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Report Writing Assignment-1

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owaiszulfiqar123
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4 views

Report Writing Assignment-1

Uploaded by

owaiszulfiqar123
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 4

2020

REPORT WRITING

Submitted To: Mam Riffat


Submitted By: M.Osama Danish
Roll Number: 16 (SE)
Session: 2019-2023
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Step 1: Decide on the 'Terms of reference'


To decide on the terms of reference for your report, read your instructions and any other
information you've been given about the report, and think about the purpose of the
report:
 What is it about?
 What exactly is needed?
 Why is it needed?
 When do I need to do it?
 Who is it for, or who is it aimed at?

This will help you draft your Terms of reference.

Step 2: Decide on the procedure


This means planning your investigation or research, and how you'll write the report. Ask
yourself:
 What information do I need?
 Do I need to do any background reading?
 What articles or documents do I need?
 Do I need to contact the library for assistance?
 Do I need to interview or observe people?
 Do I have to record data?
 How will I go about this?

Answering these questions will help you draft the procedure section of your report,
which outlines the steps you've taken to carry out the investigation.

Step 3: Find the information


The next step is to find the information you need for your report. To do this you may
need to read written material, observe people or activities, and/or talk to people.

Make sure the information you find is relevant and appropriate. Check the assessment
requirements and guidelines and the marking schedule to make sure you're on the right
track. If you're not sure how the marks will be assigned contact your lecturer.

What you find out will form the basis, or main body, of your report – the findings.

Step 4: Decide on the structure


Reports generally have a similar structure, but some details may differ. How they differ
usually depends on:
 The type of report – if it is a research report, laboratory report, business report,
investigative report, etc.
 How formal the report has to be.
 The length of the report.
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Depending on the type of report, the structure can include:

 A title page.
 Executive summary.
 Contents.
 An introduction.
 Terms of reference.
 Procedure.
 Findings.
 Conclusions.
 Recommendations.
 References/Bibliography.
 Appendices.
 The sections, of a report usually have headings and subheadings, which are
usually numbered

Step 5: Draft the first part of your report


Once you have your structure, write down the headings and start to fill these in with the
information you have gathered so far. By now you should be able to draft the terms of
reference, procedure and findings, and start to work out what will go in the report’s
appendix.

Findings

The findings are result of your reading, observations, interviews and investigation. They
form the basis of your report. Depending on the type of report you are writing, you may
also wish to include photos, tables or graphs to make your report more readable and/or
easier to follow.

Appendices

As you are writing your draft decide what information will go in the appendix. These are
used for information that:
 Is too long to include in the body of the report, or
 Supplements or complements the information in the report. For example,
brochures, spreadsheets or large tables.

Step 6: Analyse your findings and draw conclusions


The conclusion is where you analyse your findings and interpret what you have found.
To do this, read through your findings and ask yourself:
 What have I found?
 What's significant or important about my findings?
 What do my findings suggest?

For example, your conclusion may describe how the information you collected explains
why the situation occurred, what this means for the organization, and what will happen if
the situation continues (or doesn't continue).
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Step 7: Make recommendations


Recommendations are what you think the solution to the problem is and/or what you
think should happen next. To help you decide what to recommend:

 Reread your findings and conclusions.


 Think about what you want the person who asked for the report should to do or
not do; what actions should they carry out?
 Check that your recommendations are practical and are based logically on your
conclusions.
 Ensure you include enough detail for the reader to know what needs to be done
and who should do it.

Your recommendations should be written as a numbered list, and ordered from most to
least important.

Step 8: Draft the executive summary and table of contents


Some reports require an executive summary and/or list of contents. Even though these
two sections come near the beginning of the report you won't be able to do them until
you have finished it, and have your structure and recommendations finalised.

An executive summary is usually about 100 words long. It tells the readers what the
report is about, and summaries the recommendations.

Step 9: Compile a reference list


This is a list of all the sources you've referred to in the report and uses APA referencing.

Step 10: Revise your draft report


It is always important to revise your work. Things you need to check include:

 If you have done what you were asked to do. Check the assignment question,
the instructions/guidelines and the marking schedule to make sure.
 That the required sections are included, and are in the correct order.
 That your information is accurate, with no gaps.
 If your argument is logical. Does the information you present support your
conclusions and recommendations?
 That all terms, symbols and abbreviations used have been explained.
 That any diagrams, tables, graphs and illustrations are numbered and labelled.
 That the formatting is correct, including your numbering, headings, are consistent
throughout the report.
 That the report reads well, and your writing is as clear and effective as possible.

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