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Spreadsheets

Spreadsheet Basics
Words to Know: Spreadsheet Column Row Cell Cell Address

Used to organize and analyze information Made up of columns and rows Columns and rows intersect to form cells Column letter plus row number makes cell address

Spreadsheet Basics
Words to Know:
Column A

Spreadsheet Column Row Cell Cell Address

Row 1 Row 2 Row 3

A7

B4

C10

D5

Cells with addresses

Spreadsheet Basics
Words to Know:
Entry Bar: Area where the text, number, or formula in the active cell is displayed. Also called the Formula Bar

Entry Bar Active Cell Format Alignment

Active Cell: Cell in use, address shown beside formula bar Format: A change in the appearance of a value or label in a cell. In this example, cell A1 is bold. Cell D7 is formatted to display as a percentage.

Alignment: The placement of information within a cell at the left edge, right edge, or centered. In this example, the cells in column A are centered. The cells in column B are right aligned.

Spreadsheet Basics
Words to Know: Cell range Column width
Column Heading

Cell Range: A continuous group of selected cells. This range includes cells A1 through D10.

Row Heading

Column Width: Column widths may be varied to display data correctly.

Tip:
To select an entire column or row, click on the column or row heading.

Spreadsheet Formulas
A combination of values or cell references and mathematical operators Mathematical Operators: + - * / Formulas begin with an equal sign The actual formula displays in the entry bar The results of the formula display in the cell

Spreadsheet Formulas
Words to Know:
Formula: Combination of values or cell references and mathematical operators such as +, -, /, *

Formula Mathematical Operators

The formula displays in the entry bar. This formula is used to add the values in the four cells. The sum is displayed in cell B7.

The results of a formula display in the cell.

Spreadsheet Formulas
Examples of formulas:
Add cells B4, C4, D4, and E4: =B4+C4+D4+E4
Subtract cell F10 from cell F9: =F9-F10 Multiply cells A3 and A4: =A3*A4 Divide cell D5 by cell D6 =D5/D6

Always use cell references instead of values in your formulas! That way, when the values change the formulas gets updated.

Spreadsheet Functions
Functions are built-in shortcuts for making calculations with a range of cells:
Most common is SUM (used to add cells) AUTOSUM button adds in one step

AVERAGE function finds the average by adding the numbers and dividing by the number of items
MIN function finds the minimum value in a range

MAX function finds the maximum value in a range

Spreadsheet Functions
Some Sample Functions
Add together cells B3 through B7
=SUM(B3:B7)

Find the average of cells D4 through D8

Find the minimum value in the cell range E43:E52

Find the maximum value in the cell range E43:E52

AVERAGE Function
There are three ways to find the average of the cell range A1:A5:
=AVERAGE(A1:A5) =(A1+A2+A3+A4+A5)/5

=SUM(A1:A5)/5

The MEDIAN Function

The MEDIAN average is the number found in the middle of a sorted list:
$40,000 $63,000 $74,000 $85,000 $98,000
The median is $74,000 because it is in the middle of the list.

The median is $140,000: the mean average of the two center numbers. ($120,000+$160,000)/2=$140,000

$100,000 $110,000 $120,000 $160,000 $220,000 $240,000

Functions In Action
The SUM function is used to find the total of cells C3, C4, C5 and C6.

The same calculation could be done using a mathematical operator: =C3+C4+C5+C6