier at the
project site free of cost. In case the person is to be trained at supplier’s site abroad or in
India it should be mentioned in the quotation clearly. The supplier should bear all the
expenses for such training including ‘to & fro’ fares and lodging & boarding charges.
9. Warranty / Support: A clear confirmation on letter head should be given for this item along
with acceptance to the points mentioned below: -
(a) The items covered by the schedule of requirement shall carry minimum Three year of
comprehensive warranty from the date of acceptance of the equipment by IISER
Berhampur. Warranty shall include free maintenance of the whole equipment supplied
including free replacement of parts. The defects, if any, shall be attended to on
immediate basis but in no case any defect should prolong for more than 24 hours. The
comprehensive warranty includes onsite warranty with parts. The defects, if any, shall
be attended to on immediate basis but in no case any defect should prolong for more

Page 13 of 47
 than 24 hours, failing which penalty INR 5000 per day would be levied and same shall
be deducted from Performance Bank Guarantee. The same has to be accepted by the
bidder and acceptance for the same has to be mentioned on the letter head in the
technical bid.
(b) The turnaround time for resolving of any issue in case of indigenous bidders is 15 days
and in case of import is 30 days from the date of intimation by the institute. Any delay
in resolving the issue beyond the stipulated period mentioned above shall lead to
extension of warranty period and forfeiture of the PBG.
(c) The defects, if any, during the guarantee/warranty period are to be rectified free of
charge by arranging free replacement wherever necessary. This includes cost,
insurance, freight, custom duty, local taxes if any should be borne by the beneficiary
or his agent. No cost will be borne by IISER Berhampur.
(d) The warranty on the associated software should cover providing of upgraded
version/s, if any, released during the warranty period free of cost. The turnaround time
for resolving of any issue in case of indigenous bidders 15 days and in case of import
is 30 days from the date of intimation from institute via e-mail any delay in resolving
the issue will lead to forfeiture of their PBG. The delay in resolving the issue beyond
the stipulated period mentioned above shall lead to extension of warranty period.
(e) The BIDDER shall assure the supply of spare parts even the completion of after
warranty period maintenance of the equipment supplied if and when required for a
period of 10 years from the date of supply of equipment on payment on approved price
list basis.
(f) The equipment must be supported by a Service Centre in Odisha manned by the
principal vendor’s technical support engineers. The support through this Centre must
be available 24 hours in a day, seven days a week and 365 days a year. Also it should
be possible to contact the Principal’s/Head office support Centre on a toll free
number/web/mail.
(g) An undertaking from the manufacturer is required in this regard stating that they would
facilitate the BIDDER on regular basis with technology / product updates & extend
support for the warranty as well is to be submitted also mentioning the life of the
equipment as mentioned in point (iv) alone.
(h) The vendor will have to arrange for all the testing equipment & tools required for
installation, testing & maintenance etc.
(i) It is desirable that the vendor may have a local logistics support by maintaining a local
spares depot in the state. This is to ensure immediate delivery of spares parts in case
of any malfunction of the equipment.
(j) Details of onsite warranty, agency who shall maintain during warranty and undertake
Annual Maintenance Contract/Comprehensive Service Maintenance Contract beyond
warranty shall be given in the offer. In case of foreign quote, the Indian Agent who
shall maintain during warranty and AMC beyond warranty shall be given in the
Technical Offer
(k) COMMENCEMENT OF WARRANTY PERIOD: The warranty period of an item shall
commence from the date of successful installation, commissioning and demonstration
at IISER Berhampur.

10. Reasonability of Prices:

(a) The prices quoted must be the prices applicable for a premiere Educational and
Research Institute in National Importance, as applicable to educational research
institutes must be given.

Page 14 of 47
 (b) The bidder must give details of identical or similar equipment, if any, supplied to any
Centrally Funded Technical Institutes CFTI’s/IISERS/ CSIR Labs/Education Research
Institute during last three years along with the final price paid and Performance
certificate from them.
11. Annual Maintenance Contract:
(a) The party must mention in the quotation, the rate/amount of annual maintenance
charges, if we opt for maintenance contract after expiry of the warranty period. This is
mandatory to mention, wherever applicable
(b) No sub-contracting will be allowed for installation or maintaining system/ equipment /
instrument during or after warranty period.
12. Indemnity:
The vendor shall indemnify, protect and save IISER, BERHAMPUR against all claims,
losses, costs, damages, expenses, action suits and other proceeding, resulting from
infringement of any law pertaining to patent, trademarks, copyrights etc. or such other
statutory infringements in respect of all the equipment’s supplied by him.
13. Freight & Insurance:
Indigenous: The equipment’s to be supplied will be insured by the vendor against all risks
of loss or damage from the date of shipment till such time it is delivered at IISER,
BERHAMPUR site in case of Rupee transaction.
14. Payment:
(a) For Indigenous items, 90% payment shall be made against delivery, installation,
commissioning and balance 10% on demonstration of the whole system to the
satisfaction of the Institute/ Scientist/Technologist/Indentor/Professor etc.
(b) If the PBG submitted as per Chapter 2 Clause No 3, requires extension to cover the
Warranty Period the same will be done before release of the balance 10% Payment.
Please note that the warranty period will be extended in case of non-resolving of issues
in a stipulated time given by the institute as mentioned above.
(c) No advance payments are allowed under any circumstances
15. Penalty for delayed Services / LD
(a) As time is the essence of the contract, Delivery period mentioned in the Purchase
Order should be strictly adhered to. Failing which the Institute will forfeit PBG/SD and
also LD clause will be applicable /enforced.
(b) If the supplier fails to Supply, Install and Commission the system as per specifications
mentioned in the order within the due date, the Supplier is liable to pay liquidated
damages of 0.5% of order value per every week of delay subject to a maximum of 10%
beyond the due date. Such money will be deducted from any amount due or which
may become due to the supplier.
(c) IISER, BERHAMPUR reserves the right to cancel the order in case the delay is more
than 10 weeks. Penalties, if any, will be deducted from the Security Deposit.
16. Jurisdiction: The disputes, legal matters, court matters, if any, shall be subject to
Berhampur Jurisdiction only.
17. Force Majeure: IISER Berhampur may consider relaxing the penalty and delivery
requirements, as specified in this document, if and to the extent that the delay in
performance or other failure to perform its obligations under the Contract, is the result of a
Force Majeure.Force Majeure is defined as an event of effect that cannot reasonably be
anticipated such as acts of God (like earthquakes, floods, storms etc.) acts of states, the
direct and indirect consequences of wars (declared or undeclared) hostilities, national

