March 1, 2016 Passenger Lift

MCVS/8/2015

REQUEST FOR TENDER

For the Provision of
PASSENGER LIFT
Funded by the
Malta Council for the Voluntary Sector

Malta Council for the Voluntary Sector

Volunteer Centre, 181, Melita Street, Valletta, VLT 1129, Malta

March 2016

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Reference: MCVS/08/2015

REQUEST FOR QUOTATION for the Provision of Passenger Lift

Details to be collected from:

Malta Council for the Voluntary Sector

Volunteer Centre,
181, Melita Street, Valletta, VLT 1129, Malta
Tel: +(356) 22481110
Email: mcvs.msdc@gov.mt

An electronic version of the requested information may also be requested and will be
forwarded via e-mail.

Sealed quotations, clearly marked ‘REQUEST FOR TENDER for the Provision of
Passenger Lift’, are to be deposited at the MCVS Offices by Wednesday the 30th of
March 2016 before 12.00 p.m. (noon) at the address below:

Malta Council for the Voluntary Sector

Volunteer Centre,
181, Melita Street, Valletta, VLT 1129, Malta

Organisations or individuals intending to submit a proposal are to send their particulars on

mcvs.msdc@gov.mt in case any clarifications need to be communicated to all interested
Tenderers.

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Quotation

With reference to the advert ‘REQUEST FOR QUOTATION for the Provision of
Passenger Lift, and in terms of the conditions therein mentioned and those there to
attached, I/We

…..………………………………………………….....................................……………...

..............................................................................................................................................

(Name of individual or firm making the expression of interest to be entered in block

letters) offer and bind myself/ourselves to provide the service in the Notice aforesaid in
conformity with the Specification and Conditions relating thereto.

2. I/We hereby acknowledge that I am/we are fully cognizant of the contents of the
aforesaid specification and conditions of the expression of interest.

3. I/We undertake that this expression of interest shall not be retraced or withdrawn for
a period of TWO calendar month/s from the date of expiration of the period fixed for
its delivery, inclusively, but shall remain binding and may be accepted by the
Agency at any time during the said period of TWO calendar month/s, even by a
verbal communication of the acceptance.

Signature …………………………………….

ID Card Number …………………………………….

Full Name (BLOCK …………………………………..……………..………………

LETTERS)
Name of Company …………………………………..……………..………………
or Partnership
Capacity to represent …………………………………………………………………
company or
partnership

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Contents

1. Introduction 5

2. Services required 5

3. Conditions and instructions 22

4. Evaluation process 26

5. Proposal Response Format 28

5.1 Schedule of Prices and Rates with reference to the 28

Provision of Passenger Lift.

5.2 Technical Data on Lift Form with reference to the 30

Provision of Passenger Lift.

5.3 Schedule of Particulars for Lift Form with reference to the 33

Provision of Passenger Lift.

Appendices

Appendix I Details of Tenderer 34

Appendix II General Conditions of Contract 35

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Purpose of this RFT

The Malta Council for the Voluntary Sector is seeking the services for the Provision of
Passenger Lift.

1. Introduction

The Malta Council for the Voluntary Sector (MCVS) is responsible under the VO Act
Chapter 492 of the 11th December 2007.

2.0 TENDER SPECIFICATIONS AND CONDITIONS

2.1 Contract Objective

This Tender is for the supply, installation, commissioning and maintenance of a machine-
room-less, pit-less traction type panoramic passenger lift including a glass and steel
enclosure at the Malta Council for the Voluntary Sector, 181, Melita Street, Valletta.

2.1.1 The tender includes:

- The design, supply and installation of the lift enclosure in steel and glass.

- Related civil works such as the installation of supporting steel beams, structural
alterations to form landing doors at levels one, two, and three and finishing of
door openings.

- Supply and installation of aluminium cladding on the landing lift door facades.

- The supply and installation of all the lift components for a complete lift
installation within a lift
enclosure, the supply and construction of which also falls within the works
included in this tender and to be designed as per attached specification.

- Provision of a new electrical supply as required and according to the location of

the lift control
panel.

- Maintenance of the lift installation for two years from handing over (duration of
guarantee). This
shall include bi-monthly visits following the initial commissioning of the
newly installed lift.

- Initial commissioning and certification of the lifts by an accredited engineer.

- Six monthly certification for Health and Safety reasons for the duration of the
guarantee

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2.1.2 The offer shall also include the initial certification of the lift upon putting into service
and also regular inspection and certification for Health and Safety purposes also for the
duration of the guarantee period.

2.2 Completion Period

The Completion Period shall be 20 weeks from date of order to start works

2.3 Submission of Documents/Sample

2.3.1 Tenderers are required to submit the following technical and descriptive literature in
English, confirming compliance with the technical specifications detailed below:

- Cabin Finish

- Car and landing door finish

- Landing and Car Operating Stations

- Floor finishes.

- Ceiling Types and Lighting

- Cabin Trim and Accessories.

- Lift motor Manufacturer’s certificate confirming that the motor is suitable for
180 starts per hour

- Outline structural calculations to justify the proposed structure which shall then
be submitted in full detail by the successful tenderer prior to commencement of
works. These are to be signed by a Structural Engineer.

2.3.2 Each Tenderer shall confirm that his offer carries a full guarantee on parts and labour and
on the operation of the systems as a whole for a minimum period 24 months. If during
this period any parts or equipment are changed, the guarantee on that part is to be
renewed for another 24 months from date of replacement. The prospective tenderer shall
also guarantee the supply of spares for the next ten years following the award of the
contract. The manufacturers recommended maintenance during the guarantee period shall
be carried out by the successful tenderer at his expense.

2.3.3 Before any materials or equipment is delivered to the job site, the Contractor shall submit
to the Engineer a complete list of all materials and equipment proposed to be installed.

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2.4 Civil Works

2.4.1 Lift well Structure

2.4.1.1 The lift well structure shall consist of a demountable galvanized steel structure. The
structure shall be entirely reversible and it will be possible to remove the structure
without damaging the building. Drawings supplied are indicative only. The contractor is
required to take all measurements on site and shall be responsible for ensuring accuracy
and consistency of installation with existing site measurements and features.

The material in all stages of transportation, handling and storage shall be kept clean and
free from damage and breaking, bending and distortion. Site work shall be restricted to
fixings and other operations that cannot be undertaken in the workshop. Burrs, sharp
edges and angles, coarse file marks, excess weld metal and similar imperfections from all
classes of work shall be removed. Work shall not be allowed to rust or otherwise
deteriorate between fabrication and final treatment. Fixing and installation shall provide a
means that prevents corrosion due to contact with incompatible metals and other
materials. Hot dipped galvanizing work to be in accordance with BS EN 1461.
Holing shall be done in a manner that does not deform or damage the material.
Generally, cuts shall be performed by shearing or sawing, form holes by drilling or
punching. Cutting by hand-held flame is not permitted.

Continuous welds are to be formed in a way that is suited to the type of work. Welded
joints are to be neatly made, filed smooth and left clean and adequate means shall be
employed for temporarily fastening the parts to be welded together until the joints are
welded. Welds shall be finished to match the surface; on surfaces unseen in the finished
work the welds may be left as laid. Spot welds are not permitted unless specified or used
to assist assembly. All welds are to be cleaned and flux residues removed. Machine
bending, pressing, cold rolling, forging or shaping shall be executed without weakening
or damaging the metal. Complex bending or blending alloys for special purposes shall be
undertaken under competent metallurgical supervision. Joint faces are to be formed to fit
accurately in full contact. A suitable joint coating shall be used for bolted or screwed
connections (e.g. a primer for fabrications which will be painted)

Mild steel shall comply with BS 4, Part 1, BS 1449: Part 1 and BS EN 10210-1.
Flat bars shall comply with BS EN 10067.
Hollow sections shall comply with BS EN 10210.
Sections shall comply with BS EN 10024.
Angles shall comply with BS EN 10056.
Stainless steel shall be Austenitic steel Grade 316.
General purpose bolts and screws shall comply with BS 4190 and with BS 3692 when
bolts and nuts with a greater degree of precision are required.
Unless otherwise stated, the grade of steel shall be Grade 4.6 with matching grade nuts.
Expanding bolts shall have a proprietary fixing comprising corrosion-resistant expanding
insert and removable bolt threaded stud to suit the work being fixed.
Set screws shall comply with BS 4183, BS EN ISO 1580 and BS EN ISO 7045.
Self-tapping screws shall be steel thread forming or thread cutting screws to BS 4174.
Screws with shall have rust-proofed finish.

