OAIS

Este estudo analisa o Audit and Certification of Trustworthy Digital Repositories (ACTDR) e considera sua pertinência no processo de auditoria de Repositórios Arquivísticos Digitais Confiáveis (RDC-Arqs ) com ênfase nos aspectos relacionados à infraestrutura organizacional. Sendo assim, tem-se por objetivo realizar uma síntese dos requisitos de auditoria a serem cumpridos por um RDC-Arq que segue o modelo Open Archival Information System (OAIS). Igualmente, pretende-se esclarecer os requisitos arquivísticos subentendidos no ACTDR. A metodologia utilizada parte do levantamento bibliográfico de materiais previamente publicados, o qual consiste na seleção de livros, publicações técnicas e artigos científicos recuperados através da ferramenta de pesquisa Google Scholar. Logo, obtém-se um artigo de revisão, com caráter assistemático, capaz de descrever e contextualizar os requisitos de infraestrutura organizacional, preconizados pelo ACTDR, no âmbito da Arquivística. Por fim, este estudo fornece subsídios estimular a discussão e a compreensão da infraestrutura organizacional no processo de auditoria dos RDC-Arqs. Dessa forma, reafirma a convergência entre OAIS, ACTDR e a Arquivística, a qual coaduna no RDC-Arq.


ORGANIZATIONAL INFRASTRUCTURE REQUIRED FOR THE TRUSTWORTHY DIGITAL ARCHIVAL REPOSITORY: a dialog with ISO 16363

Abstract: this study examines the Audit and Certification of Trustworthy Digital Repositories (ACTDR) and its relevance in the process of auditing Trustworthy Digital Archival Repositories (TDR-Arqs) with emphasis on aspects related to the organizational infrastructure. Therefore, the objective is to perform the synthesis of the audit requirements to be fulfilled by the TDR-Arq that follows the Open Archival Information System (OAIS) model. In addition, it is intended to clarify the archival requirements implied in the ACTDR. The methodology used is part of a bibliographical survey of previously published materials, which consists of the selection of books, technical publications and scientific articles retrieved through the Google Scholar research tool. Therefore, a review article, with a no systematic character, is able to describe and contextualize the organizational infrastructure requirements, as recommended by the ACTDR, within Archival science. Finally, this study provides insights to stimulate discussion and understanding of organizational infrastructure in the TDR-Arqs audit process. In this way, it reaffirms the convergence between OAIS, ACTDR and Archival science, which is in line with TDR-Arq.

Objetivo. Este estudo realiza uma breve reflexão sobre a preservação de documentos arquivísticos digitais, destacando a relação entre as políticas institucionais, as estratégias de preservação digital, e os sistemas informatizados de gestão e preservação.

Método. Consiste no levantamento bibliográfico de materiais previamente publicados das áreas de Arquivologia e Ciência da informação, resultando em um artigo de revisão assistemática. As fontes consultadas consistem em livros, teses, textos em sites da internet e artigos científicos de periódicos indexados no Google Scholar, com um recorte temporal referente aos últimos vinte anos.

Resultados. A literatura pesquisada conduz a necessidade de se definir, previamente, as políticas de preservação digital, e após, implementaros sistemas informatizados para gestão e preservação, mantendo altos níveis de interoperabilidade. Além disto, salienta-se a questão de manter uma cadeia de custódia ininterrupta que contemple as três idades do ciclo de vida dos documentos.

Conclusões. Este estudo sintetiza aspectos de um sistema de preservação digital gerido basicamente em duas etapas distintas, porém interoperáveis. Desta forma, reforça as discussões sobre a cadeia de custódia documental e interoperabilidade entre as normas, os sistemas informatizados e os demais softwares utilizados no acervo.


Abstract
Objective. This study makes a brief reflection on the preservation of digital records, highlighting the relationship between institutional policies, digital preservation strategies, and computerized systems of management and preservation.

Method. It consists of the lifting of  bibliographic material previously published in the areas of Archival Science and Information Science, resulting in an unsystematic review article. Consulted sources consist of books, theses, texts on websites and scientific journal articles indexed in Google Scholar, with a time frame for the last twenty years.

Results. The literature leads to the need to define in advance the policies of digital preservation, and after, implementing computerized systems for management and preservation, maintaining high levels of interoperability. In addition, it is noted the issue of keeping an unbroken chain of custody covering the three ages of the document life cycle.

Conclusions. This study synthesizes aspects of a digital preservation system basically managed in two distinct stages, but interoperable. This reinforces the discussions on the chain of documentary custody and interoperability between standards, computerized systems and other software used in the collection.

Resumen

Este artículo tiene como objetivo llevar a cabo una reflexión sobre el uso de estándares abiertos dentro de las colecciones, específicamente con respecto al software, formatos de archivo y sistemas de gestión y conservación. Así, se busca explorar los requisitos que deben ser considerados en la producción y conservación de los documentos para colocarlos en una política de preservación. Desde un punto de vista metodológico, este estudio es una investigación aplicada que lleva a cabo una revisión bibliográfica de los materiales publicados anteriormente en la que los datos se analizaron cualitativamente. Se inicia con un análisis que va de lo general a lo específico a partir del ámbito de la preservación digital, a través de las estrategias y políticas
para llegar a la importancia del uso de estándares abiertos.

Abstract
This paper provides a reflection on the use of open standards within collections, specifically with regard to software, file formats and management and preservation systems, exploring requirements of a preservation policy for the production and preservation of documents. The applied methodology deployed in this research entails a literature review from which data is gathered and subjected to qualitative analysis, which moves from the general to the specific, i.e., from examining the scope of digital preservation to the strategies and policies in order to argue the importance of using open standards.

There is a growing interest among academic institutions in collecting,
preserving, and creating value-added services from digital content produced in teaching and research. Institutional repositories” is a new concept for collecting, managing, disseminating, and preserving scholarly works created in digital form by faculty and students in individual universities and colleges. It is born out of problems with the current scholarly communication model structured by commercial journal publishers and vendors. To properly implement these repositories, libraries will need to recruit librarians who possess digital collection management and Open Archive Information System (OAIS) management skills. In addition, training faculty and students to use OAIS, helping them to prepare their digital products, involving them in institution-wide policymaking, and setting repository goals would be some of the new tasks that libraries will face.
The first part of the paper describes the basic aspects of Institutional
Repositories, its genesis, its worldwide developments, and information
the infrastructure required for creating Institutional Repositories (IRs).The second part highlights the initiatives taken by Indian Universities and Institutions of higher learning and national importance for establishing IRs. Some aspects of policy decisions, initiatives of library and information professionals, their proper training for handling these projects and awareness of creating IRs among the faculty and students have also been focused in brief.