Page 15 of 47
 emergencies, civil commotion and strikes at successful Bidder’s premises. The bidder will
immediately notify the IISER Berhampur by reasonable detail of the Force Majeure Event.
If a Force Majeure Event continues for more than 30 days, the Institute may cancel the
purchase order issued, without liability.
18. Discrepancies: If there are any discrepancies in price schedule and tender document
please refer to the BOQ in the Central Public Procurement Portal, the BOQ
item/words/conditions mentioned in BOQ prevails.
19. Public Procurement (Preference to Make in India), Order 2017:
This Institute is following and abide with the Public Procurement (Preference to Make in
India), Order 2017, DIPP, MoCI Order No. P-45021/2/2017-B.E.II dated 15th June 2017
and subsequent amendments to the order. Accordingly, preference will be given to the
Make in India products while evaluating the bids, subject to technically qualifying & meeting
the Institute’s technical requirements. however, it is the sole responsibility of the bidder(s)
to specify the product quoted by them is of Make in India product along with respective
documentary evidence as stipulated in the aforesaid order and the quality as mentioned in
the tender in the technical bid itself.
(a) IISER Berhampur shall compare all substantially responsive bids to determine the
lowest valuated bid. This Institute is following and abide with the Public Procurement
(Preference to Make in India), Order 2017, DIPP, MoCI Order No. P-45021/2/2017-
B.E.II dated 15th June 2017 and its subsequent amendments. Accordingly, preference
will be given to the Make in India products while evaluating the bids, however, it is the
sole responsibility of the bidder(s) to specify the product quoted by them is of Make in
India product along with respective documentary evidence as stipulated in the
aforesaid order in the technical bid itself.
(b) As per the above order and its subsequent amendments “Local Content” means the
amount of value added in India which shall be value of the item procured (excluding
net domestic indirect taxes) minus the value of the imported content in the item
(including all the custom duties) as a proportion of the total value, in percent.
Accordingly, the suppliers will be classified in following categories:
i. Class I local Supplier – has local content equal to more than 50%
ii. Class II local Supplier – has local content more than 20% but less than 50%

(c) Verification of Local Content:

The Class I Local Supplier /Class II Local Supplier/Non-Local Supplier at the time of
bidding shall be required to indicate the percentage of local content and provide self-
certification that the items offered meet the local content requirement. The details of
the location(s) at which the local value addition is made also needs to be specified.
In case of procurement in excess of Rs.10 crores, the suppliers shall be required to
provide the certificate from the statutory auditor or cost auditor of the company giving
the percentage of local content.
Note:
In case a complaint is received by the procuring agency or the concerned Ministry
/Department against the claim of a bidder regarding local content/ domestic value addition
in an electronic product, the same shall be referred to the Competent Authority of IISER
Berhampur.
Any complaint referred to IISER BERHAMPUR shall be disposed of within 4 weeks. The
bidder shall be required to furnish the necessary documentation in support of the domestic
value addition claimed in an electronic product to IISER BERHAMPUR. If no information
is furnished by the bidder, such laboratories may take further necessary action, to establish

Page 16 of 47
 the bonfires of the claim.
A complaint fee of Rs.2 Lakh or 1% of the value of the domestically manufactured
electronic products being procured (subject to a maximum of Rs. 5 Lakh), whichever is
higher, to be paid by Demand Draft to be deposited with IISER BERHAMPUR. In case, the
complaint is found to be incorrect, the complaint fee shall be forfeited. In case, the
complaint is upheld and found to be substantially correct, deposited fee of the complainant
would be refunded without any interest.
False declarations will be in breach of the Code of Integrity under Rule 175(1)(i)(h) of the
General Financial Rules for which a bidder or its successors can be debarred for up to two
years as per Rule 151 (iii) of the General Financial Rules along with such other actions as
may be permissible under law.
The bidders can be debarred for a period up to two years as, per Rule 151(iii) of GFR
2017, in case of false declaration.
20. Requirement of registration: Vide Ministry of Finance OM No. 6/18/2019-PPD dated
23rd July 2020
(a) Any bidder from a country sharing a land border with India will be eligible to bid in this
tender only if the bidder is registered with the Department for Promotion of Industry
and Internal Trade (DPIIT).
(b) "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain
contexts) means any person or firm or company, including any member of a
consortium or joint venture (that is an association of several persons, or firms or
companies), every artificial juridical person not falling in any of the descriptions of
bidders stated hereinbefore, including any agency branch or office controlled by such
person, participating in a procurement process.
(c) "Bidder from a country which shares a land border with India" for the purpose of this
Order means:
i. An entity incorporated, established or registered in such a country; or
ii. A subsidiary of an entity incorporated, established or registered in such a
country; or
iii. An entity substantially controlled through entities incorporated, established or
registered in such a country; or
iv. An entity whose beneficial owner is situated in such a country; or
v. An Indian (or other) agent of such an entity; or
vi. A natural person who is a citizen of such a country; or
vii. A consortium or joint venture where any member of the consortium or joint
venture falls under any of the above.
(d) For details about registration procedures please visit the above mentioned OM.
Mandatory documentary evidence regarding the bidder’s registration with DPIIT is
to be submitted along with the tender, failing which the tender shall be liable for
rejection. Bidders are also requested to submit the Model Certificates for this
tender as mentioned in the Ministry of Finance OM No. 6/18/2019-PPD dated
23rd July 2020.
21. Arbitration: All disputes of any kind arising out of supply, commissioning, acceptance,
warranty maintenance etc. shall be referred by either party (IISER Berhampur or the
bidder) after issuance of 30 days’ notice in writing to the other party clearly mentioning the
nature of dispute to a single arbitrator acceptable to both the parties. The venue for
arbitration shall be IISER Berhampur, India. The jurisdiction of the courts shall be
Berhampur, Odisha, India.

Page 17 of 47
22. Dispute Settlement:
(a) IISER Berhampur and the Supplier shall make every effort to resolve amicably by
direct informal negotiation any disagreement or dispute arising between them
under or in connection with the Contract.
(b) If, after twenty-one (21) days, the parties have failed to resolve their dispute or
difference by such mutual consultation, then either the IISER Berhampur or the
Supplier may give notice to the other party of its intention to commence arbitration, as
hereinafter provided, as to the matter in dispute, and no arbitration in respect of this
matter may be commenced unless such notice is given. Any dispute or difference in
respect of which a notice of intention to commence arbitration has been given in
accordance with this Clause shall be finally settled by arbitration. Arbitration may be
commenced prior to or after delivery of the Goods under the Contract.
(c) The dispute settlement mechanism/arbitration proceedings shall be concluded as
under:
i. In case of Dispute or difference arising between the IISER Berhampur and a
domestic supplier relating to any matter arising out of or connected with this
agreement, such disputes or difference shall be settled in accordance with the
Indian Arbitration & Conciliation Act, 1996, the rules there under and any
statutory modifications or re-enactments thereof shall apply to the arbitration
proceedings. The dispute shall be referred to the Director IISER Berhampur, if
he is unable/ unwilling to act, to the sole arbitration of some other person
appointed by his willing to act as such Arbitrator. The award of the arbitrator so
appointed shall be final, conclusive and binding on all parties to this order.
ii. The venue of the arbitration shall be the place from where the purchase order
or contract is issued.