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Coating Materials: In addition to specified surface finishes, treat or seal the permanently
hidden parts of metalwork from deterioration and corrosion (excluding standard hollow
sections). Priming shall be applied to the concealed pads of joints (e.g. spigots, sleeved
ends, joint faces) as the joints are made. The primer shall be applied by brush, not
sprayed as per manufacturer’s instructions.
Galvanizing shall be applied by the hot dip process to EN ISO 1461, Hot Dip galvanized
coatings on fabricated iron and steel articles. The minimum thickness of galvanizing shall
depend on the thickness of the base material as indicated in EN ISO 1461. This notion
shall also apply to pieces with threads and moulded pieces.
Unavoidable damage (e.g. post-fabrication welding) is to be recoated by applying at least
two coats of zinc rich primer to BS 4652. The Contractor shall be responsible for the
provision of all holes required for the purposes of filling, venting and draining.
The Contractor shall propose the location, size and method of plugging, where required,
of all such holes which must be approved by the before fabrication commences.

An adequate primer shall be applied to the galvanised steel. Finishing paint shall be
thermosetting powder coating to BS EN 13438. Colour to be approved and selected by
Architect.

Preparation of steel substrates before application of paints and related products shall
comply with BS EN ISO 8501-1 and 2.
Sherardizing shall consist of a zinc coat to all small articles (e.g. bolts etc.) associated
with galvanised work (and, other small articles described as sherardized or zinc-coated)
in accordance with BS 4921, Class 1/Class 2.

Finished items shall be wrapped, taped or otherwise protected with non-absorbent

coverings. Protective finishes shall generally be applied after fabrications. Subject to
approval and if an equivalent standard of finish and protection will be attained, pre-
finished metal may be used.
As far as possible the fabricated metalwork shall incorporate joints that will permit the
work to be dismantled into sections small enough for transport and site handling or small
enough for tank immersion or other treatments that impose size limits.

Unless such joints are shown on the drawings, the Contractor shall design them to
incorporate the following characteristics:
a) Unobtrusive appearance.
b) Strength not to be less than the unjointed member.
c) Ease of assembly without damage to the surface treatment.
d) Moisture-proof, if exposed to moisture.
e) Weatherproof
Upon completion (or when directed) all protective tapes, casings or other covers shall be
removed and the metalwork cleaned and polished.
Working drawings to be submitted to Architect for approval prior to manufacture of
items Galvanised mild steel.

All measurements are to be checked by the Contractor and are to be his responsibility.
The structure shall ONLY be fixed to the building walls by means of stainless steel
fasteners and fittings, which shall be kept to a minimum. All fasteners and fittings shall
be manufactured in Grade 316 stainless steel. All exposed welding shall be ground
smooth. Contractor shall also guarantee the availability of any parts, likely to be replaced
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during normal maintenance routines for a period of at least 20 years. A written

guarantee must be provided as part of the offer.

2.4.1.2 The lift shaft shall have one external side walls consisting in clear laminate single glass
panels of 6 mm minimum thickness, and one other side wall consisting in galvanized
steel sheet 1.5mm thick as indicated in drawing. The back panel shall consist in clear
laminate single glass panels of 6 mm minimum thickness as indicated in drawing. The
back panel shall have same finish as the list structure. The front panel shall consist in
clear laminate single glass panels of 6 mm minimum thickness at ground floor level, and
aluminium cladding at other levels as indicated in drawing. The glass shall be set within
the thickness of the galvanized steel frame using appropriate weatherproof framing
system. The design shall be such that each glazed panel shall be independently supported
and shall not rest on the one below it. It shall be possible to replace any panel without
disturbing the rest of the structure. The joint between the glass panels shall be sealed with
an appropriate sealer. Any method/detail used must be specified in the offer. The glass
enclosure shall be weather-resistant. The roof of the enclosure shall have a slope of 1:50
to allow water to flow away from the roof.

The Contractor shall be responsible to design glass panels of appropriate thickness to suit
the panel dimensions and framing system.

2.4.1.3 The design of the lift shaft shall provide for adequate ventilation. To this effect,
ventilation panels or other arrangements shall be located at the top and bottom of the
shaft.

2.4.1.4 The tender document shall be accompanied by outline structural calculations to

justify the structure proposed which shall then be submitted in full detail by the
successful tenderer prior to commencement of works. These are to be signed by a
warranted Perit.

Prior to starting work the contractor shall also supply shop drawings in sufficient
detail to show fabrication, installation, anchorage and interface of the work of this
section with the work of adjacent trades.

2.4.1.5 The structure shall be installed in place, taking care not to damage the existing fabric and
making good all such damage. The edges of the structure as it touches the existing walls
shall be sealed using the appropriate sealer.

2.4.2 Other Civil Works

2.4.2.1 Aluminium cladding

Aluminium cladding shall be manufactured from composite panel consisting of two

aluminium cover sheets and a Polyethylene, type LDPE core with a minimum thickness
of 3mm.

Cladding work shall be carried out in accordance with BS 8200 ‘Code of Practice for the
design of non load bearing external vertical enclosures of buildings’, also BS 6093 -
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‘Code of Practice for the design of joints and jointing in building construction’, and to BS
8000: Part 6: ‘Workmanship on Building Sites: Code of Practice for slating and tiling of
roofs and claddings’.

Installation shall be carried out in accordance with manufacturer’s instructions. Panels

shall have a lacquer finish. All surface coats are applied in a continuous coil-coating
process, i.e. with a continuous coating and stove-lacquering procedure. Coating to be
resistant to adverse weather conditions and unaffected by industrial emissions
.
Colour to be selected by Architect.

Panels to have fire classification Class D to EN 13501-1.

2.4.2.2 New timber windows and doors shall be manufactured in solid iroko. Sound and tight
knots are permitted in solid timber provided that their diameter does not exceed 12 mm or
one third of the width of the surface on which they appear, whichever the less, and that
they are not within 12 mm from any edge. Plugs or inserts are not permitted. Checks,
splits and shakes, boxed heart and exposed pith are not permitted. No sign of decay or
active insect infestation shall be present. Timber shall be resistant to distortion induced
by changes of humidity and temperature. All necessary hardware and locks shall be
provided. Timber shall be primed with one coat prior to installation, two coats undercoat
and one coat of enamel gloss finish. All hinges and hardware to be manufactured in
stainless steel.

2.4.2.3 The tender price shall include all the civil works required to complete the full installation
of the lift. These
shall include:

i Adjusting of lift door openings at each landing served (where and as required)
including the modification of stone walls. Chasing and/or any other
modifications required for the installation of the stainless steel cladding, frame
and glass enclosure

ii. The removal of concrete or stone blocks, cutting of stone parapet wall using
circular chaser and carting away of all the resulting material.

iii. Removal of all the existing material in the shaft at all levels as necessary.

iv. Additional structural work to support the lift shaft and lift due to the underlying
basement floor

v. Laying of concrete (grade C20) in the sub floor where required.

Vi. Forming rectangular holes for the accommodation of the landing call buttons if
necessary.

vii. All necessary chasing and making good of builders’ work, including sanding
down of stone, plastering and painting as necessary.

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viii. The closing of the opening between the landing door frame and the shaft
structure shall be in one hour fire rated material. Finishes to match the landing
characteristics or to be specified by the Architect in charge.

ix. Other civil works required within the shaft for proper installation of the lift
equipment.

x. Making good of any damages related to the structural works including pointing,
plastering and painting to match the existing finishes including the internal yard
paving.

2.5 Quality Assurance

2.5.1 Manufacturer’s Qualifications: An approved manufacturer regularly engaged in

manufacturing, installing, and servicing elevators of the type required for the project. The
manufacturer shall have a documented, ongoing quality assurance program.

2.5.2 Installer Qualifications: The manufacturer or an authorised agent of the manufacturer

with not less than five (5) years of satisfactory experience installing elevators equal in
character and performance to the project elevators.

