5'S

THE 5S.
This is a method used in good housekeeping that aims to organize

offices, rooms, warehouse and other workstation to achieve efficiency in the
company workflow. Simple to talk about but in reality this is one of the hardest
method in TQM since it requires a habit of letting go of unnecessary things and
keeping what is important. For us Filipinos, this is hard since we usually practice
to keep things as memoirs. 5S promotes:
• Foolproof systems
• Standard policies, rules and regulations
• Healthy work culture at the organization
• Reduces waste and non-value activity
• Worker’s morale increase
• Customer perception on company products improve
• Organizational efficiency increased
• Lesser waste and better quality
• Faster lead times
Benefits of implementing 5S.
• Improved profitability
• More efficient workforce
• Better service
• Safer workplace
SEIREI (SORT). This means the identification of items that is still
valuable to the company. Only necessary ones are kept for
continued use which means that unnecessary ones should be
disposed or kept in storage out in the office. This process lead to
fewer hazards and less clutter that might interfere with productive
work. Label the items as “Necessary”, “Critical”, “Most important”,
“Not needed Now”, “Useless” and so on.
Consequences of Not Practicing Sorting
1.The unnecessary messes the place and the necessary are hard to find;
2.Every place can only contain so much.
3.Mess sometimes causes misidentification.
Steps in Sorting.
1.Do a Red tagging activity, label all unneeded items with conspicuous red
tags.
2.Store the needed items in the following storage sites:
 Ready-access storage (needed in 1-6 months)
 Remote storage (needed in more than 6 months)
3.Discard/dispose the red-tagged (unnecessary items).
4.Discard remote storage items by the box load at the end of the storage period.
SET IN ORDER (SEITON). Refers to straightening and orderliness. After
sorting, the next step is to arrange the necessary things in an effective and
efficient manner by using the principles of ergonomics. The focus is on efficient
and effective storage methods and the requirement for a tidy workplace. Also
known as “demarcation and labeling of place”.
In the case of items which have been processed as needed, they must be stored in
the appropriate position to ensure quick and rapid retrieval. Orderliness goals
may involve any of the following:
• SPACES – Floors, walkways, operation areas, walls, shelves, warehouses;
• PRODUCTS – raw materials, procured parts for machinery, in- process
inventory, assembly parts, semi-finished products, finished products;
• EQUIPMENT – machines, tools, jigs, gauges, carts, conveyance tools, work
tables, cabinets, chars
Visual Methods of Orderliness
• The Signboard Strategy – indicate where, what, and how many
necessary items go where, to make the facility more orderly.
Specific places – “where things go”. Specific items – “what things”.
Specific amounts – “how many things”;
• The Painting Strategy – That involves separating the walking
areas of the warehouse (walkways) from its job areas (operational
areas) using some of the following: dividing lines, door lines,
product markings, carts, job tables and tiger signs (yellow & black
colored lines).
Consequences of not Practicing Setting in Order
• Things are rarely obtainable when needed;
• Items are misplaced in stores;
• Items that are defectives and good ones get mixed up;
• Accidents or near-accidents take place due to mess;
• Visual control of the shop floor is not feasible;
• At times, production is lost because an item necessary is
available but cannot be seen; and
• In some offices, important records may not be traceable. This can
lead to loss, and embarrassment.
SHINE (SEISO). Stands for sweeping and cleanliness. At the end of each
shift, a work area is cleaned up and everything is restored to its place.
Maintaining cleanliness should be a daily work not a special activity.It is the
comprehensive cleaning of the area tools, machines and other equipment to
make certain that everything is returned to a “nearly new” status.Follow up
cleaning is compulsory in order to maintain this improvement.A “shining”
work environment will lead to great efficiency gains.
Phases of Shine
• Daily Cleanliness
• Determine cleanliness targets
• Determine cleanliness assignments
• Determine cleanliness methods and tools
• Implement cleanliness
• Cleanliness inspection
• Maintenance
STANDARDIZE (Seiketsu). Translate as “standards”. Standards refers
to making all the cleaning, control and improvement processes a
customary activity in the workplace, allowing for control and
consistency. Standardize can be interpreted as continuing to work on the
first three 5S continually and every day. Work practices should be
consistent and standardized.
Consequences of not practicing Standardizing:
• Good health and safety need the practice of standardizing;
• Harmful chemicals, dusty chemicals, fumes and the likes can make it an
unsafe place to work in;
• Washing thoroughly and cleaning a place makes the workplace
enjoyable; and
• Personal hygiene is indispensable for healthy workplace.
SUSTAIN (Shitsuke). Shitsuke, means maintaining the process to
retain long-term kaizen goals and to retaining and reviewing
standards. Sustaining requires the practice of establishing clear and
systematic processes, and implementing them. This stage is
explained by illustration, because it is not the individual worker but
the manager / owner himself who is eventually liable for any 5S
backsliding.
Consequences of not practicing Standardizing:
• If standardizing is not practiced, then the first 4-S would
backslide;
• Lack of standards will affect all activities related to safety and
quality;
The manager/owner of the business may employ the following measures:
• The CEO shall assume full accountability for the introduction and execution of 5S.
• Discuss the 5S's before everybody understands it. Emphasize that 5S is the path to
sustainability for the business because of its realistic approach to reducing waste and
creating savings.
• Promote business-wide engagement, including but not limited to: 5S Poster making
contest, 5S badge making contest, 5S logo contest, 5S Ideas contest, 5S Day, 5S Work
Client plant walk, and 5S snapshots.
• Render management tasks and orderliness as visible as practicable. When red-tagging
and creating signboards, be vigilant, diligent, fast and ruthless.
• Manage the aversion of people to 5S: offer opportunities at any moment. Offer diligent
reviews, and accept them. Be respectful. Be nice. Right now and slack-off on 5S
parameters. Stick to hands-on strategy, here-and-now. Eventually, improvement requires
commitment and passion.
THANK YOU
FOR LISTENING!

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THE 5S.

This is a method used in good housekeeping that aims to organize

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