Stores & Purchase Officer

Page 18 of 47
 CHAPTER 4 TECHNICAL SPECIFICATIONS
Tender No.:IISERBpr/S&P/2024-25/58 Date: 11-11-2024

Name of the Item: Prefabricated chemical synthesis Laboratory

TECHNICAL SPECIFICATIONS FOR PREFAB LAB SIZE: 20 X 10 X 8.5 WITH 2NOS OF FUME
HOOD

Sl. Specifications
No.

For interior-  Main frame and wall- made from rolled section and GI sheet 18 swg,
1 cum-  Hot finished seamless square tubes for main frame.
insulation:

 50 mm resin bonded fibre glass wool conforming to IS : 8183,

2 Insulated walls  Density 24 kg/m3
 Wrapped in 200G virgin polythene bags, covered with 12 m MDF sheets that are
coated with primer and duly painted.
 Gypsum 2x2; Providing and Fixing 15 mm thick light weight calcium silicate false
ceiling
 Tiles of size 595 x 595 mm or better
 Suspended on inter locking metal grid of hot dipped galvanised steel
 Sections (galvanising @ 120 grams per sqm or better including both side)
consisting of main ‘T’ runner
 Suitably spaced at joints to get required length and of size 24x38 mm made from
0.33 mm thick or better
 Required minimum sheet with spaced 1200 mm centre to centre, and cross “T” of
3 Ceiling size 24x28 mm or better
 0.33 mm (Minimum) sheet with 1200 mm long spaced between main ’T’ at 600
mm centre to centre or better
 Form a grid of 1200x600 mm and secondary cross ‘T’ of length 600 mm and size
24 x28 mm made of 0.33 mm thick (Minimum) sheet to be inter locked at middle
of the 1200x 600 mm panel to from the grid of size 600x600 mm, resting on
periphery walls /partitions on a Perimeter wall angle
 Pre-coated steel of size (24 x 24 x 3000 mm made of 0.40 mm thick (minimum)
sheet with the help of raw plugs at 450 mm centre to centre with 25 mm long dry
wall screws and main ‘T’ runners to be suspended from ceiling.
 Black granite with support
4 Work station  Providing and fixing 18 mm thick gang saw cut, mirror polished, pre-moulded and
pre-polished, machine cut along the C shape of size
5 Flooring 19 mm Bison sheet covered with 1.6 THK PVC carpet

 Providing and fixing aluminium (Powder coated aluminium (minimum thickness

Door/Window of powder coating 50 micron))
6
(sliding type)  Work for door (6.5 x 3 ft) or better: 1 Nos.
 Windows (4 x 3 ft) or better: 2 Nos.

Page 19 of 47
  Extruded built up standard tubular sections of approved make conforming to IS:
733 and IS: 1285
 Including necessary filling up the gaps at junctions, i.e. at top, bottom and sides
with required
 EPDM rubber/ neoprene gasket etc.
 Float glass panes of at least 5.5 mm thickness.
Accessories  AC points – 02 Nos. (1 ton split)
7  15 amp points – 6
for prefab lab
 CGL light – 5 Nos. or More
 2 nos. wall fans or more
 Switches as per the requirement inside the lab
 General Chemistry Fume Hood type tested for ASHRAE 110:2016,
 SEFA-1 standards and EN 14175:2003
 Performance standards: Fume Hood face velocity should be 0.4 - 0.6 MPS
 External Size: 1800 mm W X 900 mm D X 2400 mm H
 Internal working Size: 1520 mm W X 650 mm D X 1180 mm H with acid storage
Fume Hood
8 and Polypropleyne (PP) base or better
(02 Nos.)  Cabinet Includes below accessories: -
a) Liner - Phenolic resin Laminate (6 mm Thick) or better
b) Sash - Toughened Glass (Vertical)
c) Granite Worktop must be provide
d) Electrical Sockets (6/16 A)- 06 nos. or more (as per the requirement)
e) Tube light fitting (Indian make) - 01 set (as per the requirement)
f) Utility Valves with PU tubes - 02 nos. (1 Gas and 1 RW) or more
 Three years of onsite comprehensive warranty for the entire system after successful
Warranty and installation and commissioning.
9
Installation:  After successful installation and commission of complete system routine service,
maintenance, and operation to faculty to be given.
Delivery and Item should deliver at IISER Berhampur (Permanent Campus). Installation should
10 be done free of cost. The vendor should provide Any spare parts, consumables or
installation:
accessories required for the installation of the instrument, free of cost.

Page 20 of 47
 CHAPTER 5 PRICE SCHEDULE
The Bill of materials must be included in the technical offer as well as commercial offer. However, the technical
offer should not contain any price information.

PRICE SCHEDULE FOR GOODS

Name of the Bidder

Tender No.IISERBPR/S&P/2024-25/58

S. Item Place of Qty Unit Unit GST GST Total Total

No. Manufact Price % Amount Amount Amount
Description urer in Without With
India taxes taxes

1 Prefabricated 1
chemical
synthesis
Laboratory

Total Bid price in words: _____________________________________________________

Signature of Bidder:
Name:

Stamp
Note: The cost of optional items shall be indicated separately. The bidder may add rows to include the prices
of all components & warranties, installation etc. whichever applicable.

(a) Cost of spares

(b) Warranty if being charged include in BoQ

Page 21 of 47
 Annexure-A
FORMAT/QUESTIONNAIRE FOR COMPLIANCE OF TERMS AND CONDITIONS

Tender No.: IISERBPr/S&P/2024-25/58 Date: 11-11-24

NOTE:

1. Quotation will not be considered without submission of this format.

2. If a particular question is not at all applicable, please write NA in compliance part in Col. No. 4 below.
3. Kindly see the relevant terms & conditions of the tender document in each question before replying
to the questions mentioned in Col. 2 below).

