Online Hostel Management System

ONLINE HOSTEL
MANAGEMENT SYSTEM
MINI PROJECT REPORT
Submitted by
RESHMI RADHAKRISHNAN
RINSHA P.A
ROOPASREE R
In partial fulfillment of the requirements for the Degree

of
B.TECH DEGREE
In
COMPUTER SCIENCE & ENGINEERING
SCHOOL OF ENGINEERING
COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY
COCHIN-682022
APRIL 2014
DIVISION OF COMPUTER ENGINEERING
SCHOOL OF ENGINEERING
COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY
COCHIN-682022
CERTIFICATE
Certified that this is a bonafide record of the project work entitled

“ONLINE HOSTEL MANAGEMENT SYSTEM”
done by the following students
RESHMI RADHAKRISHNAN(12120072)
RINSHA P.A(12120073)
ROOPASREE R(12120099)
Of the VIth semester, Computer Science and Engineering in the year 2014 in
partial fulfillment of the requirements to the award of Degree Bachelor of
Technology in Computer Science and Engineering of Cochin University of
Science and Technology.
Mr.Pramod Pavithran Mrs.Preetha S

Head of the Department Project Guide
Place:Thrikkakara
Date:31/03/14
ACKNOWLEDGEMENT
Here we gladly present this project report on “ONLINE

HOSTEL MANAGEMENT SYSTEM” as part of the 6th semester B.TECH in Computer
Science and Engineering. At this time of submitting this report we use this opportunity to
mention those people who with us along the work. We take this occasion to thank God,
almighty for blessing us with his grace and taking our endeavour to a successful
culmination. We extend our sincere and heartfelt thanks to our esteemed guide,
Mrs.Preetha.S for providing us with the right guidance and advice at the crucial junctures
and for showing us the right way. We extend our sincere thanks to our respected Head Of
the Division Mr. Pramod Pavithran, for allowing us to use the facilities available. We
would like to thank the other faculty members also, at this occasion. Last but not the least;
we would like to thank friends for the support and encouragement they have given us
during the course of our work.
Submitted by
RESHMI RADHAKRISHNAN
RINSHA P.A
ROOPASREE R
ABSTRACT
“ONLINE HOSTEL MANAGEMENT SYSTEM” is software developed for

managing various activities in the hostel. For the past few years the number of educational
institutions is increasing rapidly. Thereby the number of hostels is also increasing for the
accommodation of the students studying in this institution. And hence there is a lot of
strain on the person who are running the hostel and software’s are not usually used in this
context. This particular project deals with the problems on managing a hostel and avoids
the problems which occur when carried manually. Identification of the drawbacks of the
existing system leads to the designing of computerized system that will be compatible to
the existing system with the system which is more user friendly and more GUI oriented.
We can improve the efficiency of the system, thus overcome the drawbacks of the existing
system.
[i]
LIST OF FIGURES
3.1 DFD for hostel management system 17
3.2 DFD for student module 17
3.3 DFD for registration purpose 18
3.4 DFD for sec module 18

3.5 DFD for admin module 19
3.6 DFD vacation purpose 20
[ii]
LIST OF TABLES
3.1 Database table for student application 22
3.2 Database table for mess fee calculation 23
3.3 Database table for fee payment status 23
3.4 Database table for student vacation register 24