2.5.3 Regulatory Requirements: The Lift System design and installation shall comply with the
latest versions of:
 Lifts Regulations 2002 (Act No. V of 2001)
 MSA EN 81 – 2: 2010 & MSA EN 81-70 including the A3 Amendment
 European Parliament and Council Directive 95/16 EC
 I.E.E Wiring regulations
 Electricity Supply Regulations as issued by the Enemalta Corporation.
 Design Guidelines Access for All (Clause 7.5: Passenger Lifts)
 Legal Notice 370 of 2002, as amended by Legal Notice 232 of 2008
 Any other regulations, Directives and Legal Notices which may come into force
during the tendering period or before works are completed.

Any deviations from the above standards must be clearly indicated by the
contractor at tendering stage.

2.5.4 Fire-rated entrance assemblies: Opening protective assemblies including frames,

hardware and operation, shall be fire resistant for a specified period of one hour.

2.5.5 Inspection and testing: Lift Installer shall:

i. Obtain and pay for all required inspections, tests, permits and fees for the lift
installation.
ii. Arrange for inspections and make required tests.
iii. Satisfy the requirements for CE conformity regarding the placement of the lift in
service as per Lifts Regulations 2002.

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2.6 Project Conditions

2.6.1 The lift shall not be used for any purpose during the construction period.

2.6.2 When the offers are evaluated, it shall be assumed that the respective Tenderers are well
aware of the site conditions and have assured themselves of the necessary works required,
verified all critical dimensions and examined supporting structures and all other
conditions under which the lift work is to be installed.

2.6.3 On tender submission the Tenderer, unless notifying in writing any unsatisfactory site
conditions to be corrected, is accepting the existing site conditions and the responsibility
for satisfactory lift performance

2.6.4 Any deviations from the specifications, as well as valid reasons, must be clearly indicated
by the contractor at tendering stage.

2.7 Examination Certificate

A copy of the CE conformity certificate issued by a Notified Body shall be forwarded to

the Client after the lift is commissioned and the guarantee period falls into effect as from
the date of acceptance of such certificate.
Six-monthly examination certificates shall then be submitted to the Client until the
guarantee period expires.

2.8 Maintenance

2.8.1 Preventive maintenance and call back service shall be included in the offer for a period
of 24 months for the lift from date of the initial Examination Certificate. Service shall
consist of periodic examination of the equipment, adjustment, lubrication, cleaning, and
supply of parts to keep the lift in proper operation.

i. Maintenance work, including emergency call back repair service, shall be

performed by trained employees of the lift contractor during regular working
hours. This service shall not be subcontracted. This service shall not cover
adjustments, repairs or replacement of parts due to negligence, misuse, abuse or
accidents caused by persons other than the lift contractor. The maintenance work
including servicing work shall be logged in a maintenance book purposely kept at
the Client’s Offices.

Ii Only genuine parts and supplies as used in the manufacture and installation of the
original equipment shall be provided. The supply of spare parts has to be
guaranteed up to the next ten-(10) years following the award of the contract.

Iii Lift manufacturer shall have a local representative service office and full time
service personnel.

2.8.2 The Tenderer shall include in his price for a periodic preventive maintenance (minimum
6 annual visits) during the guarantee and maintenance period.

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2.9 Bad Workmanship

2.9.1 The Engineer in charge shall, during the progress of the works, have power to order the
removal within such reasonable time or times as may be specified in the order, of any
materials which in his opinion are not in accordance with the specifications or his
instructions; the substitution by proper materials; and the removal and proper re-
execution of any work executed with materials or workmanship not in accordance with
drawings, specifications or instructions, and the Contractor shall forthwith carry out such
order at his own cost.

2.9.2 In case of default on the part of the Contractor to carry out such order, the Engineer in
charge shall have power to employ and pay other persons to carry out such work and all
expenses consequent thereon or incidental thereto shall be borne by the Contractor and
shall be recoverable from him or may be deducted from any moneys due or that may
become due to him.

2.9.3 The Contractor shall replace at his expense any work, which is proved to be
defective even after completion.

2.10 Product Technical Specifications

Any deviations from the specifications, as well as valid reasons, must be clearly indicated
by the contractor at tendering stage. The lift shall be supplied and installed as per
regulations, legal notices and directives listed in 1.5.3 above.

2.11 Hoist way Equipment for Traction Elevator

2.11.1 The tender price is to include but is not necessarily limited to the following in order to
provide a complete installation for the lift:

i. Car Frame and accessories

ii. Guide Rails: Steel, T solid section.
ii. Guide Shoes.
iv. Guide Rail Lubricators.
v. Buffers.
vi. Gearless traction motor.
vii. Ropes.
viii. Automatic Terminal Limits
ix. Automatic Self-Levelling: Provide a lift with a self-levelling feature to
automatically bring the car to the floor landings and correct for over travel or
under travel. Self-levelling shall, within its zone, be automatic and independent
of the operating device. The car shall be maintained approximately level with the
landing irrespective of its load. Tolerance to be maximum ± 5mm
x. Wiring: Provide all necessary hoist way wiring included in the scope of the
elevator system, in accordance with the Current Edition of the I.E.E Wiring
Regulations.
xi. Emergency Terminal Stopping Device: Provide emergency terminal stopping
devices for speeds as per MSA EN 81-1: 2000.
xii. Safety gear (Double acting progressive type).
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2.11.2 The power unit for the lift must include but is not limited to the following:
i. Power Unit: A self-contained unit consisting of the following items:
 VVVF drive traction motor.
 Traction sheave.

ii. Power controller shall contain electrical contractors; electro-mechanical switches and
thermal overload relays. Mount components in a minimum IP10 enclosure. Logic control
system shall be microprocessor based and protected from environmental extremes and
excessive vibrations.

iii. Motor needs to be power factor corrected.

2.12 Hoist way Entrances

2.12.1 Doors and Frames: Provide complete hollow metal type hoist way entrances at each
hoist way opening.

2.12.2 Doors and Frames:

i. Manufacturer's standard entrance design: consisting of 14-gauge frames with 50

mm profile, 16-gauge doors, hangers, hanger supports, hanger covers, fascia
plates, sight guards, and necessary hardware.

ii. Lift wall interface with hoist way entrance assembly shall comply with elevator
manufacturer's requirements.

iii. Doors shall be of flush construction with internal channel reinforcements.

iv. Frames shall be of the formed construction type.

v. Doors and Frames shall be IP 54 rated.

2.12.3 Interlocks: Each hoist way entrance shall be equipped with an approved type tested
interlock as required by MSA EN81-1: 2000. Interlock shall be designed to prevent
operation of the car away from the landing until the doors are locked in the closed
position as defined by the specified standard and shall prevent opening the doors at any
landing from the corridor side unless the car is at rest at that landing or is in the levelling
zone and stopping at that landing.

2.12.4 Door Hanger and Tracks: Provide sheave type two point suspension hangers and tracks
for each hoist way sliding door.

i. Sheaves: Polyurethane tires with ball bearings properly sealed to retain grease.

ii. Hangers: Provide an adjustable slide to accommodate the up-thrust of the doors.

iii. Tracks: Drawn steel shapes, smooth surface and shaped to conform to the hanger
sheaves.
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2.13 Car Enclosure

i. Cabin Finish: Cabin walls shall be finished in glass panels set in a patterned
scratchproof stainless steel frame. The non-glass parts of the lift car including
rounded corners and trim shall also be in patterned scratchproof stainless steel.

ii. Car roof: Capable to support two persons at any position without any permanent
deformation.

iii. Car and Landing Doors Finish: Car front and door finish shall also be
patterned scratchproof stainless steel. (Brushed steel finish will NOT be
accepted). The rear of the landing doors and the door operators shall be
provided with stainless steel covers for aesthetic neatness.

iv. Cabin trim: All cabin trim including rounded corners and control panel shall be
in patterned, scratchproof stainless steel (Brushed steel finish will NOT be
accepted).

v. Ceiling: Suspended type, including LED lighting.

vi. Emergency Car Lighting: An emergency power unit employing a 3 hour, sealed
rechargeable battery and totally static circuits shall be provided to illuminate the
elevator car and provide current to the two alarm bells in the event of building
power failure.

vii. Ventilation: A force draught exhaust fan shall be mounted on the car top. The fan
shall operate only when the lift is occupied.

viii. Doors: Hang doors on sheave type hangers with polyurethane tires that roll on a
polished steel track and are guided at the bottom by non-metallic shoes sliding in
a smooth threshold groove. Doors shall incorporate both electrical and
mechanical locking devices.

ix. Handrail: Provide 45 to 50mm diameter handrail at 900mm height from floor on
all wall sides.

x. Kick plate: 100 mm high made of patterned scratchproof aluminium

Xi Finished Floor: One solid marble slab to match the door sill/floor as directed
by the architect in charge.

xi. Car Control Panel: This should be between 900 mm and 1200 mm above the
floor and located inside the car on a side wall at least 400 mm in from the door
wall.

xii. Intercom set: Permanently installed, capable to communicate with machine room
and on top of the cabin. Intercom is to contain inductive couplers to help hearing-
aid users.