S. Terms & Condition of Tender Whether Deviation from tender terms, if any,
No. Document acceptable (say with reasons for noncompliance or
‘Yes’ or ‘No’ alternative condition quoted for
(Preferably use
different colour
ink for ‘No’)
1 2 3 4
1 (a) Whether quotation is direct from
Principal supplier/manufacturer or their
own office in India (Please specify)
(b) Whether quotation is being
submitted by Indian/Agent/authorised
distributor/dealer
(c) Whether the agent is registered with
NSIC/MSME
2 Whether techno-commercial bid
contains, technical literature/leaflets,
detailed specifications & commercial
terms & conditions etc, as applicable.
(a) Please specify the form of whether
in the form of DD/NEFT
(b) Whether specific amounts or
percentage of expenses like packing,
forwarding, handling, freight,
insurance, documentation etc. have
been mentioned in quotation
separately in clear terms.
3 Whether prevailing rates of sales tax,
excise duty & other govt. levies (for
indigenous supplies) have been given
in quotation

Page 22 of 47
4 Have you mentioned the validity period
of the quotation as per our
requirements
5 Whether the Price reasonability
Certificate is submitted with quotation
Whether copies of last three supply
orders of the same item from other
customers have been attached with the
quotation
6 Whether rates/amount of AMC after
the warranty period is over has been
mentioned
7 Have you gone through the
specification Clause & complied with
the same
8 Whether the Make/Brand, Model
number and name of manufacturer has
been mentioned in the quotation and
Printed technical literature/ leaflets of
quoted items have been submitted
9 Whether compliance statement of
specifications has been attached with
the quotation.
10 (a) Whether the delivery period for
supply of the items has been
mentioned
(b) Whether mode of delivery &
tentative size & weight of the
consignment has also been indicated
11 Do you agree with the payment terms No deviation permitted
for indigenous supplies?
12 Do you agree about the date of
commencement of warranty period &
its extension is necessary.
13 a) Who will install/commission and
demonstrate the equipment at IISER
Berhampur FREE OF COST.
b) Will you be able to do it within a
month
14 Have you mentioned the
guarantee/warranty period in your
quotation and do you agree with
guarantee clause?
15 Spare parts
16 After Sales service
17 a) Do you agree that on receipt of
material in damaged condition or short
supply you will replace the same on
CIF basis, free of cost pending the
settlement of the insurance claim?
b) Do you agree with the clause of
physical inspection?
Page 23 of 47
18 Whether list of specific user’s for the
same item & model as quoted along-
with performance certificates from the
users is submitted with offer
19 Whether you agree to the penalty
clause for late delivery & installation?
20 Whether training to our
scientist/technical person will be given
free of cost. If yes, have you specified
in quotation whether it will be in our
lab? Or at supplier’s site in India or
abroad.
21 a) Whether all the pages have been
page numbered?
22 b) Whether quotation has been signed
and designation & name of signatory
mentioned.
23 Whether documentary evidence of
bidders as given in Eligibility Criteria
submitted

Page 24 of 47
 ANNEXURE – B
FORMAT OF COMPLIANCE STATEMENT OF SPECIFICATIONS

Tender No.: IISERBpr/S&P/2024-25/58 Date: 11-11-2024

TECHNICAL COMPLIANCE STATEMENT FOR ( Prefabricated chemical synthesis Laboratory)

TECHNICAL COMPLIANCE STATEMENT FOR PREFAB LAB SIZE: 20 X 10 X 8.5 WITH 2NOS OF FUME
HOOD

Make/Brand
Compliance,
Specification & Model No. Rem
please write
of the ark
Yes/No
Quoted Item
1. For interior-cum-insulation:
a) Main frame and wall- made from rolled section and GI
sheet 18 swg,
b) Hot finished seamless square tubes for main frame.

2. Insulated walls:
a) 50 mm resin bonded fibre glass wool conforming to IS :
8183,
b) Density 24 kg/m3

c) Wrapped in 200G virgin polythene bags, covered with 12

m MDF sheets that are coated with primer and duly
painted.
3. Ceiling:
a) Gypsum 2x2; Providing and Fixing 15 mm thick light
weight calcium silicate false ceiling
b) Tiles of size 595 x 595 mm or better
c) Suspended on inter locking metal grid of hot dipped
galvanised steel
d) Sections (galvanising @ 120 grams per sqm or better
including both side) consisting of main ‘T’ runner
e) Suitably spaced at joints to get required length and of
size 24x38 mm made from 0.33 mm thick or better
f) Required minimum sheet with spaced 1200 mm centre
to centre, and cross “T” of size 24x28 mm or better
g) 0.33 mm (Minimum) sheet with 1200 mm long spaced
between main ’T’ at 600 mm centre to centre or better
h) Form a grid of 1200x600 mm and secondary cross ‘T’ of
length 600 mm and size 24 x28 mm made of 0.33 mm
thick (Minimum) sheet to be inter locked at middle of the
1200x 600 mm panel to from the grid of size 600x600

Page 25 of 47
 mm, resting on periphery walls /partitions on a Perimeter
wall angle
i) Pre-coated steel of size (24 x 24 x 3000 mm made of
0.40 mm thick (minimum) sheet with the help of raw
plugs at 450 mm centre to centre with 25 mm long dry
wall screws and main ‘T’ runners to be suspended from
ceiling
4. Work station:
a) Black granite with support

b) Providing and fixing 18 mm thick gang saw cut, mirror

polished, pre-moulded and pre-polished, machine cut
along the C shape of size
5. Flooring:

19 mm Bison sheet covered with 1.6 THK PVC carpet

6. Door/Window (sliding type):
a) Providing and fixing aluminium (Powder coated
aluminium (minimum thickness of powder coating 50
micron))
b) Work for door (6.5 x 3 ft) or better: 1 Nos.

c) Windows (4 x 3 ft) or better: 2 Nos.

d) Extruded built up standard tubular sections of approved

make conforming to IS: 733 and IS: 1285
e) Including necessary filling up the gaps at junctions, i.e.
at top, bottom and sides with required
7. Accessories for prefab lab:
a) EPDM rubber/ neoprene gasket etc.
b) Float glass panes of at least 5.5 mm thickness.
c) AC points – 02 Nos. (1 ton split)
d) 15 amp points – 6
e) CGL light – 5 Nos. or More
f) 2 nos. wall fans or more
g) Switches as per the requirement inside the lab
8. Fume Hood (02 Nos.):
a) General Chemistry Fume Hood type tested for ASHRAE
110:2016,
b) SEFA-1 standards and EN 14175:2003

Page 26 of 47
 c) Performance standards: Fume Hood face velocity
should be 0.4 - 0.6 MPS
d) External Size: 1800 mm W X 900 mm D X 2400 mm H

e) Internal working Size: 1520 mm W X 650 mm D X 1180

mm H with acid storage and Polypropleyne (PP) base or
better
Cabinet Includes below accessories: -
a) Liner - Phenolic resin Laminate (6 mm Thick) or better

b) Sash - Toughened Glass (Vertical)

c) Granite Worktop must be provide

d) Electrical Sockets (6/16 A)- 06 nos. or more (as per the

requirement)
e) Tube light fitting (Indian make) - 01 set (as per the
requirement)
f) Utility Valves with PU tubes - 02 nos. (1 Gas and 1 RW)
or more
9. Warranty and Installation:
a) Three years of onsite comprehensive warranty for the
entire system after successful installation and
commissioning.
b) After successful installation and commission of complete
system routine service, maintenance, and operation to
faculty to be given.
10. Delivery and installation:
Item should deliver at IISER Berhampur (Permanent Campus).
Installation should be done free of cost. The vendor should
provide Any spare parts, consumables or accessories required
for the installation of the instrument, free of cost.