LIST OF ABBREVIATIONS
1. DFD - Data Flow Diagram
2. GUI -Graphical User Interface
[iii]
TABLE OF CONTENTS
ABSTRACT i
LIST OF TABLES ii
LIST OF FIGURES iii
LIST OF SYMBOLS iii
1. INTRODUCTION 07
1.1 PROJECT OVERVIEW 07
1.2 PROJECT OBJECTIVES 08
2. SYSTEM ANALYSIS 09
2.1 EXISTING SYSTEM 09
2.1PROPOSED SYSTEM 10
3. FEASIBILITY STUDY 11
3.1 TECHNICAL FEASIBILITY 11
3.2 ECONOMIC FEASIBILITY 11
3.3 OPERATIONAL FEASIBILITY 12
4. REQUIREMENT ANALYSIS AND SPECIFICATION 13
4.1 HARDWARE CONFIGURATION 13
4.2 SOFTWARE CONFIGURATION 14
5. SYSTEM DESIGN 14
5.1APPLICATION OVERVIEW 15
5.1 DATAFLOW DIAGRAM 15
5.2 DATABASE DESIGN (TABLE STRUCTURE) 20
6. SYSTEM IMPLEMENTATION STRUCTURE 23
6.1 SYSTEM IMPLEMENTATION 23
6.2 SYSTEM TESTING 24
7. CONCLUSION 26
REFERENCES 27
APPENDIX 28
1 SOURCE CODE 28
2 SAMPLE SCREEN SHOT 44
CHAPTER 1
INTRODUCTION
PROJECT OVERVIEW
The online hostel management system is web based software to provide college
students accommodation to the university hostel more efficiently. This project
also keeps details of the hostellers and applied students. It is headed by Warden.
He will be the administrator. For accommodate a large number of students into
hostel.
This document is intended to minimize human works and make hostel allocation is
an easier job for cusat students and hostel authorities by providing online
application for hostel, automatically select the students from the waiting list and
mess calculation, complaint registration, notice board etc. etc. Students will get
approval notification in their mails. Hostellers can view notice board, hostel fee,
mess menu by login into the online system.
PROJECT OBJECTIVES
• Maintain the students as hostellers and waiting list students separately

• Process allotment list.
• Admin can send the approval notification to every approved student via
email .
• Automatically insert student’s details to the hosteller’s record when the
allotment is confirmed by the admin and deleted when vacation is
conformed or after the course end date.
• Students can register their complaints.

• Admin can edit notice board and each student can view it.
• Hostel secretary can calculate hostel fee including mess fee and can edit
mess menu
• Hostellers can check the status of every month’s hostel fee
CHAPTER 2
SYSTEM ANALYSIS
EXISTING SYSTEM
The existing system is manual based and need lot of efforts and
consume enough time. In the existing system we can apply for the hostels online
but the allotment processes are done manually. It may lead to corruptions in the
allocation process as well as hostel fee calculation. The existing system does not
deals with mess calculation and complaint registration.
DISADVANTAGES:
• More human power

• More strength and strain of manual labour needed
• Repetition of same procedure.
• Low security.
• Data redundancy.
• Difficulty to handle.
• Difficulty to update data.
Record keeping is difficult.
• Backup data can be easily generated.
PROPOSED SYSYTEM
The proposed system is having many advantages over the existing system. It
require less overhead and very efficient. The proposed system deals with the
mess calculation and allotment process efficiently.
CHAPTER 3
FEASIBILITY STUDY
TECHNICAL FEASIBILITY
The technical feasibility in the proposed system deals with the technology
used in the system. It deals with the hardware and software used in the system
whether they are of latest technology or not. It happens that after a system is
prepared a new technology arises and the user wants the system based on that
technology. This system use windows platform, .net as front end technology and
sql server as backend technology. Thus ONLINE HOSTEL MANAGEMENT
SYSTEM is technically feasible.
ECONOMICAL FEASIBILITY
Economic analysis is the most frequently used method for
evaluating the effectiveness of a new system. More commonly known as
cost/benefit analysis. .net using visual C# and sql datdabase easily available in
internet
OPERATIONAL FEASIBILITY
The project has been developed in such a way that it becomes very easy even
for a person with little computer knowledge to operate it. This software is very user
friendly and does not require any technical person to operate .Thus the project is
even operationally feasible.
REQUIREMENT ANALYSIS AND SPECIFICATION
Functions and features delivered to the end users
The end users of the proposed system are:
Administrator module:
In administrator module administrator manages the master data’s like server details and
student details. Accept the application of students, view the application forms, reject the fake
applications, view the complaints of the students in the hostel, accept the vacating form and
delete from the database, edit the notice boards and view complaints.
Student Module:
In student module, they can Submit application form, change password, can check status,
view notice board, view monthly hostel fee and submit the vacating form.
Secretary Module
In secretary module, the secretary can calculate the mess bill, and edit the mess menu, view the
notice board and also change the password.
HARDWARE CONFIGURATION
The section of hardware configuration is an important task related to the
software development insufficient random access memory may affect adversely on the
speed and efficiency of the entire system. The process should be powerful to handle the
entire operations. The hard disk should have sufficient capacity to store the file and
application.
Processor :Pentium IV and above
Processor speed : 1.4 GHz Onwards
System memory : 128 Mb minimum 256 Mb recommended
Cache size : 512 KB
RAM : 512 MB(Minimum)
Network card : Any card can provide a 100mbps speed
Network connection : UTP or Coaxile cable connection
Printer : Inkjet/Laser Color printer provides at least 1000 Dpi
Hard disk : 80Gb
Monitor : SVGA Color 15”

