Lesson 2.1 ICF 9 Formatting Text and Numbers

Formatting of Cell Structures
Modifying Cell Structures

Cells are the basic building blocks of a worksheet. Cells can contain a variety of content such
as text, formatting attributes, formulas, and functions.
To Insert Content
1. Click a cell, and then type data in that cell.
2. Press ENTER or TAB to move to the next cell.
To Delete Content Within Cells:
1. Select the cells which contain content you want to delete.
2. Click the Clear command on the ribbon. A dialog box will appear.
3. Select Clear Contents. Or
4. You can also use your keyboard's Backspace key to delete content from a single
cell or Delete key to delete content from multiple cells.
To Delete Cells:
1. Select the cells that you want to delete.
2. Choose the Delete command from the ribbon.
To Copy and Paste Cell Content:
1. Select the cells you wish to copy.
2. Click the Copy command. The border of the selected cells will change appearance.
3. Select the cell or cells where you want to paste the content.
4. Click the Paste command. The copied content will be entered into the highlighted cells.
To Cut and Paste Cell Content:
1. Select the cells you wish to cut.
2. Click the Cut command. The border of the selected cells will change appearance.
3. Select the cells where you want to paste the content.
4. Click the Paste command. The cut content will be removed from the original cells and
entered into the highlighted cells.
Note: There are more Paste options that you can access from the drop-down menu on
the Paste command. These options may be convenient to advanced users who are working
with cells that contain formulas or formatting.
To Access Formatting Commands by Right-Clicking:
1. Select the cells you want to format.
2. Right-click on the selected cells. A dialog box will appear where you can easily access
many commands that are on the ribbon.
To Drag and Drop Cells:
1. Select the cells that you wish to move.
2. Position your mouse on one of the outside edges of the selected
changes from a white cross
to a black cross with 4 arrows.
3. Click and drag the cells to the new location.
4. Release your mouse and the cells will be dropped there.
cells.
The
mouse
To Use the Fill Handle to Fill Cells:

1. Select the cell or cells containing the content you want to use. You can fill cell content
either vertically or horizontally.
2. Position your mouse over the fill handle so that the white cross
becomes a black cross
.
3. Click and drag the fill handle until all the cells you want to fill are highlighted.
4. Release the mouse and your cells will be filled.
Formatting Text
Many of the commands you will use to format text can be found in the Font, Alignment, and
Number groups on the ribbon. Font commands let you change the style, size, and color of
text. You can also use them to add borders and fill colors to cells. Alignment commands let
you
format
how
text
is
displayed
across
cells
both
horizontally
and
vertically. Number commands let you change how selected cells display numbers and dates.
To Change the Font:
1. Select the cells you want to modify.
2. Click the Font drop-down arrow, font menu will appear.
3. Select the font you want to use.
To Change the Font Size:
2. Click the Size drop-down arrow, size menu will appear.
3. Select the size you want to use.
Note: You can also use the Grow Font and Shrink Font commands to change the size.
To Use the Bold, Italic, and Underline Commands:
2. Click the Bold (B), Italic (I), or Underline (U) command on the Home tab.
To Add a Border:
1. Select the cells or range of cells you want to modify.
2. Click the Borders drop-down arrow to display list of borders style appears.
3. Select the border style you want to use.
Note: You can draw borders and change the line style and color of borders with the Draw Borders
tools at the bottom of the Borders drop-down menu.
To Change the Font Color:
2. Click the Font color drop-down arrow, font color menu will appear.
3. Select the font color you want to use.
To Add a Fill Color:
2. Click the Fill color drop-down to display list of colors
3. Select the fill color you want to use.
To Change Horizontal Text Alignment:
2. Select one of the three horizontal Alignment commands on the Home tab.
Align Text Left: Aligns text to the left of the cell.

Center: Aligns text to the center of the cell.
Align Text Right: Aligns text to the right of the cell.
To Change Vertical Text Alignment:

2.
Select one of the three vertical Alignment commands on the Home tab.
Top Align: Aligns text to the top of the cell.

Middle Align: Aligns text to the middle of the cell.
Bottom Align: Aligns text to the bottom of the cell.
Note: By default, numbers align to the bottom-right of cells and words or letters align to the
bottom-left of cells.
Formatting Numbers and Dates

One of the most useful features of Excel is its ability to format numbers and dates in a variety of
ways. For example, you might need to format numbers with decimal places, currency symbols
($), percent symbols (%), etc.
To Format Numbers and Dates:
2. Click the Number Format drop-down found in Number group.
3. Select the number format you want.
Format
Description
General
The default number format that Excel applies when you type a number.
Number
Used for the general display of numbers. You can specify the number of
decimal places that you want to use, whether you want to use a thousands
separator, and how you want to display negative numbers.
Currency
Used for general monetary values and displays the default currency symbol
with numbers. You can specify the number of decimal places that you want
to use, whether you want to use a thousands separator, and how you want
to display negative numbers.
Accounti
ng
Also used for monetary values, but it aligns the currency symbols and
decimal points of numbers in a column.
Date
Displays date and time serial numbers as date values, according to the type
and locale (location) that you specify. Date formats that begin with an
asterisk (*) respond to changes in regional date and time settings that are
specified in Control Panel. Formats without an asterisk are not affected by
Control Panel settings.
Format
Description
Time
Displays date and time serial numbers as time values, according to the type
and locale (location) that you specify. Time formats that begin with an
asterisk (*) respond to changes in regional date and time settings that are
specified in Control Panel. Formats without an asterisk are not affected by
Control Panel settings.
Percenta
ge
Multiplies the cell value by 100 and displays the result with a percent (%)
symbol. You can specify the number of decimal places that you want to use.
Fraction
Displays a number as a fraction, according to the type of fraction that you

specify.
Scientific
Displays a number in exponential notation, replacing part of the number

with E+n, where E (which stands for Exponent) multiplies the preceding
number by 10 to the nth power. For example, a 2-decimal Scientific format
displays 12345678901 as 1.23E+10, which is 1.23 times 10 to the 10th
power. You can specify the number of decimal places that you want to use.
Text
Treats the content of a cell as text and displays the content exactly as you
type it, even when you type numbers.
Special
Displays a number as a postal code (ZIP Code), phone number, or Social

Security number.
Custom
Allows you to modify a copy of an existing number format code. Use this
format to create a custom number format that is added to the list of number
format codes.

Lesson 2.1 ICF 9 Formatting Text and Numbers

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Lesson 2.1 ICF 9 Formatting Text and Numbers

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Formatting of Cell Structures

Modifying Cell Structures

To Use the Fill Handle to Fill Cells:

Align Text Left: Aligns text to the left of the cell.

To Change Vertical Text Alignment:

Top Align: Aligns text to the top of the cell.

Formatting Numbers and Dates

Displays a number as a fraction, according to the type of fraction that you

Displays a number in exponential notation, replacing part of the number

Displays a number as a postal code (ZIP Code), phone number, or Social

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