Purpose of The Diploma (Project Management Course - Level 1) Basic Reference of The Course
Purpose of The Diploma (Project Management Course - Level 1) Basic Reference of The Course
Purpose of The Diploma (Project Management Course - Level 1) Basic Reference of The Course
What’s a Project ?
•Performed by People
•Temporary •Ongoing
•Resources constrained •Repetitive
•Unique
•Planned, executed & controlled
PROJECT OPERATION
TEMPORARY
CO
TIM
ST
RESOURCES
PERFORMANCE / TECHNOLOGY
QUALITY
MANAGEMENT
Management have generally five main
functions or principles
– Planning
– Organizing
– Staffing
– Executing
– Controlling
PROJECT MANAGEMENT
Project Integration Project Scope Project Time Project Cost Project Quality Project H.R. Project Comm. Project Risk Project Procuement
Management Management Management Management Management Management Management Management Management
Ensure
timely,appropriate
generation,
Ensure that the Ensure that the
Ensure that all Ensure that the Make the most collection, Identification, Acquire goods
project include all Ensure timely project will satisfy
project element project is effective use of dissemination, analyzing and and services from
the work required completion of the the needs for
are properly completed within the people storage and respond to outside the
and only the work project which it was
coordinated the approved cost involved ultimate project risk organization
required under taken
dispostion of
project
information
> Project Plan > Initiation >Activity > Resource > Quality Planning > Organizational > Comm. Planning > Risk > Pocurment
Development Defination Planning Planning Identification Planning
> Project Plan > Scope Planning > Activity > Cost Estimate > Quality Asurance > Staff > Information > Risk > Solicitation
Execution Sequence Acquisation Distribution Quantification Planning
> Project Plan > Scope Defination > Activity > Cost Budgeting > Quality Control > Team > Performance > Risk Response > Solicitation
Control Duration Estimate Devolpment Reporting Devolpment
> Scope > Schedule > Cost Control > Administrative > Risk Response > Source Selection
Verification Devolpment Closure Control
> Scope Change > Schedule > Contract
Control Control Administrative
> Contract Close-
out
PROJECT PHASES AND
PROJECT LIFE CYCLE
Because Projects:
Are unique
Involving a degree of uncertainty
Deliverable:
Is a work product which is
- Tangible
- Verifiable
PROJECT PHASES
A Project Phases is marked by a review of
- Key Deliverables
- Project Performance
In order to
- Determine if the project should continue
into its next phase
- Detect and correct errors
Project Manager
Performing Organization
Sponsor
KEY GENERAL MANAGEMENT
SKILLS
Leading
Communicating
Negotiating
Problem Solving
– Sender responsibility
Making the information clear, unambiguous, and complete
The receiver can receive it correctly
– Receiver responsibility
Making sure that the information is received in its entirety.
Making sure that the information is understood correctly
KEY GENERAL MANAGEMENT
SKILLS
Communicating
– Communicating Dimensions
Written and Oral
Internal and External
Formal (reports) and Informal (memos and ad hoc
conversations)
Vertical and Horizontal (with peers)
KEY GENERAL MANAGEMENT
SKILLS
Negotiating (is conferring with other in order to
come to terms or reach an agreement)
• Decision making
• Analyzing the problem to identify viable solutions, and
then making a choice from among them
KEY GENERAL MANAGEMENT
SKILLS
Influencing the Organization
Processes Processes
Execution
Processes
Controlling
processes
Closing
Processes
PROJECT MANAGEMENT
PROCESSES
Project Groups
– Initiating Processes
Committing the organization to begin the next
phase of the project
PROJECT MANAGEMENT
PROCESSES
Project Groups
– Planning Processes
Devising and maintaining a workable
scheme to accomplish the business need
the project was undertaken to address
PROJECT MANAGEMENT
PROCESSES
Project Groups
– Executing Processes
Coordinate People and other
resources to carry out the plan
PROJECT MANAGEMENT
PROCESSES
Project Groups
– Controlling Processes
Ensuring that the project objectives
are met by …,….&….
PROJECT MANAGEMENT
PROCESSES
Project Groups
– Closing Processes
Formalizing acceptance of the project
and bringing it to an orderly end
Initiating Processes
Core Processes P
l
a
n
n
i
Initiation n
g
Facilitating Processes
I
n
Planning Processes
i
Core Processes E
t
x
i
Activity e
a Scope Project
Sequence Schedule c
t Planning Plan
Developm u
i Activities Develop
Activity ent t
n Definition ment
Scope Duration i
g
Definition Estimate n
Resource g
Cost
Planning Cost Budgeting
Estimate
C
o Facilitating Processes
n Risk
Quality Commun. Risk Risk
t Planning planning quantificat. Response
Identificat.
r
o Organizat. Staff Procurement Solicitation
Plan Plan
l Planning Acquisition
P
l
Executing Processes
a
n Core Processes
n C
i o
n n
g t
Project r
plan o
Executing l
C
o Facilitating Processes
n Source
Information Team Solicitation. Contract
t distribution Development Selection. Admin.
r
o Quality Scope
l Assurance Verification
Controlling Processes
Core Processes P
l
a
n
Performance Overall Change n
Reporting Control i
n
g
E
x
e C
c l
u Facilitating Processes
o
t Scope Schedule s
i Change Control Risk Cost i
n Control Response Control n
g Quality Control g
Control
Controlling Processes
Core Processes
Contract Administrative
Close out Closure
C
o
n
t
r Facilitating Processes
o
l
l
i
n
g
Project Integration Management
Project Plan Development Project Plan Execution Overall Change Control
Inputs Inputs Inputs
1-Other planning outputs 1-Project plan 1-Project plan
2-Historical information 2-Supporting detail 2-Performance reports
3-Organizational policies 3-Organizational policies 3-Change requests
4-Constraints 4-Corrective actions Tools and Techniques
5-Assumptions Tools and Techniques 1-Change control system
Tools and Techniques 1-General management skills 2-Configuration management
1-Project Planning Methodology 2-Product skills and knowledge 3-Performance management
2-Stakeholder skills and knowledge 2-work authorization system 4-Additional planning
3-Project management information 4-Status review meetings 5-Project management information
system (PMIS) 5-Project management information system
Outputs system (6-Organizational procedure Outputs
1-Project plan Outputs 1-Project plan updates
2-Supporting detail 1-Work result 2-Corrective action
2-Change request 3-Lesson learned
PROJECT INTEGRATION MANAGEMENT
Project Plan Development
Cost Control
Inputs
1-Work breakdown structure (WBS)
2-Performance reports
3-Change requests
4-Scope management plan
Tools and Techniques
1-Scope change control system
2-Performance measurements
3-additional planning
Outputs
1-Scope changes
2-Corrective action
3-Lesson learned
PROJECT COST MANAGEMENT
Resource Planning