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xiii. Warning Sign: An appropriate warning sign giving instructions on the use of the
rescue service system via the auto-dialler shall be included in the cabin on or near
the control panel.

2.14 Door Operation

2.14.1 A door operator with a VVVF motor shall be provided to operate the car and hoist way
doors simultaneously. The microprocessor based door operator system should
operate under closed loop, automatically correcting any variations in the command
profile. Door movements shall be electrically cushioned at both limits of travel and the
door operating mechanism shall be arranged for manual operation in event of power
failure. Doors shall automatically open when the car arrives at the landing and
automatically close after an adjustable time interval (minimum 10 seconds) or when the
car is dispatched to another landing.

i. No Unnecessary Door Operation: Car door shall open only if the car is stopping
for a car or hall call, answering a car or hall call at the present position or
selected as the next car up.

ii. Nudging Operation: The doors shall remain open as long as the electronic
detector senses the presence of a passenger or object in the door opening. If the
infrared door protection system detects a person or object while closing, the
doors will stop and resume closing after the obstruction has been removed.

iii. Limited Door Reversal: If the doors are closing and an infrared beam is
interrupted, the doors will reverse and reopen partially. After the obstruction is
cleared, the doors will begin to close.

iv. Doors’ Closing speed : This shall not be greater than 0.3m/s

2.14.2 A door protection system shall be included using full curtain type infrared light beams.
The beams shall project across the car opening detecting the presence of a passenger or
object. If door movement is obstructed, the doors shall immediately reopen.

2.15 Car Operating Station

2.15.1 General: A panel shall be provided which contains a bank of illuminated push buttons
with tactile indication of each floor adjacent to the call button to correspond to the
landings served, an emergency call button (clearly identified) and, door open and door
close buttons, switches for lights and exhaust fan, key switches for inspection, and
message indicators for lift operation. The emergency call button shall be connected to
two bells that serve the emergency signal. The bells shall be situated in prominent
locations as instructed by the Engineer. All buttons to have both raised markings and
Braille markings. The controls shall be mounted on a panel located on a sidewall 400 mm
from the doorjamb. It shall be installed at a minimum height of 900mm and maximum
height of 1200 mm.

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2.15.2 Position Indicator: A display car position indicator shall be integral to the car-operating
panel. As the car travels, its position in the hoist way shall be indicated by the
illumination of the alpha/numeric character corresponding to the landing, which the lift is
stopped, or passing.

2.15.3 Voice and visual indicator: The voice and visual indicator will be included in the car-
operating panel, indicating the weight present in the car, or any passenger overloads. The
voice and visual indicator shall also give notification of the floor reached.

2.15.4 Emergency Light: An emergency light and capacity plate shall be integrated into a
module. Emergency light shall illuminate automatically upon loss of the building's
normal power supply.

2.15.5 Special Accessories shall include:

i. CE marking.
ii. Name and contact number of supplier.
ii. Identification number of lift.
Iv. The operation of the call button from inside the cabin for Level 1 shall be
activated by means of a separate key switch inside the cabin.

2.16 Control Systems

2.16.1 Controller: The lift control system shall be microprocessor based and operate on extra
low voltage. Control of the lift shall be automatic in operation by means of push buttons
in the car numbered to correspond to floors served, for registering car stops, and by "up-
down" push buttons at each intermediate landing and "call" push buttons at terminal
landings. The control system shall be of the full collective type.

2.16.2 The car shall be operated with a single set of vandal proof push Buttons, one for each
floor served.
Registration of a call by momentary pressure on a button shall cause the corresponding
call to be entered and the button to illuminate.

2.16.3 Maintenance control gear. Up/Down/ close/open Emergency Stop/ Control and inspection
buttons to be installed in machine room as well as top of car.

2.16.4 The overload control device should prevent a start of a journey when the load exceeds the
lift’s rated loads. The cabin shall not move until the correct load is present in the car.

2.17 Hall Stations

2.17.1 General: Hall stations shall be provided with necessary vandal proof push buttons for
lift operation.
Buttons shall illuminate to indicate call has been registered at that floor for the indicated
direction. Each hall station shall be installed at a minimum height of 900 mm and
maximum height of 1200 mm from floor.
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2.17.2 Hall Lanterns: A hall lantern with an audible signal shall be installed at each landing
entrance for the lift.
The lanterns, when illuminated, shall indicate the lift car which shall stop at the landing
and in what direction the car is set to travel. When the car reaches a predetermined
distance from the floor where it is going to stop, the corresponding hall lantern shall
illuminate and the signal shall sound. The hall lantern shall remain illuminated until the
car doors close in preparation for leaving the floor.

2.18 Machine Room

The lift is a machine room-less (MRL) type lift and the controller is to be installed next to
the landing door at the highest level.

When the offers are evaluated, it shall be assumed that the respective Tenderers are well
aware of the site conditions. It is then the contractor's responsibility to put the lift in
place without damaging the equipment, the surrounding areas or third party property.

2.19 Miscellaneous Lift Components

2.19.1 Vibration Pads shall be mounted under the traction motor assembly to isolate the unit
from the building structure.

2.19.2 Three phase motor protector is to be supplied and installed for each motor. The motor
protector is to automatically isolate the power supply to the motor in event of: phase loss,
phase reversal, 9% voltage difference between phases; voltage goes down below under
voltage settings, the voltage goes over voltage settings.

Any deviations from the specifications, as well as valid reasons, must be clearly
indicated by the contractor at tendering stage.

2.20 Examination

2.20.1 Before starting works, the contractor should verify all critical dimensions, and examine
supporting structures and all other conditions under which the lift work shall be installed.

2.20.2 Installation constitutes acceptance of existing conditions and responsibility for

satisfactory performance.

2.21 Installation

2.21.1 The Contractor shall install the lift system components and co-ordinate installation.

i. Competent lift installation personnel in accordance with Lifts Regulations 2002

and MSA EN81-1: 2000, manufacturer’s installation instructions and approved
shop drawings shall perform all the installation work.
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ii All electrical installation work shall fully comply with The latest edition of the
I.E.E wiring regulations.

2.21.2 All work shall be performed by competent, skilled workmen under the direct control and
supervision of the elevator manufacturer's experienced foreman. The contractor shall be
fully responsible for the design, supply and mounting of the lift.

2.21.3 Works shall be performed in accordance with a submitted works program.

2.22 Field Quality Control

2.22.1 Upon completion of each installation and before permitting use of lifts, acceptance tests
shall be performed as required by the Lifts Regulations 2002.

2.22.2 The Engineer shall be notified in advance of dates and times tests are to be performed on
the lifts.

2.22.3 Test certificates shall be handed over to the Engineer in charge.

2.23 Adjusting

Necessary adjustments shall be made to operating devices and equipment to ensure that
each lift operates smoothly and accurately.

2.24 Cleaning

2.23.1 Before final acceptance, factory protection of the finished surfaces shall be removed.
Surfaces shall be cleaned and polished in accordance with manufacturer's
recommendations for type of material and finish provided.

2.23.2 At completion of lift work, all tools, equipment, and surplus materials shall be removed
from the site. Equipment rooms and hoist way shall be cleaned. All trash and debris shall
be removed from site.