Note: Bidders are required to fill this table as per the specifications given in the Chapter 4 of this Tender
Document. The points need to be reproduced in the table at Column No 2 and then fill in the relevant details for
each specification.

Signature of the Bidder

Page 27 of 47
 ANNEXURE-C
MANUFACTURER’S AUTHORIZATION FORM
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions
indicated. This letter of authorization should be on the letterhead of the Manufacturer and should
be signed by a person with the proper authority to sign documents that re binding on the
Manufacturer]
To
The Director,
IISER Berhampur
Ref. Your Tender Document No……….. Tender Title:……..
We,------------ , are proven and reputable manufacturers of the Tendered Goods. We have
factories at------------------------. We hereby authorize Members ---------------------------- (name
and address of the authorized dealer) to submit a bid, process the same further and enter into
a contract with you against the above referred Tender Process for the supply of above Goods
manufactured by us. Their registration number with us is …….., dated/ since……………
1) We further confirm that no Contractor or firm or individual other than Messrs.
… ............................ (name and address of the above-authorized dealer) is authorized
for this purpose.
2) As principals, we commit ourselves to extend our full support for warranty obligations,
as applicable as per the Tender Document, for the Goods and incidental Works/
Services offered for supply by the above firm against this Tender Document.
3) Our details are as under:
(a) Name of the Company:…………….
(b) Complete Postal Address: ………………………………………….
(c) Pin code/ ZIP code: ………………………………………………….
(d) Telephone nos. (with country/ area codes): ………………………
(e) Fax No.: (with country/ area codes): ………………………………
(f) Mobile Nos.: (with country/ area codes): ……………………..
(g) Contact persons/ Designation: …………………………………….
(h) Email IDs: …………………………………………………………….

4) We enclose herewith, as appropriate, our----------(Bye-Laws/ Registration Certificate/

Memorandum of Association/ Partnership agreement/ Power of Attorney/ Board
Resolution)

Yours faithfully,
………….………………

[signature with date, name, and designation]

for and on behalf of M/s……………………………………
[name & address of the OEM and seal of company]

Page 28 of 47
 Annexure – D
Bid-Securing Declaration
(In lieu of EMD)
(To be submitted on the Bidder’s Letter Head)

Date: [insert date (as day, month and year)]

Bid No.: [insert number of bidding process]
Alternative No.: [insert identification No if this is a Bid for an alternative]

To: [insert complete name of Public Body]

I/We*, the undersigned, declare that:

I/We* understand that, according to your conditions, bids must be supported by a Bid-Securing
Declaration In lieu of Earnest Money Deposit.

I/We understand that if I/We withdraw or modify our Bids during the period of validity, or if I/We
are awarded the contract and I/We fail to sign the contract, or to submit a performance security
before the deadline defined in the request for bids document, I/We will be suspended for the
period of one year from being eligible to submit Bids for all future contracts.

I/We* understand this Bid Securing Declaration shall cease to be valid if I am/we are* not the
successful Bidder, upon the earlier of (i) the receipt of your notification of the name of the
successful Bidder; or (ii) thirty days after the expiration of the validity of my/our* Bid.

Signed: [insert signature of person whose name and capacity are shown] In the capacity of
[insert legal capacity of person signing the Bid Securing Declaration]
Name: [insert complete name of person signing the Bid Securing Declaration]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Corporate Seal (where appropriate)

[Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all
partners to the Joint Venture that submits the bid.]

*Please delete as appropriate

Page 29 of 47
 Annexure-‘E’
PREVIOUS SUPPLY ORDERS FORMAT
Tender No.: ______________________ Date ___________

Name of the Firm

Order placed Order Descri Val Date Date Remarks Has the Conta
by No. ption ue of of indicating equipme ct
and and of comple actual reasons nt been Perso
{Full address Date quantit ord tion of compl for late installed n
of Purchaser] y of er deliver etion delivery, if satisfact along
ordere y as of any and orily? with
d per deliver justificatio Telep
equip contra y n for price hone
ment ct difference no.,
of their Fax
supply no.
order & and e-
those mail
quoted to addre
us. ss.

Signature and Seal of the Manufacturer/ bidder …………………………………

Place:
Date:

Page 30 of 47
 Annexure F
BIDDER INFORMATION FORM
(On company letter head)

(Along with supporting documents, if any)

Bidder’s Name

[Address and Contact Details]

Bidder’s Reference No. Date……….
Tender Document No.: ________________; Tender Title: Goods/ Services
Note: Bidder shall fill in this Form following the instructions indicated below. No alterations to
its format shall be permitted, and no substitutions shall be accepted. Bidder shall enclose
certified copies of the documentary proof/ evidence to substantiate the corresponding statement
wherever necessary and applicable. Bidder's wrong or misleading information shall be treated
as a violation of the Code of Integrity. Such Bids shall be liable to be rejected as nonresponsive,
in addition to other punitive actions provided for such misdemeanours in the Tender Document.
(Please tick appropriate boxes or strike out sentences/ phrases not applicable to you)

1) Bidder/ Contractor particulars:

(a) Name of the Company:…………….
(b) Corporate Identity No. (CIN): ……………………………………..
(c) Registration, if any, with The Procuring Entity: …………………………………..
(d) GeM Supplier ID (if registered with GeM, it is mandatory at the time
of placement of Contract)
(e) Place of Registration/ Principal place of business/ manufacture ………………….
(f) Complete Postal Address: …………………………………………..
(g) Pin code/ ZIP code: ………………………………………………….
(h) Telephone nos. (with country/ area codes): ………………………
(i) Mobile Nos.: (with country/ area codes): ……………………..
(j) Contact persons/ Designation: …………………………………….
(k) Email IDs: …………………………………………………………….

Company’s Legal Status 1) Limited Company

(tick on appropriate option) 2) Undertaking
3) Joint Venture
4) Partnership
5) Others

Company Category 1) Micro Unit as per MSME

2) Small Unit as per MSME
3) Medium Unit as per MSME
4) Ancillary Unit
5) SSI
6) Others

2) Taxation Registrations:

Page 31 of 47
 PAN number: ……………………………………………….
Type of GST Registration as per the Act (Normal Taxpayer, Composition, Casual
Taxable Person, SEZ, etc.): ………………………….
GSTIN number: ………………………….in Consignor and Consignee States
Registered/ Certified Works/ Factory where the Goods would be mainly
manufactured and Place of Consignor for GST Purpose: ……………….
Contact Names, Nos. & email IDs for GST matters (Please mention primary and
secondary contacts): …………………………………
We solemnly declare that our GST rating on the GST portal/ Govt. official
website is not negative/ blacklisted.
Documents to be submitted: Self-attested Copies of PAN card and GSTIN Registration.