Mouse : 104 keys US Key Serial, USB or PS/2
Modem : 56.6 Kbps
SOFTWARE CONFIGURATION
A major element in building a system is the section of compatible software since the
software in the market is experiencing in geometric progression. Selected software should
be acceptable by the firm and one user as well as it should be feasible for the system.
This document gives a detailed description of the software requirement specification. The
study of requirement specification is focused specially on the functioning of the system. It
allow the developer or analyst to understand the system, function to be carried out the
performance level to be obtained and corresponding interfaces to be established.
Front end tool : ASP.net with C# as scripting language
Backend : Microsoft SQL Server 2008
Operating system : Windows 2007/2008
Client Side : HTML, Photoshop
CHAPTER 4
SYSTEM DESIGN
The system design is divided in to three portions. The Administrator section ,hostel
secretary section and student section
1 Administrator
1. The Administrator can allot different students to the different hostels.
2. He can vacate the students for the hostels.
3. He can control the status of the fee payment.
4. He can edit the details of the students. He can change their rooms, edit and delete the student
records.
5.He can edit the news board
6.He can check the complaints
2. The Hostel Secretary can :
1. Make the Mess menu
2. Make the mess bill & hostel bill
3.Give notifications in Notice Board

. In input data design, we design the source document that
capture the data and then select the media used to enter them into the computer.
There are two major approaches for entering data in to the computer. They are
· Menus.
· Dialog Boxes.
DATAFLOW DIADRAMS
Fig 3.4 DFD for Admin module
DATABASE DESIGN (TABLE STRUCTURE)
NAME TYPE
NAME VARCHAR
GENDER VARCHAR
DOB DATE
ADDRESS NCHAR
PINCODE INT
DISTRICT VARCHAR
LANDLINE NUMBER INT
MOBILE NUMBER INT
NAME &ADDRESS OF NCHAR
PARENT OR GUARDIAN
PARENT’S PHONE NUMBER INT
EMAIL ID NCHAR
RELIGION VARCHAR
CAST VARCHAR
DISTANCE IN KILOMETER FLOAT
COMMUNAL RESERVATION CHAR
PHYSICALLY CHAR
HANDICAPPED
FOREIGN STUDENT CHAR
COURSE OF STUDY CHAR
NATURE OF STUDY NCHAR
DEPARTMENT NCHAR
DATE OF ADMISSION TO DATE
COURSE
EXPECTED DATE OF DATE
COMPLETION OF COURSE
DATE FROM ADMISSION DATE
REQUIRES
FELLOWSHIPS ANY CHAR
RECIEVED
FELLOWSHIP DETAILS VARCHAR
PHOTO IMAGE
SIGN IMAGE
THUMP IMPRESSION IMAGE
USERNAME NCHAR
PASSWORD NCHAR
CONFORM PASSWORD NCHAR
Table 3.1 Database table for student application
MESS FEE CALCULATION
NAME TYPE
DEPARTMENT VARCHAR
STUDENTNAME VARCHAR
COST PER DAY FLOAT Table
NO OF DAYS INT 3.2
RENT FLOAT Databas
HOSTELFEE FLOAT e table
for mess fee calculation
PAYMENT STATUS
NAME TYPE
DEPARTMENT VARCHAR
STUDENT NAME VARCHAR
STATUS CHAR
Table 3.3 Database table for fee payment status
Vacation
NAME TYPE
NAME VARCHAR
DEPARTMENT VARCHAR
YEAR VARCHAR
CS_STUDY VARCHAR
DATESUB CHAR
DATEREL CHAR
REASON VARCHAR
USERNAME VARCHAR
Table 3.4 Database table for students vacation register