2.25 Protection

At time of Substantial Completion of lift work, or portion thereof, provide suitable

protective coverings, barriers, devices, signs, or other such methods or procedures to
protect lift work from damage or deterioration. Protective measures shall be maintained
throughout the remainder of the installation period.
2.26 Demonstration

2.26.1 Instruct the Client’s identified personnel in proper use, operations, and daily maintenance
of the lift. Review emergency provisions, including emergency access and procedures to
be followed at time of failure in operation and other building emergencies.

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2.26.2 A final check of the operation of the lift shall be carried out with Engineer present,
immediately before the date of the Test Certificates. During this test, it shall be
determined that control systems and operating devices are functioning properly.

2.27 Electrical Works

2.27.1 Scope of Works

The Contractor shall provide electricity supply to the lift from existing switch room by
means of XLPE insulated armoured cable to BS5467 (or equivalent), neatly clipped to
existing building structure as directed by the Engineer. Contractor shall supply, install
and connect compatible moulded case circuit breaker (MCCB) of appropriate rating in
existing panel-board and 4-pole isolator in lift machinery area.

2.27.2 Regulations and Standards

The Electrical Works shall conform to the latest issues of the following regulations and
standards:
7671 (IEE Wiring Regulations), “Requirements for Electrical Installations”
including amendments.

2.27.3 Electrical Supply

The electrical supply available on site shall be 400/230 Volt (+/- 10%), 50 Hz (+/- 1%),
three phase, four wire. The supply will be available through a main isolator panel
installed by third parties. The main rotary type isolator will be installed by the lift control
cabinet. This shall be lockable.

2.27.4 PVC Conduit and Fittings

2.27.4.1 PVC conduit and fittings shall conform to BS 4607 and shall be of heavy gauge. Conduit
shall be jointed and terminated utilising the appropriate components as supplied by the
conduit manufacturers.

2.27.4.2 Conduit shall be adequately supported with allowance for expansion and
contraction under normal working temperature variations. Supports are to be at one
metre intervals.

2.27.4.3 Conduit buried in walls shall have 5mm depth of cover whilst the extent of conduit
trench works are to be limited to the space required for conduit and fittings in order to
avoid structural damage.

2.27.4.4 Horizontal chases are to be avoided and large openings (such as for conduit boxes) are to
be reinforced by proper plastering as part of the conduit installation price.

2.27.4.5 External conduit installations shall be rendered watertight.

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2.27.5 Armoured Cable - 600/1000V Grade

2.27.5.1 Armoured cables of the 600/1000V grade shall conform to BS 5467 and shall be
stranded copper conductor, cross-linked polyethylene insulated, PVC bedded, galvanized
steel wire armoured and PVC sheathed.

2.27.5.2 Cables shall be installed in one length between equipment and no joints are to
installed.

2.27.5.3 The neutral conductor shall have the same cross-section as the phase conductor.

2.27.5.4 Termination of cables shall be with appropriate manufacturer’s recommended

glands with brass earth tags in line with BS 6121. Types CW glands are to be used where
a moisture-proof seal onto the cable’s sheath over armour is required. Compression type
terminals to BS 4579 are to be used for termination of the conductors.

2.27.5.5 The price for armoured cables shall include the supply and installation of glands,
terminals, cleats and cable ties as required including earth connections.

2.27.6 Moulded Case Circuit Breaker (MCCB)

2.27.6.1 MCCB shall be 3 poles as specified, fixed type, and are to have thermal and
magnetic trip elements on each pole plus a push-to-trip button to trip the breaker for test
purposes. Facilities for adjustment of the trip settings for overload shall be provided.
Terminals are to be large enough for termination of the specified cables. The circuit
breakers shall have a toggle type handle for manual operation and clear indication of the
main contact status i.e. ON, OFF or TRIPPED. The MCCB rating should be easily seen
when the MCCB is mounted in the panel board. Padlocking facilities in the OFF position
shall be provided.

2.27.6.2The MCCB shall be suitable for isolation in the OFF position and are to have the
following electrical characteristics as per IEC 947-2 and EN 60947-2:

2.28 Warranty and Maintenance

2.28.1 All items of equipment in this offer and the installation as a whole shall be covered by a
24 month full warranty on material, equipment and workmanship. The successful
Tenderer is expected to fully maintain the equipment supplied and keep the system in
perfect working order for a period of 24 months from the date of commissioning.

2.28.2 The tender price shall include regular periodic maintenance for the duration of the
guarantee period (24 months). Payment of the maintenance cost shall be made at the
end of every 6 month period. No payment shall be made before the period in
question. If the contractor shall not carry out the maintenance as per schedule supplied
with the offer, payment shall not be made. The Tenderer shall submit together with his
offer a detailed maintenance schedule including the frequency of the visits and details of
the works or checks to be carried out during these visits. Fees and instructions for
emergency callouts shall also be included in the schedule.
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2.29 Client’s Obligations

2.29.1 During the maintenance period, the Client shall:

a. Not make any modifications or carry out any maintenance or adjustments to the
equipment without the Supplier’s written consent.

b. Not move the equipment from its location without the Supplier’s written consent.

c. Make available free of charge all facilities and services reasonably required by the
Supplier to perform the services required under this agreement.

2.29.2 The services rendered under this contract exclude:

a) Any labour cost or parts required as a result of damages caused by accidents, fire,
flood, lightning and other acts of God, neglect, misuse, malicious act, act of violence,
environmental conditions outside those specified by the equipment manufacturer,
electrical current fluctuations.

b) Any maintenance work required due to the use of supplies not approved by the
Supplier.

c) Replacement of consumable

All the above mentioned services and facilities should be provided in an itemized manner
which shows the whole breakdown of expenses in the submitted request for tender and
excluding VAT. For more information do not hesitate to send an e-mail to Mr. Mauro
Pace Parascandalo on mauro.pace-parascandalo@gov.mt or by phone on 22481110.

3. Conditions and instructions

Interested Tenderers are to follow the following conditions and instructions:

3.1 Conditions
The Malta Council for the Voluntary Sector reserves the right not to select any proposal or
not to select the least expensive proposal. Furthermore, it reserves the right to accept
proposals in whole or in part, to discuss or negotiate different or additional terms to those
envisaged in this REQUEST FOR TENDER for the Provision of Services by
Architects/Civil Engineer, or to amend and modify any terms of this REQUEST FOR
TENDER for the Provision of Passenger Lift.

Until a contract resulting from the REQUEST FOR TENDER for the Provision of
Passenger Lift is executed, the Tenderer must not disclose any details pertaining to their
proposal and the selection process in whole or in part, to anyone not specifically involved in
their proposal, unless written consent is secured from the Malta Council for the Voluntary
Sector, prior to such disclosure.
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The Tenderer shall not issue a news release or other public announcements pertaining to
details of their proposal or the selection process without the prior written approval of the
Malta Council for the Voluntary Sector.

The selected Tenderer will not divulge to any third party any of the information obtained in
the course of the assignment without the prior consent of the Malta Council for the Voluntary
Sector. The Tenderer will moreover ensure that one’s employees, and any other persons it
may engage to assist it in the performance of its assignment, shall be similarly so bound.
Information must be protected and used in accordance with the provisions of the Data
Protection Act 2001 and relevant financial regulations and protocols.

3.2 Instructions for submitting the REQUEST FOR TENDER for the Provision of
Passenger Lift

Proposals shall be submitted in accordance with the format identified in Section 12:
Proposal Response Format.

The REQUEST FOR TENDER for the Provision of Passenger Lift is classified as an
MCVS Contract.

Any information or clarifications in connection with the REQUEST FOR TENDER for the
Provision of Passenger Lift:

Malta Council for the Voluntary Sector

Volunteer Centre,
181, Melita Street, Valletta, VLT 1129, Malta
Tel: +(356) 22481110
Email: mcvs.msdc@gov.mt

Requests for additional information or clarifications are to be submitted in writing by not

later than five (5) working days prior to the closing date of the REQUEST FOR TENDER
for the Provision of Passenger Lift. Submissions are to be forwarded by mail, fax or e-mail
and each request will be acknowledged. Answers in writing will be circulated to all persons
or entities that have shown interest in the REQUEST FOR TENDER for the Provision of
Passenger Lift not later than three (3) days prior to the date of receipt of REQUEST FOR
TENDER for the Provision of Passenger Lift except in the case of postponing the date for
receipt of REQUEST FOR TENDER or withdrawing the REQUEST FOR TENDER for
the Provision of Passenger Lift.