3) Authorization of Person(s) signing the bid on behalf of the Bidder

Full Name: __________________
Designation: _________________
Signing as: ___________________
A sole proprietorship firm. The person signing the bid is the sole proprietor/
constituted attorney of the sole proprietor,
A partnership firm. The person signing the bid is duly authorised being a partner
to do so, under the partnership agreement or the general power of attorney,
A company. The person signing the bid is the constituted attorney by a resolution
passed by the Board of Directors or in pursuance of the Authority conferred by
Memorandum of Association.
Documents to be submitted: Registration Certificate/ Memorandum of Association/
Partnership Agreement/ Power of Attorney/ Board Resolution
4) Bidder’s Authorized Representative Information
Name:
Address:
Telephone/ Mobile numbers:
Email Address:

(Signature with date)

………………………..

(Name and designation)

Duly authorized to sign bid for and on behalf of

[name & address of Bidder and seal)

Page 32 of 47
 Annexure-‘G’
DECLARATION REGARDING CLEAN TRACK/NO LEGAL ACTION
(to be provided on letter head of the firm)

I hereby certify that the above firm namely _______________________is neither blacklisted by
any Central/State Government/Public Undertaking/Institute nor any criminal case registered /
pending against the firm or its owner / partners anywhere in India (or) against any of its branches
(or) partners abroad.

I also certify that the above information is true and correct in any every respect and in any case
at a later date it is found that any details provided above are incorrect, any contract given to the
above firm may be summarily terminated and the firm blacklisted.

Date: Authorized Signatory

Name:
Place: Designation:
Contact No.:

Page 33 of 47
 Annexure-‘H’
CERTIFICATE

ON COMPANY LETTERHEAD

CERTIFICATE BY BIDDER- DPIIT REGISTRATION

I have read the clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India; I certify that this bidder is not from such a country or, / if from
such a country, has been registered with the Competent Authority (copy of the Registration
Certificate enclosed).

I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be
considered for this tender no. dated listed by IISER
Berhampur.

Signature with Date and Stamp of the Bidder

Page 34 of 47
 Annexure-‘I’
Self-Certification regarding Local Content (LC) for Goods, Services or Works
(to be provided on Rs. 100/- Stamp Paper)

Date: ........................

I S/o, D/o, W/o , Resident of

do hereby solemnly affirm
and declare as under:

That I will agree to abide by the terms and conditions of Indian Institute of Science Education and
Research, Berhampur, Ministry of Education, Government of India issued vide Tender Enquiry
No. ………………………. dated …………………….

That the information furnished hereinafter is correct to best of my knowledge and belief and I
undertake to produce relevant records before the procuring authority or any authority nominated
by IISER Berhampur for the purpose of assessing the LC.

That the LC for all inputs which constitute the said Goods /Services/Works has been verified by
me and I am responsible for the correctness of the claims made therein.

That in the event of the LC of the Goods/Services/Works mentioned herein is found to be

incorrect and not meeting the prescribed LC norms, based on the assessment of an authority
nominated by IISERT Berhampur and I will be liable as under clause 9(f) of Public Procurement
(Preference to Make in India) Order 2017.

I agree to maintain all information regarding my claim for LC in the Company’s record for a
period of 2 years and shall make this available for verification to any statutory authorities:

i. Name and details of the Local Supplier:

(Registered Office, Manufacturing unit location, nature of legal entity)

ii. Date on which this certificate is issued:

iii. Product for which the certificate is produced:

iv. Procuring agency to whom the certificate is furnished:

v. Percentage of LC claimed:

vi. Name and contact details of the unit of the manufacturer:

For and on behalf of ________________________(Name of firm/ entity)

Authorized signatory

(To be duly authorized by the Board of Directors)

Name, Designation and Contact No.

Page 35 of 47
 Annexure-‘J’
NO RELATIONSHIP CERTIFICATE
(On Company Letterhead)

1. I/We hereby certify that I/We* am/are* related/not related (*) to any officer of IISER
Berhampur. (If Related provide the details of the employee)

2. I/We* am/are* aware that, if the facts subsequently proved to be false, my/our* contract
will be rescinded with forfeiture security deposit and I/We* shall be liable to make goods the loss
or damage resulting from such cancellation.
3. I//We also note that, non-submission of this certificate will render my / our tender liable for
rejection.

Date: Authorized Signatory

Name:
Place: Designation:

Contact No.:

Page 36 of 47
 ANNEXURE-‘K’

ANNUAL MAINTENANCE CONTRACT

We hereby certify that the Annual Maintenance Contract for the equipment, after expiry of
warranty period will be charged as follows :
For Comprehensive AMC

1) 1st year % of the equipment value

2) 2nd year % of the equipment value

3) 3rd year % of the equipment value.

For Non - Comprehensive AMC

1) 1st year % of the equipment value

2) 2nd year % of the equipment value

3) 3rd year % of the equipment value.

We also certify that the spares for the equipment will be available for the equipment for ___
years.

Date: Authorized Signatory

Name:
Place: Designation:
Contact No.:

Page 37 of 47
 Annexure-‘L
ACCEPTANCE OF TENDER TERMS
(To be given on Company Letter Head)
Date: __/__/_____

To,
The Director
Indian Institute of Science Education & Research Berhampur
Berhampur, Distt-Ganjam, Odisha-760010

Sub: Acceptance of Terms & Conditions of Tender

Tender Reference No :

Name of Tender / Work :

Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
‘Tender’ from the web site(s) namely as per your advertisement, given in the above
mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender
documents (including all documents like annexure(s), schedule(s), etc .,), which form part
of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses
contained therein.

3. The corrigendum(s) issued from time to time by your department/ Organization too have
also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender

document(s) / corrigendum(s) in its totality / entirety.
5. I / We certify that all information furnished by our Firm is true & correct and in the event
that the information is found to be incorrect/untrue or found violated, then your
department/ Organization shall without giving any notice or reason therefore or summarily
reject the bid or terminate the contract, without prejudice to any other rights or remedy
including that we can be debarred for a period up to two years as, per Rule 151(iii) of
GFR 2017, in case of false declaration.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

Page 38 of 47
 Annexure-‘M’
FORMAT FOR INTEGRITY PACT
INTEGRITY AGREEMENT

This Integrity Agreement is made at ............... on this ...........day of 20......