CHAPTER 5
SYSTEM IMPLEMENTATION AND TESTING
SYSTEM IMPLEMENTATION
Implementation is the stage in the project where the theoretical design is turned into a
working system and is giving confidence on the new system for the users that it will work
efficiently and effectively. It involves careful planning, investigation of the current
system and its constraints on implementation, design of methods to achieve the change
over, an evaluation of change over methods. Apart from planning major task of preparing
the implementation are education and training of users. The implementation process
begins with preparing a plan for the implementation of the system. According to this
plan, the activities are to be carried out, discussions made regarding the equipment and
resources and the additional equipment has to be acquired to implement the new system.
In network backup system no additional resources are needed. Implementation is the final
and the most important phase. The most critical stage in achieving a successful new
system is giving the users confidence that the new system will work and be effective. The
system can be implemented only after thorough testing is done and if it is found to be
working according to the specification. This method also offers the greatest security since
the old system can take over if the errors are found or inability to handle certain type of
transactions while using the new system.
CHAPTER 6
SYSTEM TESTING
As the part of system testing we execute the program with the intent of finding errors and missing
operations and also a complete verification to determine whether the objectives are met and the
user requirements are satisfied. The ultimate aim is quality assurance.
Tests are carried out and the results are compared with the expected document. In the case of
erroneous results, debugging is done. Using detailed testing strategies a test plan is carried out on
each module. The various tests performed are unit testing, integration testing and user acceptance
testing.
Unit Testing
The software units in the system is are modules and routines that are assembled and
integrated to perform a specific function. As a part of unit testing we executed the program for
individual modules independently. This enables, to detect errors in coding and logic that are
contained within each of the three module. This testing includes entering data that is filling forms
and ascertaining if the value matches to the type and entered into the database. The various
controls are tested to ensure that each performs its action as required.
Integration Testing
Data can be lost across any interface, one module can have an adverse effect on another, sub
functions when combined, may not produce the desired major functions. Integration testing is a
systematic testing to discover errors associated within the interface. The objective is to take unit
tested modules and build a program structure. All the modules are combined and tested as a
whole. Here the admin module, sec module and student module options are integrated and tested.
This testing provides the assurance that the application is well integrated functional unit with
smooth transition of data.
User Acceptance Testing
User acceptance of a system is the key factor for the success of any system. The system
under consideration is tested for user acceptance by constantly keep the records of applicants and
making changes to the details and password whenever required.
CONCLUSION
To conclude the description about the project The project, developed using ASP.net with c#
and SQL SERVER is based on the requirement specification of the user and the analysis of the
existing system, with flexibility for future enhancement.
ONLINE HOSTEL MANAGEMENT SYSTEM is very useful for hostel allotment and
mess fee calculation . This hostel management software is designed for people who want to
manage various activities in the hostel. For the past few years the numbers of educational
institutions are increasing rapidly. Thereby the numbers of hostels are also increasing for the
accommodation of the students studying in this institution. And hence there is a lot of strain on
the person who are running the hostel and software’s are not usually used in this context. This
particular project deals with the problems on managing a hostel and avoids the problems which
occur when carried manually.
Identification of the drawbacks of the existing system leads to the designing of
computerized system that will be compatible to the existing system with the system which is
more user friendly and more GUI oriented.
REFERENCE
[1] James R Groff and Paul N Weinberg, “Complete reference SQL”.