Tenderers are to submit one (1) copy of their REQUEST FOR TENDER for the Provision
of Passenger Lift response clearly marked ‘REQUEST FOR TENDER for the
Provision of Passenger Lift’, on the sealed envelope and documents are to be entitled
‘REQUEST FOR TENDER for the Provision of Passenger Lift’.

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Together with the proposal, Tenderers must submit a schedule of all documents and
materials forming part of the response including:
1. a detailed CV of the Company providing the Passenger Lift;
2. a detailed CV of the Architect/Engineer supervising the works on behalf of the
Company, and
3. a brief overview of previous related work experience.

Proposals are to be deposited at the of Volunteer Centre, 181, Melita Street, Valletta, VLT
1129, Malta by not later than the 30th March 2016 at 12.00 p.m. (noon). Late submissions
will not be considered.

This expression of interest is being published and awarded subject to the recourse procedures
as set forth in the Financial Administration and Audit Act (Cap 174), Legal Notice No. 177 –
Public Contracts Regulations 2005 – published in the Government Gazette No. 17775 dated
3rd June 2005. (Appendix VIII refers)

Any dispute, controversy or claim arising out of or relating to this contract, or the breach,
termination or invalidity thereof, shall be settled by arbitration in accordance with the rules of
the Malta Arbitration Centre as at present in force. Any references in the attached General
Conditions to other arbitration procedures shall not apply.

Any objections shall be made with the Malta Council for the Voluntary Sector prior to the
commencement of any of the services affected thereby.

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3.3 Other requirements and conditions

3.3.1 The Tenderer must adhere to the specifications given in this REQUEST FOR
TENDER for the Provision of Passenger Lift;

3.3.2 The Tenderer must also ensure that the set objectives are reached in a
consistent and timely manner;

3.3.3 The Tenderer shall perform the services under the contract with due care,
efficiency and diligence, in accordance with the best professional practice;

3.3.4 The Tenderer shall treat all documents and information received in
connection with the contract as private and confidential, and shall not, save in
so far as may be necessary for the purposes of the performance thereof,
publish or disclose any particulars of the contract without the prior consent in
writing of the Malta Council for the Voluntary Sector. The Tenderer and its
staff shall maintain professional secrecy, for the duration of the contract and
after completion thereof. In this connection, except with the prior written
consent of the Malta Council for the Voluntary Sector, neither the Tenderer
nor the personnel employed or engaged by it shall at any time communicate
to any person or entity any confidential information disclosed to them or
discovered by them;

3.3.5 For the period of execution of the contract, the Tenderer and its personnel
shall respect human rights and undertake not to offend the political, cultural
and religious practices prevailing in the beneficiary country;

3.3.6 The Tenderer shall take all necessary measures to prevent or end any situation
that could compromise the impartial and objective performance of the
Contract. Such conflict of interests could arise in particular as a result of
economic interest, political or national affinity, family or emotional ties, or
any other relevant connection or shared interest. Any conflict of interests
which could arise during performance of the Contract must be notified in
writing to the Malta Council for the Voluntary Sector without delay;

3.3.7 Tenderers who have been found to have seriously failed to meet their
contractual obligations shall also be subject to financial penalties representing
10% of the total value of the Contract;

3.3.8 Any amendment of the contract must be set out in writing in an addendum, to
be concluded on the same terms as the original contract. If the request for an
amendment comes from the Tenderer, the latter must submit such a request to
the Malta Council for the Voluntary Sector. Addenda are to be submitted to
the Malta Council for the Voluntary Sector for approval and signing;

3.3.9 The Tenderer shall furnish any person authorized by the Malta Council for
the Voluntary Sector with such information relating to the services and the
project as they may at any time request;

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4. Evaluation process

4.1 The Evaluation Process will be carried out by an Adjudication Team appointed by the
Malta Council for the Voluntary Sector.

4.2 The Tenderer may be requested to conduct a presentation of their proposal to further
sustain their response. The Adjudication Committee reserves the right to visit the facilities
offered and verify that they satisfy the needs of the activity.

4.3 The Adjudication Committee will score the bids individually, based on the following
criteria:

Evaluation Criteria % Weighting

1. the quality and completeness of the proposal

submitted and the level of understanding of 5
the assignment

2. the completeness of the services provided in

terms of business operations and needs of the
15
MCVS

3. the track record of the Tenderer in handling

similar services. Evaluation shall be carried
out on the basis of the additional
15
documentation presented. (i.e. list of past
experience and entities to whom service was
provided)

4. the quality of the product and the level of

services provided by the Tenderer; 30

5. cost of the proposal 35

Total Weighting 100

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4.4 Negotiations will commence with the preferred Tenderer. If these negotiations are not
successful, the Malta Council for the Voluntary Sector may decide to open negotiations with
the other preferred Tenderer. This process will be repeated as deemed necessary and/or
appropriate. The Malta Council for the Voluntary Sector may also decide to negotiate with
more than one Tenderer concurrently.

4.5 The Malta Council for the Voluntary Sector has the right to negotiate changes,
amendments or modifications to the proposal of the preferred Tenderer, as submitted, without
offering other Tenderer the opportunity to amend their proposals.

4.6 The Malta Council for the Voluntary Sector reserves the right not to award the contract to
any of the potential Tenderer.

4.7 In the case of failure in the negotiation process with the selected Tenderer, the Malta
Council for the Voluntary Sector reserves the right to initiate negotiations with the next
favourable Tenderer.

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5. Proposal response format

5.1 Schedule of Prices and Rates with reference to the Provision of Passenger
Lift.

Name of Tenderer:__________________________________________________

SCHEDULE OF PRICES & RATES

(To be completed by the Tenderer or an Authorised Representative )

Unit Price Total inc.

Item Description Unit Qty.
incl. VAT VAT

LIFT ENCLOSURE, CLADDING, CIVIL

A
WORKS & TIMBER WORKS

Design, Supply and install on site a galvanised

steel/glass lift enclosure as specified in the attached
A1 Lump Sum
Tender Dossier. Outside Dimensions not to exceed
1.8 x 1.8m

Design, Supply and install on site an aluminium

A2 cladding forming lift door side elevation (internal and Lump Sum
external).

Design, Supply and install on site a solid iroko

A3 apertures at all lift landings including laminate glass, Lump Sum
stainless steel hardware and finishing.
Carefully remove and load and cart away resultant
A4 Lump Sum
material.

All necessary civil works and builders work as

Specified in order to complete the lift enclosure. This
item shall include for excavation as required, insertion
A5 Lump Sum
of steel beams to support entire structure, damp-
proofing, making good to tiling in internal yard and
supports for the enclosure.

B ELECTRICAL SUPPLY

Supply, lay and connect XLPE armoured cable

B1 4x16sq.mm. as specified, including cleats, glands, lugs m 25
and all necessary hardware

Modify and replace existing distribution board as

B2 Lump Sum
specified to include main 100A and lift switchgear.

Supply, install and connect 4-pole isolator of the

B3 No. 1
lockable rotary type.
B4 Test existing electrical installation. Lump Sum
Compile and submit application for upgrading of
B5 Lump Sum
elecricity service, excluding fees.

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C LIFT INSTALLATION

Supply, delivery and installation as specified of MRRL

traction lift with 3 stops as specified. This includes all
the necessary items of works. All works necessary for
the complete and successful installation of the lift
shall be deemed to be included in the price. Tenderers
C1 are required to carefully examine the site and the No. 1
tender specifications as all items required must be
catered for in the tendered rate.

Preventive Maintenance of Passenger Lift for 24

C2 months after commissioning. Lump Sum

Certification by an accredited Engineer, testing and

C3 handing over Passenger Lift in perfect running order. Lump Sum

Engineer’s six-monthly reports for the duration of the

C4 Guarantee Period, i.e. 24 months Lump Sum

GRAND TOTAL

Signature: ..................................................................................
(the person or persons authorised to sign on behalf of the tenderer)
Date: ..........................................................................................................................

* Total Amount is required quoted in EUROs (€) and exclusive of VAT.