BETWEEN
Director IISER Berhampur represented through the Registrar, IISER Berhampur, (Hereinafter
referred as the “Institute/Principal/Owner‟, which expression shall unless repugnant to the
meaning or context hereof include its successors and permitted assigns)
AND
………………………….............................................................................................................
(Name and Address of the Individual/firm/Company) through (Hereinafter referred to as the
(Details of duly authorized signatory)
“Bidder/Contractor” and which expression shall unless repugnant to the meaning or context
hereof include its successors and permitted assigns)
Preamble
WHEREAS the Principal / Owner has floated the Tender (NIT No.------------------------------)
(hereinafter referred to as “Tender/Bid”) and intends to award, under laid down organizational
procedure, contract for………................................................................................(Name of
work) herein after referred to as the “Contract”.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land,
rules, regulations, economic use of resources and of fairness/transparency in its relation with
its Bidder(s) and Contractor(s).
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this
Integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and
conditions of which shall also be read as integral part and parcel of the Tender/Bid documents
and Contract between the parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties
hereby agree as follows and this Pact witnesses as under:
Article 1: Commitment of the Principal/Owner
1) The Principal/Owner commits itself to take all measures necessary to prevent corruption
and to observe the following principles:
a) No employee of the Principal/Owner, personally or through any of his/her family
members, will in connection with the Tender, or the execution of the Contract, demand,
take a promise for or accept, for self or third person, any material or immaterial benefit
which the person is not legally entitled to.
b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity and
reason. The Principal/Owner will, in particular, before and during the Tender process,
provide to all Bidder(s) the same information and will not provide to any Bidder(s)
confidential / additional information through which the Bidder(s) could obtain an
advantage in relation to the Tender process or the Contract execution.

Page 39 of 47
 c) The Principal/Owner shall endeavor to exclude from the Tender process any person,
whose conduct in the past has been of biased nature.

2) If the Principal/Owner obtains information on the conduct of any of its employees which is
a criminal offence under the Indian Penal code (IPC)/Prevention of Corruption Act, 1988
(PC Act) or is in violation of the principles herein mentioned or if there be a substantive
suspicion in this regard, the Principal/Owner will inform the Chief Vigilance Officer and in
addition can also initiate disciplinary actions as per its internal laid down policies and
procedures.

Article 2: Commitment of the Bidder(s)/Contractor(s)

1) It is required that each Bidder/Contractor (including their respective officers, employees
and agents) adhere to the highest ethical standards, and report to the Government /
Department all suspected acts of fraud or corruption or Coercion or Collusion of which it
has knowledge or becomes aware, during the tendering process and throughout the
negotiation or award of a contract.

2) The Bidder(s)/Contractor(s) commit himself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his participation
in the Tender process and during the Contract execution:
a) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm, offer,
promise or give to any of the Principal/Owner’s employees involved in the Tender
process or execution of the Contract or to any third person any material or other benefit
which he/she is not legally entitled to, in order to obtain in exchange any advantage of
any kind whatsoever during the Tender process or during the execution of the Contract.
b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular to
prices, specifications, certifications, subsidiary contracts, submission or non-
submission of bids or any other actions to restrict competitiveness or to cartelize in the
bidding process.
c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC Act.
Further the Bidder(s)/Contract(s) will not use improperly, (for the purpose of competition
or personal gain), or pass on to others, any information or documents provided by the
Principal/Owner as part of the business relationship, regarding plans, technical
proposals and business details, including information contained or transmitted
electronically.
d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses of
agents/representatives in India, if any. Similarly, Bidder(s)/Contractor(s) of Indian
Nationality shall disclose names and addresses of foreign agents/representatives, if
any. Either the Indian agent on behalf of the foreign principal or the foreign principal
directly could bid in a tender but not both. Further, in cases where an agent participates
in a tender on behalf of one manufacturer, he shall not be allowed to quote on behalf of
another manufacturer along with the first manufacturer in a subsequent/parallel tender
for the same item.
e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose (with each tender as
per proforma enclosed) any and all payments he has made, is committed to or intends
to make to agents, brokers or any other intermediaries in connection with the award of
the Contract.

3) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined

Page 40 of 47
 above or be an accessory to such offences.

4) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm indulge in
fraudulent practice means a willful misrepresentation or omission of facts or submission of
fake/forged documents in order to induce public official to act in reliance thereof, with the
purpose of obtaining unjust advantage by or causing damage to justified interest of others
and/or to influence the procurement process to the detriment of the Government interests.

5) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use
Coercive Practices (means the act of obtaining something, compelling an action or
influencing a decision through intimidation, threat or the use of force directly or indirectly,
where potential or actual injury may befall upon a person, his/ her reputation or property to
influence their participation in the tendering process).

Article 3: Consequences of Breach

Without prejudice to any rights that may be available to the Principal/Owner under law or the
Contractor its established policies and laid down procedures, the Principal/Owner shall have
the following rights in case of breach of this Integrity Pact by the Bidder(s)/Contractor(s) and
the Bidder/ Contractor accepts and undertakes to respect and uphold the
Principal/Owner‟s absolute right:
1) If the Bidder(s)/Contractor(s), either before award or during execution of Contract has
committed a transgression through a violation of Article 2 above or in any other form, such
as to put his reliability or credibility in question, the Principal/Owner after giving 14 days’
notice to the contractor shall have powers to disqualify the Bidder(s)/Contractor(s) from the
Tender process or terminate/determine the Contract, if already executed or exclude the
Bidder/Contractor from future contract award processes. The imposition and duration of the
exclusion will be determined by the severity of transgression and determined by the
Principal/Owner. Such exclusion may be forever or for a limited period as decided by the
Principal/Owner.

2) Forfeiture of EMD/Performance Guarantee/Security Deposit: If the Principal/Owner has

disqualified the Bidder(s) from the Tender process prior to the award of the Contract or
terminated/determined the Contract or has accrued the right to terminate/determine the
contract according to Article 3(1), the Principal/ Owner apart from exercising any legal
rights that may have accrued to the Principal/Owner, may in its considered opinion forfeit
the entire amount of Earnest Money Deposit, Performance Guarantee and Security Deposit
of the Bidder/ Contractor.

3) Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder or

Contractor, or of an employee or a representative or an associate of a bidder or Contractor
which constitutes corruption within the meaning of Indian Penal Code (IPC)/Prevention of
Corruption Act, or if the Principal/Owner has substantive suspicion in this regard, the
Principal/Owner will inform the same to law enforcing agencies for further investigation.

Article 4: Previous Transgression

1) The Bidder declares that no previous transgressions occurred in the last 5 years with any
other Company in any country confirming to the anticorruption approach or with Central
Government or State Government or any other Central/State Public Sector Enterprises in
India that could justify his exclusion from the Tender process.
2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the
Tender process or action can be taken for banning of business dealings/ holiday listing of

Page 41 of 47
 the Bidder/Contractor as deemed fit by the Principal/ Owner.

3) If the Bidder/Contractor can prove that he has resorted / recouped the damage caused
by him and has installed a suitable corruption prevention system, the Principal/Owner may,
at its own discretion, revoke the exclusion prematurely.

Article 5: Equal Treatment of all Bidders/Contractors/Subcontractors

1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a commitment
in conformity with this Integrity Pact. The Bidder/Contractor shall be responsible for any
violation(s) of the principles laid down in this agreement/Pact by any of its Subcontractors/
sub-vendors.

2) The Principal/Owner will enter into Pacts on identical terms as this one with all Biddersand
Contractors.