Second Edition
[2] Agnes Molnar and Adam Granicz , “ .Net with Visual C# 2010”. [3]
Css files, from W3 schools.
http//w3 school.com/css_file
[4] Hostel form, from cusat hostel.
http//cusat.ac.in/hostel_form
[5] Css files, from Wikipedia, the free encyclopedia.
http://www.en.wikipedia.org/wiki/Wireless_security.
APPENDIX
SOURCE CODE:
1.Admin module- allotment process
using System;
using System.Collections.Generic;
using System.Linq;
using System.Web;
using System.Web.UI;
using System.Web.UI.WebControls;
using System.Data;
using System.Data.Sql;
using System.Data.SqlClient;
public partial class warden_allot : System.Web.UI.Page

{
protected void Page_Load(object sender, EventArgs e)
{
try
{
Panel1.Visible = false;
Label1.Visible = false;
SqlConnection con = new SqlConnection("Data Source=USER-
PC\\SQLSERVER1;Initial Catalog=hostelms;Persist Security Info=True;User
ID=sa;Password=cusat");
con.Open();
// string sel = "select
username,Name,DEPARTMENT,YEAR,DISTANCE,CAST,RESERVATION,CS_STUDY from Tb_Detail";
string sel = "select
username,Name,DEPARTMENT,YEAR,DISTANCE,CAST,RESERVATION,CS_STUDY from Tb_Detail
where STATUS='"+"PENDING"+"'";
SqlDataAdapter sqdt = new SqlDataAdapter(sel, con);
DataTable dt = new DataTable();
sqdt.Fill(dt);
GridView1.DataSource = dt;
GridView1.DataBind();
if (dt.Rows.Count == 0)
{
Label1.Text = "Sorry There is no student with status to be
Approved";
Label1.Visible = true;
}
}
catch (Exception ex)
{
Response.Write(ex.Message);
// throw;
}
}
protected void GridView1_SelectedIndexChanged(object sender, EventArgs e)
{
}
protected void GridView1_RowCommand(object sender, GridViewCommandEventArgs e)
{
if (e.CommandName == "approve")
{
try
{
SqlConnection con1 = new SqlConnection("Data Source=USER-
con1.Open();
SqlCommand cmd = new SqlCommand();
cmd.Connection = con1;
string d = "APPROVED";
string s = e.CommandArgument.ToString();
cmd.CommandText = "update Tb_Detail SET STATUS='" + d + "'WHERE
username='" + s + "'";
cmd.ExecuteNonQuery();
con1.Close();
string sl = "select EMAIL_ID from Tb_Detail where username='" + s
+ "'";
SqlDataAdapter sq = new SqlDataAdapter(sl, con1);
DataTable dts = new DataTable();
sq.Fill(dts);
/*
ADD NAME SPACE
* using System.NET.Mail;
MailMessage mail = new MailMessage();
string el = "To ADDRESS";
mail.To.Add(el);
mail.From = new MailAddress("FROM ADDRESS");
mail.Subject = "MAIL SUBJECT";
string Body = "MESSAGE CONTENT";

