Microsoft Office 2010 – Illustrated

Understanding Essential
Computer Concepts
 Objectives

• Investigate types of computers

• Examine computer systems
• Investigate data representation
• Understand memory
• Understand storage media

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 2

 Objectives

• Examine input devices

• Examine output devices
• Explore data communications
• Learn about networks
• Learn about security threats

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 3

 Objectives

• Learn about networks

• Learn about security threats

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 4

 Defining Computers

A computer is an electronic device

that:
• accepts information and instructions
from a user
• processes data
• stores data for later retrieval
• produces output

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 5

 Investigating Types of
Computers
The categories of computers are:
• Personal computers (PCs)
• Desktops
• Notebooks (Laptops)
• Tablet PCs
• Subnotebooks (Ultraportables or Minis)
• Slates
• Hand-helds
• Smartphones
• MP3 players
• Mainframes
• Supercomputers

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 6

 Investigating Types of
Computers
Personal computers (PCs) are used for general computing
tasks, usually for home or office use.
Hand-held computers fit in the palm of your hand and run
on batteries.
Mainframes are used by larger companies to provide
centralized storage, processing, and management for large
amounts of data.
Supercomputers are the largest and fastest of computers,
and can process an enormous volume of data.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 7

 Investigating Types of Computers
• Notebook
computer
• also referred to
as a laptop
computer
• small
• lightweight
• portable

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 8

 Investigating Types of Computers
• Smartphones
• used to make and
receive phone
calls
• also used to
connect to the
Internet, to check
email, and to
maintain an
electronic
appointment book

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 9

 Investigating Types of Computers
Supercomputers are the largest and fastest of
computers, and can process an enormous
volume of data.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 10

 Examining Computer Systems
A computer system is made up of:

• Hardware—the physical components

• Software—the programs or lists of

instructions
• Operating system—special software
that controls basic input and output

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 11

 Examining Computer Systems

• Architecture or configuration is the

design of the computer.
• As in, what does the computer consist
of?

• Specifications are the technical details

about each component.
• As in, how big is the monitor?

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 12

 Examining Computer Systems
• Data
• Words, numbers, figures, sounds, and
graphics that describe people, events,
things, and ideas

• Processing
• Modifying data

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 13

 Examining Computer Systems
• Motherboard
• where processing
tasks occur
• located inside the
computer
• the main electronic
component of the
computer
• contains the CPU

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 14

 Examining Computer Systems

• Input—data you type into the computer

• Output—result of the computer processing

your input

• Peripheral devices—accomplish the input,

output, and storage functions

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 15

 Examining Computer Systems
• Microprocessor
• also called central
processing unit or
CPU
• a silicon chip
designed to
manipulate data
• speed determined by:
• Clock speed
• Word size
• Processor type
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 16
 Investigating Data Representation
• A computer file is a named collection
of stored data.
• An executable file contains the
instructions that tell a computer how
to perform a specific task; for
instance, the files that are used while
the computer starts are executable.
• A data file is created by a user,
usually with software.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 17

 Investigating Data Representation

• Computers interpret every signal as “on”

or “off”

• 1 (“on”) and 0 (“off”) referred to as bits

or binary digits

• Eight bits = 1 byte. Each byte

represents a unique character.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 18

 Investigating Data Representation

• Kilobyte (KB) = one thousand

bytes
• Megabyte (MB) = one million bytes
• Gigabyte (GB) = one billion bytes
• Terabyte (TB) = one trillion bytes

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 19

 Investigating Data Representation
• Each ASCII number
represents an English
character
• Computers that run
the Windows
operating system use
the set of Extended
ASCII definitions
defined by the
American National
Standards Institute ANSI standard sample ASCII code
(ANSI)

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 20

 Understanding Memory
• Computer memory is a set of storage
locations on the motherboard.
• There are five types of memory:
• Random access memory (RAM)
• Cache memory
• Virtual memory
• Read-only memory (ROM)
• Complementary metal oxide
semiconductor memory (CMOS)

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 21

 Understanding Memory
• RAM
• Temporary memory that constantly
changes while computer is on
• Can be upgraded to make your computer
run faster (in sizes from 512 MB-16 GB)
• Cache memory
• Special high-speed memory chip on the
motherboard or CPU
• Stores frequently and recently accessed
data and commands
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 22
 Understanding Memory

• Virtual memory is extra memory that

simulates RAM if more is needed.

• Read-only memory (ROM) is the permanent

storage location for a set of instructions the
computer uses.

• CMOS memory is semi-permanent

information about where essential software is
stored.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 23

 Understanding Storage Media

• Three types of storage media:

• Magnetic storage media
• Optical storage devices
• Flash memory

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 24

 Understanding Storage Media
• Common magnetic storage
devices
• hard disks—several magnetic oxide
covered metal platters usually sealed in
a case inside the computer
• Optical storage devices
• CD—stores 700 MB of data
• DVD—stores 4.7-15.9 GB
• Blu-ray—stores 25 GB, used for storing
high-definition video

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 25

 Understanding Storage Media
• Flash memory—similar to ROM except
that it can be written to more than once.
• Flash memory cards
• small, portable cards encased in hard
plastic to which data can be written and
rewritten
• used in digital cameras, handheld
computers, video game controllers, and
other devices

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 26

 Understanding Storage Media
• USB flash storage
device (USB drive, flash
drive)
• popular type of flash
memory
• available in a wide
range of sizes up to
64 GB of data
• plug directly into the
USB port of a
personal computer
• are about the size of a
pack of gum and often
have a ring that you
can attach to your key
chain.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 27

 Rewriting on Optical Storage

• CD-ROMs are for “read-only” access.