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5.2 Technical Data on Lift Form with reference to the Provision of Passenger
Lift.

TECHNICAL DATA ON LIFT FORM

Tender Offer for Lift at the
Item
Description Specification Malta Council for the
no
Voluntary Sector
Lift Manufacturer
Model / Type
1 Elevator type MRL Traction elevator : Passenger
2 Quantity 1
3 Transmission Type 2:1 or 1:1 (gearless)
4 Capacity 4-6 person
5 Speed Rated 0.85 – 1.0 m/s
6 Motor Starts per hour 180 s/hr
Certificate from motor manufacturer as per
1.3.1
7 Voltage- Power Mains 3ph-400V (+&- 10%) 50 Hz
8 Voltage – light Mains 1 ph – 230V 50 Hz
9 Number of stops 3
10 Number of entrances 3 in-line
Total Elevator Travel Height
11 Approx. 10 m
(Rise)
12 Head Room/Clear Overhead 3.60m
Car Internal Dimensions (W
13 1000 x 1250 mm minimum
x D)
14 Inside Cab height 2100 mm
Approx. 1,750 (w) x 1,500(d)
15 Well dimensions (W x D)
(External)
Permanent shaft lighting – Fittings to
be suitable for a panoramic lift
enclosure IP 54
Pit-less due to underlying basement
16 Pit depth dimensions
floor
17 Location of machine room MRL – sited on the top floor
18 Control system Full Collective
19 Levelling accuracy (+/- 5 mm)
20 Controls & fittings in Cabin Door open/hold
Push button for Alarm bell
Floor address buttons – have Braille
markings & illumination
Extractor fan with automatic activating
switch

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Wired communication compartment

complete with warning sign giving
instructions regarding the use of the
rescue service.
Display position indicator
Overload indication – visual & audible
Indirect lighting
3hrs Battery back- up for emergency
lighting and alarm
21 Control on landings Lift call button
Display position indicator at all
landings.
22 Lift motion controller Passenger overload device
23 Maintenance controls On top of cabin and in machine room
13A socket outlet on car roof
Item
Description Specification
no
24 Car construction Acoustic linings
Car roof to support two persons
Hand Rail / Balustrade to be installed
on car roof according to EN81
Glass panels in a patterned
scratchproof stainless steel frame.
25 Cabin / Wall finishes
(Brushed steel will NOT be
accepted)
Hand Rail.
Patterned stainless steel kick plate
100mm high.
26 Floor finishes Single solid marble slab as specified.
27 Car doors (W x H) 900 x 2000 mm
Clear opening (mm) 900
Automatic opening
Patterned scratchproof stainless
steel.
Finish
(Brushed steel finish will NOT be
accepted)
28 Landing doors (W x H) 900 x 2000 mm
Clear opening (mm) 900
Automatic opening
Patterned scratchproof stainless
steel.
Finish
(Brushed steel finish will NOT be
accepted)
1 hour Euro Standard fire rating
Emergency lock key
29 Car Safety Gear An instantaneous type safety device
Emergency Passenger Evacuation
Device; lowering car to exit level;
Automatic with door opening.

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Door closing force limiter

Full curtain detection beams
Overload device preventing start of
journey when cabin load exceeds rated
load
Intercom between cabin, and machine
room
Final limit switch at top and bottom
terminal landings
Emergency manual emergency lowering
or raising
Electromechanical locks on all doors
Over speed device
Motor overload and phase failure
protection device
Installation and Equipment
33 24 months
Guarantee
Guarantee on the structure as
34 20 years
per clause 8.4.1.1
35 Maintenance 24 months

Signature: ..................................................................................
(the person or persons authorised to sign on behalf of the tenderer)
Date: ..........................................................................................................................

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5.3 Schedule of Particulars for Lift Form with reference to the Provision of
Passenger Lift.

SCHEDULE OF PARTICULARS FOR LIFT FORM

1 Rated kW. of Motor:

2 Full Load Current of Lift
3 Starting Current of Lift:
4 Motor starts per hour rating:
5 Manufacturer of motor:
6 Motor Types:
7 Type of control system:
8 Manufacturer of controller:
9 Manufacturer of door & limit switches:
10 Manufacturer of door mechanism:
11 Number of lift ropes and manufacturer name:
12 Levelling accuracy of lift:
13 Type of safety gear and manufacturer:
14 Type of buffers underneath car and counterweight

Signature: .............................................................
(the person or persons authorised to sign on behalf of the tenderer)

Date: ............................................................

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APPENDIX I
DETAILS OF TENDERER

Name of Tenderer

Address

E-mail Address

Tel. Nos.
Fax Nos.
Web Site
Mobile Phone No.
VAT Registration No.
Signature Date

ID. Card No.

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APPENDIX II
GENERAL CONDITIONS OF CONTRACT
1. In these conditions and in any specifications or special conditions annexed hereto:

a) the word 'Council’ shall mean the Malta Council for the Voluntary Sector;

b) the word 'Executive Secretary' shall mean the official person/s appointed by
and on behalf of the Council to inspect/audit the work when the Council
decides to have inspection;

d) the word 'Board' shall mean the 'Voluntary Organisations Fund Administrative
Board’;

e) the word 'Expression of interestee' shall mean any person or persons whose
expression of interest for the work referred to shall be accepted by the Council;

f) the word 'work' shall also include articles of every description and materials of
every kind in every stage of their preparation - to be supplied under the
contract for the execution of the contract works;

g) the word 'Malta' shall have the meaning assigned to it by Section 126 of the
Constitution;

h) the word 'variation' shall mean any increase or decrease in the quantity of
works or any extra work required for the completion of the contract.

2. The Expression of interestee shall indemnify the Council against all claims at any
time on account of patent rights or royalties, whether for manufacture or for use in
Malta. In the event of any claims being made against the Council in respect of which
the Expression of interestee is liable under this condition, the Expression of
interestee shall be notified thereof and may at his own expense conduct any ligitation
that may arise therefrom or any negotiations for settlement.

3. The Council shall have the power to require reasonable alterations in the work or any
of its details, and, if such alterations do not involve extra expense, no payment shall
be made in respect of them.

4. The Expression of interestee shall not receive payment beyond the contract sum for
any work which he may consider that payment should be made as an extra, unless
such work shall have been ordered as extra work, or unless the Expression of
interestee, before commencing such work, shall have claimed in writing that it
should be paid for as an extra, and the Executive Secretary or the Council shall have
certified in writing that the claim is reasonable and proper.

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5. i) Subject to what is stated at clause 3 above, the Council shall make variations in the
form, quality or quantity of the works or any part thereof that may in his opinion be
necessary, and for that purpose or of for any other reason it shall in his opinion be
desirable, shall have power to order the Expression of interestee to do, and the
Expression of interestee shall do any of the following:

a) increase or decrease the quantity of any work included in the contract;

b) omit any such work;

c) change the character or quality or kind of any such work;

e) execute additional or extra work of any kind necessary for the completion of
the works;

and no such variation shall in any way vitiate or invalidate the contract but the value
(if any) of all such variations shall be taken into account in ascertaining the final
amount of the contract sum.
Provided however that no such increase, decrease, alteration or omission made under
this clause shall be such as to augment or diminish the entity of the contract by more
than 20%.

ii) No such variation shall be made by the Expression of interestee without an order in
writing of the Council. Provided that no order in writing shall be required for increase
or decrease in the quantity of any work where such increase or decrease is not the
result of an order given under this clause but is the result of quantities exceeding or
being less than those stated in the agreement. Provided also that if for any reason the
Council shall consider it desirable to give any such order verbally the Expression of
interestee shall comply with such order and any confirmation in writing of such
verbal order given by the Council whether before or after the carrying out of the
works, shall be deemed to be an order in writing within the meaning of this clause.
Provided further that if the Expression of interestee shall confirm in writing to the
Council any verbal order, and such confirmation shall not be contradicted in writing
by the Council, it shall be deemed to be an order in writing by the Council.

6. The Council shall determine the amount (if any) which should be added to or
deducted from the sum named in the Expression of interest in respect of any extra or
additional work done or omitted by its order. All such work shall be valued at the
rates set out in the contract if the same rates shall be applicable. If the contract shall
not contain any rates applicable to the extra or additional works, then suitable prices
shall be agreed upon between the Council and the Expression of interestee. In the
event of disagreement, the Council shall fix such prices as shall in its opinion be fair
and reasonable.