mail.Body = Body;
mail.IsBodyHtml = true;
SmtpClient smtp = new SmtpClient();
smtp.Host = "smtp.gmail.com";
smtp.Credentials = new System.Net.NetworkCredential("FROM ADDRESS",
"PASSWORD");
smtp.Port = 587;
smtp.EnableSsl = true;
smtp.Send(mail);
*/
}
catch (Exception x)
{
Response.Write(x.Message);
}
}
else if(e.CommandName=="del")
{
try
{
con2.Open();
SqlCommand cmd1 = new SqlCommand();
cmd1.Connection = con2;
string s1 = e.CommandArgument.ToString();
cmd1.CommandText = "DELETE FROM Tb_Detail WHERE username='" + s1 +
"'";
cmd1.ExecuteNonQuery();
con2.Close();
}
catch (Exception del)
{
Response.Write(del.Message);
}
}
else if(e.CommandName=="view")
{
con3.Open();
string s2 = e.CommandArgument.ToString();
string sel1 = "select * from Tb_Detail where username='" + s2 + "'";
SqlDataAdapter sqdt1 = new SqlDataAdapter(sel1, con3);
DataTable dt1 = new DataTable();
sqdt1.Fill(dt1);
if(dt1.Rows.Count>0)
{
Panel1.Visible=true;
Label2.Text = dt1.Rows[0][0].ToString();
Image1.ImageUrl = dt1.Rows[0][27].ToString();
Label30.Text = dt1.Rows[0][31].ToString(); }
}
}
protected void Button1_Click(object sender, EventArgs e)
{
}
}
2)ADMIN MODULE
using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class warden_room : System.Web.UI.Page

{
SqlConnection con = new SqlConnection("Data Source=USER-PC\\SQLSERVER1;Initial
Catalog=hostelms;Persist Security Info=True;User ID=sa;Password=cusat");
{
}
{
try
{
// SqlConnection con = new SqlConnection("Data Source=ups5d40;Initial
SqlDataAdapter sqdt = new SqlDataAdapter("select * from Tb_Hostel", con);
sqdt.Fill(dt);
string d = dt.Rows[0][0].ToString();
int l;
int de = Convert.ToInt16(d);
l=de;
de = de + Convert.ToInt16(TextBox1.Text.ToString());
con.Open();
cmd.Connection = con;
cmd.CommandText = "update Tb_Hostel set rooms='" + de + "'where
rooms='" + l + "'";
//cmd.CommandText = "insert into Tb_Hostel values('"
+TextBox1.Text.ToString()+ "')";
con.Close();
}
catch (Exception x)
{
}
}
}
3) using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class warden_room : System.Web.UI.Page

{
SqlConnection con = new SqlConnection("Data Source=USER-PC\\SQLSERVER1;Initial
{
}
{
try
{
// SqlConnection con = new SqlConnection("Data Source=ups5d40;Initial
SqlDataAdapter sqdt = new SqlDataAdapter("select * from Tb_Hostel", con);
sqdt.Fill(dt);
string d = dt.Rows[0][0].ToString();
int l;
int de = Convert.ToInt16(d);
l=de;
de = de + Convert.ToInt16(TextBox1.Text.ToString());
con.Open();
cmd.CommandText = "update Tb_Hostel set rooms='" + de + "'where
rooms='" + l + "'";
//cmd.CommandText = "insert into Tb_Hostel values('"
+TextBox1.Text.ToString()+ "')";
con.Close();
}
catch (Exception x)
{
}
}
}
4) using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class warden_vacate : System.Web.UI.Page
{
{
try
{
con.Open();
string sel = "SELECT
username,NAME,DEPARTMENT,YEAR,CS_STUDY,DATESUB,DATEREL,REASON FROM Tb_Vaccate";
sqdt.Fill(dt);
GridView1.DataSource = dt;
GridView1.DataBind();
}
catch (Exception gr)
{
Response.Write(gr.Message);
}
}
}
5) using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class warden_view : System.Web.UI.Page