• CD-R drives allow you to record data on a
CD-R disk.
• CD-RW drives allow you to write data on a
CD-RW disk and access and modify data.
• DVD-R and DVD+R are recordable
• DVD-RW and DVD+RW are re-recordable
• BD-R are recordable
• BD+RE are re-recordable
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 28
 Examining Input Devices

Some input devices are:

• Keyboard
• Pointing
device
• Mouse
• Trackball
• Touch pad Cordless pointing devices

• Touchscreen
• Scanner
• Microphones
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 29
 Using Assistive Devices
• People who cannot use their arms or
hands instead can use foot, head, or
eye movements to control the pointer.
• People with poor vision can use
keyboards with large keys for input,
screen enlargers to enlarge the type
and images on the monitor, or screen
readers to read the content of the
screen aloud.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 30

 Examining Output Devices

• Monitors and printers are common

output devices.

• LCD monitors and LED monitors are

two types of monitors.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 31

 Examining Output
Devices

Factors that influence

a monitor’s quality
are:
• Screen Size
• Resolution
• Dot Pitch (dp)

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 32

 Examining Output Devices

Types of printers
• Laser– high quality
• Inkjet– popular for home use
• Dot matrix– used to print large quantities

Printers

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 33

 Exploring Data Communications
Data communications is the transmission of data from
one computer to another.

The four essential components of data communications

are:
• Sender
• Channel
• Receiver
• Protocols

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 34

 Exploring Data Communications
• A sender is the computer that originates the
message.
• The message is sent over a channel, such as a
telephone.
• The receiver is the computer at the message’s
destination.
• Protocols are the rules that establish the
transfer of data between sender and receiver.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 35

 Exploring Data Communications
• Device driver (or driver)
• handles the transmission protocol between a
computer and its peripheral devices
• a computer program that can establish
communication because it contains
information about the characteristics of your
computer and of the device

• Data bus
• data path between the microprocessor, RAM,
and the peripherals along which
communication travels

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 36

 Exploring Data Communications
PCs have several types of expansion ports:
• USB
• FireWire (1394)
• HDMI
• DVI
• VGA
• Ethernet

Computer ports and connections

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 37

 Exploring Data Communications
• USB (Universal Serial Bus) port—a high-
speed serial port which allows multiple
connections at the same port
• FireWire (IEEE 1394) port—a high-speed
serial port developed by Apple Computers,
which is slightly faster than USB
• HDMI (High Definition Multimedia
Interface) port—a high-speed serial port that
transmits video and audio digitally

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 38

 Exploring Data Communications
• DVI—(Digital Video Interface) transmits
video digitally
• VGA—(Video Graphics Array) allows
analog video transmission
• Ethernet port—used to connect to
another computer, a LAN, a modem, or
sometimes directly to the Internet; allows
data to be transmitted at high speeds.

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 39

 Learning about Networks
• Network
• connects one computer to other computers and
peripheral devices
• Network interface card (NIC)
• creates a communications channel between the
computer and the network
• a cable connects the NIC port to the network
• Network software
• establishes the communications protocols that will
be observed on the network
• controls the traffic flow of data traveling through
the network

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 40

 Learning about Networks
• Server
• acts as the central storage location for programs
• provides mass storage for most of the data used on the
network
• Client—computers on a network dependent on a
server
• Client/server network—a network with server that
acts as the central storage location
• Peer-to-peer network
• a network without a server
• all of the computers are equal

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 41

 Learning about Networks
• Standalone computer—a personal
computer that is not connected to a
network
• Workstation—a personal computer
that is connected to a network
• Node—any device connected to the
network

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 42

 Learning about Networks

Workstation Server Printer

Workstation

Your local workstation

Typical network configuration

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 43

 Learning about Networks
• LAN (local area network)
• computers and peripherals located close to each
other
• WAN (wide area network)
• more than one LAN connected together
• the Internet is the largest example of a WAN
• WLAN (wireless local area network)
• computers and peripherals that use high-
frequency radio waves instead of wires to
communicate and connect in a network
• Wi-Fi (wireless fidelity) describes WLANs
connected using a standard radio frequency
established by the Institute of Electrical and
Electronics Engineers (IEEE)

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 44

 Learning about Networks
• PAN (personal area network)—a network that
allows two or more devices located close to each
other to communicate or to connect a device to
the Internet
• Infrared technology—uses infrared light waves to
beam data from one device to another
• Bluetooth—uses short range radio waves to connect a
device wirelessly to another device or to the Internet
• WiMAX (Worldwide Interoperability for
Microwave Access)
• allows computers to connect over many miles to a LAN
• a WiMAX tower sends signals to a WiMAX receiver built
or plugged into a computer
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 45
 Learning about Networks

