Business Letter

Business Letter The Salutation
• Use "To Whom It May Concern," if

you’re unsure specifically whom
What is a Business Letter? you’re addressing.
A business letter is a formal document • Use the formal salutation “Dear
often sent from one company to another Mr./Ms./Dr. [Last Name],” if you do
or from a company to its clients, not know the recipient.
employees, and stakeholders, for • Use “Dear [First Name],” only if you
example. Business letters are used for have an informal relationship with
professional correspondence between the recipient.
individuals, as well.
The Body
What to include… • Use single-spaced lines with an
• Information of the sender/writer added space between each
• The Date paragraph, after the salutation,
• Information of the receiver/reader and above the closing.
• Salutation • Left justify your letter (against the
• The Body left margin).
• Closing
Closing Salutation
• Your Signature
• Keep your closing paragraph to
Your Contact Information two sentences. Simply reiterate
• Your Name your reason for writing and thank
• Your Job Title the reader for considering your
• Your Company request. Some good options for
• Your Address your closing include:
• City, State Zip Code • Respectfully yours
• Your Phone Number • Yours sincerely
• Your Email Address • Cordially
• Respectfully
The Date
If your letter is less formal, consider
• The date you're penning the using:
correspondence
• All the best
Recipient’s Contact Information • Best
• Their Name • Thank you
• Their Title • Regards
• Their Company Your Signature
• The Company’s Address
• City, State Zip Code • Write your signature just beneath
your closing and leave four single
spaces between your closing and
your typed full name, title, phone
number, email address, and any Format of a Business Letter
other contact information you
want to include. Use the format Block Form and Indented Form
below: Formats
• Your handwritten signature This is a more formal type of business
• Typed full name letter: no indentations and everything is
Title on the left.
Modified Block Formatting
There are still no indentations, but

everything doesn’t line up on the left. It’s
just a bit less formal.
7 Characteristics of Effective
Business Letters
1. It omits needless words.
2. It omits useless humor.
3. It focuses on “you” (the reader) and

not you (the writer).
4. It is addressed to a real person.
5. It has the appropriate tone.
6. If and when necessary, it asks for the

order.
7. It provides your contact information.

Semi-block Formatting
This is pretty much a block format, but the

paragraphs have indentations. If you’re
debating whether to use block or
modified block format (or simply hate
looking at paragraphs without
indentations), semi-block is a nice
compromise.
2. FUNCTIONAL RESUME FORMAT
• Contact Information
• Qualifications
• Skills
• Additional Sections
• Professional Experience
• Education
Three Common Resume Formats
1.Chronological: Classic format that lists

your work experience in order, starting
with the most recent.
2.Functional: Emphasizes qualifications

and accomplishments instead of specific
jobs, but isn’t recommended.
3.Hybrid: Modern format where skills and

highlights go at the top before a detailed
work history.
1. CHRONOLOGICAL RESUME FORMAT
• Work Experience
• Education:
3. HYBRID RESUME FORMAT Include the name of a mutual
contact, if you have one. You
• Contact information might conclude by briefly and
• Summary Statement
concisely saying why you think
• Skills you are an ideal candidate for
• Professional Experience the job.
• Middle Paragraph(s)
The next section of your
Application Letter Format application letter should describe
what you have to offer the
employer. It can be a single
paragraph, or you can break it
Name
up into a couple of paragraphs. If
Address
the section gets lengthy, you may
City, State Zip Code
use bullet points to break up the
Phone Number
text. Remember, you are
Email Address
interpreting your resume, not
• Date
repeating it.
• Employer Contact Information (if
• Final Paragraph
you have it)
Conclude your application
Name
letter by thanking the employer
Title
for considering you for the
Company
position. Include information on
Address
how you will follow up.
City, State Zip Code
• Complimentary Close (examples)
• Salutation Sincerely,
Dear Mr./Ms. Last Name, (leave
Signature (for a hard copy letter)
out if you don't have a contact)
• Body of Application Letter Typed Signature
The body of your application
letter lets the employer know what
position you are applying for, why
the employer should select you for
an interview, and how you will
follow up. See below for a
paragraph-by-paragraph
breakdown of the body of the
letter.
• First Paragraph
The first paragraph of your letter
should include information on
why you are writing. Mention the
job you are applying for and
where you found the job listing.
Email Letter
MEMOORANDUM

Business Letter

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Business Letter The Salutation

• Use "To Whom It May Concern," if

Modified Block Formatting

There are still no indentations, but

1. It omits needless words.

2. It omits useless humor.

3. It focuses on “you” (the reader) and

4. It is addressed to a real person.

5. It has the appropriate tone.

6. If and when necessary, it asks for the

7. It provides your contact information.

This is pretty much a block format, but the

2. FUNCTIONAL RESUME FORMAT

Three Common Resume Formats

1.Chronological: Classic format that lists

2.Functional: Emphasizes qualifications

3.Hybrid: Modern format where skills and

1. CHRONOLOGICAL RESUME FORMAT

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