{
//int d = 0;
{
// DropDownList1.Items.Clear();
//DropDownList1.Items.Insert(0, new ListItem("Select the course", ""));
//DropDownList2.Enabled = false;
}
protected void DropDownList1_SelectedIndexChanged(object sender, EventArgs e)
{
DropDownList2.Items.Clear();
con.Open();
String getState = "Select NA_COURSE from Tb_Detail where CS_STUDY='" +
DropDownList1.SelectedItem.Text.ToString() + "'";
SqlDataAdapter da = new SqlDataAdapter(getState, con);
da.Fill(dt);
DropDownList2.DataSource = dt;
DropDownList2.DataTextField = "NA_COURSE";
DropDownList2.DataValueField = "NA_COURSE";
DropDownList2.DataBind();
DropDownList2.Items.Insert(0,new ListItem("SELECT",""));
/*storing info to drp down list 3*/
con1.Open();
String getState1 = "Select DEPARTMENT from Tb_Detail where CS_STUDY='" +
SqlDataAdapter da1 = new SqlDataAdapter(getState1, con1);
da1.Fill(dt1);
DropDownList3.DataSource = dt1;
DropDownList3.DataTextField = "DEPARTMENT";
DropDownList3.DataValueField = "DEPARTMENT";
DropDownList3.Items.Insert(0, new ListItem("SELECT", ""));
/*------------------*/
/*storing in drp4*/
con2.Open();
String getState2 = "Select YEAR from Tb_Detail where CS_STUDY='" +
da2.Fill(dt2);
DropDownList4.DataTextField = "YEAR";
DropDownList4.DataValueField = "YEAR";
/*------*/
/*drp 5*/
con3.Open();
String getState3 = "Select Name from Tb_Detail where CS_STUDY='" +
da3.Fill(dt3);
DropDownList5.DataTextField = "Name";
DropDownList5.DataValueField = "Name";
/**/
if (!IsPostBack)
{
DropDownList1.Items.Insert(0, new ListItem("Add New", ""));
}
}
{
// DropDownList2.Items.Clear();
con1.Open();
String getState1 = "Select DEPARTMENT from Tb_Detail where NA_COURSE='" +
DropDownList2.SelectedItem.Text.ToString() + "'and CS_STUDY='" +
da1.Fill(dt1);
DropDownList3.DataTextField = "DEPARTMENT";
DropDownList3.DataValueField = "DEPARTMENT";
/*storing in drp4*/
con2.Open();
String getState2 = "Select YEAR from Tb_Detail where NA_COURSE='" +
da2.Fill(dt2);
/*------*/
/*drp 5*/
con3.Open();
String getState3 = "Select Name from Tb_Detail where NA_COURSE='" +
da3.Fill(dt3);
/**/
}
{
con2.Open();
String getState2 = "Select YEAR from Tb_Detail where DEPARTMENT='" +
DropDownList3.SelectedItem.Text.ToString() + "'and NA_COURSE='" +
da2.Fill(dt2);
/*drp 5*/
con3.Open();
String getState3 = "Select Name from Tb_Detail where DEPARTMENT='" +
da3.Fill(dt3);
/*-------------*/
}
{
con3.Open();
String getState3 = "Select Name from Tb_Detail where DEPARTMENT='" +
DropDownList1.SelectedItem.Text.ToString() + "'AND
YEAR='"+DropDownList4.SelectedItem.Text.ToString()+"'";
da3.Fill(dt3);
}
{
try
{
Panel1.Visible = true;
con3.Open();
string sel1 = "select * from Tb_Detail where DEPARTMENT='" +
DropDownList1.SelectedItem.Text.ToString() + "'AND YEAR='" +
SqlDataAdapter sqdt1 = new SqlDataAdapter(sel1, con3);
sqdt1.Fill(dt1);
if (dt1.Rows.Count > 0)
{
Panel1.Visible = true;
Label30.Text = dt1.Rows[0][31].ToString(); }
}
catch (Exception D)
{
Response.Write(D.Message);
}
}
{
DropDownList4.Items.Clear(); }
Student Module:
using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class student_chpwd : System.Web.UI.Page