Analo
g
signal
Digital Digital
signal signal

Modem Modem
Sending Receiving
site site

Using modems to send and receive data

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 46

 Learning about Security Threats
• Security
• the steps a computer owner
takes to prevent unauthorized
use of or damage to the
computer

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 47

 Learning about Security Threats
• Malware
• any program intended to cause harm or
convey information to others without the
owner’s permission
• Viruses
• harmful programs that instruct your computer
to perform destructive activities, such as
erasing a disk drive
• Antivirus software (virus protection
software) searches executable files for the
sequences of characters that may cause harm
and disinfects the files by erasing or disabling
those commands

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 48

 Learning about Security Threats
• Spyware
• programs contained with other
programs that track a computer user’s
Internet usage and send this data back
to the company or person that created it
• usually installed without the computer
user’s permission or knowledge
• Anti-spyware software detects
spyware and deletes them

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 49

 Learning about Security Threats
• Firewall
• prevents other computers on the Internet
from accessing a computer and prevents
programs on a computer from accessing
the Internet without the computer user’s
permission
• can be either hardware or software
• Router
• a device that controls traffic between network
components
• usually has a built-in firewall.
• Software firewalls track all incoming and
outgoing traffic
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 50
 Learning about Security Threats
• Spoofed site
• a Web site set up to look like another Web site, but
which does not belong to the organization portrayed in
the site
• has a URL (address on the Web) that looks similar to a
URL from the legitimate site
• usually set up to try to convince customers of the real
site to enter personal information
• Phishing
• the practice of sending e-mails to customers or potential
customers of a legitimate Web site asking them to click
a link in the e-mail
• the link leads to a spoofed site
• Pharming
• when a criminal breaks into a DNS server (a computer
responsible for directing Internet traffic) and redirect any
attempts to access a particular Web site to the
criminal’s spoofed site
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 51
 Protecting Information with
Passwords
• Logging in / Logging on
• signing in with a username and
password
• Strong password
• at least eight characters
• consists of upper- and lowercase letters
and numbers
• does not include common personal
information

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 52

 Understanding System Software
System software helps the computer carry out its basic
operating tasks.

The four types of system software are:

• Operating systems
• Utilities
• Device drivers
• Programming languages

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 53

 Understanding System Software
• Operating system
• controls the input and output (I/O)
• allocates system resources
• manages files on storage devices
• guards against equipment failure
• Operating environment
• provides a graphical user interface (GUI)
that acts as a liaison between the user and the
computer

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 54

 Understanding System Software
• Utilities
• a category of system software that augment the
operating system by taking over some of its
responsibility for allocating hardware resources
• Device drivers
• handle the transmission protocol between a computer
and its peripherals
• when you add a device to an existing computer, part of
its installation includes adding its device driver to the
computer’s configuration
• Programming languages
• used by a programmer to write computer instructions
• Instructions translated into electrical signals that the
computer manipulates and processes

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 55

 Understanding System Software

Windows 7 starting screen

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 56
 Understanding Application
Software
• Application software
• enables you to perform specific computer tasks

• Object linking and embedding (OLE)

• refers to the ability to use data from another file, called
the source
• Embedding
• occurs when you copy and paste source data in the
new file
• Linking
• allows you to create a connection between the source
data and the copy in the new file
• the link updates the copy every time a change is made
to the source data
• Integration
• the seamless nature of OLE among some applications
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 57
 Understanding Application
Software
• Document production software
• includes word processing software, desktop publishing
software, e-mail editors, and Web authoring software
• has a variety of features that assist you in writing and
formatting documents, including changing the font (the
style of type) and spell checking to help you avoid
typographical and spelling errors

• Spreadsheet software
• a numerical analysis tool
• used to create a worksheet composed of a grid of
columns and rows
• you type data into the cells, and enter mathematical
formulas into other cells that reference the data

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 58

 Understanding Application
Software

Checking the spelling in a document

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 59

 Understanding Application
Software

Typical worksheet with numerical data and a graph

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 60
 Understanding Application
Software
• Database management software
• lets you collect and manage data

• Database
• a collection of information stored on one or more
computers organized in a uniform format of
records and fields
• record—a collection of data items in a database
• field—one piece of information in the record
• An example of a database is the online catalog of
books at a library; the catalog contains one record
for each book in the library, and each record
contains fields that identify the title, the author, and
the subjects under which the book can be
classified.
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 61
 Understanding Application
Software
• Graphics software
• allows you to create illustrations, diagrams,
graphs, and charts
• Presentation software
• allows you to project a presentation before a
group, print it out for quick reference, or
transmit it to remote computers
• Clip art
• simple drawings that are included as
collections with many software packages

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 62

 Understanding Application
Software
• Photo editing software
• allows you to manipulate digital photos
• Multimedia authoring software
• allows you to record digital sound files, video
files, and animations
• Information management software
• Keeps track of schedules, appointments,
contacts and “to-do” lists
• Web site creation and management software
• allows you to create and manage Web sites

Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 63