3) The Principal/Owner will disqualify Bidders, who do not submit, the duly signed Pact
between the Principal/Owner and the bidder, along with the Tender or violate its provisions
at any stage of the Tender process, from the Tender process.

Article 6- Duration of the Pact

1) This Pact begins when both the parties have legally signed it. It expires for the
Contractor/Vendor 12 months after the completion of work under the contract or till the
continuation of defect liability period, whichever is more and for all other bidders, till the
Contract has been awarded.

2) If any claim is made/lodged during the time, the same shall be binding and continue to be
valid despite the lapse of this Pacts as specified above, unless it is discharged/determined
by the Competent Authority, IISER Berhampur.

Article 7- Other Provisions

1) This Pact is subject to Indian Law, place of performance and jurisdiction is the
Headquarters of the Division of the Principal/Owner, who has floated the Tender.

2) Changes and supplements need to be made in writing. Side agreements have not been
made.

3) If the Contractor is a partnership or a consortium, this Pact must be signed by all the
partners or by one or more partner holding power of attorney signed by all partners and
consortium members. In case of a Company, the Pact must be signed by a representative
duly authorized by board resolution.

4) Should one or several provisions of this Pact turn out to be invalid; the remainder of this
Pact remains valid. In this case, the parties will strive to come to an agreement to their
original intensions.

5) It is agreed term and condition that any dispute or difference arising between the parties
with regard to the terms of this Integrity Agreement / Pact, any action taken by the
Owner/Principal in accordance with this Integrity Agreement/ Pact or interpretation thereof
shall not be subject to arbitration.
Article 8- LEGAL AND PRIOR RIGHTS

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All rights and remedies of the parties hereto shall be in addition to all the other legal rights
and remedies belonging to such parties under the Contract and/or law and the same shall
be deemed to be cumulative and not alternative to such legal rights and remedies
aforesaid. For the sake of brevity, both the Parties agree that this Integrity Pact will have
precedence over the Tender/Contact documents with regard any of the provisions
covered under this Integrity Pact.
IN WITNESS WHEREOF the parties have signed and executed this Integrity Pact at the
place and date first above mentioned in the presence of following witnesses:

(For and on behalf of Principal/Owner) (For and on behalf of Bidder/Contractor)

WITNESSES:

1. .............................................. 1. ..............................................

2. ............................................... 2. ...............................................
(signature, name and address) (signature, name and address)

Place : Place :

Date : Date :

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 Annexure N
Annexure to Bid Form: Eligibility Declarations
(To be submitted as part of tender/Technical Bid)
(on company letter head)
(Along with supporting documents, if any)

Tender No :
Bidder’s Name: ___________________________
(Address and contact details)
Bidder’s Reference No.__________________
Date:_____________________

Restrictions on procurement from Bidders from a country or countries, or a class of

countries under Rule 144(xi) of the General Financial Rules 2017.

“We have read the clause regarding restrictions on procurement from a Bidder of a country
which shares a land border with India; and solemnly certify that we are not from such a country
or, if from such a country, we are registered with the Competent Authority (copy enclosed). We
hereby certify that we fulfil all requirements in this regard and are eligible to be considered.”
Penalties for false or misleading declarations:
We hereby confirm that the particulars given above are factually correct and nothing is
concealed and also undertake to advise any future changes to the above details. We understood
that any wrong or misleading self-declaration by us would be violation of Code of integrity and
would attract penalties as mentioned in this tender document, including debarment.

_________________________________ (Signature with date)

____________________________
(Name and designation)
Duly authorized to sign Bid for and on behalf of
___________________________________________
(Name & address of the Bidder and Seal of Company

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 CHAPTER – 6 : Checklist: Eligibility Criteria for Bidders
Bidders to indicate whether the following are enclosed/mentioned by striking out the non-relevant option

Envelope-1(Technical-Bid)
(Following documents to be provided as single PDF file)
S. Content Document Page No.
No. Attached in the
attached
document
1 ANNEXURE – A - FORMAT/QUESTIONNAIRE FOR ( Yes /No )
COMPLIANCE OF TERMS AND CONDITIONS
2 ANNEXURE – B - FORMAT OF COMPLIANCE ( Yes /No )
STATEMENT OF SPECIFICATIONS
3 ANNEXURE – C- MANUFACTURER’S ( Yes /No )
AUTHORIZATION FORM
4 ANNEXURE – D- BID SECURING DECLARATION ( Yes /No )
FORM
5 ANNEXURE – E – PREVIOUS SUPPLY ORDER LIST ( Yes /No )
FORMAT
6 ANNEXURE – F - BIDDER INFORMATION FORM ( Yes /No )
7 ANNEXURE – G - BLACKLIST CERTIFICATE ( Yes /No )
8 ANNEXURE – H - CERTIFICATE BY BIDDER- DPIIT ( Yes /No )
REGISTRATION
9 ANNEXURE – I - LOCAL/ NON-LOCAL CONTENT ( Yes /No )
10 ANNEXURE – J - NO RELATIONSHIP CERTIFICATE ( Yes /No )
11 ANNEXURE – K - AMC ( Yes /No )
12 ANNEXURE – L- ACCEPTANCE OF TENDER TERMS ( Yes /No )
13 SELF-ATTESTED COPY OF GST NUMBER (AS ( Yes /No )
APPLICABLE)
14 TENDER TERMS & CONDITIONS ACCEPTANCE ( Yes /No )
SIGNED WITH OFFICIAL SEAL IS ATTACHED

Envelope-2 (Financial-Bid)
S. Documents Content File Type Document
No. Attached

1 Financial Bid Price bid should be submitted in Excel (BOQ) .xls ( Yes /No )
Format

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 IMPORTANT NOTICE

TENDERERS RESPONDING TO THIS ENQUIRY SHALL BE DEEMED TO BE

AGREEABLE TO THE TERMS AND CONDITIONS HEREIN CONTAINED. THESE
TERMS AND CONDITIONS SHALL BE BINDING ON THE SUCCESSFUL
TENDERER.CONDITIONAL TENDERS ARE LIABLE TO BE REJECTED. IISER
BERHAMPUR WILL PROCESS THE TENDER AS PER IISER BERHAMPUR STANDARD
PROCEDURES. THE DIRECTOR OF THE INSTITUTE RESERVES THE RIGHT TO
REJECT ANY OR ALL OR PART OF TENDER WITHOUT ASSIGNING ANY REASON AND
SHALL ALSO NOT BE BOUND TO ACCEPT THE LOWEST TENDER. IISER
BERHAMPUR WOULD NOT BE UNDER ANY OBLIGATION TO GIVE ANY
CLARIFICATIONS TO THE AGENCIES WHOSE BIDS ARE REJECTED.

I agree to all terms and conditions mentioned in the tender document of the Institute

Signature of the Tenderer

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Signature Not Verified
Digitally signed by SUDHIRA PANDA
Date: 2024.11.18 10:34:53 IST
Location: eProcure-EPROC
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