{
{
if (Session["login"] == null)
{
Session["login"] = "helo";
}
}
{
//Label1.Text = Session["login"].ToString();
try
{
string st = Session["login"].ToString();
cmd.CommandText = "update Tb_Detail SET password='" +
TextBox3.Text.ToString() + "'WHERE username='" + st + "'";
con.Open();
con.Close();
}
catch ( Exception ex)
{
Response.Write(ex.Message);
}
}
}
2) using System;
using System.Linq;
using System.Web;
using System.Data;
public partial class student_vacate : System.Web.UI.Page

{protected void Page_Load(object sender, EventArgs e)
{protected void Button1_Click(object sender, EventArgs e)
{
string st = Session["login"].ToString();
PC\\SQLSERVER1;User ID=sa;Password=cusat");
con.Open();
string sel = "select Name,DEPARTMENT,YEAR,CS_STUDY from Tb_Detail WHERE
username='"+st+"'";
sqdt.Fill(dt);
if (dt.Rows.Count > 0)
{
cmd.CommandText = "insert into Tb_Vaccate
values('"+dt.Rows[0][0].ToString()+"','"+dt.Rows[0][1]+"','"+dt.Rows[0][2].ToStrin
g()+"','"+dt.Rows[0][3].ToString()+"','"+TextBox1.Text.ToString()+"','"+TextBox2.T
ext.ToString()+"','"+TextBox3.Text.ToString()+"','"+st+"')";
}
con.Close();
}
}
SAMPLE SCREEN FORMATS:
1.ADMIN ALLOTMENT

Online Hostel Management System

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ONLINE HOSTEL

MINI PROJECT REPORT

In partial fulfillment of the requirements for the Degree

COMPUTER SCIENCE & ENGINEERING

Certified that this is a bonafide record of the project work entitled

Mr.Pramod Pavithran Mrs.Preetha S

Here we gladly present this project report on “ONLINE

“ONLINE HOSTEL MANAGEMENT SYSTEM” is software developed for

3.1 DFD for hostel management system 17

3.2 DFD for student module 17

3.3 DFD for registration purpose 18

3.4 DFD for sec module 18

3.6 DFD vacation purpose 20

3.1 Database table for student application 22

3.2 Database table for mess fee calculation 23

3.3 Database table for fee payment status 23

3.4 Database table for student vacation register 24

1. DFD - Data Flow Diagram

2. GUI -Graphical User Interface

• Maintain the students as hostellers and waiting list students separately

• Students can register their complaints.

• More human power

Functions and features delivered to the end users

The end users of the proposed system are:

Processor :Pentium IV and above

Processor speed : 1.4 GHz Onwards

System memory : 128 Mb minimum 256 Mb recommended

Cache size : 512 KB

RAM : 512 MB(Minimum)

Network card : Any card can provide a 100mbps speed

Network connection : UTP or Coaxile cable connection

Printer : Inkjet/Laser Color printer provides at least 1000 Dpi

Hard disk : 80Gb

Monitor : SVGA Color 15”

Modem : 56.6 Kbps

Front end tool : ASP.net with C# as scripting language

Backend : Microsoft SQL Server 2008

Operating system : Windows 2007/2008

Client Side : HTML, Photoshop

2. The Hostel Secretary can :

1. Make the Mess menu

2. Make the mess bill & hostel bill

3.Give notifications in Notice Board

Table 3.1 Database table for student application

MESS FEE CALCULATION

Table 3.3 Database table for fee payment status

Table 3.4 Database table for students vacation register

SYSTEM IMPLEMENTATION AND TESTING

[1] James R Groff and Paul N Weinberg, “Complete reference SQL”.

Css files, from W3 schools.

[4] Hostel form, from cusat hostel.

[5] Css files, from Wikipedia, the free encyclopedia.

public partial class warden_allot : System.Web.UI.Page

string Body = "MESSAGE CONTENT";

public partial class warden_room : System.Web.UI.Page

public partial class warden_room : System.Web.UI.Page

public partial class warden_view : System.Web.UI.Page

public partial class student_chpwd : System.Web.UI.Page

public partial class student_vacate : System.Web.UI.Page