Provided that no such increase of the contract sum shall be made unless as soon as after
the date of the order as is practicable, and in the case of extra or additional work before

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the commencement of the work or as soon thereafter as is practicable, notice shall have
been given in writing

i) by the Expression of interestee to the Council of his intention to claim any extra
payment, or

ii) by the Council to the Expression of interestee of Council's intention to fix a

rate or price as the case may be.

7. In the event of additions being made, or for any other valid reason, the Council may,
if it thinks it necessary, extend the time for delivery or completion for such period as
it may consider reasonable and proper. The Expression of interestee shall be
informed in writing of any such extension.

8. Should there be any discrepancy between the agreement and the specifications, or
any inconsistency or omission in either of them, reference must be made to the
Executive Secretary or the Council for an explanation and the Expression of
interestee will be held responsible for any errors that may occur in the work through
neglect of this precaution.

9. The Expression of interestee shall deliver the whole of the work, complete in all its
parts and furnished with every necessary detail and fitting, notwithstanding any
omission or inconsistency in the contract drawings and specification.

10. Before proceeding to execute any work, the Expression of interestee shall obtain the
Executive Secretary's or the Council's approval of the manner in which the
Expression of interestee proposes to execute each portion of the work, and shall
furnish such information as the Executive Secretary or the Council shall require.

11. The Expression of interestee shall take all risks of accident or damage to the work,
from whatever cause arising, and shall be responsible for the sufficiency of all means
used by him for the fulfilment of the contract, and shall not be relieved from such
responsibility by any approval which may have been given by the Executive
Secretary or the Council.

12. The materials and fittings of every kind used are to be free from defects and, unless
otherwise specified, are to be of the best description of their respective kinds. The
workmanship is to be of first class character, and the degree of finish such as the
Executive Secretary or the Council shall require.

13. The Executive Secretary or the Council may adopt any means he may think fit to
satisfy himself that the deliverables are as requested throughout the contract, either
personally or by deputy, to inspect without giving previous notice, the entire work or
any part thereof at every stage of progress and wherever the work, or any part
thereof, may be in progress, he shall also have power subject to clauses 3, 4 and 5,

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above to amend or alter anything he may think fit and to reject any parts of the work
of which he may disapprove.

14. Should the Expression of interestee anticipate at any time during the execution of the
contract that he will be unable to deliver the work within the contract time, he must
at once give notice accordingly, in writing, to the Council explaining the cause of
delay.

15. The contract time for delivery shall be the period or periods named in the Letter of
Acceptance of expression of interest and shall be reckoned from the date of receipt
of the said letter or from the date of the order to start work whichever may be
applicable.

Provided that any written order to start work shall be issued not later than six (6) weeks
from the date of the Letter of Acceptance.

16. Any details, descriptions or other literature specified must be furnished by the
Expression of interestee with the first consignment of the work to which they refer,
and payment will not be made by the Council until such deliverables have been
furnished to the satisfaction of the Executive Secretary or the Council.

17. It shall not be lawful for the Expression of interestee to transfer or assign the
contract, directly or indirectly, or any part, share or interest in it or any amount due
by the Council therefor, to any person or persons whomsoever, or to sublet the
contract or any part of it, or to allow any portion of the work to be done otherwise
than in his own establishment, without the written consent of the Council.

18. Payment will be made by the Council within a reasonable time after due completion
of the works to the satisfaction of the same Council. Payment will be subject to any
deductions to which the Expression of interestee may have become liable under this
contract.

19. If the work is not completed and delivered within the time specified in the contract,
the Expression of interestee shall be liable to a penalty as indicated in the conditions
of contract. Provided that the Council may remit such penalty, wholly or in part, if it
is satisfied that the delay could not have been avoided.

20. In the event of any difference of opinion arising between the Council and the
Expression of interestee, the dispute shall be referred to a committee composed of
the unofficial members of the Contracts Committee, whose decision shall be final
and binding. Provided also that such members of this committee shall in no way,
directly or indirectly, have any interest in the contract in question.

21. Should the Expression of interestee from any cause whatever, become unable or fail
to carry on the contract with efficiency; or should he not progress with the work in
the manner intended by the contract, or not have the work ready for delivery in

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conformity with the terms of the contract; or should his preparations for
commencement and his subsequent rate of progress be so slow, from any cause
whatever, that, in the opinion of the Council he will be unable to complete and
deliver the work by the expiration of the specified period; or should he refuse or
neglect to comply with the directions given him by the Council or in any other
respect act contrary to the terms of the contract, then the Council shall have the
power to declare the contract at an end, and the Expression of interestee shall only be
paid for such portion of the work as shall have been actually delivered at the date of
such declaration, after deduction of any sum leviable under the conditions of the
contract. When the work is expression of interested for in a lump sum, the portion of
the work that shall have been actually delivered at the date of such declaration will
be valued by the Council which valuation after being approved by the Council, and
subject to any deduction leviable under the conditions of the contract, shall be final.

22. The Expression of interestee, shall, in addition, be liable to pay to the Council, or the
Council shall be entitled to further deduct the value of any expense, loss or damage
(including any difference between the contract price of the work to be done, under
the contract, or of such portion thereof as may not have been delivered at the date of
such declaration as aforesaid, and the price which the Council may have to pay for
similar work provided in lieu of such portion as may not have been so delivered)
which the Council may be put to or sustain by reason of, or in connection with the
Expression of interestee's breach of contract.

23. Should the Expression of interestee abandon the work he may be liable to the
provision of clause 22. The work may be considered to have been abandoned if the
Expression of interestee fails to commence it within 10 working days from the date
of the commencement stipulated on the contract without previously obtaining
permission from the Council.
24. Besides the penalties for delay envisaged in these conditions and without prejudice
to all his other liabilities arising out of the contract, the Expression of interestee shall
also become liable to a penalty if the rate of progress of the work throughout the
contract period is not satisfactory. The Expression of interestee shall be considered
to be in default if he fails to carry out every month at least 70% of the estimated
monthly average progress. For the purpose of assessing such average progress the
value of the contract shall be divided by the number of months stipulated in the
contract period. Within each month the Expression of interestee should complete
works whose value is equivalent to the average progress obtained as above. Hence in
the case of contracts having a completion period of 6 or more months, no penalty
shall be imposed in respect of the first month from the date of allocation of the
contract. Should the Expression of interestee's progress fail below the minimum
percentage progress, he will become liable to a penalty equivalent to 2% of the value
of the contract in respect of every month during which progress is below standard. If
the Expression of interestee completes the whole contract within the stipulated
period, the Council may consider the refund of any penalties the Expression of
interestee may have incurred for slow monthly progress.

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26. It shall be lawful for the Council to reject without the necessity of prior legal
proceedings any consignment of work or part thereof, which in its opinion does not
possess the qualities or does not conform to the standard required under the contract
and to obtain it elsewhere, or have it replaced at any price, and on Expression of
interestee's account, should the latter fail to replace the articles or the work rejected
within the time allowed for the purpose by the Council.

27. Without prejudice to the Council's right to dissolve 'ipso jure' the contract in the
case of infringement of any condition thereunder and apart from the deduction
established for delay in delivery, any such infringement shall render the Expression
of interestee, in each case, liable to a deduction by way of damages of 5 per cent of
the value of the contract with regard to each particular infringement, but not
necessarily with regard to all infringements, to claim actual damages incurred.

28. The Council is not bound to accept the lowest or any expression of interest.

29. The Council reserves the right of accepting any expression of interest wholly or in
part, or of dividing the contract among two or more expression of interesters.

30. The award of the contract does not exonerate the expression of interestee from the
obligation of obtaining any other permit and/or licence that may be required under
any law, principal or subsidiary, in force in Malta from time to time.

31. This contract shall be, and be deemed to be a Maltese contract and shall be
governed by and construed according to the laws for the time being in force in
Malta. Notwithstanding any other disagreement or claims, the Maltese Courts shall
have exclusive jurisdiction to hear and decide on the merits of the matter in dispute.

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